Attachment B PWS 374129 w Appx A.pdf

General Materials or Services- Rev 2 03/28/2023

Performance Work Statement

For

Real Property Facility Specifications

Title: Information Management Field Support Services Replacement Facility

Date: 5/23/2024

Revision Number: 0

Requisition Number: 374129

Table of Contents

INTRODUCTION / BACKGROUND

1.1 OBJECTIVE

1.2 DESCRIPTION OF WORK – GENERAL

1.3 DESCRIPTION OF WORK – SPECIFIC

DELIVERABLES/SUBMITTALS

2.1 Deliverables

2.2 Submittals

PLACE OF PERFORMANCE

3.1 Onsite Work Location/Potential Access Requirements

3.2 Site Access and Work Hours

3.3 Badging

REQUIREMENTS

4.1 Engineering Requirements

4.2 Environmental, Safety, and Health Requirements

4.3 Quality Assurance Requirements

ACCEPTANCE CRITERIA

CONFIGURATION MANAGEMENT

6.1 Configuration Management Requirements

6.2 Applicable Standards

6.3 Verification/Hold Points

QUALIFICATIONS

SPECIAL REQUIREMENTS

8.1 Training

8.2 Use of Government Vehicles

8.3 Government Property

8.4 Hanford System Access Requirements

8.5 Electrical Components

8.6 Section 508 of Rehabilitation Act Applicability

ACCESS AUTHORIZATION/CLEARANCE REQUIREMENTS

MEETINGS

10.1 Meetings

INTERFACE/NOTIFICATIONS

APPENDICES

INTRODUCTION / BACKGROUND

The Department of Energy, Richland Operations Office, (DOE-RL) manages the Hanford Site working toward protecting the workers, public, and environment by further reducing risk, as well as providing the necessary infrastructure for continued safe and effective cleanup operations, access and use. This is accomplished by work performed by contractors and subcontractors, to ensure the safety of Hanford cleanup.

As a Prime Contractor to the U.S. Department of Energy, Hanford Mission Integration Solutions (HMIS) is responsible for providing direct support to the DOE-RL and its contractors with cost effective infrastructure and site services integral and necessary to accomplish the Hanford Site environmental cleanup mission.

HMIS Maintenance Management Programs is responsible for HMIS leased facilities. Within the process of leasing or renewing leases, HMIS must put out a Request for Proposal (RFP) to ensure the best decision is made.

1.1 OBJECTIVE

HMIS Maintenance Management Programs requires the services of an experienced subcontractor to provide to provide building option(s) that meet the required facility specifications provided by HMIS. This scope of work is to provide the General Requirements for Lessors to propose approximately 45,000 square feet. A combination of office space, shipping /receiving, warehouse/storage and parking/laydown. Located in Richland, WA. The term of the lease is anticipated to be for 10 years.

1.2 DESCRIPTION OF WORK – GENERAL

The subcontractor shall provide technically qualified resources that work as a part of a team under the direct oversight of HMIS. Subcontractor resources shall be responsible for independently planning, organizing, and performing a wide variety of non-hazardous specialized administrative/technical duties in support of the successful completion of goals and deliverables. Additionally, the subcontractor shall furnish all necessary labor, technical and professional services, supervision, materials, tools, equipment, consumables, and payment of any applicable taxes to perform all operations necessary and required to perform the scope as directed by HMIS

Unless otherwise approved, the subcontractor shall work in accordance with HMIS subcontract requirements, operating policies and procedures and shall be responsible for execution of the work in accordance with the quality standards and requirements specified for assigned project and facility.

Specifically, HMIS requires a subcontractor to provide: a turnkey space or build to suite approximately 10,000- 15,000 square feet of office space, 5,000-8,000 square feet of warehouse/storage/shipping/receiving space and an additional 30,000 square feet of parking and laydown yard. All maintenance, janitorial services and cost of utilities should be the responsibility of the lessor under the lease. The facility and associated equipment shall be properly designed and meet industry-acceptable standards.

1.3 DESCRIPTION OF WORK – SPECIFIC

The work products and services to be provided, including any specific HMIS standards and requirements, required for the successful completion of this work activity includes This Scope of work is to provide the General Requirements for Lessors to be able propose approximately 10,000-15,000 square feet of office space, 5,000-8,000 square feet of warehouse/storage/shipping/receiving space and an additional 30,000 square feet of parking and laydown yard of space detailed below space to be located in Richland, WA. The initial term of the lease is anticipated to be for 10 years. Facility can be turn-key or lessor can propose build to suit.

Specific minimum requirements are as follows:

• No less than 10,000 s/f of general office space

• No less than 800 s/f of shipping and receiving area

• No less than 4,500 s/f of warehouse space

• No less than 30,000 s/f of fenced vehicle parking and laydown yard

• Minimum of 20 hard-walled offices

• 1 Conference Room

• Kitchen on each floor

• Restrooms on each floor

• Shower facilities

• Loading dock or Bay Doors

• Elevator if multi-floor facility

• Sufficient parking for 50 personal vehicles

• Standard water suppression system for a commercial facility

Desired:

• HLAN capabilities LEED (Leadership in Energy and Environmental Design) certification “silver” or higher

• ENERGY STAR label appliances

• Space layout flexibility and efficiency

• Wired for internet and intranet or availability of fiber optics

The area of interest is within the following boundaries: within the city limits of Richland and West Richland in Washington.

DELIVERABLES/SUBMITTALS

2.1 Deliverables

Will deliverables be required to be furnished by the Subcontractor:

No

If deliverables are required, the specific deliverables, dates for completion, reviews, etc., are as follows:

2.2 Submittals

Not Applicable

PLACE OF PERFORMANCE

Will work be performed on the Hanford site: No-Work shall be performed offsite at the primary place of business, or other location as designated by the subcontractor. Work shall be performed offsite at subcontractors the primary place of business, or other location as designated by the subcontractor.

3.1 Onsite Work Location/Potential Access Requirements

Not Applicable.

3.2 Site Access and Work Hours

Hanford personnel at the Hanford Site work a standard 4/10 schedule. The standard work week consist of ten (10) hours of work between 6:00 a.m. and 4:30 p.m. with one-half hour designated as an unpaid period for lunch, Monday through Thursday.

3.3 Badging

The subcontractor shall wear a Buyer issued security badge identifying themselves. A minimum of two (2) working days advance notice is needed for site badging. Subcontractor employees will be required to submit to vehicle searches and not personally carry or transport certain prohibited articles.

REQUIREMENTS

The requirements listed below are to identify specific standards the subcontractor and subcontractor personnel will be obligated to work to in support of this Performance Work Statement.

4.1 Engineering Requirements

Engineering requirements applicable: No

The subcontractor shall follow standard commercial engineering practices.

4.2 Environmental, Safety, and Health Requirements

Not Applicable.

Unique or specific requirements: No

4.3 Quality Assurance Requirements

The subcontractor shall follow standard commercial quality practices.

ACCEPTANCE CRITERIA

Approval shall be obtained from DOE-RL’s Certified Realty Specialist and DOE-RL’s Contracting Officer before the signing of a Real property Lease Agreement.

CONFIGURATION MANAGEMENT

6.1 Configuration Management Requirements

There are no specific Configuration Management requirements applicable to this PWS.

6.2 Applicable Standards

There are no specific applicable standards identified for this PWS.

6.3 Verification/Hold Points

Not Applicable.

QUALIFICATIONS

The Subcontractor shall ensure that its personnel meet and maintain the appropriate training, qualifications, and certification requirements to perform the work as specified in this PWS. The subcontractor is expected to provide appropriately trained and qualified staff to perform the type of work associate with their work at the Hanford site.

Additionally, the subcontractor shall perform work in accordance with the specifications, exhibits, and other documents, which made by reference, are a part of the PWS.

In addition to the above, the Subcontractor shall provide qualified personnel throughout the period of performance of the Subcontract. Subcontractor shall be responsible for ensuring its personnel meet and/or maintain current and valid training requirements, certifications and are fully capable to complete the duties described through the entirety of the Subcontract period of performance.

SPECIAL REQUIREMENTS

Not Applicable.

8.1 Training

The following types of training are required:

1. Hanford Site Orientation (HSO) will be required for badging

The subcontractor shall maintain training records for their personnel and ensure all required training is completed prior to work. Additionally, as soon as practical after award, the subcontractor shall submit a badge request for personnel required under the various releases so that they may be scheduled for training so that crews will be eligible for work on site. The badging request is required, because without it an HID# cannot be assigned, and therefore training cannot be easily coordinated and scheduled.

8.2 Use of Government Vehicles

There is no anticipated need for any Subcontractor employees to use a Government-furnished vehicle in the performance of this Performance Work Statement. The Subcontractor’s employees, therefore, are specifically prohibited from driving any Government-furnished vehicles under the performance of this Performance Work Statement unless this Performance Work Statement is formally so modified by the parties and the employee(s) will present a valid driver’s license to the BTR for review.

8.3 Government Property

Government Property is not anticipated to be furnished to or acquired by Subcontractor under this PWS.

8.4 Hanford System Access Requirements

Not Applicable.

8.5 Electrical Components

Not Applicable.

8.6 Section 508 of Rehabilitation Act Applicability

Not Applicable.

ACCESS AUTHORIZATION/CLEARANCE REQUIREMENTS

The scope of work will not require access authorization (security clearance).

MEETINGS

10.1 Meetings

After subcontract award, the subcontractor shall participate in a Project Kickoff Meeting, which may be a conference call, an internet meeting, or a meeting to be held at HMIS Site. The time, date, and agenda for the meeting will be provided to the subcontractor by HMIS.

The subcontractor shall interface with various HMIS (and other) organizations through HMIS’s Contract Specialist (or designated BTR for in-scope work), as required, or at points and frequency determined by the Contract Specialist. The person or persons designated by the subcontractor to attend all meetings shall have all required authority to make decisions and commit subcontractor to technical decisions made during meetings.

HMIS will issue meeting notices and prepare an agenda and minutes for each meeting addressed in this Section.

When applicable, minutes will identify action items, assigned actionees, and due dates.

INTERFACE/NOTIFICATIONS

A. A BTR will be designated for the subcontract/ subcontract release.

B. Designation of BTR

The BTR is responsible for monitoring and providing technical guidance for this subcontract and should be contacted regarding questions or problems of a technical nature. The BTR is also responsible for appropriate surveillance of the subcontractor’s representative while on site. In no event, however, will an understanding or agreement, modification, change order, or any deviation from the terms of this subcontract be effective or binding upon HMIS unless formalized by proper subcontract documents executed by the Contract Specialist prior to completion of this subcontract. On all matters that pertain to the subcontract terms, the subcontractor shall contact the Contract Specialist specified within this subcontract. When in the opinion of the subcontractor, the BTR requests or directs efforts outside the existing scope of the subcontract; the subcontractor shall promptly notify the Contract Specialist in writing.

The BTR does not possess any explicit, apparent or implied authority to modify the subcontract. No action should be taken until the Contract Specialist makes a determination and/or modifies the contract.

C. The work will be inspected daily/periodically by the BTR.

D. The subcontractor shall immediately notify the field Contract Release BTR (who will contact HMIS Safety) of any injuries or incidents; to include damage to subcontractor-owned property or equipment. The subcontractor will follow this up within 24 hours with a written explanation to the Contract Specialist of the occurrence.

E. In the event that there is an abnormal or unusual situation associated with this contract work scope, the subcontractor is to immediately contact the BTR. If, after several attempts, the subcontractor is unable to contact either the BTR or the Contract Specialist, the Contractor is to contact HMIS Occurrence Notification Center at (509) 376-2900, which is available 24 hours a day, seven days a week, and provide them with: Contract Number, Contract Specialist’s name, BTR’s name and a short summary of the abnormal or unusual situation. If after making contact with HMIS, the subcontractor is advised to suspend activities, the subcontractor is not to proceed until such direction to proceed has been expressly issued by the Contract Specialist. If there is an emergency situation, the subcontractor is to make the appropriate immediate emergency call to 911 or 373-0911 for cell phones and then make the notifications to HMIS as set forth herein.

F. Prior to work in the field, subcontractor shall ensure each employee has been cleared by HMIS and verify all training is complete in accordance with this Performance Work Statement.

APPENDICES

Appendix A: Facility Specifications

Performance Statement of Work 374129 Appendix A – Facility Specification

Facility Specifications Office Building with Technician and Stock Areas = Min 10,100 Sq Ft Shipping and Receiving Area = 800 Sq Ft Radio Installation/Material Storage = 4,500 Sq Ft Fenced Vehicle Parking/Laydown Yard = 30,000 Sq Ft

Minimum Personnel at Location 47 Vehicles 45

Area Qty Est. Sq.

Feet

Area description

General requirements for facility

No ramps or stairs, if possible, there is high traffic with technicians and small item deliveries, covered entrances, proximity badge access with Key override, cardboard recycling dumpster.

Location, HMIS Information Management is currently located in North Richland due to the amount of work performed in the Richland area and the Hanford site.

Office building with technician and stock areas

1 10100 Area needed to house HMIS Information Management Field Support Services and Engineers, 10100 sq ft is a total from the sq ft numbers below.

Offices with lockable doors, management, planning, FWSs, facilities, safety, Specialists, engineering

20 3920 Single and double occupancy lockable offices

Building reception and receptionist area

1 100 Desk, filing cabinet

Technician area 1, Workstation Maintenance

13 1288 Cubes, common area around meeting table, easy to address all personnel in area, 13 x 48 sq ft = 624

2 2 of the 13 cubes need work Benches and spot for tool box

1 Common meeting table, 10 chairs Technician area 2, ComSpecs

10 1400 Cubes, common area around meeting table, easy to address all personnel in area

10 (1) work bench in each cube 1 100 Lockable high dollar item storage room, 100 sq feet, maximized for shelves, storage for test equipment 1 Common meeting table, 10 chairs 10 Lockers, store climbing gear, winter clothes, etc.

1 50 Shelf storage area, 12 linear feet of 2' deep x 6' high shelves, tool, parts, etc.

1 50 Bookshelf area, library, 12 linear feet, 6' high book shelves 1 Printer location 1 IT rack 1 Chase for 6 antennas on roof

Battery charging/UPS room

1 145 10 x 14.5 (145 sq ft) room for building UPSs and charging small batteries

4 6' work benches 1 Eye wash station 1 Battery recycling cabinet 3 Dedicated 120VAC 20A circuits for bench top work, each split into two double gang receptacle boxes

Conference room 1 663 50 people, all staff, 17' x 39' (663 sq ft) 1 Large conference room table 50 Conference room chairs, wheeled Kitchen 1 518 Kitchen with break table for 10 people, 143 + 325 +

50= 518 sq ft 2 Microwaves 2 Refrigerators 1 Stove with oven 1 Dishwasher 1 Dining table and seating for 10, ADA 1 Ice machine area 1 Exhaust fan, high output capable 1 25 Water storage area, case quantity, 3' x 8' 2 25 Vending machines, drink and snack Copier, office supply room

1 80 Copier, paper, office supplies, shred bin, table for paper cutters, large staplers, tabletop scale, 8 x 10

Copier in office area 1 36 2nd standalone copier, small table and shred bin in office area

Stock room and tool attendant area

1 700 Stock room and tool attendant area for desks and shelf and bin storage, 700 sq ft minimum, connected to shipping and receiving area

2 Desks 1 Half door Standard Restrooms 2 400 Main office area, (1) women's, (1) men, 200 sq ft each, high flow fans Shower Restrooms 1 400 Common access to technician areas, separate men and women showers with 4 lockers each, 1 toilet, two shower each, 200 sq ft ea., high flow fan

Communications room 1 200 Larger communications room with (4) racks, desk and bench, also used for switch programming, we have to add an emergency radio workstation, add another 92 sq ft, separate HVAC due to high heat load.

Shipping and receiving area

1 800 Loading dock, open area, enough room for separating received items and shipping items, great transition area between main office area and warehouse space, big enough to maneuver forklift.

20 x 40 WAG (800 sq ft)

Radio installation/material storage

1 4,500 Conditioned shop space, for project specific storage area, material coordinator area, returns area, excess area, materials, hardware, portable generators, snow blower, cable storage, telco supplies, tools, radio equipment, etc. Total space to be 4,500 sq feet broken down below.

1 3,130 sq ft general storage consisting of heavy-duty storage shelves, cabinets, workbench, toolboxes, and area for misc. items and room to drive a vehicle in one side and out the other. Two-man doors minimum

1 580 sq ft area lined maximized with storage shelves, lockable for stock room and tool attendant storage

1 320 sq ft area lined maximized with storage shelves, lockable for material coordinator project materials storage

1 160 sq ft lockable area for excess maximized with storage shelves

1 160 sq ft lockable area for telecom return/reusable area maximized with storage shelves

1 150 sq ft lockable critical spares storage area Fenced vehicle parking/laydown yard

1 30,000 Laid out below, approx. 30,000 sq ft, vehicle gate, man gates

Outdoor covered area along building

1 Area with cover for ladders, chemical storage cabinet (satellite), gasoline storage cabinet, new materials pipe rack, fire extinguisher recycling, battery recycling, empty pallet storage

Parking for 30 vehicles 30 Tech vans and pool vehicles Parking for boom trucks 2 Two boom trucks Parking for trailers 10 (2) reel trailers, (1) splice trailer, (1) compressor, (4) generators, (2) sirens Reel storage and large item storage

1 Storage of a large assortment of telecommunication cable on reels, large items on pallets, and large outside plant items

Material storage, large pipe rack

1 Uncovered storage

Outdoor electrical plugs (standard 20A, 120VAC)

10 For (2) trucks, (1) splice trailer, (4) generators, (1) hybrid vehicle, lot lighting

Appendix A Facility Specifications.pdf