36E77619R0087-002.pdf

SCOPE OF WORK

Digital Radiography Room Renovation Design Build

VA Central Iowa Health Care System

Project Number: 636A6-CSI-500

A. General Intention:

Design Build (DB) contractor shall provide complete construction drawings, specifications and construction period services to renovate spaces listed below for installation of new imaging system. The design will focus on site preparation for the installation of Digital Radiography system. Additional modifications to the site will be required and shall include, but not be limited to, the flooring, casework, painting, structural for an integrated patient lift system, structural for the x-ray system, integrated patient lift, plumbing, electrical, low voltage systems.

The existing Digital Radiography system will be removed by Samsung and the new Digital Radiography system will be installed by Samsung.

Design shall be based on Samsung NeuroLogica final drawing sets for this site. In addition, design shall be in accordance with Radiology Service Design Guide dated April 2008.

New, Replacement, Addition, and Renovation of Existing VA Facilities dated March 2011.

Additional design standards can be found at www.cfm.va.gov/til/

DB Contractor should review any design alerts posted on the cfm website. Design submissions shall follow applicable requirements in DB Contractor Submission Instructions for Minor and NRM Construction Program dated November 2008.

Upon approval of the 95% CD Submittal, an approval will be issued by the CO or COR to start the construction work and the contractor shall provide all materials, labor, equipment and supervision required to successfully execute the design produced during the design phase.

B. Locations:

1. Room 1741, 1741A, 1741B and 1743 in Building 1 of the VA Central Iowa Health Care System (VACIHCS) on the Des Moines campus.

C. General Project Requirements:

1. The DB Contractor shall completely survey all existing spaces affected by the renovation.

Survey shall include architectural, electrical, mechanical, structural, low voltage systems, and med gas.

2. The DB Contractor shall meet with staff to review details of the plan and to gather comments after design submission (35% DD, 65% DD, 95% CD). The DB Contractor will also budget for 4 additional meetings to coordinate the installation of the DR systems with the DR system vendor. The Interior Designer, Biomedical Engineering staff and Radiology staff shall be included and attend all design meetings. DB Contractor shall also plan for a kick-off meeting with Facilities Engineering, Biomedical, and Radiology to more specifically set design requirements and determine the full scope of the project requirements.

3. Post-award construction services include submittal review and site visits. Provide in your cost proposal the hourly cost for each discipline and the costs for two (2) inspections per discipline per site: architect, structural, electrical, plumbing and med gas.

4. Existing DR system shall be removed prior to construction NTP by new equipment vendor, Samsung NeuroLogica. DR System components to be removed and disposed of by Samsung NeuroLogica include the following: Wall Bucky, Table, Ceiling X-Ray Generator, Power and X-ray Generator Cabinets, and control room module(s).

5. DB Contractor shall verify existing Building Automation Control are adequate and modify as needed.

6. Environmental conditions shall be maintained to other spaces.

7. No phasing will be required for the site preparation construction except for electrical support from the electrical subcontractor for final termination to the DR equipment.

8. DB Contractor shall consider radiation shielding in design documents. Final design and post-construction physicist evaluation shall be provided by the VA.

9. The DR system has been purchased by the VA. The DB Contractor will coordinate all architectural, electrical, and structural changes with the DR system vendor and vendor drawings.

10. Design documents shall clearly show all demo, existing, re-located, and new raceways, wireways, and cabling to/from equipment, lights, medical gases, monitors, sprinkler heads, smoke detectors, electrical outlets, patient lifts, HVAC grilles, speakers, etc.

11. The DB Contractor shall provide design and installation of an integrated patient lift rail system, to be coordinated with the New DR system. Patient lift motor type, Horcher 700 lb.

will be provided by VA.

12. An Infection Control Risk Assessment (ICRA) shall be prepared jointly by VA and DB Contractor at Schematic Design Review. Final Design documents shall clearly show all infection control requirements. DB Contractor shall coordinate with multi-disciplinary committee and infection control prevention staff to design infection control requirements specific to each site.

13. Budget: The DB Contractor shall make every effort to design the project within the budget established by the VA Medical Center.

14. Accuracy of Planning Information: The DB Contractor shall visit the project site to investigate the information shown on the Government-Provided As-Builts, Guide Plates, etc.

This information is the best available, but the Government does not guarantee its accuracy or completeness. The DB Contractor 's investigation shall include validation of all field conditions.

15. Discrepancies in Planning Information: The DB Contractor shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The DB Contractor shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the DB Contractor. The DB Contractor 's failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

16. Change Orders: Any work that is not addressed by the contract and is considered a change order shall be immediately brought to the attention of the Contracting Officer. No “out-of-scope” or additional work shall be executed by the DB Contractor prior to negotiation with the VA Medical Center and approved by the Contracting Officer.

17. Timeliness: The DB Contractor shall promptly review and approve, disapprove or take other appropriate action as requested by the VA Project Manager. The DB Contractor shall return phone calls within (1) business day and submit recommendations on shop drawings, submittals, and other requests within ten (10) business days after receipt.

18. Ownership of Drawings: All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remain the sole properties of the Government and may be used on any other work without additional compensation to the DB Contractor. With respect thereto, the DB Contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

a. Sensitivity of Information: The sensitivity of information relating to this project is emphasized. All of the information in this SOW shall be treated as For Official Use Only.

This information is not to be distributed without a confirmed need-to-know as issued by the VA.

b. IT Security Requirements apply as follows: DB Contractor will have access to Sensitive data in the form of facility drawings.

c. DB Contractor personnel shall be escorted at all times when in sensitive areas. An IT escort is required for access to IT closets.

d. NACI background investigation IS recommended.

e. Security requirements include VA Directive 6500.6, Appendix C, paragraphs 3.a, 3.b, 3.c, 3.f, 6.a (See Attachment).

1. Architectural

a. Design all spaces using current VA design standards and design standards specific to the site. Architect shall field verify all room measurements and impacted existing conditions.

b. Architectural Engineer to review space size and layout for installation of Samsung equipment to fit in existing space, Room 1741.

c. Provide code compliance review. Drawing set shall include code analysis sheet.

d. Design shall focus on the installation of the DR system equipment.

e. Design shall include finishes for immediate and adjacent spaces affected by construction.

f. Replace all finishes or approved equal to include flooring walls, millwork and ceiling/grid. DB Contractor to request finish type from VA COR during design.

g. Remove existing casework and replace with new hospital grade casework. All surfaces of new casework shall be laminated including the interior and all parts/surfaces of drawers and shelves.

h. Reflected ceiling plan shall show structural support, ceiling tiles/construction, overhead lighting, HVAC, sprinklers, speakers, detectors, RFID, etc.

i. Provide required maintenance and servicing clearances. Clearly indicate on floor plan.

j. DB Contractor shall design control counter to show all equipment, including: monitors, control room module, keyboard, etc.

k. DB Contractor shall show elevation of space under counter to include: imaging system, computer boxes, low shelf to hold equipment, etc.

l. DB Contractor shall show all wall blocking for equipment mounting.

m. DB Contractor shall be provided with specific purchase orders for each site that will describe accessory items. Architect shall be responsible for locating and detailing accessory mounting systems.

n. DB Contractor shall provide location and wall mount backing, and clearances for Generator Cabinet Installation.

o. DB Contractor shall show and specify Unistrut channel covers that shall be provided and installed by Contractor.

p. DB Contractor shall coordinate electrical raceways and floor penetrations with all other work.

q. During construction and the installation of various wall mounted devices the existing lead lining may be compromised. The DB Contractor shall provide details for the repair of the lead lining in the walls. There is NO lead lining in the ceilings or floors.

r. Lighting and structural support modifications shall be included in the design, as necessary.

s. Relocations and modifications of HVAC, electrical, plumbing and med gas systems shall be included in the design, as necessary to bring up to code or as needed to support new equipment.

t. New data and phone cabling shall be included in the design, as necessary.

u. Verify floor elevations and level per new x-ray system requirements. DB Contractor shall include a lump sum allowance in the amount of $10,000.00 for floor leveling. Unused funds in this allowance shall be returned to the VA via deductive modification at project closeout.

v. DB Contractor shall include a lump sum allowance in the amount of $4,000.00 for asbestos testing and abatement. Unused funds in this allowance shall be returned to the VA via deductive modification at project closeout.

w. DB Contractor shall work with the VA Interior Designers for finishes or approved equal.

Provide color board for each site when finishes have been selected which aim to provide a safe, comforting space for veterans.

x. Design repair of lead shielding wherever walls have been modified.

y. Provide wall to divide room 1743 per vendor (Samsung) plans. Finish back of newly installed wall, matching with existing finishes.

2. Structural

a. Structural engineer shall be responsible for design and detail of floor, wall, and ceiling structures in accordance with the weights, moments, and forces as shown in vendor’s design documents and installation of patient lift system. Structural Engineer shall review and field verify existing conditions of floor, wall and ceiling loading and support of new control room layout; modify as needed.

b. Anchoring shall be designed, specified and detailed by a registered structural engineer.

c. Design shall include all reinforcement plates/Unistrut necessary to install DR and Patient

Lift equipment.

d. Structural Engineer to review and field verify existing conditions for floor and ceiling loading and support of new Samsung equipment and patient lift systems. Modify as required.

e. Review structural support of existing ceiling-mounted DR auxiliary equipment. Modify, if necessary, for new equipment.

3. Electrical/Low Voltage

a. All electrical work shall meet current National Electrical Code (NEC) requirements.

b. Design shall include all electrical plans, elevations, sections, details, diagrams and schedules showing existing power, new power, and low voltage.

c. Coordinate power requirements for the new DR systems with vendor drawings. Review the existing power to the DR systems and remove or replace as required. Electrical engineer shall design both normal and emergency power, as required by each site.

d. Electrical Engineer shall show all necessary normal and emergency service panels, circuits, cabling, wiring, conduit, relays, switches, and disconnects for a complete and usable electrical system to support the new suite including any ancillary equipment.

e. Modify electrical service and panels to meet Samsung equipment requirements.

f. All components shall be identified and labeled on design drawings.

g. All existing electrical systems and components shall be field-verified by the electrical engineer.

h. Existing lighting within project area shall be removed and replaced with dimmable 2’ x 2’

LED fixtures throughout. Match color temperature with VA standards.

i. DB Contractor shall protect and maintain all low voltage systems currently installed in the project area. The low voltage systems include: fire alarm, code blue, public address, voice, data, wireless systems, remote telemetry monitoring (power/data infrastructure only) and Radio-frequency identification (RFID).

j. Electrical engineer shall incorporate all equipment electrical site preparation requirements into the design. Electrical engineer shall coordinate with the equipment vendor to ensure the Fire Alarm System meets requirements.

k. Confirm fire alarm detection device locations within project area are appropriate and will not be impacted by new equipment installation.

l. Design shall include addressable fire alarm system with full area smoke coverage that is compatible with existing system.

m. Utilize existing cable trays/ducts/conduits to the extent possible. Provide correctly sized conduits as required.

n. Design shall follow lighting guidelines as described on vendor drawings. Overall general illumination shall be provided for cleaning and maintenance. Adjustable, glare-free, and reproducible light settings (dimmer with scale) shall be considered for rooms where diagnoses are made on monitors.

o. Design shall include circuit breakers, emergency off button, and warning light.

p. Design shall include layout for equipment cabling. There are cable length limitations that shall be assessed and described on drawings. Design shall include raceways and floor penetrations.

q. Design shall follow and describe all junction box and wire duct/raceway guidance provided in vendor drawings.

r. Design shall include wiring with tails and labeling as indicated in vendor drawings.

s. Design shall include circuit breakers that meet load current rating and short circuit current rating described in vendor drawings.

t. Electrical specifications shall include requirement to test and verify equipment power supply to ensure it meets vendor specifications.

u. Design shall include all grounding and bonding requirements.

v. DB Contractor shall update labeling on new or modified electrical panels to meet NEC requirements. Labeling includes arc flash warnings, source information and panel schedule, etc.

w. Design shall show electrical pathways to feed the new DR equipment. Include core drills for conduits to feed the new table controls, as required.

x. Install three (3) new quad-plex data ports to allow for additional Equipment and workstation(s) for VA personnel. Locations to be determined by VA.

4. Mechanical

a. Clean branch supply and return ductwork back to trunk ducts. Coordinate with VAMC for AHU shutdown for cleaning. Protect/cap return lines during dust generating work to contain construction dust.

b. Field-verify existing conditions. Design for installation and replacement/repair of ductwork, VAV boxes, controls, valves, and all other components, as needed.

c. Proposed equipment layout indicates that one (1) radiator needs to be removed or relocated to accommodate control desk. Mechanical design shall consider heating loads and propose alternatives to ensure a comfortable environment.

d. Design shall include all mechanical plans, elevations, sections, details, schedules for controls, sequence of operations, pumps, valves, piping systems, gages, and other devices to support the installation of the new mechanical systems.

e. The design shall include all safety components required by the current ANSI/ASHRAE Safety Code.

f. All equipment shall be specified to achieve the highest practical level of energy efficiency. Options shall be explored and recommended to the VA for proposal purposes.

g. Mechanical Engineer shall incorporate all equipment heat loads of the new DR systems into the design. Mechanical Engineer shall coordinate with equipment vendor to ensure all requirements are included and accurate.

h. Design shall include any required modifications to the fire sprinkler system. Pay particular attention to sprinkler layout in coordination with HVAC, patient lift, and equipment structure. Relocate sprinkler heads as needed.

i. Existing medical gases shall remain in place. Replace the two (2) medical gas systems face plates with Ohmeda compatible valves and face plates. Recertification of the med gas system will be required after installation.

j. Existing plumbing fixtures shall be removed. Plumbing lines shall be capped back to source.

E. Location Specific Design Requirements:

1. Central Iowa: Room 1741 in Building 1 on the Des Moines campus.

a. It is anticipated that the existing DR system shall be removed by Samsung rather than the construction contractor.

b. Design installation of Horcher patient ceiling lift rail system.

c. Modify, as necessary, electrical service and panels to meet Samsung equipment requirements.

d. Relocate existing Johnson Controls thermostat box corresponding with wall/door relocation for control room 1741B.

e. Provide 3’-0” door and frame for access to room 1743.

f. The existing structural support system for the existing DR system is a Unistrut support system. Structural Engineer to review and field verify existing conditions. Modify or replace the existing system as required to accommodate the new DR system.

g. Furnish and install “X-Ray in use” warning light on exterior of room.

h. Furnish and install 4 feet of lower cabinetry with Corian Countertop and 4 feet of upper cabinetry. Finishes or approved equal shall be specified by the COR prior to installation.

2. Central Iowa: Room 1741A in Building 1 on the Des Moines campus. (old control room)

a. Remove existing walls, flooring, electrical panels, lights. Patch slab where conduits are removed. Installation of new finishes or approved equal to match room 1741. DB Contractor shall ensure that fire rating shall be maintained to match room 1741.

3. Central Iowa: Room 1741B in Building 1 on the Des Moines campus. (new control room)

a. Provide new, larger shielded control room window for viewing.

b. Provide counter workspace under control room window. Counter shall be 5 feet in length Corian material.

c. Provide additional “L-Shaped” Corian countertop for rear of control room at 10 feet in length total. Finishes and height to be determined by the COR prior to installation.

i. Furnish and install 5 feet of lower cabinetry and 5 feet of upper cabinetry, with Corian countertop.

d. All finishes, including paint, flooring or approved equal, etc. shall match Room 1741.

e. Provide 3-foot cased opening entry way between Room 1741 and 1741B, consistent with Samsung Drawings.

3. Central Iowa: Room 1743 in Building 1 on the Des Moines campus.

a. All finishes, including paint, flooring, or approved equal etc. shall match Room 1741.

b. Install 2’ x 2’ LED lighting on motion sensor control.

c. Existing door to remain as-is, only allowing entry from the hallway.

F. References: The DB Contractor shall incorporate, but not be limited to, the following references for design, available from the project engineer, as applicable:

1. Design and Construction Procedures

2. Central Iowa VA Medical Center Design Standards and Specifications

3. VA Design Guides/Design Manuals

4. VA Master Specifications

5. VHA National CAD Standards and Details

6. International Building Codes, State and Federal Regulations, ASHRAE Standards

7. National Fire Protection Association (NFPA) and Life Safety Code

G. Government Provided Information:

1. The COR shall provide the DB Contractor with access to all available as-builts and utility locations. The DB Contractor shall visit the project site to field-verify the information shown on the as-builts. The VAMC does not guarantee the accuracy or completeness of the as-builts. The DB Contractor shall promptly report any discrepancies to the COR for clarification.

2. The COR will provide “Specification Section 01 00 00 General Requirements” to the DB Contractor. The DB Contractor shall modify the specification section to meet project requirements.

3. Central Iowa VA Medical Center Design Standards

4. DR Equipment vendor drawings

5. Most recent remodeling project drawings.

H. Deliverables:

1. Design Services: All contract drawings and specifications, including equipment layout.

Review at 35% DD, 65% DD, 95% CD, 100% and final CD issue. Utilize VA standard details and specifications, modified to suit the job, whenever possible.

2. Drawings shall be provided in AutoCAD 2015 format, PDF format and hard copy. All CAD drawings shall be bound when delivered for review and CD issue. Provide plot styles for both architectural drawings, mechanical drawings and electrical drawings.

3. Specifications shall be provided in Microsoft Word, PDF format and hard copy format.

4. For all review submissions, provide two hard copies of the drawings and specifications, compact disk with drawings and specifications in AutoCAD, PDF and Word.

5. For the CD submission, provide two hard copies of the drawings, two hard copies of the specifications and one compact disk with specifications and drawings. CD issue drawings and specification shall be provided in PDF, Word and AutoCAD format. Bind only the CD issue external references. Provide plot style.

6. Cost estimates shall be provided for all submissions. Cost estimates shall be provided by an independent estimator. Cost estimates to be in CSI Master format. DB Contractor shall provide cost estimates within their firm, fixed price for submittal review and complete construction services, including modification preparation, analysis, pricing requests and inspections.

7. Site visits, as necessary, during design phase. In the cost proposal, describe the number of site visits that will be required for each discipline. The DB Contractor shall arrange site visits with appropriate disciplines, as they deem necessary to complete the design, or at the direction of the CO or COR.

8. BD Contractor shall provide minutes/meeting notes from all site visits.

9. The DB Contractor shall prepare a submittal log based on the specifications, using web-based software “Submittal Exchange Site,” which will be provided by VA after award.

Access to the site shall be maintained by VA staff for review of posted items. Submittal Review requirements for the DB Contractor firm, shall be responded to in 10 calendar days.

VA will also have 10 days to review submittal items.

10. DB Contractor shall use the existing VA facilities drawings and update the existing as-built drawings to reflect contract documents. Include architectural, mechanical and electrical plans. Include 1st floor, 1st floor interstitial and basement interstitial. Include only as-built sheets affected by the project.

11. A commissioning plan shall be developed and provided with the design package.

J. Price Breakdown for Design Services (at a minimum, provide the following detail):

1. Construction Specifications and Drawings.

2. Cost Estimates

3. Architectural costs for design phase and complete construction documents.

4. Construction Period Services

5. As-Built Documents

K. Proposed Schedule:

1. Notice to Proceed – D-Day

2. Design Initiated – D+5

3. 35% DD Submission – D+25

4. 35% DD Review by VA Complete – D+35

5. 65% DD Submission –D+65

6. 65% DD Review by VA Complete – D+75

7. 100% CD Submission – D+95

8. 100% CD Review Completed by VAMC – D+105

9. Documents Complete (CD issue) – D+120

10. Site Preparation/Construction – D+155

11. All durations listed above are in Calendar Days.

L. Qualifications of Designers:

The design of architectural, structural, mechanical, electrical, civil or other engineering features of the work shall be accomplished by architects or engineers registered in the State of Iowa.

The Construction Specifications and Drawings shall bear the seal and signature of the registered professional architect or engineer responsible for its design.

End