SECNY0846 PWS (2).docx

USCG Sector New York Detachment Sandy Hook SAFR PWS Contract

UNITED STATES COAST GUARD

Detachment Sandy Hook Highlands New Jersey

PERFORMANCE WORK STATEMENT

FOR

SMALL ARMS FIRING RANGE (SAFR)

SERVICE MAINTENANCE CONTRACT

SECNY - 0846

PREPARED BY

UNITED STATES COAST GUARD

SECTOR NY ENGINEERING

311 BATTERY ROAD

STATEN ISLAND NY 10305

DATE

OCTOBER 13, 2023

Contents

Introduction The United States Coast Guard (USCG) Sector New York Engineering Division is procuring for Small Arms Firing Range (SAFR) Maintenance Service Contract to its indoor range located at the USCG Detachment Sandy Hook location. The Performance Work Statement (PWS) complies with USCG procurement policy to ensure consistent, results- oriented delivery of Services and performance.

The Contractor shall ensure that these services are performed in a manner that ensures the health and safety of federal employees and members of the public, and both the sanitary conditions and aesthetic appearance of federal property as required by various federal, environmental, safety and health regulations. Services shall provide superior customer service and well-maintained facilities that present a healthy, clean, neat, and professional appearance in accordance with (IAW) all the terms and conditions of the contract. The Contractor shall use this PWS as well as any approved plans to accomplish the tasks generated for this effort and to achieve the desired quality of service.

Background USCG Detachment Sandy Hook in conjunction with USCG Sector New York Engineering operates a live Small Arms Firing Range. The facility is a (10) lane SAFR that was built new in 2016 after Hurricane Sandy which caused the existing range inoperable. The range uses a mix of Lead AND Copper frangible ammunition that does release low concentrations of lead. Lead levels are expected to be low throughout the facility at present, apart from the range and bullet trap area. The SAFR facility is comprised of various areas as defined in Section 3.2 and shown in Figure 1 (Attachment 7) of this PWS. The HVAC equipment that supplies areas outside of the range is not part of this scope and is maintained by USCG personnel on site.

Scope The objective of this effort is to acquire services for the cleaning and maintenance of the SAFR and associated systems within the range including but not limited to the exhaust and ventilation systems, targeting system, bullet traps, deflection systems, noise limiting equipment, etc. All work shall be performed IAW applicable State and Federal regulations and any applicable US Coast Guard (USCG) or Department of Homeland Security (DHS) policies. This work includes all personnel, management, supervision, equipment, tools, supplies, materials, transportations, and all other items or services not listed in the Government Furnished section below. The services shall be performed IAW all the terms and conditions of the anticipated contract.

Assumptions for this PWS are:

The USCG implements an effective lead awareness training program and protocols to prevent cross contamination of lead in the adjacent rooms of the building.

The USCG personnel on site implements daily housekeeping measures within the SAFR.

Scheduled Maintenance The contractor shall provide a thorough cleaning of the SAFR Facility. Figure 1 (Attachment 7) shows the SAFR floor plan. Areas to be cleaned are listed below. Additionally, the Contractor shall perform preventative maintenance on the Bullet Trap and HVAC systems. More detail regarding this equipment and work are provided in Section 6 Technical Requirements.

Room 106 - Firing Range Room 106B Service (Range Rear) Room 101A - Hallway [Reserved] [Reserved] [Reserved]

Additional Maintenance The Contractor shall conduct a closing conference with the Contracting Officer Representative (COR) and SAFR Supervisor upon completion to inform USCG personnel of conditions found, and to make recommendations relative to correction, maintenance procedures, operations, and continued safe operation. The Contractor shall immediately notify the COR and SAFR Supervisor if a piece of equipment is found to be deficient, so that the equipment can be immediately removed from service until repairs have been made.

The Contractor shall propose a labor mix IAW Section 4.4 that will best accomplish the tasks set, and utilize the information provided within this PWS to determine the number of personnel believed are required to successfully perform the requirements listed herein. The numbers proposed by the Contractor shall be incorporated into the award. This procurement will be Firm Fixed Pricing (FFP), the Contractor may choose to add additional people at a later date, at no additional cost to the Government, to accomplish the required tasking.

Contractor Responsibilities Licenses The contractor shall hold and maintain all required licenses and/or permits throughout the life of this contract. In order to ensure the proper health and safety of the SAFR team and other USCG employees, the Contractor must provide documentation to demonstrate experience in the cleaning of SAFR facilities similar to that at Sandy Hook. The Contractor must also provide proof of State licensure and certification required to perform lead abatement work IAW NJAC 5:17.

Re-Work All work completed under this contract shall be subject to inspection by the COR during and after completion of each task. Unsatisfactory work shall be corrected at no additional cost to the Government.

Accident Reporting All Accidents which may occur during the performance resulting in death, personal injury, trauma, or occupational disease, shall be reported verbally to the COR within one (1) hour after occurrence, and in writing to the Contracting Officer (KO) within 24 hours. This report shall give full details of the accident involved, including statements of all witnesses. If any claim is made against the Contractor by a third party, as a result of any accident, which occurs in connection with performance of this contract, the Contractor shall promptly report the fact in writing to the KO and COR. The Contractor shall be responsible for restoring any damaged Government property or equipment caused by contractor operations or due to the negligence, abuse, or misuse of his/her employees. The restoration shall be to its original condition at no additional cost to the Government.

Staffing Plan The Staffing Plan, at a minimum shall be comprised of total proposed labor hours needed to perform the services required which shall be submitted as specified in Section 7 of this PWS. The plan shall identify the number of hours to include full time (FTE) and part time (PTE), job title and working hours, number of employees working, and number of supervisory personnel present during working hours.

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Safety The Contractor shall take all necessary precautions to meet proper safety standards and regulations of the State and Federal Codes. Occupational Safety and Health Act (OSHA) regulations apply to all work performed on site. In addition, the Contractor shall conform to any restrictions as may be outlined by the USCG’s local Safety Officer and Area Fire Department during the anticipated contract.

Material Safety Data Sheet (MSDS) The Contractor shall be solely responsible for all Contractor generated or owned hazardous materials. A copy of the MSDS for each hazardous material to be used shall be provided to the COR prior to bringing the materials on-site and commencement of work (see Section 6). While performing specific work herein, if potentially hazardous materials are utilized, the COR shall be notified prior to their use. The Contractor’s responsibility for handling hazardous material is incidental to work performed. The Contractor shall handle, removed, and properly disposed of only those hazardous materials necessary to complete the contractor work. All documentation for hazmat disposal shall be made available to the COR.

Damaged Government Property The Contractor shall comply with Federal Acquisition Regulation (FAR) requirements 52.245-1. All existing grounds, utilities, equipment, building components, and adjacent property, including vehicles, shall be protected from any damage resulting from contract operations. Contractors shall be responsible for any damage to Government property. Damaged property done by the contractor shall be repaired by the Contract, at the Contractor’s expense, to meet previous existing conditions.

Applicable Documents The Contractor shall comply with all applicable sections of the Code of Regulations (CFR) and other Federal, State, and Local laws, codes, regulations, and procedures that are applicable to contract performance and to the Contractor personnel under this contractor by:

Taking proper safety, health, and noise reasonableness precautions to protect the work site, the workers, the public and the property of the government and others by utilizing safe products, equipment, and qualified personnel to ensure the health and safety of all following the Environmental Protection Agency (EPA) and the OSHA guidelines.

Ensuring all workers wear safety protection equipment required by equipment manufacturer and OSHA. Equipment shall be carefully maintained and operated with proper safety guard devices and with discretion when near pedestrians or building residents.

The Government shall provide publications listed, upon justified request. Supplements or amendments to listed publications may be issues during the life of the contract. The Contractor shall immediately implement those changes, which result in a decrease, or no change to the contract price.

Technical Requirements The contractor shall be responsible for required forms, expertise, tools, equipment, and other items, materials, and skills necessary to complete all requirements stated herein. The Contractor shall manage the total work effort associated with the services required in this PWS to assure fully adequate and timely completion of these services. To include but is not limited to, planning, scheduling, work execution and remedies, report preparations, establishing and maintaining records and quality control.

Environmental Protection The Contractor shall utilize safe products and equipment and qualified personnel to ensure the health and safety of all in compliance with the requirements of OSHA, the EPA, and the regulations and standards of the USCG Sector New York stated herein. All environmental protection matters shall be coordinated with the COR. The Contractor shall be responsible for any fines, penalties, or charges associated with citations issued by Federal, State or Local officials for noncompliance with environmental standards.

Contractor Set-Up Prior to initiating work, the Contractor shall follow these minimum requirements including but not limited to any additional applicable Federal and State regulations and any applicable DHS Policies:

The contractor shall post signs containing the minimum following language:

CAUTION LEAD WORK AREA. NO EATING, DRINKING, OR SMOKING. KEEP OUT.

Signs shall be posted at the main entrance doors to the range complex and remain in place for the duration of Cleaning Activities.

Secure the area in front of the range entrances with “CAUTION” tape.

Establish separate decontamination and waste collection areas. (1) One at the main door to the range and (1) One at the rear of the range at the entrance to the space behind the trap.

Close all doors and vents to spaces not being cleaned including but not limited to exterior doors.

Establish and maintain an air exchange at least every 15 minutes (Range shall always remain under negative pressure during cleaning operations) utilizing the Contractor’s HELP filtered negative air pressure equipment and/or the ranges ventilation systems.

The Contractor shall implement effective control measures to ensure lead particles do not contaminate the outdoor environment.

Waste Disposal Procedures The Contractor shall be responsible for the proper packaging, transportation, and disposal of all Hazardous Waste items IAW Federal and State regulations. Prior to the shipment of Hazardous Waste, the Hazardous Waste manifest will be provided to the Environmental Protection Specialist (EPS) for inspection and signature. For all waste shipped as “non-hazardous” a hazardous waste manifest analysis shall be provided to the EPS documenting that the waste is not hazardous. For example, non-hazardous lead containing waste shall be accompanied by a documented Toxic Characteristic Leaching Procedure (TCLP) analysis for lead (Pb), indicating lead concentration is <5.0ppm.

Range Cleaning & Removals The Contractor shall at a minimum, conduct cleaning services utilizing the most current industry standards to reduce lead (Pb) concentrations. Prior to any cleaning work, the contractor shall measure and record the airflow & quality at the firing line, in each shooting lane at a height of (1) one foot, (3) three feet and (5) five feet using a currently calibrated anemometer. Report results in writing in cubic feet per minute (CFM) of air flow to the COR and SAFR Supervisor. The COR and SAFR Supervisor shall be notified by the contractor prior to the collection of any readings as the USCG reserves the right to be present during any sampling.

Notify the COR of any deficiencies observed in performance of the ventilation system.

Clean Ventilation system ducting and air intake grates.

HEPA vacuum dust and lose debris from range complex to include ceilings, walls, sound-proofing surfaces, floors, and the crawl space under the lower deflector plate. This work shall include all porous and non-porous surfaces.

Utilizing mops and/or rags treated with a five percent high phosphate detergent such as Tri Sodium Phosphate (TSP), equivalent, or superior lead cleaning product triple wipe, rinsing between each series of wipes as well as a rinse after the final wipe, dividers, walls, floors, booths, deflectors, trap, any non-porous surface in the range complex.

Segregate used mop heads, rags, and other used cleaning materials in Hazardous Waste disposal container.

Clean areas in a sequence that will prevent crossing from a contaminated area to a clean area.

Following all cleaning work, the Contractor shall measure and record the airflow & quality at the firing line, in each shooting lane at a height of (1) one foot, (3) three feet and (5) five feet using a currently calibrated anemometer. Report results in writing in CFM of air flow to the COR and SAFR Supervisor.

The contractor shall use air quality controls, including wipe sampling and lead analysis of shooting range surfaces after completion of cleaning work.

Lead Testing shall be done at the entrance to the range, center of the range, and rear of the range at minimum. All test results performed shall be copied to the QAI, COR, with a hard copy left on site with the Chief Gunners Mate/SAFR Supervisor.

Document and report any observed problems and/or out-of-scope maintenance that may be required to the COR.

Additional cleaning services to achieve lead concentration levels set forth in this requirement shall be on an as-needed basis.

The Contractor shall perform these services on a semi-annual basis.

Debris & Waste Removal Services The contractor shall remove from the site shown below monthly unless otherwise noted with recycling receipts and/or hazardous manifest as required, all copied to the COR and SAFR Supervisor:

Containers and Materials:

1 to 5 Gallon buckets fill with Brass Refuse gathered by US Coast Guard Personnel 1 to 5 Gallon Barrels filled with lead particles, bullet fragments, target waste, etc. collected through the Auger.

10 Gallon Barrels filled with dust particles mostly containing lead.

10 Gallon Barrels shall be removed when ~¾ full.

Bullet Trap Maintenance Provide Preventative Maintenance on the Meggit / Inveris Escalator Bullet Trap Model 5000x. Maintenance will be conducted quarterly and within the same (5) five-day timeframe as the cleaning. The routine and preventative maintenance requirements are defined in Attachment 2. The contractor shall combine all listed as daily, weekly, monthly, and quarterly into the quarterly maintenance. In addition, the Contractor shall include (2) two iterations of the semi-annual and (1) iteration of the annual maintenance requirements in the agreed upon quarterly timeframes over the twelve-month period. Instructions for maintenance procedures are included in the attachments.

The Contractor shall provide a written report of maintenance work performed including deficiencies identified within the range systems. The report may be provided up to (3) three weeks after maintenance is accomplished. Emergency deficiencies shall be verbally reported to the COR on the day of observation and followed up in a writing report.

HVAC and Ventilation Maintenance The contractor shall be responsible for preventative maintenance to all equipment associated with the air quality of the range. Equipment is listed below:

Dust Collection Camil APC Dust Collection Unit

The Contractor shall maintain the Dust Collection System IAW Manufacturer’s instructions (Attachment 9). Filter replacement schedule for the Dust Collection unit on a as shown below:

Pre-Filters (Quarterly) CAMFIL ISMF HEPA 21” x 26” x 12” 2650CFM @ 1.35” absolute Final Filters (Annually) CAMFIL FOLD CONE Part #325325016

Exhaust Equipment There are two Exhaust Fan systems located at the rear range. The contractor shall replace the pre-filters once per month, and the final filters quarterly.

Pre-Filters MERV 8 24” x 24” x 1” Final Filters MERV 14 24” x 24” x 12” HEPA 24” x 24” x 11.5” (or Equivalent to Brookshire Company Model 1C2424XCED211)

AC Equipment The contractor is responsible for maintaining all filters in Unit AC-1 which supplies fresh conditioned air to the range floor. The contractor shall replace the pre-filters once per month, and the final filter quarterly.

Pre-Filters Pleated 24” x 24” x 4” Pleated 12” x 24” x 4” Final Filters MERV 14 24” x 24” x 4” (or equivalent to Varicel 2+ SC SH Std AF) MERV 14 12” x 24” x 4” (or equivalent to Varicel 2+ SC SH Std AF)

Air Compressor Ingersoll Rand Compressor The Contractor shall be responsible for all maintenance responsible with the compressor located in the rear range. Maintenance shall be performed by all manufacturer’s specifications. All filters and belts shall be cleaned and replaced as needed.

Model: #2475n5 Serial: #CBV521537

Spill and Releases The Contractor shall take measures to prevent spills of hazardous materials. For this section, a spill is defined as an uncontrolled release of Federal or State regulated materials, including petroleum products, oils, and lead.

Container Storage The Contractor shall manage all material and waste containers in a manner intended to prevent leaking, spilling, or tipping as described throughout this section as well as in the Sandy Hook or Sector NY Spill Prevention Contractor and Countermeasures (SPCC) Plan.

Absorbent Materials The Contractor shall supply on-site spill response equipment appropriate to the risk of release associated with the materials being used. This includes but may not be limited to absorbent materials and at least (1) one DOT shippable container for accumulating spill debris on site.

Release Response Suspected potential and actual leaks, releases, or souls shall be investigated and corrected by the Contractor immediately upon discovery. The adequacy of clean-up is determined by the COR and Sandy Hook staff. The Contractor shall be responsible for all costs associated with the clean-up including associated disposal costs.

Notifications The Contractor shall immediately make the appropriate notifications IAW the Sandy Hook or Sector NY SPCC Plan for releases of oils and all other environmental hazards to include lead. The Contractor will ensure the COR and SAFR Supervisor are also notified.

Deliverables

RESERVED

RESERVED

RESERVED

Personnel Requirements/Qualifications Management The contractor shall manage the total work effort associated with the services required to assure adequate and timely completion of all requirements. Such management includes, but is not limited to, planning, scheduling, report preparation, establishing and maintaining records, and quality control. The Contractor shall also provide trained staff with the necessary management expertise to assure the performance of the required work; and, trained and experiences personnel who meet established standards to effectively perform the requirements and who exhibit capability to perform with minimum supervision. The Contractor shall submit the necessary personnel documentation; staffing lists and schedules as outlined in Section 7.

The Contractor’s management responsibilities include, but are not limited to the following:

Ensure employees understand the work to be performed on orders to which they are assigned.

Ensure employees know their management chain and exhibit professional conduct to perform in the best interest of the Government.

Ensure employees adhere to applicable laws and regulations governing Contractor performance and relationships with the Government.

Ensure contract employees do not create actual or apparent personal service relationships.

Ensure high quality results are achieved through task performance.

On site Supervisor and Key Personnel The Contractor shall provide a qualified On-Site Supervisor to always manage Contractor personnel at the work site while work is being performed for this contract without exception. This person shall be always present while work is being performed. The On-Site Supervisor shall be experienced with managing personnel, scheduling, operations, practices, techniques, and have full authority to act on behalf of the Contractor on all matters relating to the daily performance of the contract work. This individual shall be the primary point of contact with the Government.

The On-Site Supervisor shall be available to discuss contract matters and performance issues with the KO and/or the COR within (1) one-hour of notification during the core hours of 0700-1600, Monday through Friday or as otherwise listed within the scope herein. This can be accomplished in person, by telephone, text, email, or as appropriate to the nature of circumstances. When the On-Site Supervisor is absent for an extended period (more than 1 hour) the COR shall be notified and the Contractor shall appoint a qualified substitute. The On-Site Supervisor shall provide the COR a phone number where they can be always reach during the working hours.

The On-Site Supervisor shall have a minimum of (5) five years of experience managing the cleaning and maintaining of indoor firearm ranges, associated equipment, and ventilation systems in kind to those within this scope. The On-Site Supervisor must have all required licenses and certification as required by the NJ State Administration Codes.

Contractor Employees Contractor personnel are employees of the Contractor an under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform the tasks prescribed herein. The Contractor shall select, supervise, and exercise control and direction over its employees during the life of these requirements. The Contractor shall maintain records that support the personnel hired meet the minimum qualifications of the position at the time they were hired. These records shall be made available to the KO or designee upon request.

The Government will not exercise supervision or control over the Contractor in the performance of services. The Contractor shall not supervise, direct, or control the activities of Government personnel or the employees of any other Contractor, except any subcontractor employed by the Contractor.

Employee List The Contractor shall provide a list of all personnel, 15 days after the contract award, that will be performing all requirements herein and the list shall be updated when changes occur IAW Section 7. This list shall also include the employee’s position, and telephone number. Contractor personnel not listed may be denied access to the USCG facility. Contractor personnel will be restricted to designated working areas. Any personnel violating this policy may lose access to the USCG facility.

Personnel management This requirement requires a full range of management duties including planning, scheduling, report preparation, establishing and maintaining records and quality control. The contractor shall provide a staff of experienced personnel with the necessary expertise to ensure performance of work IAW sound and efficient management practices. The contractor shall be responsible for the employment, training, guidance, and supervision of personnel to accomplish the contract. Contractor personnel found not to meet qualifications or performance standards shall be removed from performing under the contract.

Employee Conduct The Contractor shall be responsible for and maintain satisfactory standards of employee competency, conduct, appearance, and integrity, and shall take such disciplinary action with respect to the employee(s), as necessary. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with these standards. The Contractor shall immediately replace such employee to maintain continuity of services at no additional cost to the Government. If any Government property is broken or damaged by the Contractor’s employees, the property will be replaced in kind or repaired. The On-Site Supervisor shall ensure Contractor employees understand and abide by DHS established rules, regulations, and policies concerning safety and security.

Alcohol and Controlled Substances Contractor employees shall not possess, distribute, consume, use or cause to be used any controlled substance or alcohol on the job site and/or Government property. Any Contractor employee using a controlled substance prescribed by a physician, shall get written permission from the COR to continue performance of assigned duties for this contract. Any Contractor employee found to be in violation of this section will be permanently prohibited from the USCG property. Actions taken under this Section shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service as required in this PWS.

Security The Contractor shall comply with all site security requirements, regulations and directives as identified herein and other security requirements cited elsewhere in the contract. Contractor vehicles or personally owned vehicles require valid registration, inspection certificates, motor vehicle operator license and insurance documentation for access to USCG sites.

The Contractor is responsible to see that all employees working on the contract provide the necessary documentation to apply for and be issued vehicle passes. The Government shall, upon request, furnish vehicle passes to the Contractor for essential personnel. Prior to issuance of passes, each vehicle and driver shall meet all state, local, and federal facilities license, and regulation requirements. Each Contractor provided vehicle shall show the Contractor’s name so that it is clearly visible and shall always, display state license and safety inspection sticker.

Contractor Personnel Qualifications The Contractor employees shall hold any licenses and/or permits required by law (Section 4.1) throughout the life of this contract. The Contractor shall also maintain records for all employees hired.

The Contractor Personnel Shall:

can read, write, clearly speak, and understand English. They shall be able to accurately fulfill the reporting requirements of the contract.

be U.S. citizens or legal residents who have been lawfully admitted for permanent residence into the U.S. The Contractor shall obtain signed statements from all and potential employees to be assigned work under this contract, attesting they have been informed of these restrictions.

be in good health and free of any communicable disease while performing work at this facility. Any necessary medical certificates, exams, and treatments are at the expense of the Contractor.

Employee Identification/Uniform Contractor employees shall wear distinctive uniform clothing and high visibility vests for ready identification. The uniform shall have the Contractor’s logo, name, in sufficient size to read at approximately ten (10) feet, affixed thereon in a permanent manner. Any color or color combination maybe used for the uniform. The Contractor shall ensure employees’ uniforms are clean and well maintained while performing work under this contract. Contractor personnel shall always have identification badges in view while working on USCG facilities. Visiting Contractor employees shall comply with all Government escort rules and requirements.

Removing Contractor Employees for Misconduct/Non-Performance/Security Reasons The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from DHS facilities for misconduct, non-performance, or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The COR will provide the Contractor with a written explanation to support any direction to remove an employee.

Employee Safety Requirements The Contractor shall require their employees to comply with the instructions pertaining to conduct, safety and health regulations. All equipment operators shall wear safety protection equipment required and/or recommended by the equipment manufacturer and OSHA. All power operating equipment, truck, hand, mechanical or vehicular tools, etc. shall be operated within the safety parameters defined by OSHA.

Safety Requirements The Contractor is solely responsible for compliance with all Federal, State, and local laws, including but not limited to OSHA (Public Law 91-596) and the resulting standards, OSHA Standard 29 Code of Federal Regulations (CFR) 1910 and any USCG Instructions as applicable, and the protection of their employees. Note: USCG Instructions are annotated because many of the USCG standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The Government shall assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. In addition, the Contractor is required to flow down the safety requirements/specifications to all subcontracts/subcontractors. Safety requirements listed herein that do not concern Contractor’s operations or services shall be considered self- deleting as mutually agreed by the KO and the Contractor.

The Contractor shall be subject to safety inspections of its work sites by the Government. Contractor safety records shall be available upon request by the KO. The Contractor shall be liable for, and shall indemnify and hold harmless the USCG against, all actions or claims pertaining to the “personal” safety requirements of employees. The USCG will NOT provide Contractors with respiratory protection, safety shoes, prescription eyewear, or any other personal protective equipment. In addition, the Government is not responsible for medical examinations, hearing testing, substance abuse testing, or any other type of testing for Contractor employees.

The Contractor shall cease all work if the KO issues a Stop Work Order for failure to comply with safety requirements. Work shall continue when compliance with safety requirements has been achieved and the KO has issued a Notice to Proceed. The Government will not allow time extensions or payments for excess costs to the Contractor caused by Stop Work Orders issued as a result safety hazard.

Notification of Environmental Spills: If the Contractor spills or releases any hazardous substance listed in 40 CFR 302 into the environment, the Contractor or its agent shall immediately report the incident to the cognizant fire department or local emergency response number. The incident shall also be reported to the COR and KO. If the amount released meets or exceeds the reportable quantity as listed in 40 CFR 302, the Contractor or its agent shall immediately notify the National Response Center. The liability for the spill or release of such substances rests solely with the Contractor and its agent. A Hazardous Material Control Program shall be in effect to inform employees of potential hazards when chemicals are used. The Contractor shall maintain SDS IAW OSHA 29 CFR 1910.1200 and ensure the information is provided to the employees for review of safety and health information.

Safety Equipment The Contractor shall provide their employees with all personal protective equipment (PPE) required to safely accomplish all tasks. The Contractor's employees shall use required PPE or clothing and/or use equipment appropriate to the work being always done. All power operating equipment and all hand tools shall be operated within the safety parameters as defined by OSHA. Equipment shall be carefully maintained and operated with proper safety guards and devices and with discretion when near any personnel. The COR may stop work if equipment or methods is found to be unsafe. Any work not satisfactorily completed will result in reduction of payment.

Meetings and Reports Post Award Conference The Contractor shall attend a Post Award Conference with the KO and COR no later than 15 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the KO, is to discuss technical and contracting objectives of this anticipated contract and review the Contractor's QCP. The Post Award Conference will be held at the Government’s facility or via teleconference.

Status Meetings The Contractor On-Site Supervisor shall be required to meet on a weekly basis with the COR during the first month of the anticipated contract. As determined by the COR, meetings may be as often as necessary but, no less than quarterly. Time and location will be mutually agreed upon. The minutes of the meetings shall be prepared by the Contractor, and signed by the Contractor’s Representative and the COR.

Discussions shall include, but not limited to deliverables, progress, exchange information, resolve emergent technical problems, and issues.

General Reports Requirements The Contractor shall provide all reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Microsoft 365). The reports shall be signed electronically or by hand.

Contractor Furnishes Items, Materials, Equipment & Services, Access to Government Owned Facilities Access to Government Facilities, Equipment, Materials and Services:

The Contractor will have access to certain Government owned facilities and utilities for use only in connection with this contract. The use of Government owned property for other purposes is prohibited. All such facilities and utilities will be provided in an “as is” condition. The Contractor shall not modify or alter any Government owned property without the written approval of the COR. Any approved modification or alteration shall be at no cost to the Government. The Contractor shall restore the Government owned property to the condition in which received at no cost to the Government, except for reasonable wear and tear, at the completion of this contract performance or termination except as otherwise approved by the COR.

Facilities The Contractor shall take adequate precautions to prevent fire hazards, odors, and vermin in Government owned facilities.

The Contractor shall furnish a list of the following items, and any other items, necessary to accomplish the work required to the COR seven (7) calendar days prior to initiating the first cleaning event. The list shall, at a minimum include the following items:

PPE (i.e., gloves, Tyvek, NIOSH approved respirators) to be utilized by the Contractor for cleaning events.

Cleaning Equipment – The Contractor shall supply a list of cleaning equipment to be used on-site including, at minimum, a means to provide negative air pressure if the range’s ventilation system is not utilized, HEPA filter vacuum(s) and replacement filters, and a means to wipe-down surface areas with a high phosphate TSP solution, or equivalent.

Personal Air Monitoring Equipment for Contractors – The Contractor shall utilize adequate air monitoring equipment or provide current documentation that will verify that the selected respiratory protection is adequate.

DOT-Shippable Containers – The Contractor shall provide appropriate DOT-shippable containers for waste disposal purposes. Containers size shall not exceed 55 gallons unless approved by the COR.

Contractor Quality Control (QC) Requirements The QC is the driver for product quality. The Contractor is required to develop a comprehensive program of inspections and monitoring actions. The first major step in ensuring a “self-correcting” contract is to ensure that the Government approved QC program provides the measures needed to lead the Contractor to success. Careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

Contractor Quality Control Plan (QCP) The Contractor shall develop, maintain, and submit within ten (10) business days after Post Award Conference, a complete QCP delineating the Contractor’s QC Program/Inspection System to monitor and control their performance of services. The QC Program/Inspection System shall establish and explain in detail, how the Contractor will maintain Quality Processes of providing the ITM services required. The COR will approve any changes to the QCP prior to the Contractor implementation. If the COR perceives such changes to be other than minor, approval by the KO is necessary. The QCP that is acceptable to the Government, and which assures the requirements of the contract shall be met, shall be submitted by the Contractor as specified in Section 7.0.

Quality Control Program/Inspection System The QC system shall encompass all functions of this contract. It shall specify areas to be inspected, on both a scheduled or unscheduled basis, and list the title(s) of the individual(s) conducting the inspection. The Contractor shall develop and implement QC procedures addressing the areas identified in the PWS and shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. The inspection system shall be designed to keep the Contractor’s management and the USCG informed of all issues affecting quality, to include timely and effective corrective actions. The QC records shall, in part, consist of checklists of inspections and shall indicate the nature, frequency, and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken, as appropriate. The Contractor shall ensure that QC includes timely and effective corrective actions for all deficiencies identified by the Government.

Contents of QCP Shall include, but are not limited to, the following:

Introduction to the Quality Control System Background and rationale for the System.

Objectives in using QC.

Successes with and updates for the System.

QC Process for the Various Tasks:

Inspection Procedures - Steps (i.e., checklist used in inspecting performance during regularly scheduled/unscheduled inspections/testing; method of documenting and enforcing quality control operations) to identify conformance indicators and actions taken if nonconformance is found covering all the service requirements of this contract.

Means of Identifying and Resolving Problems - A system for identifying and correcting deficiencies in the Quality Process of services before the level of performance becomes unacceptable and/or the Government inspections point out the deficiencies.

Roles and Responsibilities – The name(s) of the individual(s) who will perform the inspection.

Specific QC Functions:

Training plan outlining names, topics, and completion dates; and the name(s) of the individual(s) who will perform the inspections.

Labor practices (i.e., hiring, retention and rewards, and substitutions) Compliance with security, safety, and healthy and sanitary requirements.

Waste management including disposal preparation.

The Government and Contractor shall make use of the resources and tools available to maintain contracted functions to the maximum extent possible under emergency circumstances. Contractor shall obtain approval from the KO prior to incurring costs over and above those allowed for under the terms of this anticipated contract. Regardless of contract type, and work location, Contractors performing work described herein shall charge those hours accurately IAW the terms of the anticipated contract.

Government Quality Assurance Requirements Fundamental Government Responsibilities The COR is responsible for representing the KO in all facets of cleaning service quality for the services required. The COR will carry out inspections, reviews, approvals, and handle deficiencies; and ultimately accept on behalf of the KO. The functions of the COR are identified below. Government personnel, other than the KO and the COR from time to time, may observe the Contractor’s operations. However, these personnel may not interfere with Contractor performance.

General Monitoring Functions To facilitate the surveillance of the Contractor's QC Program by the Government, the COR will verify Contractor compliance with designated contract/performance requirements. In addition, for non-compliance and/or untimely corrective action to deficiencies of specific tasks, the Contractor is subject to re-performance (at the Contractor’s expense) and/or an inspection fee. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the Contractor's QCP regularly for compliance with the requirements herein.

Specific QA/Monitoring Functions The COR will establish an Inspection Schedule using the Quality Checklists from the Contractor’s QC Program. At the discretion of the COR, a third party may be used to verify the cleanliness of the range by collecting lead wipe samples in accordance with ASTM E1728 protocols before cleaning activities begin and/or on the last day of cleaning activities for comparison. In the absence of enforceable standards providing a permissible limit for lead contaminated surface dust, wipe sample results will be compared to standards established by NJAC 5:17 New Jersey Admin Code for Lead Hazard Evaluation and Abatement. Areas that do not meet these standards are not considered “clean” by definition. A range that contains an area(s) not considered clean will not be released for payment until such areas meet these established standards. The Contractor may be required to re-clean any areas where wipe sample results are over the above established standards until these areas meet regulatory limits. Additional cleanings will be at no cost to the USCG and may be subject to additional lead wipe sampling.

Service Requirement Summary (SRS) The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items as identified in the PWS. These requirements are critical to mission success and are identified in the table below:

Quality Assurance Surveillance Plan (QASP) This QASP is pursuant to the requirements listed in this PWS and found in Attachment 4. This plan sets forth the procedures and guidelines Sector NY & Detachment Sandy Hook will use in ensuring the required performance standards and Acceptable Quality Levels are achieved by the Contractor.

The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the Contractor is meeting the performance standards/quality levels identified in the PWS and the Contractor’s QCP, and to ensure that the Government pays only for the services received.

This QASP defines the roles and responsibilities of all members, identifies the performance objectives, defines the methodologies used to monitor and evaluate the Contractor’s performance, describes QA documentation requirements, and describes the analysis of QA monitoring results.

The PWS is structured around “what” service or quality level is required, as opposed to “how” the contractor should perform the work (i.e., results, not compliance). This QASP will define the surveillance method approach taken by Air Station Savannah to monitor the Contractor’s performance to ensure the expected outcomes or performance objectives communicated in the PWS are achieved. Performance management rests on the Contractor to develop a capability to review and analyze information generated through performance assessments.

The Contractor is responsible for the quality of all work performed. The Contractor measures the quality through the Contractor’s own QC program. QC is work output, not workers, and therefore includes all work performed under this anticipated contract regardless of whether the work is performed by Contractor employees or by subcontractors. The Contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS.

The COR will monitor and review performance by the Contractor to determine how the Contractor is performing against communicated performance objectives. The Contractor will be responsible for making required changes in processes and practices to ensure performance is managed effectively.

Contract Requirements Overtime It is solely the Contractor’s responsibility to ensure its employees do not work in hours more than what is allowed by the Fair Labor Standards Act for its employees. The USCG will not pay for overtime under this anticipated contract unless it is negotiated as part of surge work and a modification is issued by the KO. The Contractor shall assume the risk of any overtime worked that has not been authorized/funded by the KO.

Closures and Delays Closures or delays may be planned or unplanned. During a closure, the USCG is closed for business and Contractors are not allowed to be on-site, without prior authorization from the KO or the COR. Planned closures will be determined in advance by the USCG Command and could include the day after Thanksgiving and other days immediately preceding or following other holidays. Unplanned closures (i.e., inclement weather, etc.), not normally exceeding twenty (20) hours per employee per year, may occur on an as needed basis.