3B RFQ Annual Service maintenance for air compressor and rescue tools_ (002).docx

Date Issued:

8 July 2025

To:

Contractors

In case you have any question, please call me at Mr. Shihab Kurikkalakath at +973-1785-4729 or shihab.kurikkalakath.ln@us.navy.mil

REQUEST FOR QUOTATION

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Fire and Emergency Services Department

1 Juffair Ave, Manama, Kingdom Of Bahrain, Box 20 PSC 851 FPO AE 09834 Bldg. 245 and Bldg. 788

The contractor shall provide Annual service for the Eagle Air Compressor and Hurst eDraulic Rescue Tools FY25-FY30:

The contractor shall provide the services as per the Statement of Work:

OFFEROR(S) SUMMARY / PRICE BREAKDOWN

**FAR 52.217-8**

TOTAL

*Please specify what other charges/cost are for. If the breakdown is NOT submitted along with the quotation, we will consider your offer as Non- responsive and WILL NOT be evaluated further.

STATEMENT OF WORK

Annual service for breathing air compressors and rescue tools

FY25 - FY30

1. Statement of Work:

1.1 Description of Service: The contractor shall provide all qualified labor, tools, equipment, supplies, travel and shipping necessary to perform annual service for the breathing air compressors, rescue tools and its related accessories. The contractor shall provide a written report of all maintenance performed, and note any recommended further corrective repairs.

1.2 Annual service for breathing air compressor includes major maintenance program listed below on the following model and serial number:

· One (1) Eagle Harrier / Model: HA15M3C46-G525

· One (1) Eagle Air / Model BHB10W3N2U

· Two (2) Bauer / Model: Verticus Plus VT-P/13-E1/E3 6000 PSI

1.2.1 Change oil and oil filters as required.

1.2.2 Replace purification cartridges and O-ring, backup ring on chamber

1.2.3 Replace CO indicator kit (If applicable)

1.2.4 Check interstage pressure gauges and safety valves. Inspect final safety valve.

1.2.5 Inspect automatic condensate drain and rebuild per manufacturers specifications.

1.2.6 Inspect/clean separators as required.

1.2.7 Inspect lines/hoses, electrical cables, and air lines.

1.2.8 Inspect/replace air intake filter per manufacturers’ specifications.

1.2.9 Adjust pressure maintaining valve (PMV) to manufacturers’ specifications.

1.2.10 Inspect/rebuild air line check valves.

1.2.11 Lube electric motor as required and inspect/adjust belt tension and alignment.

1.2.12 Pressure test to final air pressure setting and adjust if required.

1.2.13 Inspect and clean inner coolers and after coolers as necessary.

1.2.14 Adjust automatic fill door interlock as necessary.

1.2.15 Adjust final air and oil switches as necessary.

1.2.16 Run and test compressor.

1.2.17 Provide Trace Analytics air sample test.

1.2.18 Complete maintenance checklist available at the completion of service.

1.2.19 Perform any additional factory recommendations/requirements.

1.3 Conduct annual service for Hurst eDraulic rescue tools as follows;

· Two (2) Cutters

· Two (2) Spreaders

· One (1) StrongArm

1.3.1 Visual inspection of tools

1.3.2 Inspect arms/tips/blades for wear & damage

1.3.3 Inspect shaft seal & piston rod

1.3.4 Inspect control valve

1.3.5 Operate tool and observe speeds

1.3.6 Remove pivot pins, link arms and blades; clean & lube

1.3.7 Replace decals as required

1.3.8 Torque main bolt to spec

1.4 Annual Service for Hurst eDraulic Ram (2nos.)

1.4.1 Visual inspection of tool

1.4.2 Operate tool and observe speeds

1.4.3 Inspect shaft seal and piston

1.4.4 Check lights for proper operation

1.4.5 Replace decals as required

1.4.6 Inspect ram extension kit

1.5 Annual Check on the available accessories listed below;

· 01nos - StrongArm Charger

· 02nos - StrongArm Batteries

· 02nos – Tools charger

· 12nos – Batteries for Spreader, Cutter and Ram

1.5.1 Visual inspection of units

1.5.6 Check lights for proper operation

1. Servicing Requirements:

2.1 The contractor shall bring all necessary tools and equipment to perform annual service for the tools and equipment listed above.

2.2 The contractor shall follow all applicable federal, Department of Defense and Navy environmental regulations to include local supplements.

2.3 The contractor shall perform services at the NSA Bahrain Fire Stations and will coordinate with the Technical POC for base access. The contractor shall be accompanied by government personnel while on base.

2.4 The contractor is responsible in providing a certified technician that has specialized skills and knowledge in servicing the above mentioned tools and equipment.

2.5 The contractor need to follow the Original Manufacturer’s guidelines as the equipment and tools are manufactured to meet all federal safety standards and requirements.

2.6 The contractor shall provide a verbal out brief to the Fire Chief or designee relaying the maintenance performed, observations as to working condition of the equipment and tools listed herein

2.7 The contractor shall provide a written site visit report within 30 days indicating the certification of the maintenance work performed, any observations noted, and any recommendations for corrective maintenance.

Period of Performance

A. Please submit a reply for the above on or before 14 July 2025, 12:00 noon Bahrain Local Time to shihab.kurikkalakath.ln@us.navy.mil; and adams.a.diaz.civ@us.navy.mil.

B. Offerors may request clarification to any part of the RFQ terms. No verbal requests for information will be accepted by the Contracting Officer or his Technical Representative. Offeror's questions or clarifications must be submitted to the Contract Specialist in writing via email: shihab.kurikkalakath.ln@us.navy.mil; and adams.a.diaz.civ@us.navy.mil.

Requests for clarification on this requirement must be received by 10 July 2025 at 2:00PM Bahrain local time. No questions shall be entertained thereafter

C. The offeror shall submit pricing inserted on each CLIN Item in USD. A detailed breakdown shall be provided.

If there are no charges for the particular item enter “NO CHARGE” or USD $0.00. There must be price for each item, if item price is left blank, the quote may be determined to be incomplete and excluded from consideration for award.

D. Technical Capability Statement: The offeror shall submit a one-page technical capability statement affirming that the offeror (1) takes no exception to any of the terms or conditions in the solicitation, and (2) quotes no additional terms or conditions to the solicitation. Offerors shall return this statement using the Technical Capability Statement Template along with the quote.

52.212-2 Evaluation -- Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation is determined to provide the best value to the Government, which may not necessarily be the offeror offering the lowest price. The award will be based on the combined evaluations of technical acceptability, past performance, and price. Technical acceptability and Past Performance are weighted equally but when combined, are more important than Price.

The following factors shall be used to evaluate offers:

Factor 1: Technical Acceptability To be determined technically acceptable, the offeror must submit a proposal that meets the acceptability requirements of this RFP. Offerors must submit a signed affirmative statement (Attachment 2) or will be deemed “unacceptable”.

Factor 2: Past Performance The Offeror shall submit at least 2 examples of recent (within 3 years) and relevant contracts that are similar in size and scope to what is described in the solicitation.

Factor 3: Price Price will be evaluated by adding the total price for all options, including the potential six (6) months option period available under FAR 52.217-8, to the total price for the basic requirement. For evaluation purposes only, the option pricing under FAR 52.217-8 will be based on the on offeror’s last option “unit-pricing” (CLIN 5001) proposed for this solicitation.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(c) Simplified acquisition procedures apply, and the procurement shall be conducted according to FAR Parts 12 and 13:

1. This procurement uses the procedures of FAR 13.106.

1. All prices will be evaluated for reasonableness IAW FAR 13.106-3.

1. Award will be made to the responsible Offeror with the Best Value.

1. Timely quotes will be reviewed for responsiveness (compliance) to the solicitation. If the quote is not responsive to the solicitation, it will not be evaluated and the Offeror will be notified that the quote is nonresponsive.

(End of provision)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15days.

provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

52.222-50 Combating Trafficking in Persons.

3. Vendor shall include the following information in their final quote:

a) Place of Performance is to the address specified below in #6

b) UEI#, CAGE-CODE#, Company Name & Complete Address.

c) JCCS Registration details: All contractors seeking contracts within the CENTCOM AOR (locations in the Middle East which contracts are awarded by Fleet Logistics Center Bahrain) must be registered in the Joint Contingency Contracting System (JCCS) site at https://www.jccs.gov/jccscoe/.

d) SAM Registration details

4. Contractor shall include the complete specifications of their quoted items.

5. Contractor shall fill in the attached titled FAR 52.204-24 & 52.204-26 and include the same with the quote.

6. Place of Performance Naval Support Activity Bahrain Fire and Emergency Services Department 1 Juffair Ave, Manama, Kingdom Of Bahrain, Bldg. 245 and Bldg. 788

PSC 851 Box 20 FPO AE 09834

7. Contractor shall offer the maximum discount applicable.

Attachment 1. FAR 52.204-24 & 52.204-26

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