389-20250902153432 KCSD.pdf

INVITATION TO BID

Project Title:

Integrated IP-Based Safety & Intercommunication System with Classroom Sound Enhancement

Owner:

Kemper County School District 159 Main Avenue DeKalb, MS 39328

The Kemper County School District is soliciting sealed bids from qualified contractors to furnish and install a comprehensive IP-based safety and intercommunication system, including classroom sound enhancement technology, for Kemper County Elementary and Kemper County High School.

You are hereby notified that a sealed bid must be completed and clearly marked on the outside of the envelope. All bids submitted must comply fully with Section 31-3-21 of the Mississippi Code 1972. Non-compliance with this statute will result in the bid being disqualified. Only one bid per envelope shall be mailed to Kemper County School District, Post Office Box 219, DeKalb, MS 39328, or hand-delivered to the Office of the Superintendent of Education located at 159 Main Avenue, DeKalb, MS, on or before October 2, 2025 by 1:00 p.m.

SCOPE OF WORK:

A. The work covered by this section of the specifications shall include all material, labor, hardware software, firmware and programming to install a completed operating system as described herein and shown in the drawings. The system shall utilize the school’s shared data network, and not require the use of any proprietary switches, routers, or other network components. The physical network components shall be provided by the owner or the contractor, the scope of this document does not include the physical network including switches, routers, or network cabling. Beyond the shared data network hardware, the rest of the system shall be complete with all necessary materials, labor, hardware, software, firmware and programming specifically tailored for the installation. It shall be possible to permanently modify the software on site by using a system administrator software network interface.

B. The intent of this specification shall maximize communications between the classroom and administrative areas utilizing VoIP (Voice over Internet Protocol) Technology while enhancing school safety and reducing maintenance, operational, and installation cost. Intended system shall integrate seamlessly as a complete system for local sound reinforcement as well as supporting intercom, paging, and bells functionality.

C. Under this specification, the system shall provide a complete VoIP Communication System for all classrooms and flex spaces as indicated on the drawings. An analog solution using speakers and volume controls in the offices, corridors, exterior locations, restrooms, gymnasium, cafeteria, and ancillary support buildings shall also be part of this project.

D. System shall support strobes or Visual Messaging Displays to alert of notifications as an integrated component of the system.

E. The Communication System shall provide VoIP or network distribution of intercom, overhead paging, emergency paging, class change time tones, emergency tones and program material. The system shall also support visual messaging that will match the audible messages from the system including automated setup of the devices.

F. Any and all miscellaneous materials, labor, hardware, software, firmware and programming that is not listed in the specification section that is required to provide a complete and operating system shall be provided as part of the scope of work for this installation.

G. The work covered by this section of the specifications shall be coordinated with all trades that are affected by the installation of this system. All work shall be complete and as required and specified elsewhere under these project specifications.

H. All devices shall be hardened per NIST 800-53 or equivalent cybersecurity framework and default credentials shall be changed prior to commissioning.

I. All the actual required system components and cabling are not shown or specified as this caries between acceptable manufactures and suppliers. It shall be the responsibility of the contractor to obtain this information from the acceptable supplier and or manufacturer and include the cost of the same in his bid.

Bid Deadline:

Sealed bids must be received no later than 1:00 p.m. on October 2, 2025 at the Kemper County School District Central Office located at 159 Main Avenue, DeKalb, MS 39328

Bid Opening:

Bids will be publicly opened at 2:00 p.m. on October 2, 2025 at the Kemper County School District Central Office located at 159 Main Avenue, DeKalb, MS 39328.

Bid documents and specifications can be obtained from Dr. Matilda Miller at 159 Main Avenue, DeKalb, MS 39328 or by calling 601-743-2657.

Questions may be directed to:

Dr. Matilda Miller Email: mmiller@kemper.k12.ms.us | Phone: 601-743-2657

The Kemper County School District reserves the right to reject any or all bids, to waive informalities, and to accept the bid deemed most favorable to the interest of the district.