36L79726Q0001_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

1 Block North of 22nd Street Building 37 Hines, IL 60141

POINT OF CONTACT*

Maria Alba, Contract Specialist Maria.Alba@va.gov

(708) 786-4989

PLACE OF PERFORMANCE

Building 46

1501 San Pedro SE

Albuquerque, NM

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures.

(i) Solicitation 36L79726Q0001 is issued as a Request for Quotation (RFQ).

(ii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

(iii) This solicitation is 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-aside. The NAICS code associated with this solicitation is: 333310. The size standard is: 1000 employees.

(iv) SDVOSBs shall provide pricing for the following line items.

MFG. ______________________________

MODEL ____________________________

MFG. ______________________________

MODEL ____________________________

SUBTOTAL

SMALL PIECE FOLDING MACHINE

MFG. ______________________________

MODEL ____________________________

BLANKET FOLDER SYSTEM

MFG. ______________________________

MODEL ____________________________

STACKER

MFG. ______________________________

MODEL ____________________________

TOTAL:

(v) Description of the Technical Specifications and Statement of Work for the items to be acquired. Item Numbers 0001 and 0002.

TECHNICAL SPECIFICATIONS

ITEM # 0001 – SMALL PIECE FOLDING MACHINE:

Furnish and install one (1) Small Piece Folding Machine return to feed, color touch screen-controlled that shall be located near the folding table to be used in tandem. Small Piece Folding Machine shall include a digital counter and shall return to feed.

The new Small Piece Folding Machine shall be relocated within the existing area of the old machines.

1. Small Piece Folding Machine shall be color touch screen controlled with trouble-shooting circuitry. Unit shall have a digital display for face width in inches and running count in stack, stacks eject setting, and total number of pieces.

2. Small Piece Folding Machine shall be capable of being programmed for all different items and folds used by the Textile Care Processing Facility.

3. Small Piece Folding Machine shall be capable of being programmed by keypad for air assisted French fold items, cross folds in half folds, quarter folds and one third folds, knife, or air pinch – roll cross folds.

4. Small Piece Folding Machine shall be capable of folding pajama tops, pajama bottoms, robes, bed pads, terry bath towels, or towels, hand towels, and gowns. Each machine shall have programs developed for each category of linens being folded.

5. Small Piece Folding Machine shall be capable of automatic stacking in increments of 5's, 10's.

6. Small Piece Folding Machine shall have quality grading controls for stained and torn items.

7. Electrical Requirements - 480 volts, 3 phase, 60 hertz, 10 Amperages (AMPs).

8. Four (4) each lockable castors are required on the Small Piece Folding Machine and rear discharge conveyor if applicable to equipment offered.

9. Small Piece Folding Machine shall be capable of being operated by a single operator with return to feed.

10. Light-emitting diode (LED) piece counter is required.

11. Small Piece Folding Machine shall be equipped with reverse jog capabilities for removing jammed articles and have electronic jam shutoff.

12. Small Piece Folding Machine shall be equipped with an illuminated emergency stop button (when activated). Normal stop and emergency stop buttons shall be colored RED. The folding machines shall also be equipped with a normal stop button colored Red. A yellow background with legend shall also be installed with each emergency stop button.

13. Small Piece Folding Machine shall include lockout and tag-out requirements for equipment offered. Lockout/tag-out devices including wall mounted kit/box shall be supplied by the contractor.

14. All doors shall have interlock switches installed that shall shut down the Small Piece Folding Machine if opened during operation.

15. For allowing visual observation of the mechanical systems, install scratch and shatter-proof, clear (for the equipment life expectancy), lucite side panels /all doors on the right and left sides, back and top of the Small Piece Folding Machine shall be installed in lieu of metal side panels/doors.

16. Panels shall be mounted with-in the doors, flush with the sides of the system and shall be a minimum of 3/8 inches in thickness.

17. Panels / doors and top sides of the Small Piece Folding Machine shall be protected with a guard around the center to prevent carts or other devices from damaging the panels. Panels / doors shall be equipped with fasteners/locks to secure them to the system.

18. An hour meter shall be installed on the Small Piece Folding Machine to show that actual run time of the Small Piece Folding Machine for maintenance. Hour meters shall be installed on the operators control panel.

19. Small Piece Folding Machine shall be equipped with red, green, and yellow production status indicator lights.

20. The feed station shall have a guard installed to prevent employees from touching or rubbing against either belts or ribbons.

21. Provide 4-Plex GFI receptacles at each equipment location for mechanic’s use.

ITEM # 0002– BLANKET FOLDER SYSTEM:

Furnish and install one (1) Blanket folder system, with color touch screen controls and information systems that incorporates automatic/manual machine operation, self-testing, fault display and built-in diagnostics controlled. Thermal blankets, bath blankets, and bedspreads shall each run separately on the Blanket Folder System.

a. One (1) color touch screen controls and information systems that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics controlled, Blanket folder-cross folder and stacker with discharge to the clean take away conveyor with required quality grading controls.

b. The Blanket folder system shall be designed for discharge to the existing clean take away conveyor.

Ordering Data Production Blanket Folder Cross Folder with Stacker Conveyor:

Furnish and install one (1) Blanket folder-cross-folder that shall be rear discharge to a new clean take away conveyor. Thermal blankets, bath blankets and bedspreads shall each run separately on the Blanket Folder Cross Folder with Stacker Conveyor.

a. Furnish and install new 480 volt power disconnect box for the new Blanket folder-cross folder and stacker. Install a red warning indicator and a lock-on device on the handle of the branch circuit breaker for the power supply circuit of the Blanket folder-cross folder and stacker to within six (6) feet of the floor. Electrical characteristics - 480 volts, 3 phase, 60 cycles, 15 AMPs. One power disconnect box is acceptable for the Blanket folding system. Disconnects shall be installed in accordance with NEC 110.26 (A) (1) (2).

b. Blanket folder system shall be installed, leveled, and have a leveling device installed on the machine.

c. The Blanket folder system, stacker and rear discharge conveyor shall be equipped with four (4) lockable casters.

d. The Blanket folder system shall be equipped with quality grading controls for rips, tears and stains and shall work in conjunction with the Blanket folder cross- folder and stacker.

e. The Blanket folder system and stacker shall be equipped with an illuminating emergency stop buttons (colored RED) with yellow background and legend when activated, inter-locked with the entire Blanket folder system and when activated shall render the entire system (folder cross-folder and stacker) inoperable. The Blanket folding system shall also be equipped with a normal stop button colored Red.

f. Blanket folder system shall have reverse jog capability for removing jammed articles and have electronic jam shutoff.

g. The Blanket folder cross folder control shall be a field programmable microprocessor control with an alphanumeric display, providing a minimum number of programs for folding currently being used by the facility. The Blanket folder cross folder control shall be capable of changing the operation of the entire automated folder cross folder system to the required functional configuration for the specific item being processed by simply choosing the appropriate program. A lock out feature shall be included to prevent unauthorized programming.

h. The Blanket folder cross-folder shall be equipped with trouble shooting circuitry for use in case of a component failure.

i. The stacker conveyor shall operate as an integral part of the Blanket folding system.

j. The stacker conveyor shall maintain the quality of the folded items during the stacking process.

k. The stacker conveyor shall be capable of receiving folded blankets from the Blanket folder cross-folder and drop release the flatwork into precise stack by using a combination centering conveyor.

l. The stacker shall be color touch screen controls and information systems” that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics /microprocessor controlled.

m. The stacker conveyor shall operate with a predetermined stack count from three (3) thermal blankets up to 10 bath blankets and bedspreads and shall automatically transport in increments providing space for the next stack.

n. The Blanket stacker shall transport items to the existing clean take away conveyor.

o. The stacker conveyor shall have lockable casters and be of the modular concept so that it can simply be plugged into the Blanket folder cross-folder for utility connections by using quick disconnects.

p. For visual observation of the mechanical systems, install 3/8” thick scratch and shatter-proof, clear (for the equipment life expectancy), Lucite side panels / doors on both the right and left sides of the Blanket folder-cross folder and stacker in lieu of metal side panels.

q. Panels shall be mounted flush with the sides of the system.

r. Panels shall be protected with a guard around the center to prevent carts or other devices from damaging the panels. Panels shall be equipped with fasteners/locks to secure them to the system.

s. Safety micro switches shall be installed on all doors of the Blanket folder cross folder and stacker so that when a door is opened, the machine shuts down.

t. An hour meter shall be installed on the Blanket folder cross folder and stacker conveyor to show the actual run time of the Blanket folder cross folder and stacker conveyor machines for maintenance.

STATEMENT OF WORK

1. INTRODUCTION

1.1. Background

The Veterans Health Administration (VHA) Textile Care Management (TCM) Program consists of the Textile Care Processing and Textile Management Services (uniform management, textile management and distribution, and patient assistance program) both contribute to the proper distribution, handling, processing and management of textile goods and services within VA medical facilities. The TCM Program, outlines the procedures, reporting requirements, and operating guidelines for TCM and Textile Care Facility Operations within VA medical facilities.

The Department of Veterans Affairs (VA), on behalf of the Veterans Health Administration (VHA), Textile Care Management Program will procure Textile Care Processing Facility laundry equipment.

The mission of the National Acquisition Center (NAC), High Tech Medical Equipment Picture Archiving and Communication Systems and Laundry Division, is to meet the VA’s five core values that underscore the obligations inherent in VA’s mission: Integrity, Commitment, Advocacy, Respect, and Excellence.

1.2. Purpose and Objectives

Textile Care Processing Facilities (TCPFs) are responsible for providing textile processing services, which ensures a consistent supply of bacteriologically clean textiles to support patient treatment programs. VA laundries provide clean laundry for VA patients in a variety of settings.

Textile Care Processing operations are the primary focus of the established directive which outlines the responsibilities, procedures, and processes that:

a. Minimize the infection risks of handling and processing contaminated textiles.

b. Ensure an efficient operation through measurable quality assurance indicators.

c. Identify and require the practice of safety precautions to promote workplace safety.

d. Ensure continuity of service in case of an emergency shutdown.

1.3. Contract Duration

The total contract duration is 120 days.

The Laundry equipment shall be delivered within ninety (90) days after the effective date of the contract. Installation of the laundry equipment shall take place no more than thirty (30) days after the delivery date. The two (2) days onsite shakedown and one (1) day onsite training are included in the installation timeframe. Training shall consist of two (2) hours per line item for both operator and maintenance personnel at a minimum. Trainings shall not to be conducted concurrently.

Note: Installation shall be continuous, without interruption, Monday through Friday, excluding Federal holidays, until all installation and testing work has been completed. Installation may take place on the weekends if pre-approval is given by the COR.

Albuquerque Textile Care Processing Facility will remain open during installation.

2. Site Specific Project Requirements

2.1. The contractor shall furnish the supervision, labor, equipment, tools, safety, rigging, hoisting, supplies and installation services necessary to meet the terms and conditions in accordance with the Statement of Work (SOW) and Technical Specifications.

This SOW includes removal of trade-in equipment, delivery, installation, and training of the new laundry equipment installed. The equipment and installation shall be conducted in conformance with the SOW and Technical Specifications provided herein. All items provided by the contractor shall be new. The contractor shall not utilize any refurbished equipment, machinery, or parts.

2.2. The Laundry equipment is to be located within the clean side dock area of Building 9.

2.3. All valves within the layout of the laundry and equipment shall be ball valves with the appropriate ratings and that are part of the scope of work within this contract.

2.4. All old piping, hangers, and conduit associated with equipment shall be removed.

2.5. Air lines shall originate at the nearest header within 35’ of the new laundry equipment. The electrical for the laundry equipment shall originate from the electrical panel identified by the station. All air lines and electrical lines shall be new.

2.6. Waste Material Sorting/Recycling

The contractor shall divert discarded items and other wastes to recycling trash disposal scheduled regularly. Items which need to be sent for recycling or resale unless not feasible include, but are not limited to pallets, metals (iron, copper, brass) cardboard, mercury items, used oil, electronic, rechargeable batteries, wood products and debris.

The contractor shall not store waste materials and items held for recycling. Waste materials shall be stored prior to pick up in a manner that does not allow the items to become a fire, health, environmental or safety hazard or provide harborage for pests and consistent with federal, state and VA (listed in order of preference) laws and regulations governing storage of waste materials. Actions include using drip drain pans, storing liquid wastes or items that rot in closed containers, removing Freon from junked air conditioning, observing Occupational Safety and Health Administration (OSHA) and National Fire Protection Association (NFPA) limits on sizes of piles of lumber or wood products. Dumpsters larger than one and one-half (1 ½) cubic yards in size must be located at least ten (10) feet from exterior walls of buildings.

Painted or treated lumber, paint chips, a potential asbestos containing, or asbestos contaminated items should not be recycled but shall be disposed of properly. No waste material disposal is allowed on Government property.

2.7. The COR will designate contractor staging area.

2.8. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but are not limited to washer extractors, electronic boxes, mechanical equipment, wherever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit, but not limited to all air intakes, motors, and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media shall not shed fibers, absorb moisture, or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

2.9. The contractor shall supply lock-out/tag-out devices for each piece of equipment. All lock-out/tag-out locations shall be marked and identified on the machine with instructions on lock-out procedures for the equipment. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including, but not limited to air lines, electrical. Relief valves shall be installed for lock-out/tag-out locations to relieve including, but not limited to residual air lines.

2.10. The contractor shall supply one (1) lock-out and tag-out kits with the lock-out/tag-out devices for each piece of equipment. The location of the kits shall be in the maintenance shop. with instructions on lock-out procedures for the equipment.

2.11. Number and nomenclature shall separately identify all equipment with no less than two (2) inch numbers and letters. Each piece of equipment shall be separately identified and labeled. Example: Hot Water Heater 1, Hot Water Storage Tank. The equipment shall be made compatible to meet production requirements specified in the technical specifications.

2.12. All equipment shall have operating instructions to include powering on and off the machine and operators’ instruction. All labeling shall be on blue magnetic embossed fabric (flexible) with white core lettering.

2.13. Contractor bears all responsibility for all new utility connections. All new utility piping that has been added shall be leak tested (air lines, and electric).

2.14. Connections to VA supplied utilities shall be new from the nearest header within 35’ of new equipment. All braces, pipes (air lines, electrical), conduit that shall not be utilized shall be removed back to the source that pertains to the equipment directly associated within the scope of this SOW.

2.15. The contractor shall not damage equipment frame, door panels, cylinder, cylinder panels, control box on the Government installation. If the contractor causes damages to any Government property, the contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair(s) or replacement(s), the Contractor shall be liable for the cost, which may be deducted from the contract price.

2.16. Existing equipment that shall be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

2.17. Utility Shutdowns

Contractor shall provide three (3) days advance notice for any planned utility shutdowns shall be indicated on the project schedule.

2.18. Badge Requirements

The contractor’s personnel (including subcontractors) anticipated to be on site for more than two (2) days will need to obtain a PIV badge through the VA COR. [Note: PIV badges require at least 30 days to secure so it would be beneficial for the contractor to start this process immediately.]

2.19. Site Visit

The contractor has the responsibility of visiting the site and examining the installation area. Failure on the part of the contractor to accomplish a site visit and become thoroughly familiar with all conditions that may affect their quote shall be at the contractor’s risk.

The Albuquerque TCPF will accommodate site visits as they are requested. The contractor must request a scheduled date to visit the Albuquerque TCPF, and the COR will determine if the requested date is available. Site visit requests shall be made by contacting:

Mr. Ramon Oaxaca Ramon.Oaxaca@va.gov, Chief, EMS, COR Office Phone – 505-265-1711 EXT 2280 Mobile – 505-270-3163 Email: Ramon.Oaxaca@va.gov

2.20. Exemption Certificate

The COR will provide a valid certificate of exemption for the State of New Mexico sales and use tax to the Contractor.

2.21. The TCPF will be open during the project. The contractor shall have access to the TCPF seven days a week from 7:00 am through 3:30 pm on the weekends there will be a TCPF staff member on station to allow entrance and will remain with the contractor while they are on station. Additional time if needed shall be discussed with the COR.

NOTE: With COR approval the contractor may work evenings and/or weekends to accomplish the work required

3. General Installation Requirements

3.1. Existing utilities shall be utilized to meet the performance requirements of the technical specifications. Connection points for all equipment shall be within 35 feet to all equipment. When existing service lines require removal, they shall be removed back to the source. Electrical connection shall be made to electrical panel identified by the station.

3.2. The contractor shall ensure maximum utilization of existing equipment space to prevent additional air lines and electrical.

3.3. Should additional utilities be required for the equipment, these utilities shall be the responsibility of the contractor. Utilities are air lines and electric.

3.4. All exposed utility/piping systems, control boxes and motors that are exposed to floor traffic shall be appropriately guarded and protected.

3.5. Equipment and materials shall be suitable for installation in available space, arranged for safe, efficient, and convenient operation and maintenance, and if applicable with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment.

3.6. The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:

3.6.1. Contractor is to supply new utility connections (i.e., wall/ceiling mounts, junction boxes, raceways, and conduits).

3.6.2. The contractor shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, interconnecting pieces of equipment and all airlines, and all connections from VA supplied utilities.

3.6.3. All pipes, electrical boxes, and conduit shall be new.

3.6.4. All conduits and air pipes shall not be painted.

3.6.5. Installation of piping, sleeves, inserts, hangers, and equipment shall be in accordance with the installation design drawing in the installation design drawings, the contractor shall locate piping, sleeves, inserts, hangers, and equipment out of the way of windows, doors, openings, light outlets and other services and utilities.

3.6.6. Install gauges, valves, and other mechanical and electrical devices for ease of reading, operating, and maintaining. Servicing shall not require dismantling of adjacent equipment, electric or pipe work.

3.6.7. Valve Tags - Furnish and install valve tags on all compressed air on equipment and connection points. Tags shall be engraved with identification, including, but not limited to (air), black filled identification, numbers, and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2-inch round brass disc; tags shall be attached with brass hooks or brass chain.

3.6.8. The contractor shall provide two (2) valve lists on typed plastic-coated cards, sized 8-1/2-inch X 11 inch showing tag number, valve type, valve function and location area of valve for each service or system to the COR.

3.6.9. Equipment, motors, piping, and any other components or materials shall be protected against physical damage from carts with guardrails supplied by the contractor.

3.6.10. Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

4. Plumbing Requirements

4.1. Air Piping

4.1.1.1. All pipe/hose runs shall be laid out to avoid interference with other work.

4.1.1.2. Pipe saddles shall be on the outside of all insulation and PVC coverings.

4.1.1.3. Press connect type fittings shall be used on air lines only.

5. Electrical Requirements

Electrical

5.1. Electrical Installation

5.1.1.1. Conduits, Fittings, and Electrical Wire

5.1.1.2. All electrical installations shall conform to requirements of the National Electrical Code (NEC).

5.1.1.3. Install a new power disconnect box for each piece of equipment.

5.1.1.4. All electrical wire shall be copper, heat-resistant grade, thermoplastic insulated. Control wiring shall be (stranded) Thermoplastic High Heat Nylon (THHN)/Thermoplastic Heat and Water-Resistant Nylon (THWN) or equal. Intermediate wall conduit is required. Provide conduit trapeze hangers.

5.1.1.5. All main power wiring shall have a minimum conduit size of one (1) inch in diameter. Color coding of all wiring shall be in accordance with established NFPA 70.

5.1.1.6. All low voltage communication wire used for data management systems, liquid supply systems and intercoms shall be installed in minimum 3/4-inch diameter protective conduit. Wire nuts shall not be used for any connections.

5.2. Electrical Wiring Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2021 edition:

5.2.1. Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals.

5.2.1.1. Wire nuts shall not be used, and solderless connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors and terminal boxes.

5.2.1.2. Wiring shall be provided between motors, controllers, timers, pushbuttons, starters, and limit switches installed on or within the equipment and shall be done with materials as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation.

5.2.1.3. All wiring shall terminate in connection boxes with provisions for connections beyond the machine; each conductor shall be identified by a different color.

5.3. Electrical Identification Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2021 edition:

Install nameplates - center on device, cover plate, or enclosure.

5.3.1. Use power source designations defined in the Technical Specifications. Indicate electrical power loads served using designations from electrical schedules and designations from the appropriate trade furnishing the equipment served.

5.3.2. Lettering shall include name of equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable.

5.3.3. All labeling shall be on laminated phenolic nameplates and shall be placed on equipment.

5.3.4. Nameplates shall be laminated phenolic with a blue surface (480 Volts)/Black surface (208 Volts) and white core. Use 1/16-inch-thick material for plates up to 2-inch X 4 inch. For larger sizes, use 1/8-inch-thick material.

5.3.5. The contractor shall mark all 4-plex outlets and boxes with the electrical panel, circuit, and branch identification.

5.4. Electrical Protection

The contractor shall provide any protective methodology or devices necessary to protect the equipment from:

5.4.1. Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags, and electrical storms.

5.4.2. Data loss due to electrical power problems. All equipment electronics shall be protected with a power monitor hook-up point and power monitor.

5.4.3. Existing equipment that shall be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

5.5. Electrical Receptacles and Outlets

Receptacles shall be Underwriters Laboratories certified.

5.5.1. Mounting screws, mounting strap and terminal screws shall be brass or a copper alloy metal.

5.5.2. Receptacles shall have provisions for back wiring from four (minimum) separate wiring holes and side wiring from four captivity held binding screws.

5.5.3. Ground Fault Interrupter (GFI) four-plex receptacles shall be single phase, 20 ampere, 120 volts, 2-pole, 3-wire, US National Electrical Manufacturers Association (NEMA) 5-2OR.

5.5.4. The duplex type receptacles shall have break-off feature for two circuit operation. The ungrounded pole of each receptacle shall be provided with a separate terminal.

5.5.5. The receptacle bodies shall be white in color.

5.5.6. Four-plex receptacles with GFI shall be an integral unit suitable for mounting in a standard outlet box.

5.5.7. Receptacles 20, 30 and 50 ampere, 250 volt: Shall be complete with appropriate cord grip plug.

5.6. Wall Plates

Wall plates for switches and receptacles shall be as specified by the COR. Oversize plates shall not be acceptable.

5.7. Wall Plate color shall be white.

5.8. Standard NEMA design, so that products of different manufacturers must be interchangeable.

5.9. For receptacles or switches mounted adjacent to each other, wall plates shall be common for each group of receptacles or switches.

5.10. The contractor shall provide 4-Plex receptacle at each equipment location for mechanic’s use.

5.11. Marking Pen Labeling

Use for all junction and outlet boxes or portions of junction boxes with power wiring, communication systems, pull and junction boxes, and conduit installed for future use. For all boxes with power wiring, indicate appropriate panel and circuit number(s) where applicable. Label inside covers in finished areas and outside covers in unfinished areas. Labeling shall be completed using permanent, waterproof, quick drying marking pen.

5.12. Label Tapes

Label each conductor at origin and destination points and at all junction boxes where two or more feeder or control circuits are present. Identify with branch circuit or feeder number for power and lighting circuits, and with control conductors, number as indicated on schematic and interconnection diagrams or equipment manufacturer's drawings for control wiring. Using cloth, plastic, split sleeve or tubing type wire and cable label markers.

6. Installation Requirements

6.1. Approval for the contractor to proceed with installation shall be contingent upon the acceptance of the design submittals and written notification to proceed with installation from the COR.

The contractor shall be responsible for the determination of, and compliance with, federal, state, and local code requirements, manufacturer design, design data, and other factors necessary to design and install the system.

6.2. The contractor shall verify the location of extant utilities and shall specify any additional utilities required or any utilities which require relocation or removal. The contractor shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services.

6.3. The contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment and connections of all cables. The contractor is responsible for furnishing and pulling all interconnecting wiring and cabling, including wiring, and cabling to be pulled through conduit and raceways. It is the responsibility of the contractor to supply and install junction boxes; wall/ceiling mounts and support structures.

6.4. The contractor shall provide certified field engineers or technicians to conduct all necessary tests during installation. Contractor shall provide copies of the certifications upon the Government’s request.

6.5. The contractor shall inform the CO and COR of any problems as they occur in connection with installation, or issues which shall affect optimum performance shall be reported prior to the start of installation. Installation shall not proceed under such circumstances until authorized by the CO.

7. Availability of Parts and Service

The Original Equipment Manufacturer shall guarantee the contractor availability of servicing and replacement parts for a period of ten (10) years to the Government for the laundry equipment being procured under this contract.

8. Incorporation of Documents

The following documents are hereby incorporated by reference and made a part of this RFQ and resultant contract.

The equipment and installation supplies shall conform to the following standards:

· Air Moving and Conditioning Association, Inc. (AMCA) Standards, 2016 Edition.

· American National Standards Institute (ANSI), 2016 Edition. Z8.1-2006 Safety Requirements for Commercial Laundry and Dry-Cleaning Operations.

· Federal Energy Management Program (FEMP) (Energy efficient product rating).

· HVAC Duct Construction Standards-Metal & Flexible, 2020.

· National Electrical Manufacturers Association (NEMA), 2024 Edition.

· National Fire Protection Association (NFPA), 2024 Edition. ALL NFPA Standards and codes.

· NFPA 70, National Electrical Code (NEC), 2024 Edition.

· International Plumbing Code (IPC), 2024 Edition.

· Occupational Safety and Health Administration (OSHA) 29 CFR 1910, 2023.

· Sheet Metal and Air Conditioning Contractors National Association (SMACNA), 2024.

· Underwriters Laboratories Standards.

· City, County, State, Federal, VA and National Environmental, Fire and Safety Regulations/Standards.

(vi) Date(s) and place(s) of delivery and acceptance and FOB point.

Place of Delivery: New Mexico VA Health Care System Building 46 1501 San Pedro SE Albuquerque, NM 87108

Contract Duration: 120 Days ARO

(vii) List of Deliverables for the items to be acquired.

LIST OF DELIVERABLES

A. The deliverables listed in Section 1, Installation Design Drawing (a) shall be provided 45 days after award.

1. INSTALLATION DESIGN DRAWING

a. The contractor is responsible for visiting the site of installation after award, to survey power and other utility requirements, room dimensions and other physical characteristics necessary for the installation design drawing. The contractor shall provide the CO and the COR an installation design drawing in pdf format to include, but not limited to, all utilities, plumbing, mechanical, electrical, etc., to show the installation requirements for each piece of equipment. The drawing shall be 1/4 inch minimum scale drawing of the Textile Care Processing Facility (TCPF) equipment layout.

The drawing shall include structural information consisting of engineering design calculations for the awarded equipment being installed and to the adjacent equipment (to show that equipment will fit into the location or space available), i.e., mechanical, electrical, plumbing, and general contractor.

Note: The installation design drawing shall be sealed by a licensed professional Architect-Engineer.

B. The deliverables listed in Section 2, Manuals and electronic copies (a-i) shall be provided at time of equipment delivery.

2. EQUIPMENT HARD COPY & ELECTRONIC MANUALS & SOFTWARE THUMB DRIVES

Equipment Manuals

a. The contractor shall provide two (2) operation/service (maintenance) manuals and two (2) storage devices with each piece of equipment to the COR. At a minimum, the manual(s) shall be bound and identical to the manual(s) provided to the manufacturer's designated field service representative as well as comply with all the requirements in paragraphs (a) through (i) of this section. Sections, headings, and section sequence identified in (a) through (i) of the listed deliverables are typical and may vary between manufacturers. Variances in the sections, headings, and section sequence, however, do not relieve the manufacturer of their responsibility in supplying the technical data called for therein.

b. Title Page and Front Matter: The title page shall include the equipment nomenclature, model number, effective date of the manual and the manufacturer's name and address. If the manual applies to a particular version of the equipment only, the title page shall also list the equipment's serial number. Front matter shall consist of the Table of Contents, List of Tables, List of Illustrations, and a frontispiece (photograph or line drawing) depicting the equipment.

c. Section I, General Description: This section shall provide a generalized description of the equipment or devices and shall describe its purpose or intended use. Included in this section will be a table listing all pertinent equipment specifications, power requirements, environmental limitations, and physical dimensions.

d. Section II, Installation: Section II shall provide pertinent installation information. It shall list all input and output connectors using applicable reference designators and functional names as they appear on the equipment. Included in this listing will be a brief description of the function of each connector along with the connector type. Instructions shall be provided as to the recommended method of repacking the equipment for shipment (packing material, labeling, etc.).

e. Section III, Operation: Section III shall fully describe the operation of the equipment and shall include a listing of each control with a brief description of its function and step-by-step procedures for each operating mode. Procedures shall use the control(s) nomenclature as it appears on the equipment and shall be keyed to one or more illustrations of the equipment. Operating procedures shall include any preoperational checks, calibration adjustments and operation tests. Notes, cautions and warnings shall be set off from the text body so they may easily be recognizable and will draw the attention of the reader. Illustrations should be used wherever possible depicting equipment connections for test, calibration, patient monitoring and measurements. For large, complex and/or highly versatile equipment capable of many operating modes and in other instances where the Operation Section is quite large, operational information may be bound separately in the form of an Operators Manual. The providing of a separate Operators manual does not relieve the supplier of their responsibility for providing the minimum acceptable maintenance data specified herein.

Where applicable, flow charts and narrative descriptions of software shall be provided. If programming is either built-in and/or user modifiable, a complete software listing shall be supplied. Equipment items with software packages shall also include diagnostic routines and sample outputs. Submission information shall be given in the Maintenance Section to identify equipment malfunctions which are software related.

f. Section IV, Principles of Operation: This section shall describe in narrative form the principles of operation of the equipment. Circuitry shall be discussed in sufficient detail to be understood by technicians and engineers who possess a working knowledge of electronics and a general familiarity with the overall application of the devices. The circuit descriptions should start at the overall equipment level and proceed to more detailed circuit descriptions. The overall description shall be keyed to a functional block diagram of the equipment. Circuit descriptions shall be keyed to schematic diagrams discussed in paragraph (h) below. It is recommended that for complex or special circuits, simplified schematics should be included in this section.

g. Section V, Maintenance: The maintenance section shall contain a list of recommended test equipment, special tools, preventive maintenance instructions, including calibration procedures and tools, and corrective information. The list of test equipment shall be that recommended by the manufacturer and shall be designated by manufacturer and model number. Special tools are those items not commercially available or those that are designed specifically for the equipment being supplied. Sufficient data shall be provided to enable their purchase by VA. Preventive maintenance instructions shall consist of those recommended by the manufacturer to preclude unnecessary failures. Procedures and the recommended frequency of performance shall be included for visual inspection, cleaning, lubricating, mechanical adjustments, and circuit calibration. Corrective maintenance shall consist of the data necessary to troubleshoot and rectify a problem and shall include procedures for realigning and testing the equipment. Troubleshooting shall include either a list of test points with the applicable voltage levels or waveforms that would be present under a certain prescribed set of conditions, a troubleshooting chart listing the symptom, probable cause and remedy, or a narrative containing sufficient data to enable test technician or electronics engineer to determine and locate the probable cause of malfunction. Where applicable, program information shall be provided so that equipment programming can be reprogrammed or reloaded as needed. Data shall also be provided describing the preferred method of repairing or replacing discrete components mounted on printed circuit boards or located in areas where special steps must be followed to disassemble the equipment. Procedures shall be included to realign and test the equipment at the completion of repairs and to restore it to its original operating condition. These procedures shall be supported by the necessary waveforms and voltage levels, and data for selecting matched components. Diagrams, either photographic or line, shall show the location of printed circuit board mounted components.

h. Section VI, Replacement Parts List: The replacement parts list shall list, in alphanumeric order, all electrical/electronic, mechanical, and pneumatic components, their description, value and tolerance, true manufacturer and manufacturers' part number.

i. Section VII, Drawings: All wiring and schematic diagrams shall be included. The drawings shall depict the circuitry using standard symbols and shall include the reference designations and component values or type designators. Drawings shall be clear and legible and shall not be engineering or production’s sketches.

Software Thumb Drives

c. Two (2) equipment thumb drives shall be provided with back-up programming in case controls malfunction and programs need to be reloaded.

C. The deliverables listed in Section 3, Training of Operating/Maintenance Personnel (a-b) shall be provided at the time of installation completion.

3. TRAINING OF OPERATING/MAINTENANCE PERSONNEL

a. The contractor shall provide a list of the training materials prior to commencement of training to be provided to the COR.

b. The contractor shall provide one (1) calendar days of on-site training of end user(s) in operation and care of the awarded equipment. This training shall be provided by qualified contractor representatives from the equipment manufacturer and shall include actual demonstration and operation of the equipment, preventive maintenance, and any adjustments or other actions which may be undertaken by operating personnel in the event of equipment failure.

D. The deliverables listed in Section 4, Equipment manufacturer’s written procedures for lock-out and tag-out and Technical Certificates of Compliance (a-b) shall be provided at the time of initial inspection.

4. EQUIPMENT MANUFACTURER’S WRITTEN PROCEDURES FOR LOCK-OUT AND TAG-OUT AND TECHNICAL CERTIFICATES OF COMPLIANCE

a. The contractor shall include two (2) copies of the equipment manufacturer’s written procedures for lock-out and tag-out and Permit Required Confined Space (PRCS) requirements for the awarded equipment. The procedures shall be bound in a book/binder.

E. The deliverables listed in Section 5, As-Built drawing (a), and Section 6 List of Consumables, and Schedule of Preventative Maintenance (a-c) shall be provided at the time of acceptance.

5. AS-BUILT DRAWING

a. The contractor shall provide the CO and the COR an As-Built drawing in pdf format at completion of the project.

Note: The As-Built drawing shall be sealed by a licensed professional Architect-Engineer.

6. LIST OF CONSUMABLES, AND SCHEDULE OF PREVENTATIVE MAINTENANCE

a. The contractor shall provide the CO and the COR with a list of recommended spare parts for the awarded equipment plus expendables for one (1) month’s operation.

b. The contractor shall provide the CO and the COR a list of consumables for the awarded equipment by part number and quantity.

c. The contractor shall provide the CO and the COR a preventive maintenance schedule to include frequency and duration of downtime for the awarded equipment.

(viii) The provision at FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) applies to this acquisition.

(ix) Addendum to 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

These instructions prescribe the format of the quote particularly the development and presentation of the quote for a comprehensive evaluation. Quoter shall carefully review this section prior to commencing quote preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

For a quote to be considered, the quoter must strictly comply with all instructions outlined in this RFQ. Failure to furnish a quote that complies with the instructions, at the predetermined due date for submission, may result in elimination from consideration for award. Furthermore, all RFQ amendments (if any) must be acknowledged.

SUBMISSION INSTRUCTIONS

Instructions for Quote Submission

1) The quote shall consist of two separate parts: Volume I - Technical Quote and Volume II - Price Quote. The quoter is responsible for the validity of all information supplied in the quote. The quote shall be accurately completed and signed. All relative documents shall be clearly marked with the RFQ number on the lower left-hand corner. Please note that a faxed quote is not acceptable and will be rejected.

The quote shall be submitted as instructed below:

Volume I - Technical Quote and Volume II - Price Quote shall be provided in PDF format via e-mail to Maria Alba at Maria.Alba@va.gov with a scanned (pdf) copy of the signed SF-1449.

The Technical Quote and Price Quote may be split into multiple emails, and appropriately labeled within the subject line (e.g., “Volume I - Technical Quote - Email 1 of 3 for Hines, IL Laundry Requirement”/“Volume II - Price Quote - Email 1 of 3 for Hines, IL Laundry Requirement”). Zip files and folders are rejected by VA NAC servers, and emails with large attachments may not be received.

It is recommended that the quote be formatted by separately addressing each of the Technical Capability factors listed below. No price information shall be included in the technical portion of the quote.

It is recommended that the quote be formatted by separately addressing each of the Technical Capability factors listed below. No price information shall be included in the technical portion of the quote.

1) Quoters shall complete clauses and provisions:

· VAAR 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products (JAN 2023) (DEVIATION)

· FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

· FAR 52.229-11 Tax on Certain Foreign Procurements-Notice and Representation (JUN 2020)

2) RFQ Volume Contents

Volume I, Technical Quote – No cost or price information shall be included in the Technical quote. The Technical quote shall describe the quoter’s capability to meet the Technical requirement.

Volume II, Price Quote - The quote shall consist of a properly completed and signed RFQ document as specified in Block 28 of the SF-1449. Total price offered must be included on the SF-1449. All price information shall be included in Volume II.

3) Technical Documentation/Information:

Technical information should be specific, complete, concise and provide adequate details to demonstrate the quoter’s capability to satisfactorily meet the Government’s requirements.

The quote must address the following two elements to assess technical acceptability:

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