Attachment_1_-_SOW_(1-7-2019).docx

Statement of Work Construct Primary Care Clinic January 7, 2019 Part I - General:

A. Project Information

1. Project Description

a. Minneapolis VA Health Care System has been approved under the “minor project” authority for funding to design and construct a new Primary Care clinic.

b. Minor projects must closely match the congressionally approved Strategic Capital Investment Planning (SCIP) Business Case, attached to this SOW. Deviations from the SCIP must be approved through the Capital Asset Board. The approved scope of work is as follows:

(1) Primary Care is deficient in functional clinic space that meets the areas of Primary Care that are in high demand and growing beyond existing clinic capacity, particularly: Infectious Disease, Rheumatology, Pulmonary, Cardiology, Nephrology, Gastroenterology, Allergy and Diabetes. Additionally, at least two wards are required within the main hospital building for private medical/surgical patient beds to achieve the Secretary's initiative, all private patient bedrooms.

(2) The Minneapolis Veterans Health Administration (VHA) has been approved for the construction of a new 12,500 square foot Primary Care Clinic at the Minneapolis VHA campus. The new Clinic will be adjacent to the existing medical center, connected via a new breezeway. The breezeway will serve as an access for patients and staff as well as a utility chase. The building will be constructed as a single-story building with future expansion capabilities incorporated into the design. Potential future expansion includes; a building constructed directly adjacent to the new primary clinic, as well as a future second story with a yet to be determined occupancy.

(3) The project will construct a new Primary Care Clinic and associated support functions: an infection control isolation exam room, procedure rooms specifically designed for the specialized treatments that are in high demand, patient care exam rooms, team rooms and shared medical appointment rooms. Each of these functions will be established in the new clinic space and shared by teams supporting the high demand Primary Care services. The new clinic will vastly improve patient care services for increased utilization, improve functionality and free up space in the Main Hospital for conversion of the Primary Care clinic space to Med/Surg Private patient beds.

2. The new primary care clinic will have design features particularly suitable for infectious disease control. The Minneapolis VA Health Care System will be better prepared to respond to sudden, potential, or impending emergencies with an isolated primary care clinic space. The clinic will allow the hospital facility to provide increased routine infectious disease care, and the space will have features designed to play a variety of roles in responding to emergencies. Additional roles the clinic may play during an emergency may include, but not limited to: emergency medical care; expansion of primary care services to meet increased needs during seasonally high patient volumes (flu season), serve as a bio-isolation unit outside the main hospital. These features will aid in eliminating the possibility of infectious diseases affecting hospitalized patients.

B. Definitions:

1. Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the Government, under one contract, with one firm for both design and construction services for a specific project.

a. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control and approval of the Contracting Officer.

b. Project Manager: The Contracting Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

c. Design Build Contract: This term, as used herein, refers to the Contract to perform the design and construction of the project.

d. Contractor: This term, as used herein, refers to the contractor under this contract or the DB team.

e. AE: This term, as used herein, refers to the Architect Engineer firm that is a part of the DB team, also referred to as DB/AE. Architect shall be registered in the state of Minnesota. Engineers shall be registered in the state of Minnesota and have a PE.

C. General Requirements:

1. Sensitivity of Information: The sensitivity of information relating to this project is emphasized. All the information in this SOW shall be treated as For Official Use Only. This information is not to be distributed without a confirmed need to know as confirmed by the VA.

2. Accuracy of Planning Information: The A-E shall conduct a thorough site visit to investigate all aspects of the existing conditions.

3. Discrepancies in Planning Information: The A-E shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The A-E shall make no adjustments to their work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded their determination to the A-E. The A-E's failure to report any such discovered discrepancy or to wait for the Contracting Officer's determination shall be at his risk and expense.

4. Change Orders: Any work that is not addressed by the contract and is considered a change order shall be immediately brought to the attention of the Contracting Officer. No “out-of-scope” or additional work shall be executed by the A-E prior to negotiation with the Minneapolis VA Medical Center and approval by the Contracting Officer.

5. Ownership of Drawings: All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remains the sole property of the Government and may be used on any other work without additional compensation to the AE. With respect thereto, the AE agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.

Part II – Responsibilities:

A. VA Team

1. The VA team is comprised of Contracting and Facilities Engineering. The Contracting Officer is the only team member with authority to make contracting decisions. The Contracting Officer’s Representative will be delegated the authority to make technical decisions on behalf of the Contracting Officer.

2. The VA will provide the DB team with the following documents:

a. Drawings of the existing spaces

b. Facility specific specifications

c. Design Standards

d. Submittal Log Template

B. DB Team:

1. The DB team includes all partners, consultants and subcontractors to the one firm. The DB team shall provide Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project. Engineers shall have P.E. licensure. Substitutions of RFP submitted DB Team Members must be approved by the Contracting Officer.

2. The RFP documents are intended to define existing conditions, certain required items, drawings and specifications and design parameters to be included in the project. It is the DB team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length). It shall be the responsibility of the DB team to verify all items shown on the as-built drawings provided by the VA for this solicitation. The VA will not be held responsible for differing site conditions that could have been verified by the DB team.

Part III – Design Build Requirements:

A. Specific Design Services:

1. The VA will use Submittal Exchange during the design and construction phases of this project and the A-E will be expected to utilize this platform as the primary means of document review/transfer

2. DB/AE shall provide complete design of new 12,500-13,750 sf Primary Care Clinic.

3. DB/AE shall review the VA provided bridging documents for recommendations and guidance on site layout, utility connection, structural assembly, building exterior finishes, and any other pertinent information as detailed in the bridging documents.

4. DB/AE shall consider but not include in the design a future building addition and second floor expansion.

5. DB/AE shall review the edited 00 01 10 Specification index. Each division will be reviewed and referenced with bridging document recommendations. The final building design; foundation and structural design, interior finishes and systems, mechanical and electrical systems will determine which specification sections will apply.

(1) Layout will consider connection to Medical Center for access as well as utility connections for both structures.

(2) A future expansion to construct a second floor, and an extension to the covered canopy for connection to Building 70 will follow.

6. The building shall be designed in accordance with the VA PACT Space Module Design Guide and CHAPTER 264: PACT PRIMARY CARE CLINIC (PPCC). DB team shall review this for concept layouts and room specific details. The design will be required to comply with the PACT “on-stage/off-stage” dual exam room door concept.

7. Civil

a. Civil engineer shall review bridging documents, and incorporate recommendations and directions into design.

b. Coordinate with Architectural for building entrance orientation. Consider building orientation in relation to accessibility, aesthetics, future building construction, security and parking.

c. A licensed surveyor shall be contracted to survey the existing site conditions. Survey shall include all site utilities not limited to: electric power and data, sanitary, storm, gas, and water.

d. Civil engineer shall provide a complete site plan of New building.

e. Site plan shall consider but not include future building expansions and additions.

f. Civil Engineer shall include all site utility connections, storm water management, parking, and building access.

g. Civil Engineer shall include relocation and modification of existing irrigation system main, as well as zones impacted by the new structure.

8. Architecture

a. DB architect shall review bridging documents for recommendation and guidance.

b. DB Architect shall design a complete design of the Primary Care Clinic. Design shall account for expansion of future adjacent clinic, a second story, and a future elevator.

c. Architect shall closely review the VA design guide for Primary Care and Patient Aligned Care Team for clinic layout, room sizes, support requirements, and all other requirements as specified by the guides.

d. DB architect shall coordinate with Civil Engineer for building Entrance orientation. Consider building orientation in relation to accessibility, aesthetics, and future building construction, security and parking.

e. Design shall include all necessary interior and exterior signage per VA standards

f. DB architect shall design exterior finishes and designs to best fit within the existing medical center campus architectural styles.

g. The DB architect shall coordinate the design according to the VA Standard Design Guides and Design Plates.

h. The DB architect shall include hours for consulting with VA staff to clarify work flow and develop an efficient design and layout.

i. The design shall meet or exceed the intent of the VA Design Guides. New concepts seen in private industry shall be explored and considered.

j. Design shall include, at a minimum, a waiting room with lab, EKG, pharmacy and group room and rest rooms. In addition the space shall include: MSA space, LPN check in alcoves, O2 tank storage, 4 procedure rooms, 26 exam rooms, clean and soiled rooms, SPD, and EMS closet shall be included.

k. The new primary care clinic will have design features particularly suitable for infectious disease control. The Minneapolis VA Health Care System will be better prepared to respond to sudden, potential, or impending emergencies with an isolated primary care clinic space. The clinic will allow the hospital facility to provide increased routine infectious disease care and the space will have features designed to play a variety of roles in responding to emergencies. Additional roles the clinic may play during an emergency may include, but not limited to: emergency medical care; expansion of primary care services to meet increased needs during seasonally high patient volumes (flu season); serve as a bio-isolation unit outside the main hospital, eliminating the possibility of infectious diseases affecting hospitalized patients.

l. DB architect shall coordinate all design with Minneapolis VA Health Care System Interior Designer, Marci Collins (612)467-2570. Provide interior design schedule on drawings.

m. Finishes and doors shall meet design guide PG-18-14: https://www.cfm.va.gov/til/room/RoomFinishes.pdf

n. Design shall include all finishes for doors, door frames, door hardware, walls, windows, ceiling, floor, cabinetry, countertops, etc. The DB architect shall recommend finishes that are affordable, maintenance friendly, and aesthetically pleasing.

o. Design shall include all furnishings, medical equipment and storage cabinetry. DB architect shall label items based on the following system; VV=VA purchased and installed, VC=VA purchased-contractor installed, CC=Contractor purchased and installed, CV=contractor purchased-VA installed.

p. Refer to PACT design guide for millwork requirements in exam, consultation, and procedure rooms.

q. Design shall include all infection control procedures necessary to complete project in accordance with Joint Commission, Minneapolis VA Health Care System, and Life Safety requirements.

r. Design shall detail the architectural construction requirements including complete site plans, elevations, sections, details, schedules, material and color selection, and discipline coordination.

s. Design shall include a complete code compliance review a well as a code analysis sheet. It is desired that this building be designed as a business occupancy. As such, AE shall carefully review all connections to the main hospital building and design for code compliant separation of spaces.

t. Design shall include required maintenance and servicing clearances as well as maintenance access as required, clearly indicate on floor plan.

u. All exam rooms shall be designed with cubicle curtains. DB team shall provide curtains, track, and 10% additional curtains for VA Stock.

v. Design shall include expansion of existing pneumatic tube system into new building. System shall be designed for future expansion into future clinic and second story.

9. Structural

a. DB Structural Engineer shall review bridging documents for recommendation and guidance.

b. DB Structural Engineer shall design a complete structural design of the Primary Care Clinic. Structural design shall account for future expansion of future clinic, a second story, and a future elevator.

c. DB Structural Engineer shall review provided structural borings to determine capacity of soil.

d. DB Structural Engineer shall design for soil stabilization methods, foundation design and building structure.

e. DB Structural Engineer shall include any necessary structural construction requirements including all structural plans, elevations, sections, and details as required. Structural engineer shall include calculations to determine capacity of existing and designed structures capable of withstanding wind, snow, live and dead loads as required by the design.

f. DB Structural Engineer shall design a complete structural design for extending the existing covered canopy.

g. DB Structural Engineer shall design a complete structural design for the installation of elevator shaft. Elevator shaft construction shall include all required subgrade and foundation requirements. However, construction shall be limited to the height of the new primary care clinic, while remaining expandable for a second floor.

10. Mechanical

a. DB Mechanical Engineer shall review bridging documents for recommendation and guidance.

b. Mechanical Engineer shall field verify existing conditions, as well as existing as-builts, to locate all potential buried utilities. Coordinate with Civil for identification and documentation.

c. Engineer shall include requirements for Building 70 air intake protection during construction.

d. Mechanical Engineer shall field verify existing conditions to ensure that the infrastructure shall be sufficient to support the new space.

e. Mechanical Engineer shall design systems capable of expansion to serve Future Clinic as well as second story addition.

f. Mechanical Engineer shall review recommended options for HVAC for the new space. Design shall include all mechanical plans, elevations, sections, details, schedules for heating, schedules for controls, ventilating, air conditioning, controls, sequence of operations, refrigeration, plumbing, medical gases, Building Automation System (BAS), isolation valves, and fire protection as required for a complete usable clinic.

g. Mechanical engineer shall review VA PACT Design Manual and Chapter 264 PACT Primary Care Clinic and ASHRAE for plumbing and HVAC requirements.

h. Mechanical engineer shall design system capable of responding to sudden, potential, or impending emergencies with an isolated primary care clinic space to include Isolation rooms .

i. The design shall include all safety components required by the current ANSI/ASHRAE Safety Code.

j. Mechanical Engineer shall design hydronic snow melt system capable of expanding coverage from the existing Main entrance heated sidewalk. New system shall be designed to provide heated sidewalk coverage for the length of the sidewalk around the new primary care clinic, as well as the future clinic.

11. Electrical

a. DB Electrical engineer shall review bridging documents for recommendation and guidance.

b. Engineer shall familiarize themselves with the Minneapolis VHA’s electrical specifications prior to development of design. All electrical work shall meet current National Electrical Code (NEC) requirements.

c. All existing electrical systems and components shall be field-verified by the electrical engineer. Electrical engineer shall investigate nearby electrical substations and shall field verify existing conditions to ensure that the existing electrical infrastructure is sufficient to support the new buildings.

d. Electrical engineer shall evaluate power load required for the new primary care clinic as well as future requirements for future clinic and future second story. Electrical Engineer shall design for electrical risers and new distribution panels to accommodate phased construction.

e. Design shall include requirements for both normal, emergency, and life safety power. Design shall include all electrical plans, elevations, sections, details, diagrams, and schedules showing electrical closet, power distribution systems, auxiliary power systems, service panels, circuits, cabling, wiring, conduit, outlets, relays, switches, outlets, lighting, grounding, bonding, etc. for a complete and usable electrical system.

f. Designer shall use an engineer specializing in lighting to design. Lighting shall be designed to enhance architecture of the site. Designer shall include in the design the use all LED lighting.

12. Low Voltage and Security Systems

a. DB Low Voltage Electrical Engineer shall review bridging documents for recommendation and guidance.

b. DB Low Voltage Electrical Engineer Design shall include all plans, elevations, sections, details, diagrams, and schedules showing data closet, distribution, and signaling and security systems.

c. DB Low Voltage Electrical Engineer Design shall include installation and coordination of but not limited to: biomedical systems (nurse call {NC}, code blue {Roland Responder 5}, Radio-frequency identification {RFID}, GE antenna, Wireless guest access, VA wireless systems), Security (Panic/duress alarms, Cameras, Card readers) public address, and telecommunications (voice/data).

d. DB Low Voltage Electrical Engineer Design shall include a New IT closet designed to accommodate phased construction of future clinic and second story addition. New IT closet shall be served by redundant fiber connections from BH-111 and 2B-105(via BH-111)

e. DB Low Voltage Electrical Engineer Design shall utilize site-specific construction specifications for low voltage and telecommunications. All data shall be cat 6A unless otherwise specified.

f. Design shall include raceways and floor penetrations, and shall coordinate electrical raceways and floor penetrations with all other work.

13. Deliverables

a. Construction specifications

(1) 35% design review: Provide Table of Contents including all VHA master specification, indicating which specifications will not be included

(2) 65% design review: Provide edited Table of Contents including all VHA master specification applicable to this project.

(3) 95% design review: Provide complete edited draft copy of all specification sections.

(4) 100% design review: Provide complete edited draft copy of all specification sections for final review

(5) Construction Documents: Provide 1 complete set of construction specifications in hard copy, and pdf.

b. Construction drawings (including RFP and submittal log).

(1) 35% design review: Provide 2 hard copy size ANSI C, and PDF review sets. Documents shall include site plan, floor plans, structural concepts, elevations, and show conceptual interaction with future additions.

(2) 65% design review: Provide 2 hard copy size ANSI C, and PDF review sets. Documents shall include, at a minimum: site plan, architectural floor plans, structural, elevations, mechanical main services, and show conceptual interaction with future additions

(3) 95% design review: Provide hard copy ANSI E1 and ANSI C, and PDF review sets. Documents shall include, at a minimum: site plan, architectural floor plans and details, elevations, structural plans and details, mechanical electrical, and plumbing.

(4) 100% design review: Provide complete edited draft copy of all specification sections for final review

(5) Construction Documents: Provide one(1)hard copy size: ANSI E1 and ANSI C complete set of construction drawings. In addition provide PDF as well as .DWG and .RVT

c. Cost Estimates

(1) Provide construction estimates at each review stage (35%, 65%, 95%, and 100%). Estimate will be used to confirm compliance with minor construction budgetary requirements. Provide line item cost estimate using 2018 RS Means Facilities Construction Cost Data with Minneapolis location factor, or an equivalent acceptable substitute. Cost estimate shall include Item Number, Item Description, Quantity, Unit, Material Cost, Labor Cost, Total, and Total including Overhead and Profit.

B. Construction

1. General

a. DB General Contractor shall provide all labor, materials and equipment to accomplish Construct Primary Care Clinic

b. DB General Contractor will work with DB AE firm and the VA to develop the Primary Care Clinic.

c. DB General Contractor will be responsible for project management, site supervision, and management of all subcontractors.

d. DB General Contractor will maintain a construction perimeter for the safety of VA Staff, Patient, and visitors.

e. Hours of work: The contractor will be allowed to work on the site 24/7/365. Limitations will only be placed on levels of noise caused by construction activities.

(1) Minimal noise causing activities will be defined as activities causing less than 85dBA. This type of work will be allowed in any location at any time. This type or work includes but not limited to: work not requiring power tools, debris removal, removal/installation of wire, insulation, controls, etc. – This work is allowed at any time.

(2) Moderate noise causing activities will be defined as activities causing greater than 85dBA but less than 120dBA. This type or work includes but not limited to: use of power tools, pounding and hammering associated with demolition of walls/ceilings/finishes/HVAC/Elec/ Etc. -- this work is not allowed in or adjacent to the medical center from 10pm until 6am. Once the shell of the structure is enclosed, this Work will be allowed in the building 24/7/365. .

(3) Extreme noise causing activities will be defined as activities causing greater >120dBa. This type of work be allowed only during heavy noise windows regardless of location. Examples are the use of jack hammers, hammer drills, riveters, oxygen torch, etc. -- this work is not allowed from 8pm until 7am.

(4) See section 01 00 00 GENERAL REQUIREMENTS 1.6 OPERATIONS AND STORAGE AREAS for additional requirements.

2. Demo

a. Demolition consists of, but is not limited to Removal and disposal of the following:

(1) Existing temporary building 77 to include: foundations, electrical service, plumbing services, etc.

(2) Existing concrete roadway/parking area, existing concrete curbs.

(3) Existing piping, valves, insulation, exterior and interior piping.

(4) Existing electrical systems, duct banks, manholes.

(5) and all other materials required to install the new Primary Care Clinic.

3. New Construction

a. DB General Contractor will provide a complete and functional Primary Care Clinic as detailed by the drawings and specifications developed by the DB AE firm.

b. Contractor shall coordinate with 3rd party commissioning agent for complete commissioning of new building. The 3rd party commissioning agent will be hired independently by the VA.

Part III - A. References:

The A-E shall incorporate, but not be limited to references for design, available at http://www.cfm.va.gov/til/spec.asp or from the project engineer, as applicable:

Design-Build Primary Care Clinic Project Number 618-182 Building 70 – Minneapolis VAMC (1)

(2) Construction Criteria Base or Whole Building Design Guide.

(3) Minneapolis VA Medical Center Design Standards

(4) Minneapolis Site Specific Specifications

(5) VA Design Guides/Design Manuals

(6) VA Master Specifications

(7) VHA National CAD Standards and Details

(8) VA BIM Guide

(9) Minneapolis BIM Management Plan

(10) Minneapolis VA Revit Model Standards

(11) International Building Codes

(12) State and Federal Regulations

(13) ASHRAE Standards

(14) NFPA and Life Safety Code

(15) VA Space Criteria

(16) PACT Space Module Design Guide

(17) CHAPTER 264: PACT PRIMARY CARE CLINIC (PPCC)

B. Government Provided Materials:

1. The A-E shall visit the project site to field-verify the information shown on the as-builts. The VAMC does not guarantee the accuracy or completeness of the as-builts. The A-E shall promptly report any discrepancies to the VAMC Project Manager for clarification.

2. The VAMC Project Manager shall provide the A-E with all available as-builts as required for the design to include:

a. Building 70 BIM Models to include Core and Shell, surrounding areas, and MEP models.

b. Auto Cad Site plan and all site utility drawings.

3. Any available trending data.

4. Soil Boring logs.

5. Bridging Documents as basis of design.

C. Deliverables:

1. Design shall be completed using AutoDesk Revit 2017 or newer. See attached “Minneapolis VA BIM Management Plan Worksheet” and “Minneapolis VA Revit Model Standards V1” for additional requirements and information.

2. All documents of a digital format shall be uploaded to the Submittal Exchange site – site access will be provided through the VA.

D. Proposed Schedule (calendar days):

4. Award – D-Day

4. Design Initiated – D+15

4. 35% Submission – D+45

4. 35% Review Completed by VAMC – D+75 (30 days for VA review)

4. 35% Review Meeting D+76

4. 65% Submission – D+106

4. 65% Review Completed by VAMC – D+120

4. 65% Safety/Union sign off – D+121

4. 95% Submission – D+166

4. 95% Review Completed by VAMC – D+196 (30 days for VA review)

4. 95% Review Meeting- D+196

4. 100% Submission – D+226

4. 100% Review Completed by VAMC – D+240

4. 100% Review Meeting- D+241

4. Construction Documents D+250

4. Submittals D+251

4. Construction NTP D+265

4. Construction Completion D+710

4. Commissioning – D+720

4. VA acceptance - D+730

E. Magnitude of Construction:

1. Primary Care Clinic Design and Construction $5,000,000-$10,000,000

F. Qualifications:

1. A-E firm shall provide experienced engineers to prepare the Construction Documents. All aspects of the project design shall be completed by engineers and architects registered in at least 1 of the following States: Minnesota, Iowa, North Dakota, South Dakota, Nebraska, Wisconsin, Michigan.

2. Prime contractor shall be Service Disabled Veteran Owned Small business.

3. All contractors shall have at a minimum OSHA 10 training.

4. At all times, while work is being completed, Contractor shall have on Site an OSHA 30 Competent personnel authorized to make decisions on behalf of the Prime Contractor. See specifications for additional safety requirements.

Part IV – A. Post Award Requirements:

1. Design Review Submissions:

a. The Design-Build Team A-E (D-B A-E) shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice, the Department of Veterans Affairs RFP (VA RFP), and prevailing codes.

b. The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, electrical, plumbing etc.) to facilitate the start of construction.

c. All submission packages will be reviewed at 35%, 65%, 95% and 100% completion stages. Each submission package shall incorporate the final review comments from the previous review. If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team.

d. Each review submission package shall include the following:

i. 35% design review: Provide two (2) hard copy size ANSI C, and PDF review sets. Upload to VA specified electronic document management system.

ii. 65% design review: Provide two (2) hard copy size ANSI C, and PDF review sets. Upload to VA specified electronic document management system.

iii. 95% design review: Provide two (2) hard copy ANSI E1 and ANSI C, and PDF review sets. Upload to VA specified electronic document management system.

iv. 100% design review: Provide two (2) hard copy ANSI E1 and ANSI C, and PDF review sets. Upload to VA specified electronic document management system.

The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project Manager, the VA Medical Center, VA COR and others as determined to be appropriate by the VA Project Manager.

2. Design Review Meetings:

a. The Design-Build Contractor (and A/E if separate entities) shall attend meetings at the time and place requested by the Contracting Officer and COR. Minutes of the meetings shall be taken by the Design-Build Contractor and submitted to the Contracting Officer and COR.

b. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

(1) The VA’s receipt of the design review submission package

(2) The review meeting

(3) D-B teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery

(4) Coordination of the review meeting schedules will be the responsibility of the VA Project Manager/COR and the D-B Team Project Manager. See section I. Quality Assurance/Quality Control.

3. Electronic Media:

a. Design review submission drawings and final Construction Document submission drawings will be executed in electronic format Revit 2017. See attached Minneapolis VA BIM Management Plan Worksheet and Minneapolis VA Revit Model Standards V1 for further information.

4. Professional Licensing:

5. Approved Construction Documents:

a. Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules calculations and details.

b. Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations and details.

c. Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

d. Architectural drawings including floor plans, building elevations, building sections, wall sections, radiation safety, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

e. Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

f. Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

g. HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

h. Outside steam distribution drawings including demolition plans, system plans and profiles, manhole piping plans, calculations and sections, equipment schedules, and details.

i. Electrical drawings and specifications including site demolition plans, site, floor and roof plans (power, lighting, controls, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details.

j. Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

k. Parking Control drawings including paving plans, schedules calculations and details for the parking fee collection/parking control system for the entire West Haven Facility.

7. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:

a. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

b. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

c. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the RFP requirements.

8. Design Requirements - Compliance with codes and standards

a. Project design shall follow applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

b. In the design of new building and alteration work under this contract, the D-B team shall consider all requirements (other than procedural requirements) of:

(1) Zoning laws

(2) Environmental and erosion control regulations

(3) Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also, similar laws, of the State and local political division, which would apply to the building if it were not to be constructed or altered by the U.S. Government.

c. The D-B team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The A-E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

d. The D-B team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

e. No action may be brought against the D-B Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA and its contractors shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

f. The D-B team shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

9. Quality Assurance/Quality Control:

a. To reduce design errors and omissions, the D-B team shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

b. No later than 15 calendar days after receipt of Notice to Proceed, the D-B Team will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the D-B Team member responsible for QA/QC.

c. Upon its completion each task shall be initialed and dated by the responsible D-B Team member.

d. A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

B. Construction Period Submittals

C. Project Close-Out The D-B team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

D. Site-Visits and Inspections During the construction period the D-B A-E shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The D-B A-E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three (3) calendar days following the site visit date.

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