36C78626R50138 001 Answers to Vendors Questions_07042026.pdf

36C78626R50138 0001 Answers to Vendors’ Questions

1. The name of the current incumbent contractor, if applicable.

Answer: Moderno

2. The current contract number.

Answer: 36C78624D50336

3. The total award amount and contract period of performance for the most recent award (including option years, if exercised).

Answer: $3,278,947.98

4. What are the contractor yard dimensions?

Answer: The yard is 190 feet long by 70 feet wide

5. Are soil tests conducted by the contractor? Are the results forwarded to Ecofert?

Answer: The soil tests shall be conducted by a qualified, independent inspector hired by the contractor. Results shall be provided to the COR and Ecofert.

6. What does the contractor do with old spoils?

Answer: The contractor shall be responsible for the removal of their spoils.

7. Does the contractor share aggregate with the government?

Answer: No. The contractor and government each purchase their own aggregate and keep them separate from each other.

8. Can the contractor keep extra conex boxes in the aggregate area if they need extra room?

Answer: Yes. The contractor can store extra conex boxes outside the contractor area with approval from the COR.

9. Does the contractor area have dedicated power?

Answer: Yes. The contractor area has dedicated 110V power. 220V power is not available.

10. Does the contractor need to provide restrooms for their employees?

Answer: Yes. The contractor must provide their own restrooms and shall not use staff or public restrooms.

11. Who is the incumbent contractor and what is the current contract value?

Answer: Moderno, $3,278,947.98

12. PWS Section 3.3 states the Government provides only a roll-off dumpster. Is all headstone setting equipment — including clamps, skid steer, pry bars, and supports — 100% contractor-furnished?

Answer: Yes. All equipment shall be provided by the contractor

13. CLIN 0004 is priced per month (Qty: 12 MO) in the price schedule but TE3 lists 10,500 upright headstones as the annual cleaning estimate. What is the correct unit basis for pricing CLIN 0004?

Answer: The correct unit is 10,500.

14. TE3 lists Fine Tuning Alignment at 500 EA and Raise/Realign at 50 EA, but the price schedule shows CLIN 0002 at 250 EA and CLIN 0003 at 1,000 EA. Which controls?

Answer: The correct unit is 500 EA for Fine Tuning Alignment and 500 EA for Raise and Re-align.

15. PWS 5.3.1.1 references an Appendix with annual turf renovation square footage. This document is not in the solicitation package. Please provide it.

Answer: Appendix 3 contains annual turf renovation square footage. PWS updated.

16. TE3 lists Master Valves as 4 Jobs under Irrigation Maintenance, but PWS 5.6.3.4 excludes master valves from contractor scope. Are master valves in or out of scope?

Answer: Master Valves are maintained by the Government.

17. PWS 5.5.5.1 caps tree pruning at 15 feet. If a hazardous limb above 15 feet requires removal, who is responsible and under what mechanism?

Answer: Pruning and trimming above that height will be provided by others under a separate contract in accordance with PWS 5.5.1.7.

18. The Ecofert fertilization system appears in TE3 with no quantity. Is it Government-furnished and operational? Are consumables and repairs included in CLIN 0006?

Answer: The Ecofert system is operational. Consumables and repairs shall be included in

CLIN 0006.

19. Is the contractor responsible for burials?

Answer: No. The Government handles all burials.

20. Will the government provide a Phase-In CLIN?

Answer: no.

21. 5.1.5.2 Approximately 1000 headstones must be scheduled to be cleaned per month.

QUESTION: The PWS states 1000 headstones must be cleaned per month. The Price Schedule says CLIN 4 Headstone Cleaning and Maintenance 10000/ Month. Also, Attachment 3/Technical

Exhibit 3 States Upright Headstones estimated Quantity 10,500 and Minor Headstone Cleaning

1,000 with no measure of time. Can you clarify how many headstones are to cleaned in what time period, and is Minor Headstone Cleaning included in the CLIN 4 Headstone Cleaning and

Maintenance?

Answer: Each headstone shall be cleaned once per year. Especially dirty headstones shall be cleaned 30 days prior to Memorial Day and Veterans Day

22. 5.3.7.3 Core aerification uses specialized equipment to remove numerous soil cores

(from 4 to 6 inches long) as it passes across the turfgrass surface. The cores are to be removed from the site or left on the turfgrass surface as approved by the COR.

QUESTION: Will soil core be required to be removed?

Answer: Soil core will not be required to be removed.

23. 5.3.7.4 Aerate the turf (both irrigated and non-irrigated) twice yearly at a minimum in early spring, and late fall.

QUESTION: In paragraph 5.3.7.4 it states perform aeration twice yearly at a minimum.

In Attachment 3/Technical Exhibit 3 states Aerification 4 jobs. Can you clarify times aearification will be performed per year

Answer: Aerification shall be performed twice a year, once in early spring and once in late fall.

24. 5.3.7.10 INTERSEEDING: After completion of the verticutting, and removal of loose vegetation, utilize belly seed distributors over all turf.

QUESTION: Is all irrigated turf in the cemetery to be interseeded during the year, or just the

5,000 sf listed in Attachment 3/Technical Exhibit 3?

Answer: All irrigated turf shall be interseeded.

25. 5.5.1.17 Supply and plant a limited number of new plants at the discretion of the

Cemetery to enhance existing planting beds, and to replace dead trees and trees that have previously been removed but not replaced. (See Appendix ‘A’ for estimated quantities and sizes of plants to be provided annually at each Cemetery.)

QUESTION: I did not see any values in Attachment 3/Technical Exhibit 3 for new plants. I could not find Appendix 'A". Are there any new plants required?

Answer: Tree Planting (15 gallon): Qty. 50; Shrub Planting (5 gallon): Qty. 100; Ground Cover Planting (1 gallon): Qty. 200. Technical Exhibit 3 has been updated.

26. 5.6.2.1.5 When requested by the CO, submit quotes to make repairs to irrigation equipment noted to have defects or failures identified during regularly scheduled preventative maintenance.

QUESTION: Can you explain what repairs contractor would need to submit a quote for?

Answer: The Contractor shall submit quotes only for repairs requested by the CO that are outside the routine preventive maintenance requirements of the contract.

27. 5.6.3.2.4 Repair of HDPE pipe must be made with heat fusion-weld equipment and parts approved by the pipe manufacturer.

QUESTION: Is the Cemetery providing the heat-fusion weld equipment and appropriate generator to power the weld equipment to make necessary irrigation repairs? Also, are HDPE repair parts covered by the contractor?

Answer: The Contractor shall provide all equipment, materials, and repair parts necessary to perform work under this contract unless specifically identified as Government-furnished equipment.

28. 5.7.4.1 Perform routine maintenance on the pond lift submersible pumps at each stormwater basins. Inspect and provide routine maintenance on pump station controls, valves, fill lines, overflow drains, sumps, channels and spillways.

QUESTION: Can you identify the size and type of submersible pump?

Answer: There are no ponds or lift pumps at Miramar National Cemetery.

29. 5.8.3.15 Removal, segregation, containment, and disposal of waste from the cemetery grounds must be the responsibility of the Contractor. This includes spoils removal left over from interment operations.

3.1 EQUIPMENT: The Government will provide a roll-off dumpster for trash and demolished headstones only.

QUESTION: In paragraph 3.1 Equipment it says the government will provide a roll-off dumpster for disposal of trash and demolished headstones only. paragraph 5.8.3.15 states Removal, segregation, containment, and disposal of waste from the cemetery grounds must be the responsibility of the Contractor. Can you clarify the difference between waste and trash? We need to understand what the contractor will be responsible for removing. Also, Is there a yearly estimate for cubic yards of spoils left over from internments contractor would have to remove from cemetery grounds from paragraph 5.8.3.15?

Answer: The Government will not provide a dumpster. The Contractor shall be responsible for furnishing all dumpsters, containers, transportation, and disposal services necessary for the removal and lawful disposal of all waste, debris, and spoils generated during contract performance. PWS updated.

30. 5.11 STRUCTURE CLEANING AND LIGHT MAINTENANCE

QUESTION: Do we perform the task the amount described in the paragraphs, or do we perform the task the amount described in the Attachment 3/Technical Exhibit 3. For example paragraph

5.11.3.1 Clean Columbaria and Memorial Wall structures by pressure washing twice a year. Attachment 3/Technical Exhibit 3 says Columbarium Complexes is 1 job. The task under

Structure Cleaning and Light Maintenance paragraphs have different times performed that Attachment 3/Technical Exhibit 3?

Answer: The performance frequencies identified in Section 5 of the PWS govern the required work. Technical Exhibit 3 provides estimated workload for pricing purposes and does not supersede the performance requirements contained in the PWS.

31. 5.11.13.1 Maintain all interior and exterior lighting including the Flagpole and entry sign lighting. At no time will the flag be allowed to fly unlit except in the event of unplanned power failures. Furnish replacement lamps, (i.e., light bulbs) to match existing.

QUESTION: Is the Flagpole the main cemetery flagpole located in the rostrum only?

Answer: Yes. The requirement refers to the main cemetery flagpole located at the Assembly Area.

32. ATTACHMENT 5/ TECHNICAL EXHIBIT 5 SITE SUMMARY

QUESTION: Can you verify the Headstones (Uprights) quantity of 6200

Answer: There are approximately 22,000 headstones. Technical Exhibit 5 has been updated to reflect the current quantities.

33. Topic: Page Count Inclusions

Reference: Solicitation 36C78626R50138, Section L (Proposal Preparation Instructions)

Questions: Are Cover Pages, Cover Letters, Table of Contents, Compliance Matrix, resumes, letters of commitment, and Glossary included in the page counts?

Answer: yes.

34. Topic: Subcontractor Experience — Equal Consideration to Prime Contract Experience

Reference: Solicitation 36C78626R50138, Section M (Evaluation Factors); FAR Part 19 / SBA Limitations on Subcontracting, FAR 15.305(a)(2); OMB Memorandum (July 10, 2014)

Questions: Please confirm that the experience of a subcontractor who will perform a substantial portion of the work will be considered equal to that of prime contract experience. Since the FAR and SBA rules permit a subcontractor to perform up to 49% of the work, meaningful consideration of the subcontractor is fair and reasonable.

Answer: The Government may, but is not required to, also consider relevant past performance information regarding predecessor companies, key personnel, or subcontractors that will perform major or critical aspects of the requirement when the Government determines such information to be pertinent to this acquisition.

35. Topic: Headstone Setting — New vs. Replacement Quantities

Reference: Price Schedule CLIN 0001 (Setting New & Replacement Headstones, 1,800

EA); PWS §5.1

Questions: Of the 1,800 EA estimated under CLIN 0001, how many are new installations and how many are replacement settings? The two activities carry different labor, material, and equipment costs.

Answer: Approximately 1,550 are anticipated to be new installations and 250 are anticipated to be replacement headstones.

36. Topic: Price Schedule vs. PWS Quantity Discrepancies — Headstone CLINs

Reference: Price Schedule CLINs 0002, 0003, 0004; PWS Technical Exhibits 3 and 4

Questions: There are material differences between the Price Schedule quantities and the PWS Technical Exhibit workload quantities for the headstone CLINs: (a) CLIN 0002 (Upright Headstones Raise/Lower/Realign & Set) lists 250 EA on the Price Schedule, while PWS Technical Exhibit 4 lists approximately 50 EA; (b) CLIN 0003 (Headstone Fine Tuned Alignment) lists 1,000 EA on the Price Schedule, while PWS Technical Exhibit 4 (“Bump & Run”) lists approximately 500 EA; (c) CLIN 0004 (Headstone Cleaning and Maintenance) lists 10,000 EA on the Price Schedule, while PWS Technical Exhibit 3 lists approximately 10,500 upright plus 1,000 minor cleanings.

Which set of quantities is authoritative for pricing, and will the Government issue an amendment reconciling the Price Schedule and the Technical Exhibits so that all offerors price on the same basis?

Answer: The correct quantities are: CLIN 0002 (Upright Headstones Raise/Lower/Realign/Reset): 500 EA; CLIN 0003 (Headstone Fine Tuned Alignment): 1000 EA; CLIN 0004 Headstone Cleaning and Maintenance): 10,500 EA, (Minor Headstone Cleaning): 1,000 EA.

37. Topic: Applicable Wage Determination and Conformed Classifications

Reference: Price Schedule; DBA WD CA20260001 (mod 3)

Questions: Will the Government confirm that Davis-Bacon Act WD CA20260001 applies to headstone CLINS 0001-0004 and which labor description applies?

Answer: The Davis Bacon Act wage determination CA2026001 only applies to the CLIN 0001 and 0002 series (i.e. option year CLINS of the same numbering).

38. Topic: Twice-Weekly Mowing — Billing Treatment

Reference: PWS §5.3; Price Schedule CLIN 0006

Questions: Where the PWS allows twice-weekly mowing during active growth or after dethatching (COR approved), will twice-weekly mowing be a separate billing event, or is it expected to be priced within the standard 12-month mowing CLIN?

Answer: There are no separate billing events. Prices should be within the CLIN.

39. Topic: Cross-Cutting

Reference: PWS Section 5.3.6.31

Questions: PWS Section 5.6.3.31 states that cross-cutting is required. Can the Government confirm whether crosscutting is required between headstone columns, perpendicular to headstone rows, or only in open areas? If crosscutting is required between headstone columns, how many times per year is it required? This information is critical as the cost to cross-cut between headstone columns is substantial.

Answer: Crosscut the turf between headstones every other mowing cycle by mowing perpendicular to the gravesite rows, (i.e., Alternate between cutting parallel with and perpendicular to the gravesite rows). For turf with upright headstones, mowers must pass between the headstones without damaging them. Cut turf in rows between headstones in the opposite direction from the preceding mowing cycle to prevent rutting.

40. Topic: Grass Clippings

Reference: PWS Section 5.3.6.37

Questions: PWS Section 5.3.6.37 states that clipping should be bagged in specialty areas.

Can the government clarify where these areas are and what the acreage is?

Answer: There are no designated specialty areas within the Cemetery. The Contractor shall manage grass clippings in accordance with the PWS. The method and equipment used to prevent windrows, mats of grass clippings, turf damage, and soil compaction are at the Contractor’s discretion.

41. Topic: Grass Clippings

Reference: PWS Section 5.3.6.37

Questions: PWS Section 5.3.6.37 states that the contractor should isolate rake-o-vac type of equipment for the removal of windrows and mats of grass clippings to prevent wear and tear of turf and compaction of soil. Can the government clarify what the intention is with this narrative? Is the contractor required to have a rake-o-vac on hand, and if the grass is mowed at the appropriate frequency, is this requirement necessary?

Answer: The intention is to prevent heavy grass build-up. Whether the Contractor wants to have a Rake-O-Vac on hand is at the discretion of the Contractor.

42. Topic: Most Recent Soils Report

Reference: PWS §5.3 (Fertilizer Requirements)

Questions: PWS fertilization requirements direct application of phosphorus, potassium, and micronutrients based on soil report results. Can the Government supply the most recent soils report for Miramar National Cemetery so that offerors can estimate fertilizer composition, application rates, and unit cost on a consistent basis?

Answer: The Government does not have a current soil report available for Miramar National Cemetery.

43. Topic: Fertilization

Reference: PWS §5.3 (Fertilizer Requirements)

Questions: How often is fertilization required or historically performed through the Ecofert System, as the PWS does not specify?

Answer: Fertilization is performed through the Ecofert system each time the irrigation system operates.

44. Topic: Amended Topsoil — Government-Furnished vs. Contractor-Supplied

Reference: PWS §5.2 (Gravesite Maintenance / Sunken Grave Renovation); §5.3 (Turf Renovation)

Questions: Will the Government furnish amended topsoil for sunken grave renovation and turf renovation work, or is the Contractor responsible for supplying it? If contractor-supplied, will the Government provide the estimated annual quantity and acceptable amendment specifications?

Answer: The Contractor is responsible for supplying amended topsoil. Approximately 800 cubic yards of amended topsoil are needed per year.

45. Topic: Tree, Shrub, Plant, and Ground Cover Quantities

Reference: PWS §5.5; Price Schedule CLIN 0008; Technical Exhibit 5

Questions: Can the Government provide a separate quantity of trees, shrubs, plants, and ground cover under CLIN 0008, and confirm whether the 136,852 SF shrub area and the planting-bed/mulch areas in Technical Exhibit 5 are the basis for pricing this CLIN? In addition, can the Government provide a tree and shrub map and a list of the tree and shrub species on site, to support consistent pricing of pruning, replacement, and weed-control work?

Answer: Technical Exhibit 3 provides quantities of trees, shrubs, and ground cover. CLIN 0008 consists of, but is not limited to, planting and maintaining trees, shrubs, and groundcovers, vegetated edge and wildflower/cover crop areas in accordance with PWS 5.5.1.1.

46. Topic: Tree Wells and Tree Mulch Rings — Quantity

Reference: PWS §5.5; Technical Exhibit 5

Questions: Are tree wells and the required tree mulch rings around trees in turf separately measured from the landscape-bed areas? If so, will the Government provide the total square footage of tree wells/mulch rings, or the count of trees in turf requiring mulch rings, so that offerors can price weed control and mulch replenishment consistently?

Answer: The Government does not maintain a separate inventory or measurement of tree wells, tree mulch rings, or the total square footage associated with those features.

47. Topic: Shrub and Hedge Pruning — Required Frequency

Reference: PWS §5.5; Price Schedule CLIN 0008

Questions: There is conflicting information regarding shrub and hedge pruning frequency:

PWS §5.5.4.2 directs pruning monthly during the summer/growing season, while Technical Exhibit 3 (and the implied workload basis) indicates shrub pruning approximately twice per year. Will the Government reconcile this conflict and confirm the binding required frequency for shrub and hedge pruning (e.g., annual/semi-annual shaping vs. monthly pruning during the growing season)? The frequency materially affects labor, equipment, and material costs.

Answer: Shrub and Ground Cover Pruning will be conducted monthly.

48. Topic: Plant Replacement — Annual Quantity Estimate

Reference: PWS §5.5

Questions: Per PWS §5.5.22.1, the Contractor furnishes and installs replacement plants, with the Pacific District Agronomist providing the planting plan (location, species, and size); the open item is quantity. Can the Government provide an estimated annual quantity (with rough composition: trees vs. shrubs vs. ground cover) of new plants required to be supplied and planted, including replacement of dead or previously removed trees?

Answer: Tree Planting (15 gallon): Qty. 50; Shrub Planting (5 gallon): Qty. 100; Ground Cover Planting (1 gallon): Qty. 200.

49. Topic: Cemetery Vegetation Control — Areas, Map, and Acreage

Reference: PWS §5.5; Technical Exhibit 5

Questions: Will the Government provide a map identifying the areas subject to cemetery vegetation control (developed cemetery, undeveloped lands, the 8.4-acre non-irrigated buffer, perimeter strips, fire-break zones, and any public right-of-way between property lines and roadway), along with the total acreage of each? The site totals 313.2 acres with

232.6 undeveloped — the scope of vegetation control on undeveloped land is a significant pricing driver.

Answer: Weed control within a 5-foot zone outside fence lines, walls/columbaria along the perimeter of the cemetery in accordance with PWS 5.5.1.13.

50. Topic: Irrigation System — Component Quantities and Annual Service/Repair Frequencies

Reference: PWS §5.6; Price Schedule CLIN 0009; Technical Exhibit 5 (8,297 sprinklers)

Questions: Can the Government provide the on-site quantity for the following:

• pump stations; Answer: 1

• pump station filters; water stations; Answer: 1

• weather sensors; Answer: 1

• backflow prevention devices; master valves; Answer: These systems are Government maintained.

• flow meters; Answer: 5

• basket strainers; Answer: 4

• automatic control valves; Answer: 0

• pressure regulating valves; Answer: 237

• combination/air-vac valves; Answer: 0

• isolation valves; Answer:15

• controller/decoder system Answer: Approximately 100

And the estimated annual repairs/replacements for: Answer:

• turf rotor heads; Answer: Approximately 300 per year

• spray/multi-stream rotary heads and bubblers; Answer: Approximately 800 per year

• drip emitters; Answer: Approximately 20 per year

• electric valve repair/replacement; Answer: Repair: approximately 150 per year;

Replacement: approximately 15 per year

• quick-coupling valve repair/replacement; Answer: Approximately 12 per year

• decoder repair/replacement; Answer: Approximately 120 per year

• control-wire fault repair; Answer: Approximately 60 per year

• lateral line repair; Answer: Approximately 36 per year

• mainline repair; Answer: Approximately 3 per year

• valve box and cover replacement; and Answer: Approximately 24 per year

• emergency irrigation parts/repairs Answer: Approximately 2 per year

51. Topic: Irrigation Coverage — All Planters and Beds

Reference: PWS §5.6

Questions: Can the Government confirm that an established, operational irrigation system is present in all planters and planting beds, or identify which areas lack irrigation coverage and will require ongoing hand-watering?

Answer: Yes. An established, operational irrigation system is present in all planters and planting beds.

52. Topic: Drainage System — Component Quantities and Unit of Measure

Reference: PWS §5.7; Price Schedule CLIN 0010; Technical Exhibit 5

Questions: Can the Government provide the quantity and unit of measure (SF, LF, EA) for the following:

• surface/street drainage structures; Answer: The Government does not maintain this information

• terrace drains and concrete channels; Answer: The Government does not maintain this information

• any lift pump stations; Answer: There are no lift pump stations.

• outfall areas with rock dissipators; and Answer: The Government does not maintain this information

• any crypt under-drain systems Answer: The Government does not maintain this information

53. Topic: Daily Floral Pickup Confirmation

Reference: PWS §5.8 / §5.9 (General Cemetery Maintenance — floral pickup at gravesites and columbaria)

Questions: Can the Government confirm whether floral pickup at gravesites and columbaria is intended to be performed each workday, or whether it is to be performed in conjunction with the weekly mowing cycle?

Answer: Floral pickup is the first (1st) and third (3rd) Wednesday of every month in accordance with PWS 5.8.3.7.

54. Topic: Pavement Sweeping and Cleaning — Quantities

Reference: PWS §5.9; Price Schedule CLIN 0012; Technical Exhibit 5

Questions: Technical Exhibit 5 lists 372,174 SF asphalt roads/parking, 137,495 SF walkways/concrete, 41,740 SF cortege lanes, 31,614 SF gravel roads, and 27,460 LF of curb lines. Will the Government confirm which of these surfaces are within the sweeping and power-washing scope of CLIN 0012?

Answer: CLIN 0012 includes the sweeping and cleaning of all paved surfaces identified in PWS 5.9, including asphalt roads, parking lots, walkways, concrete paving, cortege lanes, curb lines, and other paved surfaces identified therein.

55. Topic: Artificial Turf Maintenance — Area and Locations

Reference: PWS §5.10; Price Schedule CLIN 0013; Technical Exhibit 5

Questions: Technical Exhibit 5 does not appear to provide a square footage for artificial turf. Will the Government provide the total artificial-turf area (SF) and its locations, so offerors can price the inspection/cleaning/grooming, weed and litter removal, infill replenishment, and rejuvenation requirements of CLIN 0013 on a consistent basis?

Answer: Artificial turf is located in the Assembly Area. The Government does not maintain the total square footage of the artificial turf.

56. Topic: Structure Cleaning & Light Maintenance — Quantities and Measurements

Reference: PWS §5.11; Price Schedule CLIN 0014; Technical Exhibit 5

Questions: Can the Government confirm the measurement/quantity for each structure element within CLIN 0014, including:

• walls, fences, railings, and guardrails; Answer: The Government does not maintain a detailed inventory or measurement of individual elements. Offerors shall base their proposals on the requirements of PWS 5.11 and the information provided in the Technical Exhibits.

• gates and gate automation; Answer: 1

• main entry sign; Answer: 1

• flag poles; Answer: 1

• site signage; Answer: The Government does not maintain a detailed inventory or measurement of individual elements. Offerors shall base their proposals on the requirements of PWS 5.11 and the information provided in the Technical Exhibits.

• monuments/plaques; Answer: 20

• exterior and interior lighting; Answer: The Government does not maintain a detailed inventory or measurement of individual elements. Offerors shall base their proposals on the requirements of PWS 5.11 and the information provided in the Technical Exhibits.

• building exteriors Answer: 4

• roofs Answer: 7

• gutters Answer: The Government does not maintain a detailed inventory or measurement of individual elements. Offerors shall base their proposals on the requirements of PWS

5.11 and the information provided in the Technical Exhibits.

• fire extinguishers Answer: The Government does not maintain a detailed inventory or measurement of individual elements. Offerors shall base their proposals on the requirements of PWS 5.11 and the information provided in the Technical Exhibits.

57. Topic: Columbaria / Niche Cleaning — CLIN Allocation

Reference: PWS §5.1 (Headstone Cleaning) and §5.11 (Structure Cleaning); Price Schedule CLIN 0004 and CLIN 0014; Technical Exhibit 5 (12,944 niches)

Questions: With 12,944 niche covers on site, will the Government confirm whether the cleaning and maintenance of niche covers is priced under CLIN 0004 (Headstone Cleaning and Maintenance) or CLIN 0014 (Structure Cleaning & Light Maintenance), and confirm whether the 10,000 EA estimate under CLIN 0004 includes niche covers?

Answer: Niches are covered under CLIN 0014 (Structure Cleaning & Light Maintenance) and PWS 5.11.3.

58. Topic: Headstone Setting — Keystones Responsibility

Reference: PWS §5.1

Questions: PWS §5.1 describes setting new and replacement headstones and resetting/realigning headstones, but does not explicitly address responsibility for setting keystones. Is the Government responsible for setting keystones, or does this fall within the Contractor’s headstone setting scope?

Answer: The Contractor shall be responsible for setting keystones.

59. Topic: Headstone Installation Timeline

Reference: PWS §5.1

Questions: Will the Government confirm the required timeframe for installing/erecting headstones and setting replacement markers after receipt at the Cemetery, and confirm whether it aligns with the NCA 10-calendar-day standard?

Answer: Headstones shall be installed within five (5) working days in accordance with PWS 5.1.2.3.

60. Topic: Cemetery Layout Survey Map — Cost Responsibility and CLIN

Reference: PWS §5.1 (Cemetery Layout / as-built survey)

Questions: Where the PWS requires registered-land-surveyor control pins and an as-built survey map showing the exact location of each marker, please confirm that this survey work is at the Contractor’s expense and identify the CLIN(s) under which it is to be priced.

Answer: The PWS does not require the Contractor to prepare a comprehensive as-built survey map showing the exact location of each marker. The Contractor is responsible for retaining the services of a licensed land surveyor only when required to reset grid or sectional monuments disturbed during headstone raise and realignment.

61. Topic: Pre-Emergent Herbicide — Liquid Formulation for Combination Applications

Reference: PWS §5.3.11.6 (Grass Weed Pre-Emergent); §5.3.11 (Weed Control); Price Schedule CLIN 0006

Questions: PWS §5.3.11.6 requires grass pre-emergent herbicide to be applied in granular form with calibrated spreading equipment. Will the Government allow the use of a liquid pre-emergent formulation where it can be tankmixed and applied in combination with other liquid applications, provided the product, rate, and active ingredient meet the §5.3.11.6 performance requirements? Permitting combined liquid applications would reduce the number of separate passes without reducing the level of weed control.

Answer: No. Only granular pre-emergent shall be applied in accordance with PWS 5.3.11.6.

62. Topic: Aerification — Frequency Discrepancy Between PWS and Technical Exhibit 3

Reference: PWS §5.3.7.4 (Turf Maintenance – Aerification); Technical Exhibit 3 (Estimated Workload Data); Price

Schedule CLIN 0006

Questions: PWS §5.3.7.4 states the turf is to be aerated “twice yearly at a minimum” (early spring and late fall), and §5.3.7.2 notes aerification is generally necessary only once per growing season, while Technical Exhibit 3 lists Aerification at four (4) jobs per year. Which frequency is authoritative for pricing CLIN 0006 — one, two, or four aerification events per year?

Answer: Aerification will be required twice per year.

63. Topic: Exterior/Interior Lighting — Replacement Lamp Specifications

Reference: PWS §5.11.13 (Maintain Exterior and Interior Lighting); §5.11.12 (Flag Poles);

Price Schedule CLIN 0014

Questions: PWS §5.11.13.1 requires the Contractor to furnish replacement lamps (light bulbs) “to match existing” for all interior and exterior lighting, including the flagpole and entry-sign lighting, but the existing lamp specifications are not provided. Will the Government identify the make, type, wattage, and lamp technology (e.g., LED, metal halide, halogen) of the existing flagpole and exterior/interior fixtures, and the approximate number of fixtures, so offerors can price lamp replacement on a consistent basis?

Answer: The Government does not maintain this information. Replacement lamps shall match the existing fixtures in accordance with PWS 5.11.13.1.

64. Topic: Sand Joints in Unit Pavers at Committal Shelter — Scope Not in Written PWS

Reference: Technical Exhibit 3 (Estimated Workload Data, “Sand Joints in Unit Pavers at Committal Shelter,” 1 Job); PWS §5.11.16 (Committal Shelters); Price Schedule CLIN 0014

Questions: Technical Exhibit 3 lists “Sand Joints in Unit Pavers at Committal Shelter” as a workload element, but the written PWS (§5.11.16) does not describe this task or its scope.

Will the Government confirm whether unit (segmental) pavers with sand-filled joints are present at the committal shelter and require maintenance (e.g., resanding of joints), and if so, describe the scope, area, and required frequency?

Answer: Unit pavers are not present at the Cemetery and not a requirement under this contract.

65. Topic: Technical Exhibit 3 — Asterisk/Footnote on the Vernal Pool Entry

Reference: Technical Exhibit 3 (Estimated Workload Data); PWS §5.5 (Cemetery Vegetation Control); §5.7 (Drainage System Maintenance)

Questions: Technical Exhibit 3 includes an asterisk (*) next to the vernal pool entry. Will the Government clarify the meaning of this asterisk/footnote?

Answer: Typo. Removed.

66. Topic: Estimated Annual Quantities and Units of Measure by Work Item

Reference: PWS §5.3 (Turf & Grasses), §5.4 (Pest Control), §5.5 (Tree, Shrub & Planting Bed), §5.6 (Irrigation), §5.7 (Drainage), §5.9 (Pavement); Price Schedule CLINs 0006–0013;

Technical Exhibits 3 and 5

Questions: The Price Schedule prices most maintenance activities as monthly lump-sum CLINs, but the PWS and Technical Exhibits do not provide estimated quantities for the underlying work items listed below. So that all offerors price to a common, defined basis, will the Government confirm the estimated annual quantity and unit of measure for each of the following work items? Proposed units of measure are shown for reference; please confirm or correct each unit and provide the corresponding estimated annual quantity.

Where a figure is expressed in acres, please indicate which maintained area it represents (e.g., developed turf, total site, or irrigated turf); where an activity recurs, please indicate the assumed number of annual cycles or applications.

Work Item Unit of Measure Estimated Quantity

Interseeding (slit seeding) SF Answer: see answer below.

Mowing Acres Answer: see answer below.

Trimming (string-trim at headstones & vertical surfaces) Acres / LF Answer: see answer below.

Edging Linear Feet Answer: see answer below.

Cross-Cutting Acres Answer: see answer below.

Aeration Acres Answer: see answer below.

Top Dressing Acres Answer: see answer below.

De-Thatching Acres Answer: see answer below.

Post-Emergent — Spot Application Acres Answer: see answer below.

Post-Emergent — Broadcast Application Acres Answer: see answer below.

Pre-Emergent Acres Answer: see answer below.

Kikuyu / Bermuda Grass Control Acres Answer: see answer below.

Invertebrate Pest Control Acres Answer: see answer below.

Vertebrate Pest Control Acres Answer: see answer below.

Repair of Landscape Damaged by Vertebrate Pests Acres / EA Answer: see answer below.

Tree Pruning EA (trees) Answer: see answer below.

Tree Limb & Branch Disposal Loads / CY Answer: see answer below.

Wildflower Area Maintenance Acres Answer: see answer below.

Organic Mulch SF Answer: see answer below.

Inorganic (Mineral) Mulch SF Answer: see answer below.

Planting Bed Edging Maintenance Linear Feet Answer: see answer below.

Tree Staking Maintenance EA (trees) Answer: see answer below.

Dry Fertilizing (Trees/Shrubs) EA (plants) Answer: see answer below.

Planting EA Answer: see answer below.

Planting Irrigation SF / Acres Answer: see answer below.

Deep Root Tree Irrigation EA (trees) Answer: see answer below.

Soil Drench EA (plants) Answer: see answer below.

Topical Bark Spray EA (plants) Answer: see answer below.

Horticultural Oil Application EA (plants) Answer: see answer below.

Turf Fertilization Acres Answer: see answer below.

Replacement Plants (by type: tree/shrub/groundcover) EA Answer: see answer below.

Storm Drain Lift Pumps EA (pumps) Answer: see answer below.

Permeable Asphalt Paving SF Answer: see answer below.

Answer: The estimated quantities, frequencies, units of measure, and performance requirements for the requested work items are identified throughout the PWS and Technical Exhibits. Offerors shall base their proposals on the requirements, frequencies, and estimated workload data provided in that document.

67. Topic: Past Performance Questionnaire

Questions: The past performance questionnaire is not included in the package. Can the government please provide a copy?

Answer: Please see the attached past performance questionnaire attached to amendment 0001. File is labeled as, “Past Performance Questionnaire 36C78626R50138.

68. Topic: Kikuyu / Bermuda Grass — Affected Sections

Reference: PWS §5.3.6.21 (Dedicated Mowers for Invasive Grass); Price Schedule CLIN

Questions: PWS §5.3.6.21 requires one or more separately-marked mowers dedicated to sections infested with Kikuyugrass and/or Bermudagrass. Can the Government provide a list (or map) of the cemetery sections where Kikuyugrass or Bermudagrass is present, so offerors can size the dedicated-equipment and labor requirement consistently?

Answer: The Government does not have a map of the sections where invasive grass is present.

69. Topic: Curb Edging — Required Frequency

Reference: PWS §5.3.6.36 (Turf Maintenance — Mowing, Trimming & Edging); Price Schedule CLIN 0006

Questions: The PWS requires edging of curbs and hard surfaces and provides for weekly inspection during the growing season, but does not state a required edging frequency. Can the Government confirm the required number of edging cycles per year (or per month during the growing season) for curbs and walkways? The frequency materially affects labor cost.

Answer: Edging is generally required once every fourteen (14) days.

70. Topic: Green Waste — Disposal Responsibility

Reference: PWS §5.5.8; §3 (Government-Furnished Facilities — temporary green-waste storage area)

Questions: The PWS provides a temporary on-site storage area for branches, sticks and leaves, and elsewhere allows green waste to be composted on-site or hauled off-site and disposed of legally, as approved by the COR. Can the Government confirm whether the Contractor is responsible for off-site removal and legal disposal of green waste (including disposal/tipping fees), or whether on-site composting/storage is sufficient for all green waste streams?

Answer: The Contractor is responsible for removal and disposal of green waste.

71. Topic: Irrigation Labor — SCA vs. DBA Classification

Reference: PWS §5.6 (Irrigation System Services); Technical Exhibit 3 (SCA Elements); DBA WD CA20260001 (mod 3); SCA WD 2015-5635 (Rev. 30)

Questions: Irrigation work on prior contracts has historically been classified under the Davis-Bacon Act. Technical Exhibit 3 lists Irrigation System Maintenance under the Service Contract Act elements. Will the Government confirm that routine irrigation system maintenance is to be priced under the SCA wage determination, and clarify which specific irrigation tasks (if any), such as Major Irrigation System Repairs, fall under the DBA wage determination?

Answer: The Service Contract Act applies to routine irrigation system maintenance.

Irrigation repairs are outside of the scope of this solicitation and will be procured via another procurement vehicle and Davis Bacon Act wages will most like apply to the repair scope of work.

72. Topic: Status of Estimated Workload Data (Technical Exhibits 3 and 4)

Reference: PWS Technical Exhibits 3 and 4 (Estimated Workload Data); Price Schedule

Questions: Will the Government confirm the contractual status of the quantities in Technical Exhibits 3 and 4 —i.e., whether they are not-to-exceed maximums?

Answer: The quantities are not-to-exceed maximums.

72. Topic: Sod — Local Source and Availability

Reference: PWS §5.3.1.11 (Sodding); §5.3 (Turf Renovation — Sod specification)

Questions: PWS §5.3.1.11 requires sod that is state-certified, weed- and pest-free, and composed of a blend of three regionally adapted cultivars matching the existing grass species. Can the Government identify a local or regional vendor known to supply sod meeting this specification, or otherwise confirm that compliant sod is commercially available in the San Diego area? Availability and lead time affect both pricing and the turf-renovation schedule.

Answer: Yes. The Government confirms that local vendors are available to meet this requirement.

73. Incumbent Contractor Information o Please provide the name of the current incumbent contractor.

Answer: Moderno o If available, please provide the current contract number and contract value.

Answer: 36C78624D50336; $3,278,947.98

74. On-Site Equipment Storage o Will the successful contractor be permitted to store equipment, vehicles, tools, batteries, and related materials on-site at Miramar National Cemetery?

Answer: Yes. The Contractor may store equipment and materials related to Contractor work on-site in the Contractor yard.

o If storage is permitted, please identify the type of storage area available (e.g., fenced yard, storage building, conex, etc.).

Answer: The contractor yard is 190 feet by 70 feet fenced in dirt lot.

75. Electrical Power Availability o If on-site storage is available, will electrical power be provided for charging contractor-owned battery-powered equipment?

Answer: Yes. 110v power is available.

o If electrical service is not available, would the Government permit the contractor, at its own expense and with Government approval, to install temporary or permanent utility connections or charging infrastructure necessary to support contract performance?

Answer: If Government supplied power is insufficient for Contractor use, the Contractor may install power at the Contractor’s expense, with COR approval.

o If such installations are permitted, would the contractor be required to remove the infrastructure at contract completion?

Answer: Depending on the type of power installed, the contractor may be required to remove the installation. This can be discussed with the COR prior to Contractor installation of power.