36C78626Q50220 0001 Vendor Q and A.pdf

Document Number: 36C78626Q50220 Page 1 of 3

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 3

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

07/23/2026

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

36C786CODE

NATIONAL CEMETERY ADMIN (786)

NATIONAL CEMETERY ADMINISTRATION

DEPT OF VETERANS AFFAIRS

18434 JOPLIN RD.

TRIANGLE, VA 22172

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

36C78626Q50220

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

07/02/2026

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Answer Vendor Questions

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

Vendor 1

1. Is the contractor expected to place one 40-cubic-yard roll-off container at the site and leave it there until requested for service, or will contractor trucks be loaded during each scheduled visit? Contractors trucks will be loaded each visit

2. The solicitation estimates 40 cubic yards per month. During the site visit, it was indicated that a 40-cubic-yard container might fill as often as twice per month. Should pricing assume 40 cubic yards per month, or potentially two full 40-cubic-yard pulls (80 cubic yards) per month? Estimate only what is in the posted solicitation, 40 cubic yards.

3. How will billable cubic yards be verified when landfill disposal tickets report material by weight rather than volume—for example, by nominal container capacity, Government loading records, or an agreed tons-to-cubic-yards conversion? The disposal tickets are to only verify that the waste was disposed of in a proper manner per contract.

4. If dense soil causes a truck or container to reach its legal payload before it is volumetrically full at 40 cubic yards, will additional legal loads be authorized and paid? The truck should only be loaded to the legal payload. But the contract is for removal of 40 cubic yards, if that’s one trip or multiple trips that should be calculated into the proposal price.

Fill dirt is generally 1.1 - 1.5 tons per cubic yard.

5. Is incidental ordinary trash mixed with the soil and vegetative debris acceptable as standard non-hazardous municipal solid waste? Who is responsible for screening and removing prohibited or hazardous material before loading? The cemetery is responsible for separating prohibited or hazardous material.

6. What notice will the contractor receive when a pull or exchange is required? If the Government requests a partial or early pull, may the contractor apply a 40-cubic-yard minimum service charge? Yes, the contractor can state limits in their proposal.

Vendor 2

1. Could you please identify the current incumbent contractor and, if available, provide the current contract number? New contract, no incumbent.

2. The solicitation estimates approximately 480 cubic yards annually. Is that estimate based on historical usage, and should offerors rely on that quantity for pricing? Yes

3. How will the quantity removed be verified for invoicing purposes? Will it be based on the COR's measurements, truck capacity, disposal tickets, or another method? The contract is for the removal of 40 cubic yards; the will be based on the amount loaded and disposal tickets are to only verify that the waste was disposed of in a proper manner per contract.

4. May the contractor use any properly licensed disposal facility, or is there a designated disposal location the Government requires? Any licensed disposal facility.

5. Will landfill weight tickets satisfy the documentation requirements, or is additional documentation expected? Only disposal tickets

6. Will the spoil material already be stockpiled and ready for loading when we arrive, or should we anticipate any additional handling beyond loading and hauling? It will be in a stockpile and ready for loading.

7. Are there any restrictions on truck size, trailer length, axle weight, or equipment that we should consider? Based on the location of the spoils area, there should be no restrictions

8. Can the monthly removal be scheduled on any mutually agreeable date during the month, or is there a preferred schedule? Yes, you will agree upon a schedule with the cemetery site upon award.

9. If available, we'd also appreciate the opportunity to schedule a site visit prior to submitting our quotation. Please contract the cemetery to schedule a visit at 915- 564-0201.

Vendor 3

1.Could you please clarify the types of debris included in this solicitation? For example, will it primarily consist of large tree rounds, limbs wood chips, green waste, or a combination of these materials? Mainly dirt and crushed rock (3/8” Minus)

2.Additionally, we would appreciate clarification regarding the monthly pickup requirement of 40 CY. Can the entire 40 CY be collected during a single pickup each month, or is it expected to be collected over multiple pickups throughout the month? If multiple pickups are required, could you please provide the anticipated frequency? The truck should only be loaded to the legal payload. But the contract is for removal of 40 cubic yards, if that’s one trip or multiple trips that should be calculated into the proposal price. Fill dirt is generally

1.1 - 1.5 tons per cubic yard.