36S79724Q0011 0002.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

PO Box 76 1st Ave., One Block N of 22nd

Hines IL 60141

POINT OF CONTACT*

Contract Specialist Brandy Hudson brandy.hudson@va.gov 708-786-5220

PLACE OF PERFORMANCE

1st Ave Bldg 37

Dock Door 16

Hines IL

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Quote submission requirements: Quotes must be received by the deadline listed on page one of the Combined Synopsis/Solicitation Notice. Additional Questions and Answers have been attached in this amendment. Any questions should be submitted to Brandy Hudson at brandy.hudson@va.gov by 1630 EST 27 June 2024.

In order to be considered responsive, the quote must include the following information:

1. Firm fixed priced quote for all items listed as detailed on the Statement of Work (SOW). The contractor must provide and clearly state the fixed price quote that will be evaluated for the government’s order.

2. The completed provision at VAAR 852.219-76. Please complete the provision included in the solicitation below.

3. Acknowledgement of Amendment 0001 and 0002.

852.219-76 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Supplies and Products.

As prescribed in 819.7011(c), insert the following clause. The contracting officer shall tailor the clause in paragraph (a)(2)(iii) as appropriate:

VA Notice of Limitations on Subcontracting - Certificate of Compliance for Supplies and Products (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that -

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Offeror check the appropriate box]

(i) □ In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(ii) □ In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act.

(2) Manufacturer or nonmanufacturer representation and certification. [Offeror fill-in - check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]:

(i) □ Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i).

(ii) □ Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii). The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer. [Offeror fill-in - check each box below.]

□ The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18).

□ The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.

□ The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.

(iii) □ The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA. [Contracting Officer fill-in or removal (see 13 CFR 121.1205). This requirement must be included for a single end item. However, if SBA has issued an applicable waiver of the nonmanufacturer rule for the end item, this requirement must be removed in the final solicitation or contract.] or [Contracting officer tailor clause to remove one or other block under subparagraph (iii).]

□ If this is a multiple item acquisition, the offeror certifies that at least 50% of the estimated contract value is composed of items that are manufactured by small business concerns. [Contracting Officer fill-in or removal. See 13 CFR 121.406(d) for multiple end items. If SBA has issued an applicable nonmanufacturer rule waiver, this requirement must be removed in the final solicitation or contract.]

(3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(4) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)

(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:

Printed Title of Signee:

Signature:

Date:

Company Name and Address:

(End of clause) Parent topic: Subpart 852.2 - Text of Provisions and Clauses

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Amendment to a Previous Combined Solicitation image1.emf

36S79724Q0011 RFQ Questions and Answers-3.pdf

Questions and Answers

1.) Our company NAICS Code is 321920 which is more specifically for pallets, the primary NAICS code listed on the solicita on is 322211 will this cause a problem and do we need to add the specific code that you have listed to our SAMs profile for our bid to be considered?

a) No

2.) This is listed as 100% Set-Aside for Service-Disabled Verteran-Owned Small Business, does this mean that you are required to meet that designa on to be considered for the contract or that those businesses get top priority? In short, would a company that is not SDVOSB be considered for the contract?

a) The business must be a SDVOSB. All others will not be considered.

3.) The solicita on looks like it is reques ng pricing for 5 year (Base year, Op on Year 1, Op on Year 2, Op on Year 3, and Op on Year 4). Do we need to quote firm pricing for all 5 years and what doe the “op on year” mean?

a) Yes a firm fixed price quote for all years. Op on year is exactly that, an op on. The Government has the right to exercise the op on of an addi onal year or not if performance of the contract is unsa sfactory or the requirement is no longer needed.

4.) The solicita on is reques ng bi-weekly deliveries totaling 1500 pallets a month, a full semi load of pallets is roughly 520 (could be more with loading sideways and such but generally speaking our truckloads are 520) so would the expecta on be a truckload (500 pallets) every 10 days or are you looking to receive in 750 bi-weekly?

a) The warehouse is looking to s ck with receiving 750 pallets bi-weekly. The quan ty and ming gives us flexibility with the fluctua ng amount of shipments we have per day.

5.) Specifically, for items #2 and #3:

1. The completed provision at VAAR 852.219-75. Please complete the provision included in the solicitation below.

2. Acknowledgement of Amendment 0001.

a) The top lead boards should be 1” x 6” x 40”

6.) Are recondi oned pallets acceptable? The pos ng men ons recycled wood was acceptable, just wanted to make sure I was quo ng the right material.

a) Yes, recondi oned/recycled wood pallets are acceptable.

7.) A full truck can be loaded with a li le over 500 pallets, is the VA open to 3 deliveries a month to meet the 1500 pallets/month requirement, instead of delivery every 2 weeks? Pricing can s ll reflect 26 intervals.

a) No

8.) Is the trailer able to remain at the specified dock and swapped with a full one for each delivery?

Or does the trailer have to be removed from loca on a er delivery and being unloaded?

a) The trailer will be unloaded immediately upon arrival. Warehouse pallet storage loca on is right next to the dock it will be unloaded on, reducing turnaround for driver. The trailer will not remain at the dock.

9.) Do you have a supported racking system?

a) If this is in reference to pallet racking, yes, we do have pallet racking, but we also store product on pallets on the warehouse floor.

10) Is the product being strapped to the pallet?

a) Most mes, no. We shrink wrap most pallets. Depending on the characteris cs of the item being shipped, we have the capability to strap down the products, if needed.