36E77620R0009-002.pdf

568‐18‐103: Improve Traffic Flow and Upgrade Physical Security ‐ FM 12‐06‐2019

Scope of Work (SOW) Page 1 of 19

Scope of Work for Design‐Build

Improve Traffic Flow and Upgrade Physical Security for Fort Meade, SD Project Number: 568‐18‐103

A. GENERAL INTENTIONS:

Contractor shall provide Design‐Build (DB) services for the design, development of full construction documents, obtaining all necessary permits and construction of a Road and Physical Security Improvement project at Fort Meade, SD, as outlined in the Scope of Work (SOW). Construction activities shall include, but are not limited to, new bypass road, new parking lots, utilities, landscaping, asphalt road repairs, asphalt overlay, roadway obliteration, new sidewalks and physical access control measures. The project will increase safety and customer access by improving the traffic flow, parking, road conditions, access, lighting, traffic signage and physical security for Veterans and employees. This is an operational Veterans Affairs (VA) hospital and all construction work will shall be planned and executed to not have impacts on daily operations.

B. GENERAL DESIGN‐BUILD REQUIREMENTS:

1. Contractor shall provide all labor, materials, equipment and incidentals necessary to provide DB services to accomplish Work Elements and requirements outlined in the Scope of Work (SOW).

2. All Contractor’s activities (design, construction, testing, submissions, etc.) shall be done in accordance with reference material on VA’s Office of Construction & Facilities Management Technical Information Library (TIL) (REFERENCE #1). Contractor shall also evaluate and comply with South Dakota Department of Transportation’s (SDDOT) Standard Specifications for Roads and Bridges, 2015 Edition (REFERENCE #2) where applicable, as outlined in the SOW. The most stringent specification requirements shall apply.

3. Contractor design and construction approach shall by environmentally conscious and strive to minimize environmental impacts where practical. Contractor shall take care to minimize damage to existing vegetation and trees. No tree shall be removed without prior approval from the Contractor Officer’s Representative (COR).

4. Tobacco use of any kind is not permitted on the campus grounds of VA Black Hills Health Care System (BHHCS) by Veterans, family and visitors, volunteers, contractors and sub‐contractors.

5. Where equipment, temporary installations, ingress/egress restrictions or any other consideration is necessary for infection control purposes, such requirements and associated drawings and specifications shall be provided by Contractor

6. The Contractor shall investigate and field‐verify all information shown on VA‐provided material (Concept Sketches, Details, Guide Plates, As‐Builts, etc). Contractor shall not rely on VA‐ provided information to establish existing conditions. Contractor shall establish and field‐verify.

7. Contractor is encouraged to visit the project site to thoroughly investigate and validate field conditions at all areas affected by the project prior to submitting final proposals. Investigation should also include capacity review of VA Police office and data/electrical closets anticipated to be affected by the project.

Scope of Work (SOW) Page 2 of 19

8. As‐built drawings, utility drawings, old plans, building drawings and campus drawings for Fort Meade are available in Facilities Building 89, upon request. This information is the best available, but the VA does not guarantee its accuracy or completeness. Contractor is responsible to field‐verify.

9. Normal construction methods should be assumed applicable for this project and used for bidding purposes. VA does not anticipate issues resulting from the Archeological assessment process (discussed below), based on preliminary investigation and conversations with subject matter experts.

However, in the unlikely event the Archaeological assessment and subsequent review process reveals information that result in requiring non‐typical construction practices, excessive special requirements or extreme areas of avoidance, VA and Contractor will evaluate the situation, evaluate the contract and take proper action.

In the unlikely event the Archaeological assessment and subsequent review process results in a recommendation that the project does not qualify for VA Categorical Exclusion and further study and/or documentation is needed (such as an Environmental Assessment (EA)), VA will coordinate and be responsible for the process and documentation. VA and Contractor will evaluate the situation, evaluate the contract and take proper action.

The preceding paragraph shall also apply in the unlikely event the Section 106 determination is other than “No Historic Properties Affected” or “No Adverse Effect” and requires further study and/or documentation.

10. Concept Sketches #1 – #7 have been provided to convey the intended concepts of the project only and are not intended to represent the final layouts and/or alignments. The Contractor shall use the information and SOW to perform and complete the design. VA shall review and approve all layouts and alignments.

11. Contractor shall design and provide the following at all construction sites: phasing/coordination plan, site utilization plan, haul routes, traffic control and devices, erosion and sediment control, staking, strip/salvage/stockpile/place top soil, material/site testing, site cleanup/restoration to return affected construction site to original conditions, Quality Assurance/Quality Control (QA/QC), safety measures and perimeter control (to keep unauthorized people and vehicles out of construction areas).

12. Contractor shall coordinate design and construction with all existing utility and service lines (storm sewer, sanitary sewer, water, electrical power, steam, oxygen, etc). Contractor shall evaluate the capacity and condition of all existing utility and service lines the Contractor ties into. Contractor shall design, modify and tie into existing utility and service lines as required.

i. Contractor shall assume all existing utility and service lines are in acceptable condition and have capacity to support the additional load from the proposed construction activities and tie ins.

ii. During design, Contractor shall complete a detailed analysis and provide plans for tying into any utility and/or service lines. If during design, Contractor determines the existing utility/service line does not have adequate capacity to support the additional load from

Scope of Work (SOW) Page 3 of 19 project activities, VA and Contractor will evaluate the situation, evaluate the contract and take proper action.

iii. Any utility and/or service line relocations the Contractor anticipates due to project activities shall be included in its proposal price. During design, Contractor shall complete an analysis for all utility and/or service line relocations to ensure the renovated area is fully functional.

iv. Contractor shall take appropriate precautions to locate all utility lines. Any damages to existing utility and/or service lines will be immediately repaired at the Contractor’s expense.

13. Contractor shall provide schedule and phasing plans for all activities that minimize the disruption to traffic flow and parking. Phasing plan shall also take Emergency vehicle access into consideration. Contractor shall cooperate with other Contractors and coordinate activities with other campus construction projects to minimize disturbance to hospital visitors and employees.

Phasing shall be clearly depicted in the drawing set. Schedule and phasing plan shall be approved by COR before construction activities may begin.

14. The Contractor shall confine all staging, stockpiling and construction activities to previously disturbed areas within the anticipated construction area vicinity. Contractor shall identify anticipated needs in their Archaeological assessment. Contractor shall coordinate proposed staging and stockpiling areas with the COR for approval.

15. Contractor shall identify and coordinate proposed haul routes within Fort Meade campus with COR for acceptance.

16. The Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction. Contractor is responsible for design and implementation of Stormwater Pollution Prevention Plan (SWPPP). VA will be responsible for NEPA and 106 documents/process, with assistance from Contractor as detailed in the SOW.

17. Erosion and sediment control measures shall be in place before ground disturbing activities may begin.

18. Contractor shall be responsible for topographical survey services to capture large enough area necessary for design of the construction activities.

19. Contractor shall provide all construction staking services and include the stakeout plan in the plan set. Typical road construction staking and blue‐topping shall be performed. Typical utility staking shall be performed.

20. Contractor is advised there is a separate project currently under construction that is using a portion of the parking area directly north of Building 113. Phasing and coordination will need to be done to not impact this contractor’s lay down area through June 2020. The other project will include constructing an access road and turn around area for loading docks on the north side of Building 113. The turn around area will likely extend into a portion of the 113 parking lot, however the extents are not known at this time. Construction on that portion of the project should be completed prior to Winter of 2020. Contractor shall observe this and design accordingly.

Scope of Work (SOW) Page 4 of 19

21. The Contractor shall promptly report to the Contracting Officer (CO) in writing any discrepancies between this contract and the planning information provided by the VA. The Contractor shall make no adjustments to his work due to the discrepancy before the CO has reviewed the matter and forwarded his determination to the Contractor. The Contractor’s failure to report any such discovered discrepancy or to wait for the CO's determination shall be at his risk and expense.

22. Any work that is not addressed by the contract and is considered a Change Order shall be immediately brought to the attention of the CO. No “out‐of‐scope” or additional work shall be executed by the Contractor prior to negotiation and approval by the CO.

23. All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remain the sole property of the Government and may be used on any other work without additional compensation to the Contractor. With respect thereto, the Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

24. The sensitivity of information relating to this project is emphasized. All the information and documentation divulged in the course of this DB effort shall be treated as For Official Use Only.

This information is not to be distributed without a confirmed need to know as confirmed by the

VA.

25. VA shall establish and provide Submittal Exchange services for this project. Contractor is responsible for training their staff to use Submittal Exchange and to share all Drawings, Specifications, RFI’s, submittal reports, etc.

26. Prior to beginning any construction, the CO and COR shall approve the required plans, final construction documents and submittals. In addition, the Contractor shall not proceed with final design activities nor physical construction prior to the completion of the NEPA and 106 process.

C. WORK ELEMENTS: The Contractor shall provide DB services for all Work Elements, which include, but are not limited to:

1. Archaeological assessment and assistance with NEPA process: Contractor shall perform an Archaeological assessment of the anticipated construction area and create a summary report, as detailed below, to assist VA in completion of the NEPA and Section 106 process.

i. Contractor shall provide a Professional Archaeologist (PA) that will perform archaeological assessment of the entire anticipated construction area, including staging and stockpile areas. Scope of archaeological assessment shall be adequate to provide VA recommendations regarding NEPA and Section 106 determination and compliance process.

ii. Contractor’s PA shall create and submit report to VA summarizing findings and providing recommendations regarding NEPA and Section 106 determinations and process.

iii. Using this information, VA shall create the required NEPA/Section 106 documents and coordinate the process. The Contractor shall provide information, assistance and advice during the process, as requested by VA. Contractor may work on preliminary design while NEPA/106 process is ongoing.

iv. The following requirements shall apply to the project:

Scope of Work (SOW) Page 5 of 19

a. Contractor shall not proceed with final design activities nor physical construction prior to the completion of the NEPA and 106 process.

b. Contractor’s design and construction shall implement all environmental and mitigation measures identified in the NEPA and 106 documents.

c. Contractor will not be allowed to prepare the NEPA documents nor have any decision‐making responsibility with respect to the NEPA process.

d. VA may choose to hire an AE to complete the NEPA documents on their behalf. The Architect‐Engineer (AE) must be selected by and subject to the exclusive direction and control of the VA.

e. Contractor may be requested to provide information about the project and possible mitigation actions, and its work may be considered in the NEPA analysis and included in the record.

f. In the unlikely event the NEPA process culminates in the selection of a “no‐build” alternate, the contract shall be terminated and payment negotiated for services rendered to date.

2. New bypass road around Building 113: Contractor shall design and construct a safe and efficient new bypass road around the north side of the Building 113 parking lots. See Concept Sketch #1

– Building 113 Bypass Road, for informational purposes only. Contractor is urged to consider alternate layouts that may provide better function while still meeting design criteria.

i. Bypass road design and construction shall:

a. be hard surfaced with asphalt concrete surfacing.

b. have concrete curb and gutter with vertical curb.

c. have proper drainage and storm sewer that ties into existing storm sewer network.

d. have centerline pavement markings (paint and beads).

e. have permanent signage.

f. have permanent lighting.

g. include a minimum of two entrance/exits into existing Building 113 parking lots.

h. optimize parking spots on existing Building 113 parking lots.

i. consider snow storage. Generally speaking, all snow on campus is plowed to the east or south. The preferred option is to have some snow storage available between bypass road and existing 113 parking lot.

j. Incorporate turn lanes if warranted.

ii. Landscaping:

a. contractor shall design and construct underground sprinkler system for all vegetated areas south of the proposed bypass road.

Sprinkler system shall tie into existing sprinkler network.

Sprinkler system shall be of the same kind as is currently in place in the vicinity or approved equal, as accepted by COR.

b. shall be sod for all disturbed areas to be vegetated south of the proposed bypass road.

c. shall be normal seeding practices for all disturbed areas to be vegetated north of the proposed bypass road, using VA seed mixture.

3. Asphalt repairs at Reno Road and Building 113 parking lots: Contractor shall verify, design and perform asphalt repairs of the Building 113 parking lots. See Concept Sketch #2 – Asphalt Repairs at Reno Road and Concept Sketch #3 – Asphalt Repairs at Building 113 Parking Lots, for informational purposes only.

Scope of Work (SOW) Page 6 of 19

i. VA has identified location, size and type of asphalt repairs they anticipate; Contractor shall create bid based on this information. Contractor shall inspect the road and parking lot, verify/identify appropriate asphalt repairs, create plans and make repairs as needed.

During the design and construction process, the Contractor may propose to VA to modify the repairs (number, location, size, type, etc.). Any modifications would have to be approved by Contracting Officer; if approved, modifications would be handled via a Change Order.

ii. Repairs shall tie into existing curb and gutter lines, as accepted by the COR in accordance with industry standards.

iii. In Building 113 parking lots, Contractor shall design and apply parking lot striping, including handicap spot markings, to optimize parking spots in existing parking lot.

Pavement marking shall include beads.

iv. Contractor shall phase all these activities in Building 113 parking lots to keep at least half the parking capacity available at all times.

4. New access approach and turnaround at Building 146 loading dock: Contractor shall design and construct a new access road and turnaround area for delivery vehicles at the Building 146 loading docks. See Concept Sketch #4 – Building 146 Loading Dock Access/Turnaround, for informational purposes only.

i. Access road and turnaround area design and construction shall:

a. be designed to (in order of importance):

provide safe, adequate and efficient access and turn around area for delivery vehicles to the Building 146 loading dock, while considering delivery traffic flow through existing and proposed parking lots.

The preferred option is to eliminate delivery truck traffic through all parking lots.

Second preference is minimizing delivery traffic flow through all parking lots and keeping delivery traffic separated as much as possible from the traffic aisles of parking lots, while providing additional safety considerations (truck bypass section, wider lanes, wider turning radii, larger site distance, etc.).

not provide parking within 50’ of Building 146 for non‐delivery and non‐ service vehicles.

minimize unapproved vehicle access within 50’ of Building 146, by controlling access points and providing the opportunity for installing physical access control measures (via Work Element #7 – Physical Access Measures, at Location #2 (near Building 146)).

consider snow storage. Generally speaking, all snow on campus is plowed to the east or south.

b. be specifically coordinated with Work Element #5 – “New parking lot, near Building 146”.

c. be specifically coordinated with, and provide appropriate location for, Work Element #7 – “Physical Access Measures, at Location #2 (near Building 146)”.

d. be hard surfaced with asphalt concrete surfacing.

e. have concrete curb and gutter with rolled curb.

f. have proper drainage and storm sewer that ties into existing storm sewer network.

g. have permanent signage.

Scope of Work (SOW) Page 7 of 19

h. have permanent lighting.

i. shall have normal seeding practices for all disturbed areas to be vegetated, using VA seed mixture.

ii. Contractor shall eliminate existing parking within 50’ of building via striping.

iii. Existing greenspace and trees along the east end of the existing Building 146 parking lot shall not be disturbed and shall remain in place

5. New parking lot, near Building 146: Contractor shall design and construct a safe and efficient new parking lot near Building 146. See Concept Sketch #5 – Building 146 New Parking Lot, for informational purposes only.

i. New Parking Lot design and construction shall:

a. be specifically coordinated with Work Element #4 – “New access approach and turnaround at Building 146 loading dock”.

b. be hard surfaced with asphalt concrete surfacing.

c. provide approximately 30 parking spots.

d. have adequate drainage away from Building 146, existing parking lot and the new parking lot, while not creating a drainage nuisance.

e. include a minimum of two entrance/exits into new parking lot.

f. optimize parking spots on new parking lot.

g. have lighting.

h. have normal seeding practices for all disturbed areas to be vegetated, using VA seed mixture

ii. Contractor shall design and apply parking lot striping, including handicap spot markings, to optimize parking spots in existing parking lot. Pavement marking shall include beads.

iii. Contractor shall design and construct concrete sidewalk, that connects new parking, existing parking and existing sidewalks, as depicted in Concept Sketch #5.

iv. Existing greenspace and trees along the east end of the existing Building 146 parking lot shall not be disturbed and shall remain in place.

6. Physical Access Control Measures, at Location #1 (near Building 113): Contractor shall design and construct physical access control measures at Location #1. See Concept Sketch #6 – Physical Access Control Measures, for informational purposes only.

i. Contractor shall design, purchase and install K‐4, electric‐mechanical RSS‐3000 Electric Drop Beam, manufactured by RSSI barriers (https://www.rssi.com/products/drop‐beam/) for use as the drop arm barrier.

a. Contractor shall design and install drop arm barrier per manufacturer’s specification and recommendations.

b. Contractor shall coordinate final location of drop arm barrier with COR and VA

Police.

c. Contractor shall design and install technical security audio and video assessment and surveillance system (VASS) equipment at the drop arm barrier that ties into the VA Police Office (in Building 148, Rooms A110‐112) and utilizes VA’s existing Johnson Controls Personal Identity Verification (PIV) security system.

Audio and VASS equipment shall provide audio interactivity between the VA Police Office and the vehicle operator at the drop arm barrier.

VASS equipment shall provide video image of the vehicle occupant, vehicle, and license plates back to the VA Police Office and tie into existing video

Scope of Work (SOW) Page 8 of 19 surveillance viewing equipment. Contractor to coordinate with VA Police on required video information and number of cameras needed.

d. For control of the drop arm barrier, the Contractor shall design and install a Master/Slave access control system that ties into and uses VA’s existing Johnson Controls PIV security system.

The drop arm barrier shall utilize PIV card readers that function as the “Slave” operator. A PIV card reader shall be placed in each direction of traffic (for a total of 2) near the drop arm barrier and shall raise the arm for access, if not overrode by the “Master”. Final location of the PIV card readers shall be coordinated in with VA.

The “Master” control shall be located in the VA Police Office. The “Master” control shall provide VA Police the ability to override the “Slave” controls and deny access by keeping the drop arm from raising. The “Master” control shall also provide VA Police the ability to raise the drop arm for vehicles without a PIV card.

ii. Contractor shall field verify existing conditions to ensure that the infrastructure shall be sufficient to support the new upgrades. This is to include, but not be limited to, physical space, power, audio, VASS, data, PIV, etc.

iii. Contractor shall design and ensure all new equipment and systems (PIV, audio, VASS, etc.)

works with existing equipment and infrastructure.

iv. Contractor shall coordinate all new equipment and systems with VA Police, IT and Engineering. Prior to purchasing equipment, Contractor shall provide VA equipment list for acceptance.

v. Contractor shall be responsible for supplying power to the drop arm and tying into campus power.

vi. All systems are required to be fed by emergency/critical power.

vii. Design and construction shall include all affected security‐related plans, elevations, sections, details, and schedules for power, audio, VASS, PIV, etc.

viii. Contractor shall coordinate and be responsible for any equipment removal and disposal with VA. At VA’s discretion, they may choose to keep equipment or have Contractor dispose of off‐site.

ix. Contractor to ensure all systems operate as intended.

x. Contractor shall provide training to VA on all systems.

7. Physical Access Measures, at Location #2 (near Building 146):

i. At Location #2, Contractor shall provide design and construction services, as outlined in Work Element #6 above.

ii. Location #2 is dynamic and will depend on the Contractor’s alignment of Work Element #4 and #5 above. The drop arm barrier for Location #2 shall be placed to control access to the Building 146 loading dock. Placement to be coordinated with VA.

iii. See Concept Sketch #6 – Physical Access Control Measures, for informational purposes only.

8. Building 113, Thin Lift Asphalt Concrete Overlay:

i. See Concept Sketch #7 – Building 113 Parking Lots, AC Overlay, for informational purposes only.

ii. Contractor shall design, create plans and construct a 2” thin lift asphalt concrete overlay of existing Building 113 Parking Lots.

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iii. Contractor shall design and construct thin lift overlay to smoothly transition into curb and gutter edge, and other tie in points, via milling or other methods as accepted by the COR in accordance with industry standards.

iv. Contractor shall properly prepare surface and perform repairs before performing asphalt concrete overlay.

D. DISCIPLINE SPECIFIC REQUIREMENTS:

1. Civil/Site:

i. The Contractor shall evaluate and consider both the VA reference material on the TIL

(REFERENCES #1) and the South Dakota Department of Transportation’s (SDDOT) Standard Specifications for Roads and Bridges, 2015 Edition (REFERENCES #2). The more stringent of the VA and SDDOT requirements shall control and the Contractor shall design and construct the project accordingly, as accepted by the COR in accordance with industry standards.

a. Contractor shall update all Specifications based on this approach.

b. Contractor shall coordinate specifications, design, material, mix design/type, binder, and construction methods with COR for acceptance.

ii. SDDOT’s Standard Specifications for Roads and Bridges, 2015 Edition (REFERENCE #2) shall be utilized when direction is not specifically provided on the TIL (REFERENCE #1) or in the SOW.

iii. Contractor shall use the procedures outlined in the 1993 AASHTO Guide for Design of Pavement Structures to design all surfacing sections. COR to accept the surfacing section.

a. Contractor to determine typical traffic type, volume expected and other information needed to provide appropriate design.

iv. Asphalt Concrete:

a. All asphalt concrete shall be Class E, Type 1 as defined in Reference #2, or approved equal as accepted by COR. Minimum density requirement of Asphalt Concrete Composite shall be 92% of the maximum specific gravity of the test specimen.

b. All asphalt concrete shall use PG64‐22 binder, or approved equal as accepted by

COR.

c. Recycled Asphalt Product (RAP) will not be allowed in the mixture unless accepted by the COR.

d. Asphalt work shall also include asphalt for prime MC‐70, blotting sand for prime, asphalt for tack (SS‐1h or CSS‐1h), asphalt for flush seal (SS‐1h or CSS‐1h) sand for flush seal, equipment, labor, and incidentals necessary.

v. All sidewalks shall be steel reinforced, Concrete Type B (as defined in Specification Section 32 05 23) with appropriate bedding material.

vi. Contractor shall full‐depth sawcut when tying new asphalt/concrete into existing asphalt/concrete.

vii. Contractor shall obliterate old roads/sidewalks that are being replaced.

viii. Standoff Distance:

a. With exception of the unloading area of the Building 146 loading dock, all new roads and parking lots shall be offset a minimum of 50 feet in all directions from permanent structures. These minimum offset distances are to be provided to the edge of the curb line demarcating the internal roadways and parking within the VA campus.

b. Contractor shall design project to minimize access and opportunity for unscreened vehicles to utilize paved surfaces to travel within 50 feet of any permanent

Scope of Work (SOW) Page 10 of 19 structure. Design shall also provide locations for potential future physical access control measures (drop arm barriers) that would screen vehicles and further control opportunity for unscreened vehicles to travel within 50 feet and screened vehicles within 5 feet of any permanent structure.

c. Alignments shall be configured to minimize attainable speeds. Straight‐line vehicular approaches to a facility shall be avoided.

d. Construction alignments shall ensure no vehicle is able to park closer than 50 feet to any side of a permanent structure. Contractor shall eliminate existing parking areas located within 50 feet of permanent structures within the construction limits.

Contractor to propose and coordinate elimination method (i.e. roadway obliteration, combination of striping and signing, etc.) at each location with COR.

ix. Testing:

a. Materials and Construction:

Contractor shall provide material testing activities and inspection services required during the project typical of this type of work (subgrade/base course/surfacing density, material testing, etc.). See Specification 01 45 29 and update accordingly.

Prior to construction, Contractor shall create and submit a Testing Plan for review and acceptance by the COR.

Testing Plan shall identify types and frequency of tests that will be performed.

Testing shall be done by qualified and certified (where applicable) personnel.

Contractor shall provide all test results to VA.

VA may, at their discretion, hire an independent testing firm to perform random tests to verify Contractor’s test results.

b. Geotechnical:

Contractor shall provide Geotechnical Engineer for geotechnical testing and services necessary for evaluating subsurface conditions and designing all surfacing sections.

Geotechnical testing and services scope shall be appropriate and adequate for the scope of the project.

Geotechnical reports shall coordinate with other discipline design efforts including, but not limited to soil bearing strength, SWPPP plans, dewatering plans, excavation, and back fill material.

Contractor shall provide Geotechnical report to VA.

x. Lighting:

a. shall be LED.

b. shall match the existing campus light fixtures/poles, or equal as accepted by COR.

c. shall tie into existing electrical power network. This shall include all costs and incidentals required for designing and running power to lights.

xi. Seed mixture:

a. any seeding shall be comprised as follows:

30% Baron Kentucky bluegrass, 30% Phenom Perennial Ryegrass, 20% NuBlue Plus Kentucky bluegrass and 20% Cindy Lou Creeping Red Fescue.

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2. Structural:

i. Design and construction shall include any necessary structural construction requirements including all structural plans, elevations, sections, and details as required.

3. Electrical/Low Voltage:

i. Contractor shall coordinate power requirements for all equipment. Contractor shall design and construct both normal and emergency power.

ii. All electrical work shall meet current National Electrical Code (NEC) requirements.

iii. Contractor’s electrical engineer shall field verify all existing electrical systems and components affected by design or construction.

iv. Contractor’s electrical engineer shall evaluate all existing electrical systems and components to ensure that the existing electrical infrastructure is sufficient to support the proposed project activities.

v. Contractor’s electrical engineer shall evaluate power supplies affected by design or construction. If additional circuits are required, this shall be included in the design.

vi. Contractor shall show all necessary normal and emergency service panels, circuits, cabling, wiring, conduit, outlets, relays, switches, etc. for systems affected by the construction. All components shall be identified and labeled on design drawings.

vii. Design and Construction shall include all materials, specifications, electrical plans, elevations, sections, details, diagrams and schedules showing existing power, new power, and low voltage.

viii. Design and construction shall include all materials, specifications, plans, elevations, sections, details, diagrams, and schedules showing data closet, distribution, and signaling systems affected by the project.

ix. Contractor shall include all low voltage systems necessary to meet code and VA standards.

x. Contractor shall coordinate electrical raceways and penetrations with all other work.

xi. Contractor shall include necessary cable trays/ducts/conduits, correctly sized and located in accordance with vendor equipment drawings.

xii. Whenever possible, use existing conduit and raceways inside and outside the building to minimize installation cost and hospital disruption.

xiii. Review condition and size of current electrical and low voltage panel. Design modifications and upgrades, as required to support equipment.

E. POST AWARD REQUIREMENTS:

1. Design Review Process: Please note that the design process is iterative and that the archaeological assessment process, construction drawings and any equipment drawings will require updates as customer input is received. The anticipated design review process is as follows:

i. Project kick‐off meeting: The Contractor shall plan for an on‐site project kick‐off meeting with Facilities Engineering and other VA staff (may include VA Police, IT, Grounds Maintenance, Safety, and others) to walk the site, perform archaeological reconnaissance, pull as‐built drawings and old plans, review design requirements, and verify understating of the full scope of the project requirements.

ii. Contractor begins Schematic Design (SD) based on, at minimum, the SOW, site investigation, Contractor design, and comments. Contractor performs archaeological assessment of proposed construction area and furnishes VA with report. VA reviews report. Contractor makes changes as necessary.

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iii. VA creates NEPA/Section 106 documents and coordinates process, Contractor to provide information and assistance as requested by VA. NOTE – Contractor may work on preliminary design while NEPA/106 process is ongoing but shall not proceed with final design activities nor physical construction prior to the completion of the NEPA and 106 process.

iv. Contractor submits SD documents to VA for comments and review. SD shall incorporate any environmental and mitigation measures that may be identified in the NEPA/106 process.

v. Contractor creates Design Development (DD), incorporating VA comments and review. DD shall incorporate any environmental and mitigation measures that may be identified in the NEPA/106 process.

vi. Contractor submits DD documents to VA for comments and review.

vii. Contractor makes final revisions to DD documents, incorporating VA comments and reviews.

viii. Contractor submits Construction Document (CD) set to VA for comments and review.

ix. Final VA review and approval of CD set.

x. Final Construction Documents submitted.

xi. Initiate construction.

2. Construction Document Preparation:

i. Design Review Submissions:

a. The Contractor shall prepare and submit complete construction documents and cost estimates for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs Specs (VA Specs), and prevailing codes.

b. The documents may be divided into multiple review submission packages to facilitate construction. The VA will review as many as six (6) package submissions.

c. All submission packages will be reviewed at SD, DD, and CD completion stages.

Packages submitted for review shall incorporate the review comments from the preceding completion stage review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the Contractor.

d. For all review submissions, provide 1 hardcopy full size set of plans, 1 hardcopy half size set of plans, 2 – 8 ½” x 11” bound hardcopies of Construction Specifications and 1 – 8 ½” x 11” hardcopy of the current cost estimate. Also provide the following electronic copies on Submittal Exchange for all review submissions: PDF electronic set of plans, Construction Specifications and cost estimate, all drawings in AutoCAD, all specifications in Word, and all cost estimates in Excel (or software used). The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the COR.

ii. Design Review Meetings:

a. Contractor shall meet on‐site with VA staff after the SD design submission, and lead videoconference meetings with VA following the DD and CD design submissions, to review details, gather comments and resolve design issues. The meetings will include discussion of VA comments.

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Participants will include VA Facilities Staff and Contractor members as appropriate for the specific package to be reviewed. At a minimum, Contractor Project Manager and Design Manager will be present for each review meeting. Other VA staff that may attend design review meetings may include VA Police, IT, Grounds Maintenance, Safety, and others.

b. Contractor shall bring updated cost estimates to design review meetings to discuss and confirm that project is on track for cost projection.

c. Contractor shall arrange additional site visits with appropriate disciplines and subcontractors, as they deem necessary to complete the design.

d. Contractor shall provide a minimum of fourteen (14) calendar days for each VA review cycle. A cycle shall start at VA’s receipt of the design review submission package, include review meetings and culminate with Contractor’s receipt of comments from the VA.

e. Coordination of the review meeting schedules will be the responsibility of the COR (for the VA) and the Contractor Project Manager (for the Contractor).

f. Contractor is responsible to prepare, submit, and distribute all Meeting Minutes.

iii. Electronic Media:

a. Design review submission drawings and final Construction Document submission drawings will be executed in the latest AutoCAD version. Contractor shall save drawings back to older version of AutoCAD if requested by the COR. If completed using Revit, construction documents shall be saved to AutoCAD format and version as requested by the COR.

b. The drawings included in the VA SOW, RFP and solicitation will be available to the Contractor in electronic format for use in preparing the construction drawings. The drawing files are provided without warranty or obligation on the part of the VHA as to accuracy or information contained in the files. The user shall independently verify all information in the files.

c. Design review submission specifications, final Construction Document submission specifications, and other 8‐1/2 x 11 inch formatted material will be executed in the latest version of Microsoft Word and Adobe. Final Construction Document submission shall be provided in latest version of both Microsoft Word and Adobe.

d. The construction record drawings shall be completed in the latest version of AutoCAD.

iv. Qualification of Designers and Professional Licensing:

a. Contractor shall provide experienced and capable engineers to prepare the design.

b. Contractor personnel who prepare the construction documents shall be a professional engineer or architect licensed in at least one of the following states:

South Dakota, North Dakota, Minnesota, Nebraska, Iowa or Wyoming.

c. The professional seal indicating such license by the state shall appear on the final construction documents. The engineer/architect whose seal is shown will be known as the Engineer/Architect of Record. The Contractor shall certify compliance with the VA SOW, RFP and all applicable codes.

v. Approved Construction Documents:

Scope of Work (SOW) Page 14 of 19

a. The Final Construction Document submission package will be submitted by the Contractor for approval by the VA (after completion of the CD review cycle). The VA will have 7 calendar days to take approval action.

b. The Final Construction Documents submission package will include 1 hardcopy full size set of plans, 1 hardcopy half size set of plans, 2 – 8 ½” x 11” bound hardcopies of Construction Specifications and 1 – 8 ½” x 11” hardcopy of the current cost estimate. Final Construction Document submission will also include the following electronic files on Submittal Exchange: PDF electronic set of plans, Construction Specifications and cost estimate, all drawings in AutoCAD, all specifications in Word, all cost estimates in Excel (or software used), and all Auto CAD plot styles used.

c. The Final Construction Documents submission package will incorporate all VA supplied comments from the earlier SD, DD, and CD submission package reviews and will comply with the VA SOW and RFP.

d. If the Final Construction Documents submission package is not complete a post submittal may be required, the cost of which will be borne by the Contractor.

e. The approved Final Construction Documents include such details that the project can be constructed and will be used for construction of the project.

vi. Construction Drawing Preparation:

a. Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the Contractor. The construction drawings shall include, but not be limited to, a coordinated set of the following:

Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules, calculations and details.

Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations and details.

Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

Physical Security and Electrical drawings including floor plans (power, lighting, and other systems), one‐line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details.

vii. Construction Specifications:

a. Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA SOW, RFP and solicitation. The specifications submitted for review shall include:

The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

Scope of Work (SOW) Page 15 of 19

The required stamp of the licensed engineer or architect of record will be considered as certification of compliance with the SOW, RFP and solicitation requirements.

viii. Design Requirements: Compliance with codes and standards.

a. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the SOW, RFP and solicitation.

b. See Section E.2.v – “Approved Construction Documents”, above, for required inclusion of design review comments.

c. In the design of this project, the Contractor shall consider all requirements (other than procedural requirements) of:

Zoning laws;

Environmental and erosion control regulations; and

Laws relating to landscaping, open space and historic preservation. Also similar laws, of the State and local political division, which would apply if the project were not to be constructed or altered by the U.S. Government.

d. The Contractor shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

ix. Quality Assurance/Quality Control:

a. To reduce design errors and omissions, the Contractor shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

b. Within fourteen (14) calendar days of receipt of Notice to Proceed, the Contractor will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the Contractor member responsible for QA/QC.

Upon its completion, each task shall be initialed and dated by the responsible Contractor member.

A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

3. Construction Period Submittals:

i. The Contractor shall distribute the approved construction documents prepared by the

Contractor to the VA in accordance with SOW, RFP and Specifications, as directed by the

COR.

ii. Other submittals ‐ The Contractor shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA specifications, to the

VA COR.

iii. Project record drawings ‐ The Contractor will maintain two full size sets of construction documents (field as‐built drawings) to record actual construction changes during the construction process as required by the SOW, RFP and solicitation specifications. The project record drawings will be available for review by the VA COR at all times. At the

Scope of Work (SOW) Page 16 of 19 completion of the project, Contractor shall provide VA with 1 full size set of Final As‐Built plans on mylar, and electronic copies of the Final As‐Built drawings and Construction Specifications in AutoCAD, PDF and Word.

iv. Shop drawings and submittals ‐ The Contractor AE shall check government furnished and/or the Contractor construction contractor’s shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor‐laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the SOW, RFP and solicitation Documents and construction documents. The Contractor AE shall recommend approval, disapproval, or other suitable disposition to the VA COR. The VA COR will have final acceptance authority. At their discretion, the VA may employ a third party AE of their own to assist the VA COR. The Contractor AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the Contractor AE will request the Contractor construction contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the Contractor AE shall review all prior submittals for related components of the system before acting on a single component. The Contractor AE may be required to hold joint reviews with the VA technical staff on complicated system submittals. The Contractor AE shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

4. Project Close Out:

i. The Contractor shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

5. Site Visits and Inspections:

i. During the construction period the Contractor’s AE shall make 2 (two) visits to the project site, with the timing of visits to be determined by the COR. Only registered engineers and architects thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The Contractor’s AE shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished by the Contractor to the COR within three work days following the site visit date.

6. Deliverables:

i. Design Services:

a. Provide all contract drawings, details and specifications, including equipment layout.

Provide at SD, DD, CD, Final CD issue and Final As‐Builts, as outlined in SOW (Design Review Submissions – Section E.2.i.d., Final Construction Document Submission – Section E.2.v.b., Final As‐Built Plans Submission – Section E.3.iii.).

Minimum requirements for drawing sheets:

o Cover Sheet o Sheet Index, Symbols, Location Map o Plan Notes o SWPPP

Scope of Work (SOW) Page 17 of 19 o Typical Sections – (roads, parking lots, curb and gutter, sidewalks, etc.)

o Demolition/Obliteration/Removal Plans – (include infection control measures (if necessary) and haul routes) o Construction Plans and Profiles – (roads, parking lots, curb and gutter, sidewalks, etc.)

o Road Repair Plans o Traffic Control Plan o Phasing Plan o Traffic Signage and Pavement Marking Plans and Details – (roads and parking lots) o Lighting Plans and Details – (roads, parking lots, sidewalks, etc.)

o Utility Plans and profiles – (may include storm sewer, Electrical/low voltage, sanitary sewer, water, oxygen, gas, and others. Contractor to identify and coordinate required utility work within construction limits) o Landscaping – (planting, underground sprinkler, irrigation, etc.)

o Erosion and Sediment Control Plan o Physical Access Control Measures System Plans and Details –

(includes schedules and details for physical drop arm barrier, PIV, audio, VASS, electrical and any other applicable information) o Stakeout Plan o Detail Sheets – (Digout (VA‐provided), patch (VA‐provided), full depth sawing, reinforcing steel, joint sealing, etc.)

o Cross Sections – (Roads and Parking Lots)

Minimum requirements for Specifications:

o See Section 00 01 10 – “Specification Table of Contents” for list of minimum…