Attachment E -Sample SB SCP.pdf

SMALL BUSINESS SUBCONTRACTING PLAN

Date:

Contractor:

Address:

Solicitation or Contract Number:

Item/Service:

Total Amount of the Contract for the Performance Period (including Options):

Period of Performance: From: - To:

1. Type of Plan (check one)

___ Individual Contract Plan - Individual Contract Plan means a subcontracting plan that covers the entire contract period (including option periods), applies to a specific contract, and has goals that are based on the offeror's planned subcontracting in support of the specific contract, except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract.

___ Master Plan - Master Plan means a subcontracting plan that contains all of the required elements of an individual contract plan, except goals, and may be incorporated into individual contract plans, provided the master plan has been approved.

___ Commercial Plan - Commercial Plan means a subcontracting plan (including goals) that covers the offeror's fiscal year and that applies to the entire production of commercial items sold by either the entire company or a portion thereof (e.g., division, plant, or product line). The contractor must provide a copy of the approved plan.

(NOTE: A commercial plan is the preferred type of subcontracting plan for contractors furnishing commercial items.)

2. Goals

a. [Company Name] has established separate dollar and percentage goals for small business

(SB) including Alaska Native Corporations [ANC] and Indian Tribes, small disadvantaged business (SDB) including ANCs and Indian Tribes, women-owned small business (WOB), HUBZone small business (HUB), service-disabled veteran owned small business (SDVOB) and veteran-owned small business (VOB) concerns (hereafter referred to the six small business categories) as subcontractors, as specified in FAR 19.704.

Total estimated dollar value of all planned subcontracting, (to all types of business concerns) under this contract, is $_________________

The following percentage goals (expressed in terms of a percentage of total planned subcontracting dollars) and associated dollars are applicable to the contract cited above and will be pursued on a best efforts basis consistent with good commercial practices and best value assessments:

i. Small Business (SB) ______%, $_________________ of total planned subcontracting dollars under this contract will go to subcontractors who are small business.

ii. Small Disadvantaged Business (SDB) ______%, $_________________ of total planned subcontracting dollars under this contract will go to subcontractors who are small disadvantaged business/8(a). This percentage is included, as a subset, in the percentage shown under number 3 above.

iii. Woman-Owned Small Business (WOB) ______%, $_________________ of total planned subcontracting dollars under this contract will go to subcontractors who are woman-owned small business. This percentage is included, as a subset, in the percentage shown under number 3 above.

iv. Historically Underutilized (HUB) Zone Small Business (HUB) ______%, $_________________ of total planned subcontracting dollars under this contract will go to subcontractors who are woman-owned small business (% of "a"). This percentage is included, as a subset, in the percentage shown under number 3 above .

v. Veteran-Owned Small Business (SDVOB) ______%, $_________________ of total planned subcontracting dollars under this contract will go to subcontractors who are service-disabled veteran owned small business (% of "a"). This percentage is included, as a subset, in the percentage shown under number 3 above.

vi. Service-Disabled Veteran-Owned Small Business (SDVOB) ______%, $_________________ of total planned subcontracting dollars under this contract will go to subcontractors who are service-disabled veteran-owned small business (% of "a"). This percentage is included, as a subset, in the percentage shown under number 3 above.

Below is an estimate of the principle types of supplies and services to be subcontracted under this contract, and an indication of the types planned for subcontracting to the six categories of small and large business.

Subcontracted Supplies/Services

SB SDB WOB HUB SDVOB VOB LB

Materials/Supplies IT (Computer) Equipment (Major)

The goals for the six small business categories are based on consultations with:

i.

ii.

iii.

[Company Name] will ensure timely payment of amounts due pursuant to the terms of its subcontracts with the six small business concerns

Indirect costs have/have not been included in the dollar and percentage subcontracting goals stated above.

3. Program Administrator

The contractor’s subcontracting program administrator is:

Name:

Title:

Address:

Telephone:

Email:

Duties: General overall responsibility for [Company Name] subcontracting program, i.e., developing, preparing, and executing subcontracting plans and monitoring performance relative to the requirements of this particular plan. These duties include, but are not limited to, the following activities:

a. Developing and promoting corporate policy initiatives that demonstrate support for awarding contracts and subcontracts to the six small business categories.

b. Making arrangements for the utilization of various sources for the identification of the six small business categories through following resources:

i.

ii.

iii.

This effort will be focused on identification of reliable, competitive suppliers in the areas where achieving small business goals has been a challenge.

c. Preparing, inputting and submitting timely subcontracting reporting through the eSRS system.

d. Assuring the integrity of supplier information by reviewing the Representations and Certifications, ensuring that supplier NAICS codes and socioeconomic classifications are included in the descriptions of new suppliers.

4. Equitable Opportunity

[Company Name] will ensure that small businesses have an equitable opportunity to compete for subcontracts. The various efforts include, but are not limited to, the following activities:

a. Outreach efforts will be as follows:

b. Internal efforts to guide and encourage purchasing personnel:

5. Flow-Down Clauses

[Company Name] will continue to include the provisions under FAR 52.219-8, "Utilization of Small Business Concerns”, in all subcontracts that offer further subcontracting opportunities and will require all subcontractors, except small business concerns and foreign suppliers, that receive subcontracts in excess of $700,000 to adopt a plan that complies with the requirements of the clause at FAR 52.219-9, "Small Business Subcontracting Plan."

These plans will be reviewed against the provisions of Public Law 95-507 to assure that all minimum requirements of an acceptable subcontracting plan have been satisfied. The acceptability of percentage goals will be determined on a case-by-case basis depending on the supplies/services involved, the availability of the six potential small business categories and prior experience. Once approved and implemented, plans will be monitored through the submission of periodic reports, and/or, as time and availability of funds permit, periodic visits to subcontractors’ facilities to review applicable records and subcontracting program progress.

6. Reporting and Cooperation

[Company Name] will (1) cooperate in any studies or surveys that may be required by the BSA or the Small Business Administration; (2) submit any periodic reports required under its Prime Contract, such as utilization reports, which show compliance with the subcontracting plan; (3) submit timely "Subcontracting Report for Individual Contracts," (ISR) and "Summary Subcontract Report," (SSR) in accordance with the instructions identified on the eSRS website (www.esrs.gov); (4) and ensure that large business subcontractors with subcontracting plans provide electronic input to the eSRS as required.

Reporting Period Report Type Due Date Oct 1 – Mar 31 ISR 04/30 Apr 1 – Sep 30 ISR 10/31 Oct 1 – Sep 30 SSR 10/31

7. Document Retention

Records will be maintained to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan. These records will include, but not be limited to, the following:

i. Small, small disadvantaged and women-owned small business concern source lists, guides and other data identifying SDB, WOB, HUB-Zones, VOB, and SDVOBs.

ii. Organizations contacted in an attempt to locate sources that are SB, SDB, WOB, HUB-Zone, VOB, & SDVOB small business concerns.

iii. On a contract-by-contract basis, records on all submitted solicitations over

$150,000, indicating on each solicitation (1) whether small business concerns were solicited, and if not, why not; (2) whether SDB, WOB, HUB-Zones, VOB, and SDVOBs were solicited, and if not, why not; and (3) reasons solicited SDB, WOB, HUB-Zones, VOB, and SDVOBs small business concerns failed to receive the subcontract awards.

iv. Records to support other outreach efforts: Contacts with Minority and Small Business Trade Associations, etc. Attendance at small and minority business procurement conferences and trade fairs.

v. Records to support internal activities to guide and encourage buyers: Workshops, seminars, training programs, etc. Monitoring activities to evaluate compliance.

vi. On a contract-by-contract basis, records to support subcontract award data to include name and address of subcontractor.

8. Representations and Certifications Information

i. 8(a) certification approval through copies of their SBA certification letter.

ii. Confirmation of HUB-Zone certification will be verified by searching the

Dynamic Small Business Data Base (DSBS).

9. Description of Good Faith Effort

[Company Name] intends to use all reasonable and good faith efforts (as described in this Plan) to award the stated percentages of the final actual subcontract base amount to the six small businesses concerns. The following steps will be taken:

http://www.esrs.gov/

i. Issue and promulgate company-wide policy statements in support of small businesses. Develop written procedures and work instructions, and assign specific responsibilities regarding requirements of the applicable Public Law.

ii. Review specific procurement actions for possible acquisition from eligible small businesses. Provide adequate consideration to SB, SDB, WOB, HUB-Zones VOB, and SDVOBs in all "make-or-buy" decisions

iii. Demonstrate continuing management interest and involvement in support of this effort through such actions as regular reviews of progress.

iv. Train and motivate the procurement personnel regarding the need for the support of small businesses.

v. Assist small businesses by helping with questions on solicitations, quantities, specifications, and delivery requirements.

vi. Counsel and discuss subcontracting opportunities with small businesses.

vii. Establish and maintain a categorized list of potential subcontractors, including name, address, telephone number, email address, product/service sold.

Signature: Date: ____________ Printed Name:

Title:

Approval by: Brookhaven Science Associates LLC/Brookhaven National Laboratory

Signature: Date: _____________ Printed Name:

Title: Small Business Liaison Officer