372-60-01 Seeder 3pnt mount 2022Dec.docx

Specification No. 372-60-01

Specification No. 372-60-01

Specifications and Questionnaire for a Tractor Mounted Seeder

State of Illinois Department of Transportation Bureau of Business Services

Specifications and Questionnaire for a Tractor Mounted Seeder December 2022

This specification and questionnaire covers a seeder attachment for tractors in Department of Transportation maintenance operations. The Department of Transportation is specifying acceptable units by required accessories as outlined below.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the questionnaire for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed With This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

General:

All machines shall be regular production equipment for which published specifications are available. Machine modification to meet the operational and capacity requirements of this specification shall be limited to standard or optional equipment as regularly installed by the manufacturer. All operating specifications are based on SAE or ASAE standards which shall be the basis for determining compliance with specified requirements.

Tractor Compatibility:

Designed for recommended operations with tractors of fifty (50) horsepower (HP) or more Hitch:

A standard Category II hitch including solid lift pins with hair pin retainers shall be provided. The upper point stabilizer shall include dual top link pin holes.

Complies: Yes |_| No |_| Configuration:

The seeder shall be configured as a “drop” seeder design for seeding bare ground and inter-seeding existing vegetation areas. The seeder shall be constructed with three (3) seed boxes; a grass seed box (large seed), a precision legume seed box (small seed), and a native grass seed box (fluffy seed).

Note: Seeder shall be ground contact driven, not requiring tractor PTO.

Frame / Chassis:

The construction and fabrication shall be designed for severe-duty roadside seeding using flat, channel or tubular steel, stainless steel or aluminum members. All welding shall conform to certified AWS standards and practices. All sheared or cut edges shall be ground, radiused, or eased to prevent injury.

Complies: |_| Yes |_| No Spike Rollers / Aeration:

The seeder shall include a front and rear spike roller. Roller spikes shall be fabricated from abrasive resistant mining AR500 or equal for wear resistance. Roller system shall allow for height adjustment during seeding operations with basic hand tools in the field. Driven ratio of 15:20.

Front Roller:

· Diameter – 19-3/4”

· Spike Quantity - 132 spikes at 4” in length.

· Drive – Front roller shall drive all operations of seeder with 42% increase to rear roller.

Rear Roller:

· Diameter – 19-3/4”

· Spike Quantity – 150 spikes at 4” in length.

· Drive – Driven by front roller

Tine Bar Assembly:

A tine bar shall be located between the front spike roller and the rear cultipacker roller to assist with seed incorporation into the ground. The tine bar shall allow for adjustment and provide tension through coiling.

Complies: Yes |_| No |_| Rear Cultipacker Roller:

The rear cultipacker roller shall have cast iron corrugated roller rings or equal design with scraper plate(s) to scour or remove soil and debris from the rings. Manufacturer spring loaded torque arm or equal to provide constant adjustable pressure on cultipacker.

Complies: Yes |_| No |_| Seed Boxes:

The seed boxes shall be able to be disengaged by pulling a single pin on the associated gear drive. The pull pins shall double as seed system shear pin to protect gears and metering cups.

Seeder box requirements:

· Watertight seed boxes with agitator shaft.

· Grass (large) seed box - 10.3 cubic feet capacity

· Legume (small) seed box – 2.64 cubic feet capacity

· Native (fluffy) seed box – 10.3 cubic feet capacity

· Seed box drive ratio 17:28

· Effective seeding width of 84” up to 7 MPH

· Small seed drop rear of the spike rollers

Planting rates shall be easily adjusted on each seed box including an indicator for rate settings. A calibration chart shall be applied to each seed box for a quick reference during calibrations.

Complies: Yes |_| No |_| Seed Metering Cups:

The cups shall be designed for precise seed distribution meeting the following:

· Copper Nickel plated steel gears or equal

· Individual clean out gates

· Splash pan under small seed metering cups to disperse seed evenly across seeder.

Complies: Yes |_| No |_| Maintenance:

Factory lubricated sealed bearings shall be installed where applicable to prevent dirt and debris collection.

Complies: Yes |_| No |_| Finish:

All exterior surfaces normally painted or powder coated shall be manufacturer’s standard color.

General:

The vendor shall furnish the unit in first class operating condition with all assembly completed and the unit ready for operation.

Complies: Yes |_| No |_| Two (2) copies of all operators’ manuals, parts lists, and warranty information shall be provided at time of delivery.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

One session of instruction and training by qualified factory and dealer personnel covering operation and maintenance of the unit shall be provided at each delivery location.

Complies: Yes |_| No |_| Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| Warranties, Coverage and Duration:

Full coverage warranty on all components for a minimum 12 months shall be provided. Attach a copy of your warranty with the bid.

Complies: Yes |_| No |_|

The vendor or manufacturer of the unit which is seriously considered for award shall, at the request of the State of Illinois, demonstrate this or similar equipment at a location chosen by the state and in the presence of authorized state personnel to prove out any features in question.

Complies: Yes |_| No |_| Delivery:

The vendor shall notify the delivery location 24 hours prior to delivery. Delivery shall be made by truck to the locations shown on the proposal. The type of truck or trailer used for delivery shall be such that unloading can be safely accomplished by tractor-loader or forklift with standard tines. Trucks loaded beyond this capability will be rejected, and it will be the bidder's responsibility to arrange the unloading. All units shall be fully assembled upon delivery. Gearbox vents may be plugged for shipping; however, each machine must be clearly labeled to this fact and appropriate operating vents supplied with each machine.

Complies: |_| Yes |_| No

Special Note Concerning the Mounting and Use of the Mowers Described in this Specification:

The machines described above are being purchased for use with existing IDOT tractors or tractors being purchased this fiscal year. IDOT operates both industrial and agricultural model tractors from various manufacturers. If the successful operation of the mowing equipment is dependent on the tractor make or components (tire size, 3-point lower link lengths, PTO locations, etc.), it shall be the bidder's responsibility to contact the IDOT receiving district prior to shipment to determine tractor considerations and to provide mowers to match the tractors generally used. The successful bidder will not be required to change specified equipment (that is, Cat I in lieu of Cat II hitches), but will be expected to provide machines which can be attached to and operated by regular production tractors of any manufacture. This includes PTO drive shaft lengths and lift points for adequate ground and tire clearance.

Complies: |_| Yes |_| No

Does the unit proposed meet the above specifications? If No to any portion, explain:

Complies: Yes |_| No |_|

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature