SLIS Grounds Maintenance Scope FY25.docx

SCOPE FOR

GUILFORD LAWN MAINTENANCE

PR#

1. SCOPE OF WORK

1.1. GENERAL

The contractor shall provide all labor materials, equipment, and supervision for grass mowing and trimming at: Sector Long Island Sound 120 Woodward Ave, East Haven CT 06512. It is highly encouraged that all vendors visit the job site to verify conditions, dimensions, and all requirements to give each vendor an equitable advantage. The contractor shall coordinate with the Contracting Officer Representative prior to the visit to the job site.

1.2. EXCLUSIONS

The Government reserves the right to perform all grounds maintenance services not stipulated or described herein by separate contract or with Government employees.

1.3. TERM AND DURATION

Provide the labor, service, materials, and equipment necessary in performance of a 5-year contract with a base period plus 4 option years according to the below dates:

1.4. LOCATION

The work shall be located within the outer most SLIS fence line include parking lot cracks and both sides of road leading in from Woodward Ave onto base.

1.5. MANAGEMENT

The Contractor shall be responsible for the total management of vegetation within the property line. Reference TE01 below. The entirety of the interior boundary of the property must consist of cutting of grass, trimming, and weeding efforts within the designated area. This is to include the planning and programming of all services described herein, supervision and performance of those services, and compliance with all record and reporting requirements. No equipment can be left on the property.

1.6. MONTHLY WORK PLAN

The contractor shall be responsible for preparing a Monthly Work Plan to list all requirements and locations of work scheduled. Deviations from the plan is permissible only due to inclement weather, local conditions that govern the growth rate of vegetation, convenience of the Government or by approval of Contracting Officer or his / her representative.

1.7. HOURS OF WORK

The work described herein shall be performed between the hours of 08:00 AM and 5:00 PM local time Monday through Friday, excluding Government Holidays. Any work outside of the specified hours must be approved by the Contracting Officer or his/her representative prior to start of work.

1.8. COORDINATION OF WORK

The work described herein is to be conducted at a Military Installation and the Contractor shall coordinate all performance of work with the Contracting Officer or his/her representative prior to commencing all servicing. All employees of Contractor shall have valid government identification.

1.9. GOVERNMENT FURNISHED UTILITIES

The Government shall not provide any utilities including potable water, electrical power, or restroom facilities.

1.10. CONTRACTORS QUALIFICATIONS

The contractor shall have a minimum of two-year’ experience in Grounds Maintenance or General Landscaping.

1.11. CERTIFICATE OF INSURANCE

INSURANCE - WORK ON A GOVERNMENT PROPERTY

a. The contractor shall, at his/her own expense, provide and maintain during the entire performance of this contract, at least the kinds of minimum amounts of insurance in section (1.12) below.

b. Before commencing work under this contract, the Contractor shall certify in writing that the required insurance has been obtained. If in the case of policy cancellation or material change the Governments interest shall not be effective: (1) for such a period as the laws of the State in which this contract is to be performed prescribe, or (2) until thirty days after the insurer or the Contractor gives written notice, which period is longer.

c. The Contractor shall ensure in any subcontracts under this contract the subcontractors provide and maintain the insurance required under this contract and shall provide in writing that the required insurance has been obtained, making available to the Contracting Officer upon request.

1.12. REQUIREMENT FOR INSURANCE

Commercial

General Liability

Workers Compensation: as required by Federal and State Law.

All insurance policies shall provide for notice of cancellation and shall be given to the Contracting Officer not less than (30) days before the effective date.

2. REQUIREMENTS

2.1. GENERAL

The Contractor shall provide all products, materials, and equipment necessary to complete the described work in this contract and will assume financial responsibility for damages or requiring repair for the same. The contractor shall visit the job site to re-verify location, conditions, quantities, and dimensions of the project as part of his landscape proposal preparation. The contractor shall coordinate with the Contracting Officer prior to the visit to the job site.

2.2. STORAGE

The Contractor shall not store any products, materials, or equipment on Government property. If in the case of a machinery casualty, the Contractor must request and receive verbal approval from the Contracting Officer or his/her representative to store any item on Government property. Any leakages of Contractor Equipment will be the Contractors responsibility to rectify in accordance with State Environmental Laws.

3. EXECUTION

3.1 GENERAL

The Contractor shall provide all labor, service, travel and subsistence required under this contract.

3.2. GROUNDS MAINTENANCE

The Contractor shall provide the following services commencing approximately 01 April 2025 and ending 31 November 2025.

Sector Long Island Sound 120 Woodward Ave East Haven CT, 06512

(A) Grass cutting and trimming of specified areas.

(B) Flower bed weeding of specified areas.

(C) Shrub, bush, and tree trimming of specified areas.

4. OCCUPATIONAL AND ENVIRONMENTAL COMPLIANCE

4.1 HANDLING AND DISPOSAL

The Contractor shall handle and dispose of materials and waste in accordance with applicable State and/or Federal Regulations. The Contractor shall not provide or administer any chemicals to stop or minimize growth of grass, weeds, bushes, or trees. The Contractor shall remove from the Government property all grass clippings from each servicing and properly disposing of the same. At no time will the Contractor dispose of any material in the wooded areas on Government property.

5. WORK DESCRIPTION

5.1 GRASS CUTTING AND TRIMMING

Prior to each mowing the contractor shall remove all rubbish, debris, and trash from lawn areas. This shall include but not limited to fallen tree limbs and branches, rocks, paper, cans, bottles. Trimming will include around all buildings, trees, poles, fences, signs, and hydrants. Special care must be taken around trees to prevent scarring. Edging will include where grass meets pavement, sidewalks and in between cracks. All sidewalks, walkways, roadways, shall be cleared of debris and will be disposed of offsite in accordance with state and local law. No equipment can be left on the property. No chemical treatments can be used on USCG property without proper permissions.

5.2 MONTHLY WORK PLAN / SCHEDULE

Contractor will prepare Work Plan to reflect a minimum of one occurrence per week within the timeframe of this contract.

5.3 SMOKING POLICY

Sector Long Island Sound is a limited smoking facility. Contractor will not be permitted to smoke while performing duties however a smoking area is designated next to the basketball court.

TE01

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