NCA Standard Grounds Maintenance Aquisition Package CLIN Schedule DRAFT.docx

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S208--Request for Information (RFI) Nationwide IDIQ Grounds Maintenance National Cemetery Administration (NCA)
Solicitation number
36C78627Q0031
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This is a pricing schedule template for the National Cemetery Administration (NCA) Standard Grounds Maintenance Acquisition Package. The document establishes a price schedule structure for grounds maintenance services at national cemeteries across a base year plus four optional one-year extension periods. Contractors must provide all labor, supervision, materials, equipment, tools, and supplies to maintain cemetery grounds in accordance with NCA standards and the Performance Work Statement. The schedule comprises 28 Contract Line Items (CLINs) per period covering headstone and marker services (setting, raising/lowering, realigning, cleaning, alignment), gravesite maintenance, turf and grass maintenance, pest control, tree and shrub maintenance, irrigation and drainage system services, pond services, pavement cleaning, snow and ice removal, janitorial services, ceremonies assistance, winter interment preparation, and material supplies including grass seed, limestone, gypsum, and fertilizers. Pricing is structured with unit costs and estimated quantities, where most service CLINs are priced per week, month, or job as applicable. The Government explicitly reserves the right to adjust service frequency based on weather conditions and other cemetery projects, and clarifies that all quantities in the schedule are estimates for pricing purposes only, not guaranteed purchases. Prospective offerors are strongly encouraged and expected to conduct site visits to assess local conditions affecting performance costs, with contact information provided for cemetery directors and staff to arrange inspections. A post-award conference with the Contracting Officer and Contracting Officer's Representative is mandatory before work commencement to ensure mutual understanding of contractual obligations.

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Price Schedule of Services Base Year: Date of award through Month/Day/Year

CLIN

No.

Supplies/Services
Est. Qty
Unit
Unit Cost
Total Cost
0001
Upright Headstone Setting – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
0002
Flat Marker Setting – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
0003
Niche Marker Setting – Est. Qty. X Each
XX
Job
$ ___________
$ ___________
0004
Private Markers/Monuments – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
0005
*Upright Headstone Raise/Lower/Realign & Reset DBA
XX
Week
$ ___________
$ ___________
0006
*Flat Marker Headstones Raise/Lower/Realign & reset DBA
XX
Job
$ ___________
$ ___________
0007
Headstone Fine Tuned Alignment SCA
XX
Job
$ __________
$ __________
0008
Headstone Cleaning and Maintenance SCA
XX
Job
$ __________
$ __________
0009
Gravesite Maintenance SCA
XX
Job
$ __________
$ __________
0010
Turfs and Grasses Maintenance
XX
Month
$ __________
$ __________
0011
Pest Control SCA
XX
Month
$ __________
$ __________
0012
Tree, Shrub & Planting Bed Maintenance SCA
XX
Month
$ __________
$ __________
0013
Irrigation System Services SCA
XX
Month
$ __________
$ __________
0014
Pond Services SCA
XX
Month
$ __________
$ __________
0015
Drainage System Maintenance
XX
Month
$ __________
$ __________
0016
Trash, Leaf & Debris Removal
XX
Month
$ __________
$ __________
0017
Pavement Sweeping & Cleaning
XX
Month
$ __________
$ __________
0018
Artificial Turf
XX
Month
$ __________
$ __________
0019
Ice Prevention/Snow & Ice Removal
XX
Month
$ __________
$ __________
0020
Structure Cleaning, Janitorial & Light Maintenance
XX
Job
$ __________
$ __________
0021
Ceremonies Assistance
XX
Job
$ __________
$ __________
0022
Winter Interment Area Preparation
XX
Job
$ __________
$ __________
0023
Grass Seed (Supply Only)
XX
Job
$ __________
$ __________
0024
Pelletized Limestone (Supply Only)
XX
Job
$ __________
$ __________
0025
Pelletized Gypsum (Supply Only)
XX
Job
$ __________
$ __________
0026
Fertilizer 24-3-16 (Supply Only)
XX
Job
$ __________
$ __________
0027
Fertilizer 24-0-14 (Supply Only)
XX
Job
$ __________
$ __________
0028
Fertilizer 16-16-16 (Supply Only)
XX
Job
$ __________
$ __________

Total Cost For the Base Year:

Option Year 1: Date of award through Month/Day/Year

CLIN

No.

Supplies/Services
Est. Qty
Unit
Unit Cost
Total Cost
1001
Upright Headstone Setting – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
1002
Flat Marker Setting – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
1003
Niche Marker Setting – Est. Qty. X Each
XX
Job
$ ___________
$ ___________
1004
Private Markers/Monuments – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
1005
*Upright Headstone Raise/Lower/Realign & Reset DBA
XX
Week
$ ___________
$ ___________
1006
*Flat Marker Headstones Raise/Lower/Realign & reset DBA
XX
Job
$ ___________
$ ___________
1007
Headstone Fine Tuned Alignment SCA
XX
Job
$ __________
$ __________
1008
Headstone Cleaning and Maintenance SCA
XX
Job
$ __________
$ __________
1009
Gravesite Maintenance SCA
XX
Job
$ __________
$ __________
1010
Turfs and Grasses Maintenance
XX
Month
$ __________
$ __________
1011
Pest Control SCA
XX
Month
$ __________
$ __________
1012
Tree, Shrub & Planting Bed Maintenance SCA
XX
Month
$ __________
$ __________
1013
Irrigation System Services SCA
XX
Month
$ __________
$ __________
1014
Pond Services SCA
XX
Month
$ __________
$ __________
1015
Drainage System Maintenance
XX
Month
$ __________
$ __________
1016
Trash, Leaf & Debris Removal
XX
Month
$ __________
$ __________
1017
Pavement Sweeping & Cleaning
XX
Month
$ __________
$ __________
1018
Artificial Turf
XX
Month
$ __________
$ __________
1019
Ice Prevention/Snow & Ice Removal
XX
Month
$ __________
$ __________
1020
Structure Cleaning, Janitorial & Light Maintenance
XX
Job
$ __________
$ __________
1021
Ceremonies Assistance
XX
Job
$ __________
$ __________
1022
Winter Interment Area Preparation
XX
Job
$ __________
$ __________
1023
Grass Seed (Supply Only)
XX
Job
$ __________
$ __________
1024
Pelletized Limestone (Supply Only)
XX
Job
$ __________
$ __________
1025
Pelletized Gypsum (Supply Only)
XX
Job
$ __________
$ __________
1026
Fertilizer 24-3-16 (Supply Only)
XX
Job
$ __________
$ __________
1027
Fertilizer 24-0-14 (Supply Only)
XX
Job
$ __________
$ __________
1028
Fertilizer 16-16-16 (Supply Only)
XX
Job
$ __________
$ __________

Total Cost For the

Option Year 2: Date of award through Month/Day/Year

CLIN

No.

Supplies/Services
Est. Qty
Unit
Unit Cost
Total Cost
2001
Upright Headstone Setting – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
2002
Flat Marker Setting – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
2003
Niche Marker Setting – Est. Qty. X Each
XX
Job
$ ___________
$ ___________
2004
Private Markers/Monuments – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
2005
*Upright Headstone Raise/Lower/Realign & Reset DBA
XX
Week
$ ___________
$ ___________
2006
*Flat Marker Headstones Raise/Lower/Realign & reset DBA
XX
Job
$ ___________
$ ___________
2007
Headstone Fine Tuned Alignment SCA
XX
Job
$ __________
$ __________
2008
Headstone Cleaning and Maintenance SCA
XX
Job
$ __________
$ __________
2009
Gravesite Maintenance SCA
XX
Job
$ __________
$ __________
2020
Turfs and Grasses Maintenance
XX
Month
$ __________
$ __________
2011
Pest Control SCA
XX
Month
$ __________
$ __________
2012
Tree, Shrub & Planting Bed Maintenance SCA
XX
Month
$ __________
$ __________
2013
Irrigation System Services SCA
XX
Month
$ __________
$ __________
2014
Pond Services SCA
XX
Month
$ __________
$ __________
2015
Drainage System Maintenance
XX
Month
$ __________
$ __________
2016
Trash, Leaf & Debris Removal
XX
Month
$ __________
$ __________
2017
Pavement Sweeping & Cleaning
XX
Month
$ __________
$ __________
2018
Artificial Turf
XX
Month
$ __________
$ __________
2019
Ice Prevention/Snow & Ice Removal
XX
Month
$ __________
$ __________
2020
Structure Cleaning, Janitorial & Light Maintenance
XX
Job
$ __________
$ __________
2021
Ceremonies Assistance
XX
Job
$ __________
$ __________
2022
Winter Interment Area Preparation
XX
Job
$ __________
$ __________
2023
Grass Seed (Supply Only)
XX
Job
$ __________
$ __________
2024
Pelletized Limestone (Supply Only)
XX
Job
$ __________
$ __________
2025
Pelletized Gypsum (Supply Only)
XX
Job
$ __________
$ __________
2026
Fertilizer 24-3-16 (Supply Only)
XX
Job
$ __________
$ __________
2027
Fertilizer 24-0-14 (Supply Only)
XX
Job
$ __________
$ __________
2028
Fertilizer 16-16-16 (Supply Only)
XX
Job
$ __________
$ __________

Total Cost For the

Option Year 3: Date of award through Month/Day/Year

CLIN

No.

Supplies/Services
Est. Qty
Unit
Unit Cost
Total Cost
3001
Upright Headstone Setting – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
3002
Flat Marker Setting – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
3003
Niche Marker Setting – Est. Qty. X Each
XX
Job
$ ___________
$ ___________
3004
Private Markers/Monuments – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
3005
*Upright Headstone Raise/Lower/Realign & Reset DBA
XX
Week
$ ___________
$ ___________
3006
*Flat Marker Headstones Raise/Lower/Realign & reset DBA
XX
Job
$ ___________
$ ___________
3007
Headstone Fine Tuned Alignment SCA
XX
Job
$ __________
$ __________
3008
Headstone Cleaning and Maintenance SCA
XX
Job
$ __________
$ __________
3009
Gravesite Maintenance SCA
XX
Job
$ __________
$ __________
3030
Turfs and Grasses Maintenance
XX
Month
$ __________
$ __________
3011
Pest Control SCA
XX
Month
$ __________
$ __________
3012
Tree, Shrub & Planting Bed Maintenance SCA
XX
Month
$ __________
$ __________
3013
Irrigation System Services SCA
XX
Month
$ __________
$ __________
3014
Pond Services SCA
XX
Month
$ __________
$ __________
3015
Drainage System Maintenance
XX
Month
$ __________
$ __________
3016
Trash, Leaf & Debris Removal
XX
Month
$ __________
$ __________
3017
Pavement Sweeping & Cleaning
XX
Month
$ __________
$ __________
3018
Artificial Turf
XX
Month
$ __________
$ __________
3019
Ice Prevention/Snow & Ice Removal
XX
Month
$ __________
$ __________
3030
Structure Cleaning, Janitorial & Light Maintenance
XX
Job
$ __________
$ __________
3021
Ceremonies Assistance
XX
Job
$ __________
$ __________
3022
Winter Interment Area Preparation
XX
Job
$ __________
$ __________
3023
Grass Seed (Supply Only)
XX
Job
$ __________
$ __________
3024
Pelletized Limestone (Supply Only)
XX
Job
$ __________
$ __________
3025
Pelletized Gypsum (Supply Only)
XX
Job
$ __________
$ __________
3026
Fertilizer 24-3-16 (Supply Only)
XX
Job
$ __________
$ __________
3027
Fertilizer 24-0-14 (Supply Only)
XX
Job
$ __________
$ __________
3028
Fertilizer 16-16-16 (Supply Only)
XX
Job
$ __________
$ __________

Total Cost For the

Option Year 4: Date of award through Month/Day/Year

CLIN

No.

Supplies/Services
Est. Qty
Unit
Unit Cost
Total Cost
4001
Upright Headstone Setting – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
4002
Flat Marker Setting – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
4003
Niche Marker Setting – Est. Qty. X Each
XX
Job
$ ___________
$ ___________
4004
Private Markers/Monuments – Est. Qty. X Each
XX
Week
$ ___________
$ ___________
4005
*Upright Headstone Raise/Lower/Realign & Reset DBA
XX
Week
$ ___________
$ ___________
4006
*Flat Marker Headstones Raise/Lower/Realign & reset DBA
XX
Job
$ ___________
$ ___________
4007
Headstone Fine Tuned Alignment SCA
XX
Job
$ __________
$ __________
4008
Headstone Cleaning and Maintenance SCA
XX
Job
$ __________
$ __________
4009
Gravesite Maintenance SCA
XX
Job
$ __________
$ __________
4040
Turfs and Grasses Maintenance
XX
Month
$ __________
$ __________
4011
Pest Control SCA
XX
Month
$ __________
$ __________
4012
Tree, Shrub & Planting Bed Maintenance SCA
XX
Month
$ __________
$ __________
4013
Irrigation System Services SCA
XX
Month
$ __________
$ __________
4014
Pond Services SCA
XX
Month
$ __________
$ __________
4015
Drainage System Maintenance
XX
Month
$ __________
$ __________
4016
Trash, Leaf & Debris Removal
XX
Month
$ __________
$ __________
4017
Pavement Sweeping & Cleaning
XX
Month
$ __________
$ __________
4018
Artificial Turf
XX
Month
$ __________
$ __________
4019
Ice Prevention/Snow & Ice Removal
XX
Month
$ __________
$ __________
4040
Structure Cleaning, Janitorial & Light Maintenance
XX
Job
$ __________
$ __________
4021
Ceremonies Assistance
XX
Job
$ __________
$ __________
4022
Winter Interment Area Preparation
XX
Job
$ __________
$ __________
4023
Grass Seed (Supply Only)
XX
Job
$ __________
$ __________
4024
Pelletized Limestone (Supply Only)
XX
Job
$ __________
$ __________
4025
Pelletized Gypsum (Supply Only)
XX
Job
$ __________
$ __________
4026
Fertilizer 24-3-16 (Supply Only)
XX
Job
$ __________
$ __________
4027
Fertilizer 24-0-14 (Supply Only)
XX
Job
$ __________
$ __________
4028
Fertilizer 16-16-16 (Supply Only)
XX
Job
$ __________
$ __________

Total Cost For the

PRICE SUMMARY TOTALS:

Total Cost

Base Year – MONTH/DAY/YEAR:
$_______________________
OPTION: Year 1 – MONTH/DAY/YEAR:
$ ______________________
OPTION: Year 2 – MONTH/DAY/YEAR:
$ ______________________
OPTION: Year 3 - MONTH/DAY/YEAR:
$ ______________________

OPTION: Year 4 – MONTH/DAY/YEAR:

Grand Total (Base + all OPTION: Years):
$ ______________________

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to complete grounds maintenance services to maintain (BLANK), following National Cemetery Administration standards. The contract period will consist of a base period from date of contract award through MONTH/DAY/YEAR, with up to four (4) one-year OPTIONs to extend the term of the contract through MONTH/DAY/YEAR. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Requirements Summary, and terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Item (CLIN(s)). Offerors shall enter unit cost and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.

All quantities indicated in the Price Schedule are estimated and not purchased by this contract. Should extreme weather conditions result in excessive or minimal turf growth, the Government reserves the right to allow mowing, trimming, and/or edging events required by this contract. In addition, the Government may limit the number of acres to be mowed, headstones/markers trimmed, or linear feet of edging during any given event due to other cemetery projects.

Offerors shall enter the Total Cost for each year in the “Summary Totals” where indicated. Offeror shall calculate the Grand Total for all years and enter where indicated.

Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only. Acreage or linear feet stated in the schedule may not be exact.

POST AWARD CONFERENCE: Prior to commencement of work, a contract awardee is required to make an appointment for a conference with the COR and/or Contracting Officer to assure you that all parties understand all contractual obligations and the role that each party serves.

SITE VISIT: Offerors or quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect the site constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Fort Logan National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:

XXXXX, Cemetery Director, XXXX National Cemetery:PHONE NUMBER (Office)
XXXXX, Assistant DirectorPHONE NUMBER (Office)
XXXXX, General ForemanPHONE NUMBER (Office)

File details come from the government source that posted it. Updated .