3B.B(2026.03.17)Agency Requirements-3AZ0295.pdf
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- Solicitation number
- 3AZ0295a
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This is an Agency Specific Requirements (ASR) document for a federal real property lease (Contract 3AZ0295) for the Health and Human Services – Indian Health Services (IHS) in Pinetop-Lakeside-Show Low, Arizona.
The lessor must provide office space ranging from 10,500 to 13,566 assignable square footage (ABOA) that can be non-contiguous and accessible 24/7/365, with six surface/reserved parking spaces. The space requirements include 43 open office workstations (110 ABOA each), 32 private offices and one executive office (150-300 ABOA each), two break rooms with kitchenette facilities (400 ABOA each), a reception area with security features including video monitoring, card reader, transaction counter, and duress alarm, storage and file rooms, three conference/training rooms with STC 45+ rating and dimmable lighting, three copier rooms, and a dedicated computer/LAN room with anti-static flooring, two 30-amp 208V circuits, CAT 6A cabling, and 24/7 climate control not exceeding 70°F. Standard finishes include carpet tile for offices and conference areas, VCT flooring for utility spaces, painted walls, and building-standard ceilings and doors. Security requirements include Facility Security Level I certification, CCTV system coverage, and badge access controls. Information technology infrastructure must include CAT 6A cabling throughout with two data drops per workstation, a 1000 Mbps data connection with network switches and hardware, and connection to the agency's Dmarc system. The Room Data Matrix indicates the facility will house multiple departments including Executive Administration, Clinical Planning, Finance, Health Information Management, Human Resources, Revenue, Quality Management, and Staff Development, totaling 12,920 square feet of space.
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Revised February 2024
The Agency Specific Requirements (ASRs) do not reduce the minimum requirements contained within the
Lease. These ASRs provide specific agency requirements, which may be complementary, more specific, or more stringent than those of the Lease minimum requirements.
Health and Human Services – Indian Health Services
3AZ0295
Agency Specific Requirements
Pinetop-Lakeside-Show Low, AZ
Exhibit B
Lessor:____ Government:_____
TABLE OF CONTENTS
SECTION 1 - AGENCY UNIQUE REQUIREMENTS
SECTION 2 - ROOM SCHEDULE AND SPACE DETAIL
2.01 ROOM SCHEDULE – See Room Data Matrix
2.02 SPACE DETAILS ...…………………………………………………………………………...3
A. Open Office Area: 43 Workstations x 110 ABOA (4,730 total)
B. Private Offices: 32 x 150 ABOA (4,800 total)
C. Break Room and Kitchenette Areas: 2 x 400 ABOA (800 total)
D. Reception Area: 1 x 120 ABOA
E. Storage Rooms: 1 x 170 ABOA (quantity and/or size determined by location) .. 4
F. File Room ...…………………………………………………………………………………4
G. Conference/Training Rooms: 3 x 300 ABOA (900 total)
H. Copier Room/Areas: 3 x 100 ABOA (300 total)
I. Computer/LAN Room: 1 x 100 ABOA
SECTION 3 - ADDITIONAL SPACE DETAILS
3.01 ROOM LAYOUT ………………………………………………………………………………6
SECTION 4 – SECURITY AND IT REQUIREMENTS
4.01 SECURITY
4.02 INFORMATION TECHNOLOGY
SECTION 1 - AGENCY UNIQUE REQUIREMENTS
● Building Criteria:
○ Space can be non-contiguous (site specific)
○ Accessible 24/7/365
○ Able to provide a minimum of 10,500 ABOA to maximum 13,566 ABOA
● Parking requirements: 6 surface/reserved spaces
SECTION 2 - ROOM SCHEDULE AND SPACE DETAIL
2.01 ROOM SCHEDULE – See Room Data Matrix
2.02 SPACE DETAILS
Refer to the GSA Lease for the construction standards applicable to the interior tenant area build-out. These standards provide a general outline of the interior build-out requirements. For a complete list of office standards refer to the GSA Lease.
A. Open Office Area: 43 Workstations x 110 ABOA (4,730 total)
● Flooring – Carpet tile
● Walls – Paint
● Door – Building standard
● Ceiling – Building standard
● Electrical, Data, Voice – To be determined at design
● Window Coverings – Building standard
B. Private Offices: 32 x 150 ABOA (4,800 total)
● Flooring - Carpet tile
● Walls – Paint
● Door – Building standard with keyed lock
● Ceiling – Building standard
● Electrical, Data, Voice – To be determined at design
● Window Coverings – Vertical blinds
Executive Office: 1 x 300 ABOA
● Flooring - Carpet tile
● Walls – Paint with one accent wall
● Walls should be STC 50 rating (studs and insulation)
● Door – Building standard with compressible seal
● Ceiling – Building standard
● Electrical, Data, Voice – To be determined at design
● Window Coverings – Vertical blinds
C. Break Room and Kitchenette Areas: 2 x 400 ABOA (800 total)
● Flooring – VCT
● Walls – Paint
● Ceiling – Building standard
● Electrical and Data– To be determined at design
● Sink with garbage disposal
● Refrigerator
● Microwave
● Seating for at least 10 people
● Exhaust Fan
● Window Coverings – Building standard (if applicable)
● Countertop and cabinets – To be determined at design
D. Reception Area: 1 x 120 ABOA
● Flooring – Carpet tile
● Walls – Paint with one accent wall
● Door – Building standard with electric strike
● Ceiling - Building standard
● Electrical, Data, Voice – To be determined at design
● Window Coverings – Building standard
● ADDITIONAL REQUIREMENTS:
○ Airphone
○ Video Monitor and buzzer release button to control the electric strike
○ Card reader
○ Transaction counter with clear glass window
○ Duress alarm
E. Storage Rooms: 1 x 170 ABOA (quantity and/or size determined by location)
● Flooring – VCT
● Walls – Paint
● Door – Building standard
● Ceiling – Building standard
● Electrical, Data – To be determined in design
F. File Rooms: 2 x 200 ABOA (400 total)
Flooring – VCT
Walls – Paint
Door – Building standard
Ceiling – Building standard
Electrical, Data – To be determined in design
G. Conference/Training Rooms: 3 x 300 ABOA (900 total)
● Flooring – Carpet tile
● Walls – Paint with one accent wall
● STC rating should meet 45 or better
● Doors – Building standard
● Ceiling – Building standard
● Lighting – should have dimmable switches
● Window Coverings – Building standard
● Electrical, Data, Voice – To be determined in design
● ADDITIONAL REQUIREMENTS:
○ Flat screen or monitor with data and wiring
○ Wall to be capable to support a mounted flat screen monitor.
H. Copier Room/Areas: 3 x 100 ABOA (300 total)
● Flooring – Carpet tile
● Walls – Paint
● Door – Building standard
● Ceiling – Building standard
● Electrical, Data, Voice – To be determined in design
I. Computer/LAN Room: 1 x 100 ABOA
● Flooring – Anti-static VCT
● Walls – At least one with plywood, paint for the others
● Door – Building standard with regular latch and deadbolt
● Ceiling – Building standard
● Power – Two (2) x 30 AMP 208v circuits
● Conduit – 2-inch, shortest route through roof
● Electrical, Data, Voice
○ 1000 Mbps data connection with associate hardware
○ Router and 3 network switches
○ Room for network rack
○ CAT 6A cabling
● Connection to Dmarc – To be determined at design
● 24/7 Conditioned
○ Not to exceed 70 degrees F
○ 2,000 BTU per hour
● Details to be determined at design
SECTION 3 - ADDITIONAL SPACE DETAILS
3.01 ROOM LAYOUT
● Internal Adjacencies – To be determined at design
SECTION 4 – SECURITY AND IT REQUIREMENTS
4.01 SECURITY
The following security standards are listed in addition to those listed in the Lease document and the building specific security attachment.
● Facility Security Level I
● CCTV system
● Badge Access to space
4.02 INFORMATION TECHNOLOGY
The following IT standards are listed in addition to those listed in the Lease document OR see attached specifications from the agency.
CAT 6A cable throughout
2 drops per station
Dept: Executive Administration TYPE REQUIRED
Health System Admin (CEO) Enclosed 170
Health System Admin Enclosed 170
Health System Admin (AO) Enclosed 170
Administrative Support Assistant Open 170
Administrative Support Assistant Open 170
SUPPORT SPACE SF 850
Dept: Disc Planning TYPE REQUIRED
Clinic Manager Enclosed 170
Providers (6) Enclosed 170
RN CCC Enclosed 170
CMA/LPN (6) Enclosed 170
MSA (2) Enclosed 170
Clincial Diebetes Educator Enclosed 170
SUPPORT SPACE SF 1,020
Dept: Preventative Medicine TYPE REQUIRED
Medical Officer Enclosed 170
Director Preventative Medicine Med Offcr Enclosed 170
Epi/Surveillance NP Medical Informaticis Enclosed 170
SUPPORT SPACE SF 510
Dept: Finance TYPE REQUIRED
Supervisory Financial Mgmt Spec Enclosed 170
Budget Analyst Open 170
Budget Analyst Open 170
Management Analyst Open 170
Accounting Technician Open 170
Accounting Technician Open 170
SUPPORT SPACE SF 1,020
Dept: Health Information Management TYPE REQUIRED
Supv Med Rec Admin Specialist Enclosed 170
Medical Record Tech (OA) Open 170
Medical Record Tech (OA) Open 170
Medical Record Tech (OA) Open 170
Medical Record Tech (OA) Open 170
Medical Record Tech (OA) Open 170
Medical Record Tech (OA) Open 170
Medical Record Tech (OA) Open 170
Medical Record Tech (OA) Open 170
Medical Record Tech (OA) Open 170
Medical Record Tech (OA) Open 170
Lead Medical Records Technician (Coder) Open 170
Medical Records Technician Open 170
Medical Records Technician Open 170
SUPPORT SPACE SF 2,380
Exhibit B
Lessor:_____ Government:_____
Room Data Matrix - IHS White River Medical Facility
Dept: Human Resources TYPE REQUIRED
Human Resources Specialist (RPC) Open 170
Supervisory HR Specialist Enclosed 170
Human Resources Specialist (RPC) Open 170
Human Resources Assistant (OA) Open 170
Civilian Pay Technician Open 170
Human Resources Assistant (OA) Enclosed 170
Human Resources Specialist (ER-LR) Enclosed 170
Human Resources Specialist (RPC) Open 170
HR Specialist Open 170
SUPPORT SPACE SF 1,530
Dept: Purchased Referred Care TYPE REQUIRED
Supv Health System Specialist Open 170
Medical Assistant Open 170
Medical Assistant Open 170
Medical Support Asst. (OA) Open 170
Medical Support Asst. (OA) Open 170
Medical Support Asst. (OA) Open 170
Medical Support Assistant Open 170
Medical Support Asst. (OA) Open 170
Medical Support Assistant Open 170
Contact Representative Open 170
Contact Representative Open 170
SUPPORT SPACE SF 1,870
Dept: Quality Management TYPE REQUIRED
Management Analyst Open 170
Management Analyst Open 170
Quality Assurance Officer Open 170
Compliance Officer Open 170
Administrative Support Assistant Open 170
Administrative Support Assistant Open 170
SUPPORT SPACE SF 1,020
Dept: Revenue TYPE REQUIRED
Supv Health System Specialist Enclosed 170
Supervisory Health System Specialist Open 170
Supervisory Health System Specialist Enclosed 170
Supv Medical Clerk(OA) Enclosed 170
Accounting Technician A/R Open 170
Voucher Examiner Open 170
Voucher Examiner Open 170
Billing Technician Open 170
Lead Billing Technician Enclosed 170
Billing Technician Open 170
Billing Technician Open 170
Medical Support Asst (Insurance Verifier) Open 170
Medical Assistant Open 170
SUPPORT SPACE SF 2,210
Dept: Staff Development TYPE REQUIRED
Administrative Support Assistant Open 170
Nurse Specialist Open 170
Nurse Educator Open 170
SUPPORT SPACE SF 510
TOTAL SF 12,920
| Exhibit B - Agency Requirements |
| Room Data Matrix - IHS Pinetop-Lakeside-Show Low 3AZ0295 |
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