3a NWWP92592300071 FWD SOW - Video Surveillance System RFQ.pdf

STATEMENT OF WORK

January 10, 2023

Purchase Request #NW-WP9259-23-00071

Install Video Surveillance System at

National Weather Forecast Office Fort Worth

GENERAL SCOPE

The National Weather Service (NWS) solicits interested and qualified private and commercial vendors to submit proposals for entering into agreement for the purpose of providing the services specified under this request for proposal. The contractor is to provide all labor, tools, equipment, hardware, and consumables to furnish the services and install a fully integrated and functional system.

The NWS expects a “turnkey” solution for this project. The awarded contractor shall furnish, engineer, fabricate, install, and test a complete and operational system. All materials and equipment shall be new and of the latest technology available at the moment. Installation, service, and maintenance shall be performed by personnel skilled in the installation of video surveillance systems. Bidders shall provide all necessary certifications.

FWD WFO Fort Worth, TX 3401 Northern Cross Blvd Fort Worth, TX 76137

1.0 GENERAL INFORMATION

This SOW is for the replacement of the existing CCTV digital system with an IP network video surveillance system, 4K or 1080p HD resolution or better, and be Blue Iris VMS compatible.

This is a standalone system separate from the building VOIP system. Integration into the WFO system must be approved by SRH Systems Integration Branch Chief.

1.1 Primary Place of Performance

Installation will occur at WFO Fort Worth, TX.

1.2 Description of Work

1.2.1. The contractor shall provide program management, subject matter experts, and engineering support in the procurement, installation, program, integration, and testing of a new Outdoor / Indoor security camera system.

1.2.2. The Contractor shall provide all personnel, materials, tools, labor and transportation necessary to complete the work and training identified in this Statement of Work (SOW).

1.2.3 The Contractor shall submit cut-sheets for all equipment and materials installed in this project and shall not order or install them until the government approves them in writing. Submit all documents to the Point of Contact (POC) listed in this SOW.

1.2.3.1 The Contractor shall provide a performance schedule with their offer that describes the phases of work, to include dates of performance.

1.2.4. The Contractor shall use cameras compatible with Blue Iris VMS Version 5.6.7.2 (January 3, 2023) or newer.

1.2.5. The Contractor shall correct/re-perform any discrepancies or integration errors found at no additional cost to the government.

1.2.6. The Contractor shall be responsible for returning the work site to its original condition at completion of the installation, to include replacement of any damaged or destroyed equipment.

1.2.7. The Contractor must have current certification(s) for installation and programming work.

1.2.8 The Contractor shall coordinate all work with the site’s POC to minimize disruptions to NWS Operations.

1.3 References

All clauses and references listed within the awarded contract are applicable to this SOW. In addition, the following references are identified specific to this SOW.

A. MIL-STD-3007G-2019 Standard Practice for Unified Facilities Criteria

B. UFC 4-021-02, Change 1 (2019) Unified Facilities Criteria Electronic Security Systems

C. NFPA 70 National Electrical Code, 2020 latest code edition

D. IEEE C2-2017 National Electrical Safety Code (NESC)

E. IEEE 3003.1-2019 Recommended Practice for Grounding of Industrial and Commercial Power Systems

F. FIPS 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

1.4 Acronyms

CAT6 Category 6 Enhanced Network Cabling CCTV Closed Circuit Television CO Contracting Officer EMT Electrical Metal Tubing ESA Electronic Systems Analyst FARS Federal Acquisition Regulation System GFM Government Furnished Material HDD Hard Disk Drive IAW In Accordance With IP Internet Protocol IR Infrared Light MIC Meteorologist In-Charge NWS National Weather Service POC Point of Contact POP Period of Performance SOVT System Operation and Verification Test SOW Statement of Work SRH Southern Region Headquarters SSD Solid State Device UFGS Unified Facilities Guide Specifications VOIP Voice Over Internet Protocol VMS Video Management Software WFO Weather Forecast Office

1.5 Demo / Removal of Old Camera System

1.5.1 The Contractor shall remove all existing camera system equipment and hardware to include all power and data cables to both cameras and the video recording unit(s). See Attachment (2) for the approximate location of recorder and cameras.

1.6 INSTALLATION

1.6.1. The Contractor shall install a new IP surveillance system. Installation will include all items as described below, as well as any equipment or items stated or implied in the applicable governing regulations for surveillance system installation, certification, and monitoring. Contractor shall be responsible for restoring the work site to original condition.

1.6.2. The Contractor shall install an IP Camera System to be managed from the WFO’s Computer Room.

All equipment must be the most up-to-date technology and compatible with Blue Iris VMS.

1.6.2.1 The Contractor shall install rack mounted TAA compliant head-end equipment into only one cabinet. This cabinet will be identified by the WFO’s ESA. The bottom most component must not be installed lower than twenty-four inches from the bottom of the cabinet. The top most component must not be mounted higher than eight inches from the top of the cabinet. The final placement and arrangement of the components must be approved by POC.

1.6.2.1(A) The Contractor shall install a Cisco Catalyst C9200L-48P-4X (48 ports full PoE+, 4x1/10G fixed uplinks). This unit and all associated camera system hardware must be served by the same building emergency power circuit breaker to / from the rack.

1.6.2.1(B) The Contractor shall install a Tripp Lite 48-Port 2U Rack-Mount Cat6 110 Patch Panel, 568B, RJ45 Ethernet, TAA in the rack assembly along with all required cables to each head-end component, and cables to the cameras as required for system operation. A minimum of 1U space between rack mounted devices will be provided. These spaces will be covered by flat steel rack panel(s) powder coated in black.

1.6.2.2 The Contractor shall install a Dell Precision 7920 rack mounted workstation. See Attachment (3) for required specifications. This unit will have the VMS Blue Iris software installed. The unit shall have enough operating and storage drives in order to store a minimum of 28 days of archived video. Building Entry Door cameras 1, 2, 3, 7 and 8 will be set to record continuously during the hours of 0500 to 0700, 1100 to 1300, and 1700 to 1900. These cameras will then record at motion on all other hours of the day. All remaining cameras will be scheduled to record only during motion. Motion recording will be set at 50% sensitivity for all cameras.

1.6.2.2(A) GFM. VMS Blue Iris VMS Version 5.6.7.2 (January 3, 2023) or newer.

1.6.3. GFM. Administrator terminal.

1.6.4. The contractor shall install all new IP cameras. All Cameras must conform to IEEE 802.3af or IEE 802.3at/POE+ standards and have the required licensing, necessary housing, mounting brackets, and junction boxes. Cameras must be compatible with VMS Blue Iris software.

1.7 Site Specific Installation Requirements

1.7.1 The following will be required at WFO Fort Worth

1.7.1.1 The Contractor shall install five IP interior / exterior 4K or 1080p HD resolution (6MP or better) in-ceiling mounted cameras to monitor entry ways. See Attachments (1). Cameras 1 thru 5 must record in color day and night (without lights on).

1.7.1.2 The Contractor shall install eleven IP exterior 4K or 1080p HD resolution (6MP or better) security cameras covering the areas shown on Attachments (1). These cameras shall have human / vehicle detection with night vision. Cameras 7 and 8 shall capture entire entry walkways. Cameras 6 and 9 shall have up to 180-degree view (capturing under the tree line to the perimeter fencing). Cameras 12 and 15 shall have Ultra HD with coverage to a minimum distance of 200 feet of night vision. Cameras 10, 11, 13, and 14 shall also be 3 lens multidirectional IP cameras with lenses able to capture all needed requirements. Camera 16 will capture vehicle drivers and cabin passengers. All camera mounted locations and image / view settings must be approved by the ESA.

1.7.2. The Contractor shall GROUND all equipment per industry standards.

1.7.3. All camera cabling must be RED Cat6 and exterior cabling must be direct burial shielded rated.

Cable supports must be installed where needed.

1.7.4. The Contractor shall install EMT pathways for exterior cabling and core penetration where necessary and may reuse existing conduits where possible.

1.7.5 Value Engineering – Attachment (1) identifies location and areas that require coverage. The contractor can evaluate and propose a configuration change that will meet the required coverage areas.

The configuration, programming, and focusing of all cameras shall be accomplished with an NWS facility or electronics staff member observing.

1.8 TRAINING

The Contractor shall provide initial training to all personnel identified by the customer, maximum 6 personnel. Training requirements shall be defined by the video surveillance system design. The final system design will be approved by the Government prior to installation. All training will take place at the respective WFO after installation and will be completed before final system acceptance. Training should include system description and orientation, operation of the complete system, and troubleshooting procedures of likely failures.

The Contractor will provide the government all applicable manuals, instructions, and warranties upon final acceptance.

1.9 TESTING AND TURNOVER

Testing is required to confirm system functionality.

At the completion of installation and configuration requirements, a government acceptance test will be completed. The Contractor shall schedule this testing via coordination with the COR.

PHASE I TESTING

Phase I testing must demonstrate that all installed equipment and components are performing according to system specifications and operational requirements. Phase I acceptance testing shall consist of the following:

1.9.1 Vehicle Entry Test. Entry and Parking Lot Cameras (Day and Night)

1.9.2 Human Entry Test. All Cameras (Day and Night)

1.9.3 AC power loss test.

1.9.4 Local Terminal Administrator Test.

1.9.4.1 Record / Playback test.

1.9.4.2 Digital Zoom Test. All Cameras recordings

1.9.4.3 Optical Zoom Test. All Cameras

1.9.5 Remote User VPN Access Test. All Cameras. Coordinated with SRH

PHASE II GOVERNMENT TESTING / POP

Phase II testing / POP will consist of a complete 5-day work week (Monday thru Friday) to ensure all equipment is installed properly and works according to specifications. Final Government acceptance will not be given until successful completion of Phase II testing / POP. Phase II testing will follow Phase I testing. Phase I testing may not be included as part of Phase II government testing / POP.

2.0 DELIVERABLES

The following deliverables are required by this Statement of Work.

2.1 All applicable Operation and Maintenance manuals, including detailed operation procedures, warranties, drawings, a detailed bill of material, and recommended spare parts list.

2.2 Performance Schedule. The Performance Schedule shall be submitted with the Contractor’s offer.

2.3 Personnel. Contractor shall provide a list of personnel to the COR no later than 10 days prior to the date specified in the Contractor’s performance schedule as the start of work at a WFO site. No technician will be allowed onsite if they are not listed on this written notice. Any Covid-19 or site-specific requirements will be provided to the contractor, and coordinated upon award of the contract.

3.0 SITE CONDITIONS

The contractor shall become familiar with all details of the work and working conditions and advise the POC or Contracting Office (CO) of any discrepancies before performing any work. Some work areas will be occupied by Government personnel during the Video Surveillance System installation.

3.1 Work Hours

The National Weather Service operates 24/7. NWS reserves the right to postpone work in the occurrence of a severe weather event.

The Contractor’s work shall be performed between the hours of 0700-1700, Monday thru Friday unless otherwise approved by the POC. Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas. Any work needed outside these hours will require approval by the POC.

3.2 Changes

Any variations or changes to the Statement of Work shall be coordinated through the POC.

3.3 Secure Facilities

Performance of this contract may require the contractor access to secured facilities. In the event of this, the Government shall provide individuals to escort the contractor while in these areas.

4.0 SECURITY REQUIREMENTS

4.1 Personnel

All on-site contractor personnel must be United States citizens with a trustworthiness determination in accordance with FARS.

5.0 LEGAL COMPLIANCE

All work must follow all public laws and the Code of Federal Regulations. Furthermore, the contractor shall comply with IAW UFGS 01 35 26 Government Safety Requirements and the Occupational Safety and Health Administration (OSHA).

6.0 REMOVAL OR DISPOSAL OF GOVERNMENT PROPERTY

Unauthorized removal or disposal of government property is a crime. Government property includes all materials and equipment purchased directly or indirectly by any agency of the federal government for any purpose. No government property is to be removed or disposed of without written permission from the CO and MIC. Contractor shall provide a listing of each item and quantity of materials and equipment to be removed or disposed of.

7.0 UTILITIES

Reasonable amounts of water, electricity, and other utilities are available to the contractor at no cost, unless otherwise specified by the discretion of the COR. The contractor shall include any temporary utility connections, if necessary, within the project scope of work. The contractor shall exercise strict conservation practices in the use of these utilities. Should the contractor be found to not be using utility conservation practices, the cost of the utilities may be transferred to the contractor for the remaining performance period of the contract.

8.0 SITE VISIT

All Bidders are strongly encouraged to attend a site visit to inspect all proposed replacement work and to acquire all necessary site information to properly prepare their bid proposal. Failure of the Contractor to conduct a site visit and acquire all necessary site information to properly prepare their Bid Proposal shall not be acceptable cause to justify a later request for additional costs after Contract Award. All technical questions must be in writing and sent to the CO.

9.0 PERIOD OF PERFORMANCE

1 year from the date of award.

10.0 PROJECT WARRANTY

Contractor shall provide a written warranty for the workmanship for a period of (1) one full year from the date of acceptance unless otherwise specified.

11.0 POINT OF CONTACT

WFO Fort Worth

TO BE PROVIDED AT TIME OF AWARD

END OF STATEMENT OF WORK