P02_RFI_Dept of VA_DLS Facility Bosch Intrusion Alarm System Service_Issued 28OCT2025.pdf

Request for Information – Sources Sought Notice

***THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION, OR BID, AND THIS REQUEST FOR

INFORMATION DOES NOT OBLIGATE THE GOVERNMENT TO AWARD A CONTRACT. ***

REQUIREMENT DESCRIPTION

DEPARTMENT OF VETERANS AFFAIRS (VA)

DENVER LOGISTICS SERVICE (DLS)

And

COMMODITIES AND SERVICES ACQUISITION SERVICE (CSAS)

DLS BOSCH INTRUTION ALARM SYSTEM SERVICE

REQUIREMENT NUMBER F368299-25-000019

STATEMENT OF NEED: This document is issued as a combination Request for Information (RFI) and a Sources Sought Notice in conjunction with other on-going market research actions for early industry engagement and input on the VA’s requirement for contractor supported services of the Bosch Intrusion Alarm System (Model B8512G) installed in the DLS facility in Golden, CO. The VA’s DLS facility is located at 555 Corporate Circle, Golden, Colorado, 80401. The Government intends to issue single award contract for the DLS Bosch Intrusion Alarm System services at a future date. The VA DLS facilities staff and the Contracting Team at the VA’s Commodities and Services Acquisition Service (CSAS) are in the initial acquisition planning phase of the procurement of contractor supported services to ensure that the DLS facility has a reliable and functional intrusion alarm system through the delivery of diligent contractor supported services, which provides the full spectrum of required maintenance services (e.g., preventative maintenance activities, corrective maintenance activities, and system operability testing actions), that are accompanied by a rapid and efficient contractor support response to system failures and anomalies in the alarm system operation.

COMMERCIALITY DETERMINATION: The types of services included in this requirement are readily available services offered in the commercial market, these services are widely sold for applications other than the Government’s needs. All the various types of services in this requirement fit the definition of commercial services as set forth at Federal Acquisition Regulation (FAR) 2.101.

PROCUREMENT CLASSIFICATION: The primary North American Industry Classification System (NAICS) Code for this requirement is 561621 - Security Systems Services (Except Locksmiths). The size standard for NAICS Code 561621 (Security Systems Services, except Locksmiths) is $25 million in average annual receipts for the preceding five fiscal years. This standard is used by the Small Business Administration (SBA) to determine eligibility for government contracting programs and other small business programs.

The Product and Service Code (PSC) for this requirement is PCS Code: 6350 - Miscellaneous Alarm, Signal, And Security Detection Systems. PSC 6350 encompasses miscellaneous alarm, signal, and security detection systems, covering a wide range of sophisticated security technologies and solutions. These systems include intrusion detection equipment, access control mechanisms, closed-circuit television (CCTV) surveillance systems, fire alarm panels, emergency notification systems, and specialized security monitoring technologies. The products and services under this category are designed to provide comprehensive physical security infrastructure for federal facilities, military bases, research centers, and critical infrastructure installations.

ACQUISITION STRATEGY: As a result of this RFI, the VA’s DLS staff and the CSAS contracting team may conduct a full and open competitive procurement and subsequently award a contract. Your responses to this RFI will assist the Government in determining the appropriate acquisition method, including whether a partial or a total small business set-aside is possible.

CONTRACT TYPE: Pursuant to the procurement restrictions as set forth at the Federal Acquisition Regulation (FAR) 12.207(a), except as provided in paragraph (b) of this section, agencies shall use firm-fixed-price (FFP) contracts or fixed-price contracts with economic price adjustment for the acquisition of commercial products or commercial services. As set forth at FAR 12.207(b), no exceptions to the requirement of a FFP contract type applies to this requirement. In accordance with (IAW) FAR 16.103(b), A FFP contract, which best utilizes the basic profit motive of a business enterprise, shall be used when the risk involved is minimal or can be predicted with an acceptable degree of certainty. It is not anticipated that the contractor(s) proposing to a posted solicitation for this requirement would incur any undue risks during contract performance due to unforeseeable increases in labor costs in this mature industry. An FFP contract provides for a fixed price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract. The FFP contract type places upon the performing contractor the maximum amount of risk and full responsibility for controlling all incurred costs experienced in the performing of the contract and the resulting profit or loss realized in the performing of the contract. The FFP contract type provides the maximum incentive for the contractor to control their incurred costs and perform effectively and efficiently. Additionally, the FFP contract type imposes the minimum contract administrative burden upon the Government. The Government intends to utilize the Indefinite Delivery - Indefinite Quantity (IDIQ) contract type IAW FAR 12.207(c)(1)(i), which states; Indefinite Delivery - Indefinite Quantity (IDIQ) contracts (see FAR Subpart 16.5) may be used to acquire commercial supplies and/or services when the exact times of performance and/or exact quantities of future deliveries of services are not known at the time of contract award.

The Government intends to utilize the IDIQ contract type IAW FAR 16.504(b), which states; Contracting Officers may use an Indefinite Quantity contract when the Government cannot predetermine, above a specified minimum, the precise quantities of supplies or services that the Government will require during the contract period of performance, and it is inadvisable for the Government to commit itself for more than a minimum quantity of performance. Quantity limits may be stated as number of units or as dollar values. The Contracting Officer should use an IDIQ contract type only when a recurring need is anticipated and when the prices are established based on a firm-fixed-price or fixed-price with economic price adjustment.

PERIODS OF PERFORMANCE: The Government anticipates a period of performance including a Base Year period of performance with four (4) Option Year periods of performance for a total contract life span that shall not exceed five (5) years, if all Option periods of performance are exercised.

PLACE OF PERFORMANCE: The tasks of this effort shall be performed at the following Government facility:

DLS Main Warehouse 555 Corporate Cir.

Golden, CO 80401

SCOPE OF WORK: Please see Attachment 0001 - Performance Work Statement for a comprehensive listing of this efforts tasks, deliverables, and contractual performance terms and conditions. Please see Attachment 0002 – Technical Data Sheet and Attachment 0003 – System Installation Manual for specific information on the installed Bosch Intrusion Alarm System.

ASSUMPTIONS: This requirement is for the servicing, maintenance, and testing of the currently installed Bosch intrusion alarm system, the Government will not consider the replacement of this system under the scope of this procurement. The Department of Homeland Security’s MEGA Center performs the third-party off-site monitoring service for the DLS’s intrusion alarm system, the Government will not consider an alternate third-party monitoring service under the scope of this procurement.

INFORMATION REQUESTED AND QUESTIONS TO BE ADDRESSED

The Government is requesting that interested parties submit answers and/or provide responses to the following:

1. What is your current company name, address, and point of contact information?

a. Is your company willing to deliver services to the DLS facility located at 555 Corporate Circle in Golden, CO 80401-5621?

b. Please list any subsidiary companies you own.

2. Is your company a United States business? If not, identify the country?

3. Is your company a small business concern under NAICS Code: 561621 - Security Systems Services (Except Locksmiths)? The size standard for NAICS Code 561621 (Security Systems Services, except Locksmiths) is $25 million in average annual receipts for the preceding five fiscal years.

☐ YES, we are a small business concern under NAISC Code 561621; or

☐ NO, we are not a small business concern under NAISC Code 561621.

If yes, please provided your company’s Socioeconomic Subcategory certification (if applicable):

☐ Small Business concern.

☐ Women-Owned Small Business concern (WOSB).

☐ Economically Disadvantaged Women-Owned Small Business (EDWOSB).

☐ HUBZone Small Business concern.

☐ Veteran-Owned Small Business concern (VOSB).

☐ Service-Disabled Veteran-Owned Small Business concern (SDVOSB).

☐ 8(a) Certified Small Business concern.

4. Please submit a capability statement of your firm’s ability to deliver contractor supported services of the Bosch Intrusion Alarm System (Model B8512G) in accordance with the attached Performance Work Statement. Please include detailed accounts of firm’s past performance in the delivery of services for similar requirements that your company has been contracted to provide as follows:

a. The submission of the Technical Capability and Experience

Statements shall be submitted as a single Adobe PDF document, electronically transmitted (e.g., an attachment to an electronic mail message) to the Government POCs listed below.

b. There are no page limits, but the Government Evaluators will greatly appreciate the Respondent’s restraint, a concise document of a reasonable length and adequate detail will suffice.

5. What is your company’s typical delivery of service standard (your company’s arrival on-site to be stated in hours or days) after the receipt of a report / order for maintenance service?

a. Do you have a minimum or maximum response time frame to a request for services?

b. If yes to the question above, please state the response timeframes and call out if the timeframes are subject to change if the report / order is received outside of normal business hours, weekends, or holidays and how so?

6. Does your company have an active registration with current self-representations and self-certifications regarding on the System For Award Management (SAM) website at https://www.sam.gov website?

☐ YES; or

☐ No.

If yes, please provide the following information:

a. What is your SAM Unique Entity ID: ________________________

b. What is your CAGE code: ________________________________

c. What is your DUNs Number: ______________________________

d. What is your Tax ID Number (TIN): _________________________

7. Is your company affiliated with or certified by the Bosch / Keenfinity – Group corporation to perform service and maintenance on the Bosch intrusion alarm systems?

a. If yes, please provide your company’s documented evidence of being a Bosch Certified Service Provider and the number of certified service technicians your company currently employees. The submission of the physical evidence of certification shall be submitted as Adobe PDF documents, electronically transmitted (e.g., an attachment to an electronic mail message) to the Government POCs listed below.

8. Did you review the attached document titled “ Attachment 0001 – Performance Work Statement?

☐ YES; or

☐ NO.

If yes, the Government is extremely interested in receiving your feedback on this document and any suggestions for its improvement. The Government is interested specifically in standard industry practices, customary procedures and policies, and in general how the industry as a whole delivers the same or similar services to its customers. Please ensure to reference the alphanumeric enumeration sections of the Performance Work Statement when making your response. Please submit a separate PDF document with your feedback on the Performance Work Statement as follows:

a. The submission of the suggested edits and revisions to the Performance work statement shall be submitted as a single Adobe PDF document, electronically transmitted (e.g., an attachment to an electronic mail message) to the Government POCs listed below.

b. There are no page limits, but the Government Evaluators will greatly appreciate the Respondent’s restraint, a concise document of a reasonable length and adequate detail will suffice.

9. Which industry labor categories would your company likely assign to the personnel to be utilized to deliver the contractor supported services described in Attachment 0001 – Performance Work Statement? Please provide sufficiently detailed information on the standardized labor categories to be utilized by the Government in conducting future market research actions.

Labor Category 1: _________________________________________________

Labor Category 2: _________________________________________________

Labor Category 3: _________________________________________________

Labor Category 4: _________________________________________________

Labor Category 5: _________________________________________________

10. Are you likely to submit a quote in response to a future issued solicitation regarding the requirement described above?

☐ YES; or

☐ NO.

Interested parties are requested to submit a response to this RFI via a PDF document attachment to an electronic mail (email) message addressed to the Contract Specialist, John Overstake, at john.overstake@va.gov and the Contracting Officer, Maurice Walker, at maurice.walker@va.gov.

Note (1): Responses may be a filled in copy of this document with your responses, but please utilize a highly distinguishable font color for your responses.

Note (2): Responses are due no later than 12:00 pm CST on October 31, 2025 or as soon as practicable. Early responses will be greatly appreciated. The Government will acknowledge the receipt of individual responses to the RFI but doesn’t intend to engage in protracted discussions with Respondents. However, the Government may engage in discussions with individual Respondents if the Contracting Officers determines it to be in the best interests of the Government.

Note (3): All email communications with the Government must include the company name, address, point(s) of contact name and title, e-mail address, and telephone number.