36E77619R0019-029.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For Other Than Full and Open Competition

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC)

The proposed procurement, Request For Proposal (RFP) 36E77619R0019 is for Renovate Pharmacy for USP 800 Compliance” project at the Fargo VA Medical Center (VAMC).

2. Nature and/or Description of the Action Being Processed:

This justification is to support the Renovate Pharmacy for USP 800 Compliance project at the Fargo VA Medical Center (VAMC). that will be awarded as a firm fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Door and Hardware system components

i. Best Corporation

b. Software House Security Access Control System

i. Software House

c. fire alarm system component

i. Tyco/Simplex

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is to construct the Renovate Pharmacy for USP 800 Compliance” project at the Fargo VAMC. The scope includes everything necessary to construct a functional building that meets the requirements of the Department of Veterans Affairs. There are 3 (three) brand name items listed for which the VA is not able to accept equal or alternate items. The value of these items is listed below and the VAAR Construction magnitude for the entire project is between $2,000,000.00 and $5,000,000.00.

a. 7 pin lock core system

i. Best Corporation

ii. Value:

iii. Unique Qualifications: The Fargo VA Health Care System’s existing lock core system in use is by Best Corporation. Other lock core systems would not be fully compatible with the core system the VA in Fargo uses for room and building security. Best Corporations 7 pin lock core system is utilized throughout the Medical System and would be costly to change over everything or to have two lock core/key systems which would require additional equipment, software, staff training, etc.

b. Security Access Control System

i. Software House

ii. Value:

iii. Unique Qualifications: The project calls for security access control system components to be provided, installed and tested by the vendor to be used with the existing security access control system. Other products would not be fully compatible with the existing security access control system and would void the system certification.

c. Fire alarm system and components

i. Tyco/Simplex

ii. Value:

iii. Unique Qualifications: The Fargo VA Health Care System’s existing fire alarm system and components are Tyco Simplex. Other products would not be fully compatible with the existing fire alarm system and would void the system certification.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302 1; 41 USC §253(c)(1) ( ) (2) Unusual and Compelling Urgency per FAR 6.302 2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302 3;

( ) (4) International Agreement per FAR 6.302 4 ( ) (5) Authorized or Required by Statute FAR 6.302 5;

( ) (6) National Security per FAR 6.302 6;

( ) (7) Public Interest per FAR 6.302 7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Fargo VAMC. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

a. 7 pin lock core system

i. Best Corporation ii.

iii. Unique Qualifications: The Fargo VA Health Care System’s existing lock core system in use is by Best Corporation. Other lock core systems would not be fully compatible with the core system the VA in Fargo uses for room and building security. Best Corporations 7 pin lock core system is utilized throughout the Medical System and would be costly to change over everything or to have two lock core/key systems which would require additional equipment, software, staff training, etc.

b. Security Access Control System

i. Software House ii.

iii. Unique Qualifications: The project calls for security access control system components to be provided, installed and tested by the vendor to be used with the existing security access control system. Other products would not be fully compatible with the existing security access control system and would void the system certification.

c. Fire alarm system and components

i. Tyco/Simplex

ii. Value:

iii. Unique Qualifications: The Fargo VA Health Care System’s existing fire alarm system and components are Tyco Simplex. Other products would not be fully compatible with the existing fire alarm system and would void the system certification.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service Disabled Veteran Owned Small Business (SDVOSB) Set Aside. This Justification for Other Than Full and Open Competition will be posted to Federal Business Opportunities with the solicitation.

7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated price to the Government for the items requested to be brand name is approximately

The items for which brand name approval is being requested are incidental to the overall construction project. This procurement will be competed and awarded based on competition; the Contracting Officer will make a determination of fair and reasonable pricing prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research was conducted for the required items when they were initially installed in the main facility and out buildings. The items required for the addition are brand name to support current systems, standardization throughout the facility, and the safety of patients and employees.

Approval of the items as brand name is critical for the overall efficiency and effectiveness of the addition and the entire facility.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Standardization of most facility systems according to the preponderance of long term industry data results in substantially reduced costs for parts as well as maintenance and repair labor that far outweigh the potential savings to be had by full and open competition.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Not applicable. It is the responsibility of the offerors and the general contractor awarded the project to locate suppliers and obtain pricing for all materials and components, including the items listed in this justification.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There will be competition for the overall procurement. It will be the responsibility of the offerors to obtain pricing from the suppliers of the items and to submit a competitive proposal for the project.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Dennis Langevin Date Engineer Fargo VAMC

13. Approvals in accordance with FAR 6.304

a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Donald A. Marsh III Date Contracting Officer VHA Program Contracting Activity Central (PCAC)

DENNIS T. Langevin 253480

Digitally signed by DENNIS T.

Langevin 253480 Date: 2019.01.08 09:33:06 -06'00'

Donald A. Marsh 1489406

Digitally signed by Donald A. Marsh 1489406 Date: 2019.01.09 07:08:30 -05'00'