3bbc7c23f71f428c6e5f9534e7450322.pdf

City of Thomasville, Georgia

Request for Quotation (RFQ) #2026-323 for

UTILITY RESPONSE CENTER (URC) INTERIOR RENOVATION

Issued Date: Tuesday, August 4, 2026

Issued By: City of Thomasville 111 Victoria Place Thomasville, GA 31792

Inquiries: Lori McCardle Purchasing Administrator City of Thomasville lori.mccardle@thomasville.org

Proposals Due: Wednesday, September 2, 2026 at 11:00 AM EST mailto:lori.mccardle@thomasville.org

INSTRUCTIONS TO PROPOSERS

1. Proposers shall submit one (1) signed original response to the RFQ and must be enclosed in a sealed plain envelope, with “RFQ #2026-323: UTILITY RESPONSE CENTER (URC) INTERIOR RENOVATION” on the outside and must be filed with the Purchasing Administrator of the City of Thomasville, located at 111 Victoria Place, Thomasville, Georgia 31792 by September 2, 2026 at 11:00 AM EST. In the event you choose to mail your proposal, it should be mailed to Lori H. McCardle, Purchasing Administrator, P.O. Box 1540, Thomasville, Georgia 31799.

2. No proposer will be allowed to withdraw his proposal for any reason whatsoever after the RFQ’s have been opened.

3. The specifications and scope of work following represent the minimum performance characteristics desired in the services to be purchased. These requirements are not intended to prevent obtaining fair prices or to eliminate competition, but to ensure, if possible, that all proposals submitted shall not be subject to correction or alteration after the RFQ has been filed, opened, and publicly read. In view of an unusual wide disparity in details of design and manufacture, complete descriptive literature and manufacturer’s specifications must be submitted on each type of equipment offered. The City of Thomasville reserves the right to evaluate any or all RFQ’s, particularly where there is a range in specifications. Special consideration will be given to the ready availability of repair parts and service.

4. Federal or State taxes are not applicable to Georgia Municipalities under the United States Code

Title 26 and Georgia Exemption Certificate Number 3-465-686-300-1.

5. It is expressly understood by the proposer that written notice of the award or purchase order from the Purchasing Office of the City of Thomasville will constitute an agreement and consummate the transaction and will serve together with the proposal, the advertisement, these instructions and the detailed specifications, as the entire form of contract between the parties.

6. The proposer agrees that the City of Thomasville reserves the right to reject any or all proposals, or to accept the part of the RFQ considered, or to resolicit proposers if no proposal is accepted, being in the best interest of the City.

7. Specifications and the scope of work referred to are minimal, therefore unless otherwise indicated by the proposer, the City will assume proposals meet or exceed all specifications.

8. The names of a certain brand, make or definite specifications are to demote quality standard of the article desired, but do not restrict proposers to the specific brand, make or manufacturer named; it is to set forth and convey to prospective proposers the general style, type, character and quality of the article desired.

9. The City of Thomasville reserves the right to reject all RFQ’s as appears in its own best interest and to waive technicalities.

RFQ #2026-323 FOR

OPENING

September 2, 2026

AT 11:00 AM EST

Informal bids will be received at the City of Thomasville, Purchasing Department, located at 111 Victoria Place, Thomasville, Georgia, 31792, or mailed to P.O. Box 1540, Thomasville, Georgia, 31799, or emailed to lori.mccardle@thomasville.org until 11:00 AM, EST, on September 2, 2026, for the Interior Renovation of the Utility Response Center (URC) located at 326 Fletcher Street, Thomasville, GA 31792.

Bid shall be made on blanks furnished, placed in a sealed envelope clearly marked “RFQ #2026- 323: UTILITY RESPONSE CENTER (URC) INTERIOR RENOVATION”, by the opening date and time and mailed or hand-delivered to reach the Purchasing Department on or before the appointed time.

All persons and entities submitting bids are hereby notified that the City of Thomasville reserves the right to seek new bids to accept or reject any or all bids, in part or in whole, to waive minor irregularities, technicalities, and/or informalities in proposing, and to award a contract in part or as a whole as deemed to be in the best interest of The City of Thomasville. The City of Thomasville gives further notice that the lowest bid will not necessarily be considered the best bid, and the City reserves the right to select the bid deemed to be in the best interests of the City. If no acceptable bid is received The City of Thomasville also reserves the right to re‐bid at its sole discretion.

Bids and all addendums are available on the internet at www.thomasville.org . Click the WORK link and under the heading labeled “Doing Business with the City” click the link labeled “Bid Opportunities”.

The bids will be opened publicly and read aloud at the scheduled time in the Purchasing Department located at 111 Victoria Place, Thomasville, Georgia, 31792. Bid pricing should remain effective for sixty

(60) days after the bid opening.

Questions regarding the specifications of this bid should be emailed to lori.mccardle@thomasville.org.

Contact with City of Thomasville personnel regarding this solicitation, other than inquiries to the specific Procurement Agent noted above may be grounds for elimination from the selection process.

http://www.thomasville.org/

City of Thomasville, Georgia Request for Quotation

RFQ #2026-323: UTILITY RESPONSE CENTER (URC) INTERIOR RENOVATION

1. INTRODUCTION

The City of Thomasville, Georgia requests that interested parties submit bids for the Interior Renovation of the Utility Response Center (URC). Bids will be accepted until the date and time listed below and will be awarded to the responsive and responsible bidder whose bid, conforming will all the material terms and conditions of the RFQ, is the lowest in price. Addenda and updates to this bid will be posted on the City of Thomasville website, https://thomasville.org/departments/purchasing/bid-opportunities/current-bid-opportunities, or may be requested by email to purchasing@thomasville.org.

BID ACTIVITY SCHEDULE

Request for Quotation Issued Tuesday, August 4, 2026 Deadline for Questions Thursday, August 20, 2026, at 10:00 AM (EST) Responses to Questions Posted (Addenda) Monday, August 24, 2026, at 4:00 PM (EST) Bid Deadline Wednesday, September 2, 2026, at 11:00 AM (EST)

• The City of Thomasville reserves the right to modify this schedule at its sole discretion if it deems necessary.

• All times above are in Eastern Standard Time (EST).

2. SCOPE OF WORK

The project generally includes, but is not limited to:

• Interior demolition and construction

• Flooring, painting, and finishes

• Glass work

A complete set of specifications, drawings, and contract documents is available in Exhibit A.

3. PRE-PROPOSAL WALK-THROUGH

Vendors wishing to schedule a pre-proposal walk-through must notify the Purchasing Administrator, Lori McCardle, in advance by email at lori.mccardle@thomasville.org or by phone at (229) 227-3259.

The walk-through will provide vendors the best opportunity to ask questions of City staff. It is the responsibility of the bidder to inquire about and to clarify any requirements of the RFQ. The walk-through will take place in-person and all information will be shared once the appointment has been confirmed.

4. SUBMISSION REQUIREMENTS

Bids must include:

• Cost Proposal Form

• Proof of contractor licensing and insurance

• Project Schedule Proposal including Phase Approach

• References Form

• Bid Bonds https://thomasville.org/departments/purchasing/bid-opportunities/current-bid-opportunities https://thomasville.org/departments/purchasing/bid-opportunities/current-bid-opportunities mailto:purchasing@thomasville.org

• W-9 Form

• Vendor Application

• Notarized Contractor Affidavit

• Notarized Subcontractor Affidavit (if applicable)

• Certificate of Non-Collusion

• Addenda Acknowledgement Form

All bids must be submitted in sealed envelopes clearly labeled: “RFQ #2026-323: UTILITY RESPONSE CENTER (URC) INTERIOR RENOVATION”, by the opening date and time and mailed or hand-delivered to reach the Purchasing Department on or before the appointed time.

All responses must be received in house or electronically by the Bid Deadline. (Addenda will show any schedule updates). Late bids will not be considered. Bids received after the bid deadline will be filed unopened. The City of Thomasville reserves the right to reject any and all bids or any part, to waive any formalities to make an award and to re-advertise in the best interest of the City.

Proposers shall submit one (1) signed original pricing proposal to lori.mccardle@thomasville.org or:

Hand delivered to: Mailed to:

City of Thomasville City of Thomasville Purchasing Administrator, Lori McCardle Purchasing Administrator, Lori McCardle 111 Victoria Place P.O. Box 1540 Thomasville, GA 31792 Thomasville, GA 31799

5. EVALUATION CRITERIA

Bids will be evaluated based on:

• Cost

• Contractor qualifications and experience

• Project timeline

• Compliance with bid requirements

6. QUESTIONS and CLARIFICATIONS

All questions regarding this bid must be submitted in writing to Lori McCardle, Purchasing Administrator, at lori.mccardle@thomasville.org. Answers will be posted as an Addendum on our City of Thomasville website at the following https://thomasville.org/departments/purchasing/bid-opportunities/current-bid-opportunities. The signed acknowledgement issued with each addendum must be submitted with the bid. It is the vendor’s responsibility to verify if any addenda were created.

Responses to all written inquiries received by 10:00 AM EST, August 20, 2026, will be posted to the City’s website as an addendum by 4:00 PM EST, August 24, 2026. No other City staff or officials associated with the Project should be contacted regarding this RFQ. Doing so may result in disqualification.

https://thomasville.org/departments/purchasing/bid-opportunities/current-bid-opportunities https://thomasville.org/departments/purchasing/bid-opportunities/current-bid-opportunities

SCOPE OF WORK

City of Thomasville Request for Quotation RFQ #2026-323: Utility Response Center (URC) Interior Renovation

PURPOSE, INTENT, AND PROJECT DESCRIPTION

The City of Thomasville requests that interested parties submit quotations for the renovation of the interior of the Utility Response Center (URC) office.

The project intends to utilize existing space more efficiently in the Utility Response Center located inside the Tom Berry building at 326 Fletcher Street, Thomasville, GA.

The Utility Response Center for the City of Thomasville is requesting new storefront frame and glass to be installed as shown in Exhibits A – E. Exhibit F includes pictures of the office space and a sample of the existing storefront walls.”Exhibit A: URC Storefront Design” provides the deminsions of the overall space and each wall. All new walls are shown in blue. “Exhibit B: URC Storefront Cross Section Overview” gives the direction for the views shown in Exhibits C – E. The cross sections show a design based on the existing walls, but the design does not need to match. It is preferable that it does compliment the existing walls. All walls to be 8’. In the future, a 4’ stud wall map be built on top of the new walls. These stud walls would extend to approximately 2’ short of the rooms ceiling. Additional images can be provided and onsite visits can be scheduled to view the space.

Summary:

• Location: 326 Fletcher St, Thomasville, GA 31792. Utility Response Center office.

• 8’ tall storefront frame and glass throughout.

• The 8 walls total approximately 125 linear feet with 5 3’ doors. All dimensions are approximate and can be adjusted as needed for design.

• The walls shown in “Exhibit E – Storefront Cross Section 5-6”include a header in the center for a passage.

• As shown in “Exhibit E – Storefront Cross Section 5-6”, walls with glass are indicated throughout with a dashed pattern. Opaque panel walls are shown with no pattern.

• Current floor is poured concrete with carpet tiles installed over.

• The 5’-6” wall shown in ”Exhibit A: URC Storefront Design” will connect to the current storefront wall where indicated. The wall to be connected to is shown in “Exhibit F_URC Area of project for storefront walls”.

• The material for all other existing walls to connect to is poured concrete. Currently these are covered in carpet that will removed.

• Curtain wall may be constructed in future on all new storefront walls. Wall would be 4’ stud wall.

During construction, the City intends to keep the Utility Response Center open and functioning. To do this, the project will need to be completed in phases. Phasing will require the contractor to reach substantial completion (aside from punch list items) in each of the phase, before moving on to the next phase.

* The Utility Response Center operates twenty-four (24) hours per day, seven (7) days per week, and three hundred sixty-five (365) days per year.

GENERAL CONDITIONS

The contractor shall execute the work according to and meet the requirements of the following:

• The Contract Documents including but not limited to the scope of work, plans, and specifications.

• City of Thomasville ordinances and regulations

• Any other applicable codes, laws and regulations including but not limited to Section 45-10-20 through 45-10-28 of the Official Code of Georgia Annotated, Title VI of the Civil Rights Act, Drug-Free Workplace Act, and all applicable requirements of the Americans with Disabilities Act of 1990.

The contractor will be responsible for providing all labor, materials, and equipment necessary to perform the work. Payment will be made based on actual work completed.

No change orders will be issued for differing site conditions. In case of discrepancies between the plans and specifications, the most stringent prevails.

The contractor shall assign a Project Manager who will be the key contact for the Contractor and shall work closely with the City of Thomasville representative, Andrew Wharton, Utility Response Center Manager.

A work schedule proposal shall be included in the bid. This schedule will demonstrate the contractor’s understanding of how work may be phased. The City reserves the right to negotiate and adjust the timeline prior to awarding the contract to the low bidder. A responsive and responsible bidder will be capable of phasing the project in alignmane with the City’s needs.

The contractor shall submit a two-week advance schedule every Friday by 2:00 PM, detailing scheduled activities for the following week. A mandatory weekly planning and project status meeting will be required each week at a regular time determined by the contractor and project managers to coordinate the following week’s schedule and times.

For security purposes, the Contractor shall identify all job site workers in advance with the City’s identified staff.

The materials used in the work shall meet all quality requirements of the contract. The City will inspect the work as it progresses.

The successful bidder must have verifiable experience in the construction of similar projects in accordance with these specifications. The bidder whall provide at least three (3) examples and reference information (including company name, project name, contact name, phone number and email address) demonstratigin experience successfully completing projects of similar scope.

10% retainage will be withheld from the total amount due the contractor until Final Acceptance of work is issued by the City. The City will inspect the work as it progresses.

PROSECUTION AND PROGRESS

The Contractor will mobilize with sufficient forces such that all construction identified as part of this contract shall be substantially completed within 90 days of Notice to Proceed. The contractor will be considered substantially complete when all work required by this contract has been completed (excluding final punch list work).

The normal workday for this project shall be 9:00 AM to 5:00 PM and the normal workweek shall be Monday through Friday. Work requiring loud constant noise will be required to be conducted after normal workday hours or on weekends. The City will be flexible to coordinate extended workdays or weekends upon request by the Contractor on a case-by-case basis. No work will be allowed on national holidays (i.e. Memorial Day, July 4th, Labor Day, etc.).

The contractor shall provide all labor, administrative forces, equipment, materials and other incidental items to complete all required work. The City shall perform a Final Inspection upon substantial completion of the work. The contractor will be allowed to participate in the Final Inspection. All repairs shall be completed by the contractor at the contractor’s expense prior to issuance of Final Acceptance.

PERMITS AND LICENSES

The Contractor shall procure all permits and licenses, pay all charges, taxes and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work.

BONDING AND INSURANCE REQUIREMENTS

No bid may be withdrawn for a period of forty-five (45) days after the time has been called on the date of opening.

All bids must be accompanied by a Bid Bond of a reputable bonding company authorized to do business in the State of Georgia, in an amount equal to at least five percent (5%) of the total amount of the bid.

Upon Notice of Award, the successful contractor shall submit a Performance Bond payable to the City of Thomasville in the amount of 100% of the total contract price. The successful contractor shall also submit a Payment Bond in the amount of 100% of the total contract price.

Upon Notice of Award, the successful contractor shall procure and maintain the following insurance policies:

a. The firm shall, at its own expense, provide and maintain during the term of this contract, the minimum amounts of insurance specified below. The insurer shall be in good standing within the state of Georgia through the Insurance Commissioner’s Office and must be rated “A” or better, with AM Best Company.

b. Before commencing work under the contract, the firm shall provide to City of Thomasville, Attn:

Purchasing Administrator, a Certificate of Insurance, evidencing the required kinds and amounts of insurance. The minimum kinds and amounts of insurance shall be:

i. Workers’ Compensation – Contractors are required to comply with applicable Federal and Georgia State workers’ compensation statutes. Policies covering Workers’ Compensation liability shall provide coverage of statutory benefits and employers liability of at least $1,000,000 for each incident.

ii. General Liability - $2,000,000 aggregate; $1,000,000 per occurrence.

iii. Professional Liability - $2,000,000 per occurrence/aggregate.

iv. Vehicle Liability – Vehicle liability insurance shall be written on the comprehensive policy – Combined single limit of at least $1,000,000 to include hired vehicles and non-owned vehicle. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract.

c. The Certificate of Insurance shall contain an endorsement stating that any coverage change, or cancellation shall not be effective until 60 days after the insurer or firm gives written notice to the City’s Purchasing Administrator.

d. The firm’s general liability insurance policy shall list as an additional insured:

• City of Thomasville, Georgia The contractor shall provide certificates of insurance evidencing the coverage requested herein before the execution of this Agreement, and at any time during the term of this Agreement, upon the request of the City, Contractor shall provide proof sufficient to the satisfaction of the City that such insurance continues in force and effect.

MATERIALS

The contractor will be responsible for the quality of materials incorporated into the project. All materials will meet appropriate guidelines and requirements. The contractor will be responsible for replacing any work performed with materials that do not meet guidelines and specifications at no cost to the City.

INVOICING

A purchase order number will be awarded upon contract approval. Payment for the work performed shall be made upon receipt of an approved invoice. The invoice shall detail services rendered and include the purchase order number. All original invoices shall be e-mailed to ap@thomasville.org or mailed to City of Thomasville Accounts Payable, P.O. Box 1540, Thomasville, Georgia 31799.

The City of Thomasville pays Net 30 from invoice date.

Failure to comply with this provision may result in delayed payments for services rendered.

A proper invoice shall include the items listed below:

• Name and address of the vendor

• Invoice date and invoice number. (The vendor should date invoices as close as possible to the date of the mailing or transmission.)

• Purchase order number issued for the contract.

• Description, quantity, unit of measure, unit price, and extended price of services performed.

• Name and address to whom payment is to be sent.

• Name (where practicable), title, phone number, and mailing address of the person to notify in the event of a defective invoice.

• Any other information or documentation required by the contract.

UTILITIES

The contractor shall be responsible for protecting all utilities and for coordinating any utility relocation necessary for the completion of the work with the City’s representative, Andrew Wharton.

COORDINATION

The Contractor shall keep Andrew Wharton updated on the construction schedule, daily work plans and any challenges, setbacks in a timely manner.

mailto:ap@thomasville.org

PREPARATION OF WORK AREA

The Contractor shall be responsible for the preservation of all areas of the Utility Response Center and shall use every precaution necessary to prevent damage or injury thereto, while conducting work for the City.

The contractor shall coordinate with Andrew Wharton areas to be cordoned off, proper use of necessary signage, plastic tarps, HVAC protection per OSHA requirements for construction in work environments including, mitigation of dust exposure to other work areas.

When or where any direct or indirect damage or injury is done to property by or on account of any act, omission, neglect or misconduct in the execution of the work, or in consequence of the nonexecution thereof by the Contractor, he shall restore, at his/her own expense, such property to a condition similar or equal to that existing before such damage or injury was done, by repairing, rebuilding or otherwise restoring as may be directed, or she/he shall make good such damage or injury in an acceptable manner. The Contractor shall correct all disturbed areas before retainage will be released.

SAFETY

Beginning with mobilization and ending with acceptance of work, the Contractor shall be responsible for providing a clean and safe work environment at the project site. The Contractor shall comply with all OSHA regulations as they pertain to this project.

CLEANUP

All restoration and clean-up work shall be performed daily. Operations shall be suspended if the Contractor fails to accomplish restoration and clean-up within an acceptable period. Failure to perform clean-up activities may result in suspension of the work.

Municipalities are exempt from Georgia State Sales and Federal Excise taxes. Do not include such taxes in the proposal figure. The City will furnish the successful bidder(s) with tax exemption certificates.

RFQ #2026-323 FOR

COST PROPOSAL FORM

OPENING

September 2, 2026

AT 11:00 AM EST

The undersigned hereby declares that they have carefully examined the City of Thomasville specifications for UTILITY RESPONSE CENTER (URC) INTERIOR RENOVATION and will provide all labor, materials, equipment, and incidentals necessary for the construction, and placing into operation the renovations to the Utility Response Center, all in accordance with the drawings and specifications specified as Base Bid scope.

Complete UTILITY RESPONSE CENTER INTERIOR RENOVATION lump sum:

• Delivery time to the City of Thomasville:

List any and all other exceptions or variations for the construction being offered from the specifications as written:

Proposal Price Certification In compliance with the attached specification, the undersigned understands the City’s minimum scope requirements.

The undersigned offers and agrees that if this proposal is accepted by the City of Thomasville within ninety (90) days of the date of proposal opening, that the undersigned will furnish any or all of the deliverables and additional services offered, at the quoted price, to the designated point(s) within the time specified.

Signature Date Vendor Phone Address

The Power of Community. The Power of Service.

P.O. Box 1540 • Thomasvi l l e , GA 31799 • 229-227-7001 • www. thomasv i l l e .o rg

EXHIBIT A - URC Storefront Cross Section 1-2

Cross Section: See � � cross section -drawings 1 - 6

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EXHIBIT B - URC Storefront Cross Section 1-6

EXHIBIT C - URC Storefront Cross Section 3-4

Cross Section 5

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Represents opaque / wall panels

Represents glass wall panels

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EXHIBIT D - URC Storefront Cross Section 5-6

EXHIBIT E - URC Storefront Design

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EXHIBIT F - URC Area of project for storefront walls

DateCompany Name

Vendor Name Contact Person Address Phone Description

Vendor Name Contact Person Address Phone Description

Vendor Name Contact Person Address Phone Description

Signature

REFERENCE 2

REFERENCE 3

City of Thomasville

REFERENCE FORM

REFERENCE 1

P.O. Box 1540 • Thomasvi l l e , GA 31799 • 229-227-7001 • www. thomasv i l l e .o rg

The Power of Community. The Power of Service.

VENDOR APPLICATION

Please type or print all information requested below. Failure to furnish all information requested shall be just cause for rejection of this application.

The City of Thomasville may conduct any investigations it considers appropriate before adding an applicant to its Vendor List and reserves the right to reject any application for any reason deemed to be in the City’s best interest.

COMPANY NAME: ___________________________________________________________________

TYPE OF VENDOR: DATE OF APPLICATION: ______________

_____ Automobile _____ Office Supply FEID # ____________________

_____ Construction _____ Professional Svcs E-Verify Company ID # _______________

_____ Equipment _____ Parts Supplier Phone Number # ____________________

_____ General _____ Software Fax # ____________________

_____ Government Agency _____ Service Provider

_____ Insurance _____ Other

_____ Janitorial Service

Headquarters Office Address: Remit to Address:

Name, title, and phone number of person(s) authorized to sign Bids, Quotes, Contracts or make changes to account information:

Please list all major products or services available by your company:

Printed Name: ___________________________ Signature: ___________________________

Number of years in business __________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, _____, 20_____ in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 20______.

NOTARY PUBLIC

My Commission Expires: _____________________________

Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with _________________________ on behalf of City of Thomasville has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period, and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A.

§ 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned subcontractor must forward, within five business days of receipt, a copy of the notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Subcontractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 202 in (city), (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE DAY OF , 202 .

NOTARY PUBLIC

My Commission Expires:

Revised 02/11/11 SPD-SP012

CERTIFICATE OF NON-COLLUSION

By responding to this solicitation, the supplier understands and agrees to the following:

1. That the submitted response constitutes an offer, which when accepted in writing by the CITY

OF THOMASVILLE, GA, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the undersigned and the CITY OF THOMASVILLE, GA; and

2. That the supplier has read the specifications and requirements shown or referenced in the solicitation and that the supplier’s response is made in accordance with the provisions of such specifications and requirements except as expressly stated otherwise in the supplier’s response;

and

3. That the supplier guarantees and certifies that all items included in the supplier’s response meet or exceed any and all such stated specifications and requirements of the solicitation except as expressly stated otherwise in the supplier’s response; and

4. That, if awarded a contract, the supplier will deliver goods and/or services that meet or exceed the specifications and requirements of the solicitation except as expressly stated otherwise in the supplier’s response; and

5. That the response submitted by the supplier shall be valid and held open for a period of one hundred and twenty (120) days (or such other time period as identified in the solicitation) from the final solicitation closing date and that the response may be held open for an additional period of time subject to the supplier’s consent; and

6. That the supplier’s response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. The supplier understands and agrees that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards; and

7. That the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et seq. have not been violated and will not be violated in any respect.

DO NOT MODIFY THE BID/PROPOSAL CERTIFICATION TERMS IN ANY WAY. THIS FORM MUST BE

COMPLETED, SIGNED AND SUBMITTED WITH YOUR RESPONSE.

Contractor’s Full Legal Name:

(PLEASE TYPE OR PRINT)

Authorized Signature:

Printed Name and Title of Person Signing:

Date:

Company Address:

FAX Number:

Email Address:

*This table must be completed in its entirety by the supplier.

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT OCGA 13-10-90

TO ALL PROSPECTIVE VENDORS:

If you are providing service, or performing work for The City of Thomasville, the applicable Georgia Security and Immigration Compliance documents found here must be completed, signed, notarized and submitted with your bid/proposal.

1) The City of Thomasville shall comply with the Georgia Security and Immigration

Compliance Act OCGA 13-10-90 et. seq.,

2) In order to insure compliance CONTRACTOR agrees to comply with all of the contractor requirements of the “Georgia Security and Immigration Compliance Act” of 2006 as codified in O.C.G.A. Sections 13-10-90 and 13-10-91 and regulated in Chapter 300-10-1 of the Rules and Regulations of the State of Georgia, "Public Employers, Their Contractors and Subcontractors Required to Verify New Employee Work Eligibility Through a Federal Work Authorization Program," accessed at http://www.dol.state.ga.us, as further set forth below.

A. Contractor Agreement to Verify the Work Eligibility of its New Hires through the

U.S Department of Homeland Security’s “Employment Eligibility Verification (EEV) / Basic Pilot Program.” CONTRACTOR agrees to verify the work eligibility of all of CONTRACTOR’S newly hired employees through the U.S.

Department of Homeland Security’s Employment Eligibility Verification (EEV) / Basic Pilot Program, accessed through the Internet at https://www.vis-dhs.com/EmployerRegistration, in accordance with the provisions and timeline found in O.C.G.A. 13-10-91 and Rule 300-10-1-.02 of the Rules and Regulations of the State of Georgia. As of July 1, 2007, the verification requirement applies to contractors and subcontractors with five hundred (500) or more employees.

B. Contracts Affected by the “Georgia Security and Immigration Compliance Act.”

CONTRACTOR agrees that the contractor and subcontractor requirements of the “Georgia Security and Immigration Compliance Act” of 2006 apply to contracts for, or in connection with, the physical performance of services within the State of Georgia.

C. Timeline for Application of the Worker Eligibility Verification Requirements to Contractors and Subcontractors. CONTRACTOR agrees that the following Georgia Security and Immigration Compliance Act contract compliance dates apply to this contract, pursuant to O.C.G.A. 13-10-91:

On or after July 1, 2007, to public employers, contractors, or subcontractors of 500 or more employees;

On or after July 1, 2008, to public employers, contractors, or subcontractors of 100 or more employees; and On or after July 1, 2009, to all other public employers, their contractors, and subcontractors.

http://www.dol.state.ga.us/ https://www.vis-dhs.com/EmployerRegistration https://www.vis-dhs.com/EmployerRegistration

The prospective CONTRACTOR must initialize one of the sections below:

Contractor has 500 or more employees [CONTRACTOR must register with the Employment Eligibility Verification/Basic Pilot Program and begin work eligibility verification on July 1, 2007, and execute and send to DEPARTMENT a “Contractor Affidavit and Agreement” attesting to registration with the EEV / Basic Pilot Program];

Contractor has 100-499 employees [CONTRACTOR must register with the Employment Eligibility Verification/Basic Pilot Program and begin work eligibility verification by July 1, 2008];

Contractor has 99 or fewer employees [CONTRACTOR must begin work eligibility verification by July 1, 2009].

3) In the event that the contractor employs or contracts with any subcontractor in connection with a covered contract the contractor will secure from the subcontractor attestation of the subcontractor’s compliance with O.C.G.A. § 13-10-90 et seq. and Georgia Department of Labor Rule 300-10-1-.02 by the subcontractor’s execution of the subcontractor affidavit shown in Georgia Department of Labor Rule 300-10-1-.02 or a substantially similar affidavit.

4) Contractor agrees that, in the event the (insert your company’s name) ________________

____________________________________________ employs or contracts with any sub-contractor in connection with the covered contract to Require “Georgia Security and Immigration Compliance Act” Compliance of its Subcontractors Connected with this Contract. CONTRACTOR agrees to require O.C.G.A. Sections 13-10-90 and 13-10-91 compliance in all written agreements with any subcontractor employed by CONTRACTOR to provide services connected with this contract, as required pursuant to O.C.G.A. 13-10-91., that the (insert company’s name) ____________________________ ________________________________will secure from each sub-contractor the employee-number applicable to the sub-contractor.

CONTRACTOR agrees to obtain from any subcontractor that is employed by CONTRACTOR to provide services connected with this contract, the subcontractor’s indication of the employee-number category applicable to the subcontractor.

5) Contractor agrees to provide the City of Thomasville with and secure all affidavits from any subcontractor engaged to perform services under this Contract an executed the “Subcontractor Affidavit,” as required pursuant to O.C.G.A. 13-10-91 and Rule 300-10- 1-.08 of the Rules and Regulations of the State of Georgia, which rule can be accessed at http://www.dol.state.ga.us.

CONTRACTOR agrees to maintain all records of the subcontractor’s compliance with O.C.G.A. Sections 13-10-90 and 13-10-91 and Chapter 300-10-1 of the Rules and Regulations of the State of Georgia.

http://www.dol.state.ga.us/

ADDENDA ACKNOWLEDGEMENT FORM

The vendor has examined and carefully studied the Specifications and the following Addenda. Receipt of all of which is hereby acknowledged:

Addendum No: Dated: Acknowledgement Initial Addendum No: Dated: Acknowledgement Initial Addendum No: Dated: Acknowledgement Initial

Vendors must acknowledge any issued addenda. Proposals which fail to acknowledge the vendor’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changes the Owner’s requirement.