36E77620R0009-0001001.pdf

Program Contracting Activity Central (PCAC)

36E77620R0009 FORT MEADE, SD IMPROVE TRAFFIC FLOW

AND UPGRADE PHYSICAL SECURITY

36E77620R0009 FORT MEADE, SD IMPROVE TRAFFIC FLOW AND UPGRADE

PHYSICAL SECURITY TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET

ITEM

NO.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

1. 02/05/2020 02/05/2020 Per the solicitation, paragraph 2.7.B.2.ii requires the prime contractor to submit a resume for a Lead Architect and Lead Civil Engineer. Per the SOW, this solicitation is a civil project with no need or requirement for any architectural services. Please confirm that a Lead Architect resume is not required for this Phase I submission.

For the purposes of this solicitation the VA refers to the Project Manager as a Lead Architect.

Offerors should submit resumes for Project Manager who may be an architect or other discipline.

2. 02/20/2020 02/25/2020 Will there be a pre-bid meeting for this project? A pre-proposal site visit will be scheduled for this project as part of Phase II. Instructions for the site visit will be provided to the offerors who are selected for Phase II.

3. 02/21/2020 02/25/2020 Can the page limitations be adjusted to Factor 1: 10 pages; Factor 2: 10 pages; and the cover and toc not be counted?

The page limitations will not change for Factors 1 and 2. The cover letter and table of contents will not be exempt from the page limits and will not count.

4. 02/21/2020 02/25/2020 5 pages is extremely tight to fit all of the required information into Factor 1. See request above for modification of page limitations.

The information required in Factor 1 is meant to describe the overall technical approach and addressing items a, b and c. It is not meant to cover everything in the scope of work. The Technical Solution evaluation factor in Phase II requires more in-depth detail, than Factor 1 in Phase I.

5. 02/21/2020 02/25/2020 Is a lead architect required for this project? Since this is a horizontal construction project, would this not be the Design Project Manager and Lead Design Engineer or just the Engineer of Record by him/herself?

There should be a design project manager to manage the project. The design project manager will replace the requirement for lead architect.

36E77620R0009 FORT MEADE, SD IMPROVE TRAFFIC FLOW

AND UPGRADE PHYSICAL SECURITY

ITEM

NO.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

6. 02/21/2020 02/25/2020 What is meant by infection control purposes? Since there is no interior building work is it correct to assume this is N/A outside of dust control during construction?

This is referencing dust, fumes, or other pollutants being limited to the construction area. There will likely be some interior work related to electrical/data, which will require ICRA measures to be taken. ICRA measures to be taken shall be determined by the area impacted and the specific tasks in the area.

7. 02/21/2020 02/25/2020 The current project that is constructing an access road and turn around area for loading docks on the north side of building 113-o Where is this access road?

o Is it located on the east or west side of building 113?

If on the west side, does the proposed bypass road use the same entrance as the access road?

There will be some modification of the loading dock on the north end of the surgery tower addition. As shown on the concept 1 drawing.

Actual area of the loading dock turnaround/ parking lot and access point TBD.

8. 02/21/2020 02/25/2020 New bypass road around Building 113 o Is there a certain type of curb preferred?

o What would be the typical types of vehicles to use the road? Need traffic loading to properly design the pavement section.

Specific curb type to be determined in design.

Passenger type of vehicles (sedans, SUVs, vans, and pickup trucks) and occasional box trucks/semi-trailers possible at loading dock.

Typical traffic type and expected volume to be determined by the contractor per SOW.

9. 02/21/2020 02/25/2020 Concept Sketch #1

Is there a difference between obliterate and eliminate?

Obliterate is demolition. Eliminate means to remove, which can include obliteration or other method to restrict access to the parking lot.

36E77620R0009 FORT MEADE, SD IMPROVE TRAFFIC FLOW

AND UPGRADE PHYSICAL SECURITY

ITEM

NO.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

10. 02/21/2020 02/25/2020 4. New access approach and turnaround at Building 146 loading dock o ‘The preferred option is to eliminate delivery truck traffic through all parking lots’ - Would the existing loading bay access road be removed?

o ‘be hard surfaced with asphalt concrete surfacing’

– New access approach or new turnaround or both?

o have concrete curb and gutter with rolled curb’- New access approach or new turnaround or both?

Part 1. It could be removed. This question is better resolved during design.

Part 2. Both.

Part 3. Access road yes. The turnaround area should be determined during design in coordination with 4.f.

11. 02/21/2020 02/25/2020 Concept Sketch #4

Does ‘consider obliteration’ mean remove?

Yes, in accordance with definition of obliterate in response #9.

36E77620R0009 FORT MEADE, SD IMPROVE TRAFFIC FLOW

AND UPGRADE PHYSICAL SECURITY

ITEM

NO.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

12. 02/21/2020 02/25/2020 New parking lot, near Building 146 o Would the new parking lot need to have handicap stalls or could they be added to the existing parking lot for building 146?

o ‘iii. Contractor shall design and construct concrete sidewalk… as depicted in Concept Sketch #5’ – Can portion(s) of the existing sidewalk be removed?

o ‘iv. Existing greenspace and trees along the east end of the existing... parking lot’ – can the tree that is further east, as shown in Concept drawing #5, be removed?

Part 1. Refer to F208.2 in the ADA standards for the number of parking spaces required for each “parking facility.” Coordinate the number of spots with the VA Barrier free guide 2017. Where there are differences choose the more restrictive of the two. Assume at least 1 space to be van accessible.

Part 2. The sidewalk to the north of Reno Rd that runs parallel to Reno Rd is a steam line. We do not want to modify this “sidewalk.” The sidewalk running from building 148 towards the loading dock is a regular sidewalk. Modification of this sidewalk can be made to accommodate the work required in concept 4 and 5.

Part 3. We would prefer to keep the tree.

However, if there is a significant cost impact to the project, we can remove it.

13. 02/21/2020 02/25/2020 Building 113, Thin Lift Asphalt Concrete Overlay o 2” asphalt overlay over entire parking lot – Concept sketch #3 says “asphalt dig out” and “asphalt patch” please explain the difference – IE full depth removal for one or both?

Refer to the digout/patch detail. The patch is removal of the asphalt to the base course layer.

Digout is a full depth removal the of asphalt and unstable base material. The patch and digout work in the parking lot should be corrected prior to overlay.

36E77620R0009 FORT MEADE, SD IMPROVE TRAFFIC FLOW

AND UPGRADE PHYSICAL SECURITY

ITEM

NO.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

14. 02/21/2020 02/25/2020 Discipline Specific Requirements

Civil/Site

iii. a. Will VA provide traffic type, volume expected for roads?

viii. Standoff Distance

Is the 50’ offset distance to the back of curb or flow line?

‘Design shall also provide locations for potential future physical access – What would the design need to incorporate for future access locations?

Concrete pads for the drop arm barriers to sit on or something similar?

Part 1. No. Contractor to determine.

Part 2. Flow line/ face of the curb. The standard is based on the closest point a vehicle can get during normal travel/parking.

Part 3. Ability to install future gate arms, ability to install a guard shack, ability to install passive barriers. Concrete pads could be an option.

15. 02/21/2020 02/25/2020 Post Award Requirements

2. Construction Document Preparation

vi. Construction Drawing Preparation

‘Structural Drawings including…’ Will structural drawings be needed for this project?

Where there are concrete pads for gate arms or other elements where there is a need to support loads there will need to be structural drawings.

36E77620R0009 FORT MEADE, SD IMPROVE TRAFFIC FLOW

AND UPGRADE PHYSICAL SECURITY

16. 02/25/2020 02/25/2020 Will you reconsider the requirement for a subcontractor resume with relevant experience?

With multiple subcontractors it makes it difficult to get all the information needed for the technical proposal.

If we list the subcontractor and contact information will that suffice?

Offerors should be able to determine the major elements of work in this project and provide the experience of their team in the required design and construction resumes. As for subcontractors, we understand that the entire team most likely is not known at this time. Only include any of the key subcontractors that are known.

The Factor 2, Technical Qualifications (Key Personnel Experience and Capability to Perform) language on page 10 of the solicitation has been replaced with the following:

ii. Factor 2, Technical Qualifications (Key Personnel Experience and Capability to Perform):

Key Personnel Experience: The Offeror shall provide a resume (page limitation, no more than two (2) pages per requested resume for below personnel) for each of the following A-E personnel: Design Project Manager and Lead Civil Engineer. These are intended to be the Architect and Engineers that will actually affix their seal to the appropriate construction drawings.

The Offeror shall also provide a resume (page limitation, no more than two (2) pages per requested resume for below personnel) for each of the following key construction personnel: Project Manager, Site Superintendent, and any known key subcontractors. For each key personnel resume, include company name; name of individual; relevant listing of experience;

qualifications such as specialized training, education experience, etc.

For any key subcontractors identified, provide a one (1) page resume for the company, identifying

36E77620R0009 FORT MEADE, SD IMPROVE TRAFFIC FLOW

AND UPGRADE PHYSICAL SECURITY

ITEM

NO.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

their name, years in business, qualifications, role for this project and a list of past projects that relate to the current requirements.

The VA will use the information provided to evaluate, among other things, specialized experience and technical competence.

Capability to Perform: The Offeror shall provide a letter from their surety demonstrating the Offeror’s total bonding capacity and current available bonding capacity. Total bonding capacity and current available bonding must be outlined in a letter dated no earlier than the solicitation release date.

17. 02/25/2020 02/26/2020 If Subcontractor resumes are required please reconsider the maximum page count for the technical proposal.

The page limitations will not be increased for Factor 2.

18. 02/25/2020 02/26/2020 Will the Phase I Proposal due date be extended? No.

19. 02/26/2029 02/26/2020 Does the VA still required the need to delineate the approximate percentage of work prime and subs will perform?

The VA has removed this requirement. Refer to answer #16 for the updated Factor 2 criteria.

20.

21.

22.

23.

24.

25.

26.

27.

28.

29.

30.

31.

32.

36E77620R0009 FORT MEADE, SD IMPROVE TRAFFIC FLOW

AND UPGRADE PHYSICAL SECURITY

ITEM

NO.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

33.

34.

35.

36.

37.

38.

39.

40.

41.

42.

43.

44.

45.

46.

47.

48.

49.

50.

51.

36E77620R0009 FORT MEADE, SD IMPROVE TRAFFIC FLOW

AND UPGRADE PHYSICAL SECURITY