37248_Jun_22_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation issued by the Town of Enfield, Connecticut for yard waste grinding and removal services. The RFP (No. 37248) is open to all vendors and seeks proposals for handling yard waste collected approximately 25 to 35 times on Fridays, plus up to eight Saturday collections during peak volume weeks, across spring, summer, and fall seasons. The estimated annual quantities range between 15,000 and 30,000 cubic yards. Proposals are due June 24, 2026 at 11:00 a.m. EDT, with public opening scheduled the same day. No electronic responses will be accepted; all inquiries must be directed to Carl R. Johnson, CCMO Deputy Director of Capital Projects & Administration at the Department of Public Works, (860) 763-8806 or cajohnson@enfield.org. The initial contract term runs July 1, 2026 through June 30, 2027, with two optional one-year renewals at the Town's discretion. Anticipated award is the week of June 29, 2026.

Pricing must be quoted per cubic yard and may address one, two, or all three service options: on-site grinding at the transfer station with Town-provided loader and operator; on-site grinding with contractor removal and disposal of processed material; or acceptance of Town-transported yard waste at a contractor facility within ten miles of the Enfield border. Proposals for Services 2 or 3 require a Connecticut Department of Environmental Protection Certificate of Approved Operations, with failure to provide this documentation resulting in disqualification. A $5,000 proposal surety is required at opening, and a $5,000 performance and payment bond is required before work commences. Contractors must maintain comprehensive insurance including $1,000,000 commercial general liability, $1,000,000 auto liability, and $5,000,000 umbrella coverage, with the Town named as additional insured. The Town will not accept proposals requiring minimum quantities or containing penalties for insufficient material supply. Payment terms are vendor-specified with FOB Destination delivery terms. A one-year minimum guarantee applies to all work performed.