36E77619R0087-008.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For Other Than Full and Open Competition

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC)

The proposed procurement, Request For Proposal (RFP) 36E77619R0087 is for “Site Prep of Digital Radiography Rooms” NRM Design Build project at the Veteran Affairs Central Iowa Health care System (VACIHCS) on the Des Moines campus.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the “Site Prep of Digital Radiography Rooms” project at the Veteran Affairs Central Iowa Health care System (VACIHCS) on the Des Moines campus.

that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the item listed below accommodates standardization of this item throughout the facility.

a. Ceiling Lift Rail System (including installation)

i. Horcher Medical Systems

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is to construct the Site Prep of Digital Radiography Rooms NRM project at the Veteran Affairs Central Iowa Health care System (VACIHCS) on the Des Moines campus. The scope includes everything necessary to construct a functional building that meets the requirements of the Department of Veterans Affairs. There is one (1) brand name item listed for which the VA is not able to accept equal or alternate items. The value of this item is listed below and the VAAR Construction magnitude for the entire project is between $250,000 and $500,000.

ii. Value: $10,000.00

iii. Unique Qualifications: Able to accept Horcher Medical Systems Patient Lift Motor, which will be provided by the VA

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; 41 USC §253(c)(1) ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

This item have been standardized throughout the Veteran Affairs Central Iowa Health care System

(VACIHCS). Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name item is listed below:

ii. Impact: Horcher Medical Systems ceiling-mounted patient lifts are standardized throughout VA Central Iowa HCS main campus, Biomedical Engineering Support Specialists have been trained specifically on the repair of this system, and clinical staff receive training on use. Installing any system other than Horcher Medical Systems brand would incur additional undue costs to the Government requiring additional training for Biomedical and clinical staff. VA Central Iowa only requests the installation of the Ceiling Lift Rail System, as VA CIHCS will provide the Lift Motor itself, as we have these on-hand, therefore installation of another system other than Horcher Medical System Lift would incur additional costs to procure the lift motor as well.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service-Disabled Veteran-Owned Small-Business (SDVOSB) Set-Aside. This Justification for Other Than Full and Open Competition will be posted to Federal Business Opportunities with the solicitation.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

The item for which brand name approval is being requested are subsequent components to the overall construction project. This procurement will be competed and based on competition; the Contracting Officer will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market research was conducted for the required items when they were initially installed in other areas throughout the main facility. The item required for the build are brand name to support current systems, standardization throughout the facility, and the safety of patients and employees.

Approval of the items as brand name is critical for the overall efficiency and effectiveness of the addition and the entire facility.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

New components must be able to tie into an existing, competency of employees and operational system including the use of software. At this time, there are no competing vendors whose products are fully compatible with the existing system being used Veteran Affairs Central Iowa Health care System (VACIHCS).

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the services listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the item and to submit a competitive proposal for the project.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Nicholas J. Summary Date Chief, Biomedical Engineering VA Central Iowa HCS

13. Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Andy Neiss Date Contracting Officer VHA Program Contracting Activity Central (PCAC)

b. One Level Above the Contracting Officer (Required over$150K but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Shon Johnson Date Supervisory Contracting Officer VHA Program Contracting Activity Central (PCAC)