36S79722Q0001_4.docx

SUBJECT*

Refuse Pick Up and Disposal for VA Service and Distribution Center (SDC) Building 37 Hines, IL Project Number: 796-21-010

GENERAL INFORMATION

PO Box 76 1st Ave., One Block N of 22nd

Hines IL 60141

POINT OF CONTACT*

Commodities and Services Acquisition Service Erik Boehmke, Contract Specialist Erik.Boehmke@va.gov 708-786-7674

PLACE OF PERFORMANCE

VA Service and Distribution Center Bldg 37 (SDC)

1st Ave, One Block North of 22nd St

Hines IL

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

DESCRIPTION

Page 1 of

Amendment to a Previous Combined Solicitation

This Amendment (Amendment 3) is to update the solicitation with the additional information contained in the updated SOW and Amendments 1 and 2. Additional questions have been answered by the Contracting Officer from vendors.

Deadline for final submission has been extended. The final response date and time is now 4:00 PM CST on Thursday March 31, 2022.

Attachment 1: Photos of the connection point.

Attachment 2: Final answers to Questions from Vendors.

SCOPE OF WORK

VA SERVICE AND DISTRIBUTION CENTER

BUILDING 37

HINES, ILLINOIS 60141

REFUSE PICK UP AND DISPOSAL FOR BUILDING 37

PROJECT NUMBER: 796-21-010

SCOPE: The contractor shall be required to pick up the refuse from one (1) refuse compactor which is affixed to building 37 and owned by the VA Service and Distribution Center (SDC) Building 37. The compactor is located inside Dock bay one (1) at the southeast sector of building 37. The Contract shall make note of the compactor serial number to ensure the return of government owned equipment.

REQUENCY OF SERVICE: Compactor which is located inside of dock bay one (1) at the southeast end of building 37 shall be picked up once every other week (Bi-Weekly) on Friday’s. If an additional pick up is required, the COR or Designee will notify the contractor verbally by telephone. If a pickup is not required during any given week the contractor will be notified by telephone by the COR or his Designee.

HOURS OF OPERATION: The hours of operation for SDC Building 37 are Monday through Friday from 6:30am through 3:30pm. No weekends or Federal Government Holidays.

PICK UP AND RETURN TIMES: The compactor will be picked up and returned the same day within a two (2) hour window time frame. The compactor that is picked up and returned shall have the original compactor returned with serial number of the container verified. All pickups and returns of the compactor shall be within the designated hours of operation and within the two (2) hour window as specified CLEANING AND SANITATION OF COMPACTOR: The compactor shall be cleaned out, washed inside and out and sanitized prior to its return every pickup.

MAINTENANCE OF COMPACTOR: The contractor shall be required to perform preventative maintenance on the SDC compactor system.

Monthly:

Inspect hydraulic hoses and fitting s for wear, damage and or leaks.

Check Hydraulic fluid level.

Semi Annually:

Inspect compactor bin for rust or rotting, Inspect hinge brackets.

Inspect casters for proper operations.

Dumpster guides for wear.

If repair is noted, the contractor must notify the COR and submit a written quote for the repair.

ADDITIONAL SERVICES: The contractor, when requested; shall furnish roll offs / dumpster’s for debris of various types I.E Construction waste or special items not permitted in a trash compactor, as well as the removal of palletized obsolete paper products. This shall be quoted and billed separately. Additional services will be charged outside of the contract and is listed for information purposes only. Government may have a separate quote or bill issued for those services.

As needed, pickup various types of recyclables and hazardous waste produced from the building maintenance department. I.E.

Old Paint Ballast’s Batteries Fluorescent lights and fixtures Occasionally, unrepairable A/C units.

Defective furniture Garbage left over from contractors after repair work Broken pallets that operation’s does not want, including theirs.

Palletized Paper products

SERVICE TICKETS / RECEIPTS AND REPORTS: All service tickets / receipts for services rendered must be signed for by the COR or his designee at time of service.

Contractor shall provide yearly Leed reports by the month of April and pay back to the government any royalties generated from a recycling center.

INVOICES: All invoices shall include contract number, purchase order number, date of service, type of service, the compactor number and / or location

Refuse Pick Up and disposal for VA Service Distribution Center (SDC) Building 37 Hines, IL Project Number: 796-21-010

Continuation

Please see below questions and answers from vendors:

1) Is this a new requirement or a follow-on to an existing contract? Answer: This is a follow-on to an existing contract.

2) Please provide the contractor’s name and contract number of the existing contract. Answer: The current contract number is VA797S-17-P-0003. The Contractor: RAS Enterprise, LLC 2512 25th Ave Ste 3 Gulfport, MS 39501

3) How many years were the plus year options? Answer: The current contract was issued for a base year plus four option years.

4) What is the model of the SDC compactor system that will be picked up? Answer: Please see the attached specification sheet for the Government-owned compactor. The model number is K-Pac Model KP30, serial number 2396.

5) What is the estimated refuse amount per pickup? Answer: The contractor should assume the compactor is filled to maximum capacity when picked up. See specification sheet for compactor capacity.

6) What type of connection does the compactor have on the front for compatibility with a truck as there are multiple types of connections? Answer: Please see attached photos.

7) Will there be a site visit to conduct a complete technical inspection of the Compactor and Power Head? Answer: The Site Visit will be at this location and time:

Hines, IL 60141. Door 32

8) The current service level of this compactor is 52 times per year. Is it the Government’s intent to have service every other week even though the extra time the trash is not picked up may cause foul odor or insects? Answer: Once every other week on Friday is what is needed by the Government along with proper sanitation and cleaning of the compactor. This takes care of the foul smell and other issues. Other services or frequency would be on an as needed basis.

9) On page 6 of 10 of the solicitation the Government states “The Government will award a contract resulting from this RFQ to the responsible quoter who meets the set-aside criteria of VAAR 852.219-10, and whose quote conforming to the RFQ is the lowest priced with acceptable past performance.” Based on this statement, there is no evaluation criteria considered to address the concerns from the end-user (Government personnel) in reference to how the odor and insect issues as well as the service down-time will be mitigated by the bidder. Will the Government provide additional evaluation criteria to consider these factors, or will they be ignored and thus no need for the bidder to include industry available solutions (that will have additional costs)? Answer: The Government has reviewed the request and has determined that the cleaning schedule currently listed on the solicitation and scope of work is acceptable to meet the Government’s needs of odor and pest control.

10) The “Scope of Work” includes 2 paragraphs addressing what is titled as “ADDITONAL SERVICES”. If these “ADDITIONAL SERVICES” are to have a separate quote and PO issued at the time of the request, why are they included as part of this requirement? Answer: Additional services will be charged outside of the contract. Additional services is for informational purposes only. The Government may have a separate quote or bill issued for those services.

11) If the intent is to include these “ADDITONAL SERVICES” as part of this requirement, the following information is needed for each type of waste.

a. What is the material name, type, and exact specifications? Miscellaneous construction material and debris.

b. What is the historical/estimated service frequency? 2 dumpsters in the past 8 years

c. What is the historical/estimated weight for each service? 5 to 6 tons image1.png image2.png image3.png