36C78626Q0086.docx

SUBJECT*

Propane Supplies Deliveries Saratoga National Cemetery

GENERAL INFORMATION

National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

POINT OF CONTACT*

Contract Specialist Hugh O'Neil hugh.oneil@va.gov

(202) 352-6654

PLACE OF PERFORMANCE

National Cemetery Administration

Saratoga National Cemetery

200 Duell Rd

Schuylerville NY

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

GENERALINFORMATION:

NationalCemeteryAdministration,ContractServices 18434 Joplin Road Triangle,VA22172 PlaceofPerformance: SaratogaNationalCemetery 200DuellRd Schuylerville,NY.12871

Attachments: A.StatementofWork(SOW) B.Schedule C.PastPerformanceQuestionnaire

This is a combined synopsis/solicitation for commercial products prepared in accordance with FAR Part 12 Overhaul. This announcement constitutes the only solicitation. Quoters are being requested and a separate written solicitation will not be issued.Solicitation number 36C78626Q0084 is issued as a Request for quotation (RFQ) to providePropane Delivery Services at the Saratoga National Cemetery (SNC).This acquisition is set-aside for Small Businesses (SB), (SDVOSB, VOSB, and SB) under NACIS code 325120. The Business Size Standardis1,200Employees.Thissolicitationincorporatesprovisionsandclausesbyreference. The full text of provisions and clauses may be accessed electronically atwww.acquisition.gov.

Quotersareresponsibleforobtainingallamendmentsoradditionalinformationconcerningthis announcement at Sam.gov.

SiteVisit.Quoters areurged and expected toinspect all sites whereservices areto beperformed and to satisfy themselves regarding all general and local conditions that may affect the cost of contractperformance.Innoeventshallfailuretoinspectoneorallsitesconstitutegroundsfora claim after contract award. If you plan to conduct a site visit/inspection ofSaratoga National

Page 1 of Cemetery,locatedat200DuellRd,Schuylerville,NY.12871youmustcontactoneofthe following Cemetery Staff to make arrangements:

PropaneDeliverylocation(s)willbeprovidedby CemeteryStaff.

SiteVisitwill beon Wednesday,July22nd, 2026,at 10:00AMESTandwillnotberescheduled.

Solicitation Questions.All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than Thursday, July 23rd, 2026, close of business at 4:30PMEST.Questionspertainingtothisannouncementshallbesentbyemailto:HughO’Neil atHugh.Oneil@va.govand Jose Roman atJoselito.Roman@va.gov.Telephone inquiries will not be accepted.Associated answers to questions submitted will be provided via a solicitation amendment. Should an amendment not be endorsed by the interested Quoters, the proposal will be considered Non-Responsive.

InstructionstoQuoters.QuotersMUSTberegisteredwiththeSystemof AwardManagement (SAM)athttp://www.sam.govandmustcompetetheOnlineRepresentationsandCertifications Application (ORCA) athttp://www.sam.govprior to the solicitation closing date.Failure to comply will result in the Quoters being considered Non-Responsive.

Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran Owned Small Business(VOSB)socio-economiccategoryconcernsMUSThaveanactive/currentregistration withhttps://search.certifications.sba.gov/.Failure to comply will result in the Quoters being considered Non-Responsive.

Responsetime.QuoteswillonlybeconsideredfromQuoterswhoareregularlyestablishedinthe business called for and who are financially responsible and have the necessary equipment and personnel to furnish the supplies and services required under this contract.Quoters will only be accepted electronically via email to Hugh O’Neil (Contracting Specialist) atHugh.ONeil@va.govandccJoseRomanJoselito.Roman@va.gov(ContractingOfficer)nolater than July 27th, 2026, at 10:00AM EST Eastern Standard Time (EST).

Responses to this announcement will result in a Firm Fixed Priced (FFP) Contract.The Government intends to make award without discussions.All information submitted in response tothisannouncementisvoluntaryandtheGovernmentwillnotpayforinformationprovidednor will it compensate any respondent for any cost incurred in developing information provided for the Government.

TIEREDEVALUATION:Thisprocurementisset-asidebasedonanorderofpriorityas established in 38 U.S.C. 8127.

Page 1 of TIERED EVALUATION CONCERNS: This solicitation is being issued as a tiered evaluation with the following tiers, that follow the same order of precedence: (1) SDVOSB concerns, (2) VOSBconcerns,(3)smallbusinesswithHUBZonesmallbusinessconcernsand8(a)participants having priority.If award cannot be made, the solicitation will be cancelled, and the requirementresolicited.

Quoters Submittal.Quoters shall submit Volume A and Volume B. This is forPropane Delivery Servicesprovided the request is authorized by the Contracting Specialist (CS), or ContractingOfficer(CO)administeringthisacquisition.Anemailrequestmustbesubmittedon time, prior to the solicitation’s closing date for this to be approved.

EachVolumewillbeidentifiedasfollows:

1. Company’sinformation(VolumeA)

2. Pricing(VolumeB)

Quotersshallincludeonlyonecopy of eachVolumeintheirsubmittal.

ThesubjectheadershallbetitledPropaneDeliveryServicesattheSaratogaNationalCemetery(SNC)and shall include the36C78626Q0084. Quoters must ensure that they have a read and delivery receipt on their email to provide proof if necessary.Failure to notify the Contracting Officer of such issues may constitute the submittal as Non-Responsive.

Evaluation.QuoteswillbeevaluatedusingFARPart12Overhaulproceduresandinaccordance with theAddendum to FAR 52.212-2.The Government will award a single contract resulting from this Combined Synopsis/Solicitation to the responsible quote with the Lowest Price TechnicallyAcceptable quote.This means that the Quoter with the lowest evaluation price, meeting or exceeding the acceptability standards for non-price factors will receive the award.

The lowest price quote will be sent for technical review and if found technically acceptable, award will be made to that Quoter, as long as the Quoter can be determined responsible. If the Lowestpricedquoteisnotfoundtechnicallyacceptable,thenthenextlevelquotewillbesentfor technical review.This process will continue until a quotation is found technically acceptable.

SUPPLIESORSERVICES&PRICES/COSTS

PRICE SCHEDULE: Contractor shall furnish all personnel, supervision, transportation, equipment, supplies and materials necessary to provide Propane Delivery Services at the SaratogaNationalCemeterylocatedat200DuellRd.SchuylervilleNY12871.Thecontractterm shall be for twelve (12) month Base Year. All work shall be performed in strict accordance with specifications, schedules, terms and conditions of the contract.

GENERALREQUIREMENTS

BASEPERIOD–September15,2026,thruSeptember14,2027

Page 1 of

Contractor shallfurnish all supervision, labor,equipment,supplies, andmaterialsnecessary toprovidepropaneandfillcemeterypropanetanks asneededinaccordancewithallcontractterms, conditions, and specifications

10000

Gallon

SUMMARYGRANDTOTALS

BASEPERIOD

(EndofPriceSchedule)

DESCRIPTION/SPECIFICATIONS/WORKSTATEMENT

A.1 BACKGROUND

The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our nation. National cemeteries are national shrines. The standards of maintenance & appearance at this cemetery must reflect this nation's concern for those interred there. Because of thespecial significance, it receives from the public, strict adherence to contract specifications, terms and condition is essential.

A.2 SCOPE

(a) The Contractor shall furnish all personnel, supervision, transportation, two-1,000-gallon propane tanks with cellular monitoring service, as well as cellular monitoring device for Cemetery owned 1,000-gallon propane tank, supplies and materials necessary to provide / deliver propane at the Saratoga National Cemetery 200 Duell Rd, Schuylerville NY 12871 between 8:30AM and 4:00PM.

(b) Propane Delivery Services include the contractor filling 2-1,000-gallon tanks that are contractor owned and 1 cemetery owned propane tank also with cellular monitoring service. Average amount of propane delivered to the cemetery through the year is 10,000 gallons but this number may fluctuate due to winter weather.

(c) Contractorwill follow all applicable local, state, and federal safety guidelines when delivering and filling cemetery propane tanks.

A.4 CONTRACTMANAGEMENT

A.4.1 Contracting Officer:Administration of this contract will be by the Contracting Officer (CO), National Cemetery Administration, Department of Veterans Affairs, Contracting Services, 18434 Joplin Road, Triangle, VA22172.

A.4.2 COR:The VA Contracting Officer will delegate one or more representatives to serve as theContractingOfficer’sRepresentative(COR).TheCORisresponsibleforproviding

Page 1 of contract oversight and technical guidance to Contractor, placing orders for services, certificationofinvoices,andoverseeingtechnicalaspectsofthecontract.TheCORisnot authorized to add, modify, delete, or otherwise change any of the costs, specifications, provisions, requirements, terms or conditions of the contract and delivery orders issued under the contract. All administrative functions remain with the VA Contracting Officer.

A.5 STANDARDSOFCONDUCT

The Contractor is responsible for the ethical conduct of its employees. These standards and regulationsareenforceableunderTitle38,U.S.C.Section218.Contractorpersonnelshalladhere to the following standards of dress and conduct while performing work in Saratoga NationalCemetery:

(a) Contractor shall maintain satisfactory conduct and work performance of its personnel includingadministeringdisciplinaryactionwhendeterminednecessary.Itwillbeatthe discretion of the Contracting Officer to initiate immediate removal of Contractor personnel from cemetery grounds if conduct standards are not adhered to during contract performance.

(b) Contractor shall remove his/her employee from the cemetery for cause to include but notlimitedtowillfulmisconductand/orunacceptableperformanceoftheworkrequired underthecontract.Misconductshallformthebasisforimmediatecontractenforcement action, to include immediate removal from the cemetery.

(c) Contractor-furnishedpersonnel,supplies,services,equipmentandmaterials,including personnel provided and necessary for contract performance shall be fully compliant withapplicableOSHA,Federal, State, Countyandlocalordinancelaws&regulations. The Contractor is responsible for training its personnel regarding safety precautions and procedures prescribed by OSHA Standards.

(d) Contractor personnel appearance and conduct be always professional and unobtrusive. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel.

(e) Shirts, T-shirts, long pants, neat jeans or walking shorts are permissible. Contractor personnel shall be always, to include an upper garment to cover the body from waist toneck. Tanktopsasanouter garment areprohibited, aswellasanygarmentswhich display a message or slogan affixed thereon.

(f) It is expected that personnel will conduct themselves in a respectful manner, not engaging in loud boisterous behavior or use profane or abusive or otherwise inappropriate language.Radios and/or video or otherwise electronic games / devices are not permitted while performing work on the grounds of the cemetery.

(g) Consume food and beverages only within areas designated by the COR(s). Use of intoxicatingbeveragesand/ordrugsisstrictlyprohibited.Contractorpersonnelshallnot eatordrinkbeveragesexceptwaterornon-alcoholicbeverageswhileintheworkarea. The use of intoxicating beverages and/or drugs on cemetery premises is strictly prohibited and a violation of Federal Law and will not be tolerated.

Page 1 of

(h) Contractor personnel shall take all necessary precautions to prevent damage to cemetery property, structures and grounds during performance of this contract. The Contractor shall be liable for replacement costs for property damaged because of actions by Contractor personnel. There is no limitation on the Contractor’s liability. In no event shall the Government indemnify and hold harmless the Contractor from any or all damages and expenses of anykind for harm incurred bythe Contractor, or from all damages, expenses, or claims, which may arise from third party claims.

A.6 USEOFCEMETERYFACILITIES

(a) The Government shall not be responsible for any loss, damage, or theft of Contractor items, nor shall free telephone service be provided

(b) The Contractor will be responsible for safely handling any chemicals, cleaning solutions, etc. in accordance with manufacturers recommendations. An MSDS (Material Safety Data Sheet) is required for all chemicals and cleaning solutions used in performance of this contract. A valid driver’s is required to drive on Cemeterygrounds.

A.7 SAFETY&SECURITY

(a) The Contractor shall, at all times, exercise care and caution in performing the duties described in the statement of work so as not cause injury to themselves or otherpersons.

(b) The Contractor shall perform the assigned task and duties in a safe manner in accordancewiththeDepartmentofVeteransAffairsandTheOccupationalSafetyand Health Administration regulations and policies.

(c) The Contractor shall possess and maintain all necessary insurance, licenses and permits required for contract performance.Contractor is responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of New York.

(d) Reporting "on-the-job" Injuries: The Contractor is required to report all "on-the-job" injuriesincurredbytheContractor,itsagentsoremployees,resultingfromperformance of this contract. Contractor will notify the COR (either orally or via telephone) within twenty-four (24) hours of the injury and provide details and exact location of the incident. This will be followed up by a written notice to the COR. Any Contractor (includingitsagentsandemployees)thatknowinglyfilesafalseclaimmaybecriminallyprosecuted.

Page 1 of

A.8 FEDERALHOLIDAYS

Allworkrequiredunderthiscontractwillbeperformedduringnormalcemeteryhoursofoperation. With the exception of the holidays listed above, work is normally not conducted on Federal holidays. The following is a list of all Federal holidays:

(EndofWorkStatement)

Additionalorspecialrequirementsexamples:

CompanyInformation(VolumeA).ThefollowinginformationshallbeincludedinVolumeA:

•Legal Business/Company Name (as listed inwww.sam.gov).Should Legal Business/Company NamenotcoincidewithwhatislistedintheGovernment’swebsitewww.sam.gov,theInterested Quoters will be considered non-responsive.

•Complete CompanyAddress (No P.O. Boxes).Should an Interested Quoters submit the Company’saddressasaP.O.Box,theInterestedQuoterswillbeconsiderednon-responsive.

•SAMUniqueEntityIdentification(UEI).

•Company’sPointofContractNameandTitle •TelephoneNumber

Page 1 of •EmailAddress.FailuretoprovidePOC,telephonenumberandemailaddresswillresultinthe Interested Quoters being considered non-responsive.

•SolicitationAmendmentsacknowledgement.Quoterswillacknowledgeallamendmentsby either providing a signed copy of theAmendment(s) or by filling out page 4. Titled ACKNOWLEDGMENT OF AMENDMENTS. Failure to acknowledge all subsequent Amendments will result in the Interested Quoters being considered non-responsive.

•One(1)CopyofcompletedFARClause52.223-3“HazardousMaterialIdentificationand Material Safety Data” (if applicable).

Pricing(VolumeB).Pricewillbeevaluatedbasedonpriceanalysistechniquesthatensureprices are fair and reasonable.Price reasonableness will be based on competitive quotations or Quoters.Fair and reasonable price describes the price that a prudent businessperson would pay for services under competitive market conditions, given a reasonable knowledge of the marketplace. Quoters will submit a pricing schedule utilizing Excel spreadsheet.Thespreadsheet will provide pricing for the base year and subsequent option years.

SolicitationProvisionsandContractClauses 52.212-1InstructionstoQuoters-CommercialProductsandCommercialServices(SEP2023) (DEVIATION OCT 2025) 52.252-1SolicitationProvisionsIncorporatedbyReference(FEB1998) 52.212-2Evaluation-CommercialProductsandCommercialServices(NOV2021)(DEVIATION OCT 2025) 52.203-18ProhibitiononContractingwithEntitiesthatRequireCertainInternalConfidentiality Agreements or Statements-Representation. (JAN 2017) 52.204-7SystemforAwardManagement—Registration(NOV2024)(DEVIATIONNOV2025) 52.212-4ContractTermsandConditions-CommercialProductsandCommercialServices(NOV

2023)(DEVIATIONOCT2025)

52.252-2ClausesIncorporatedbyReference(FEB1998) Thiscontractincorporatesoneormoreclausesbyreference,withthesameforceandeffectasifthey weregiven in fulltext.Upon request, the Contracting Officer will make their full text available.Also, the full text of a clause may be accessedelectronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2(FAR)andhttp://www.va.gov/oal/library/vaar/index.asp(VAAR)

Statements.(JAN2017)

2025)

2025)

2024)

2025)

(DEVIATIONOCT2025)

TheGovernmentcontemplatesawardofanIDIQcontractresultingfromthissolicitation.

(Endofprovision) 52.216-18 Ordering(AUG2020) a)Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or taskordersbytheindividualsoractivitiesdesignatedintheSchedule. Suchordersmaybeissuedfrombaseyearoroptionyearstart date through 365 days.

(b) Alldeliveryordersortaskordersare subject tothetermsandconditionsofthiscontract.Intheeventofconflictbetween a delivery order or task order and this contract, the contract shall control.

(c) Adeliveryorderortaskorderisconsidered"issued"when—

(1) Ifsentbymail(includestransmittalbyU.S.mailorprivatedeliveryservice),theGovernmentdepositstheorder in the mail;

(2) Ifsentbyfax,theGovernmenttransmitstheordertotheContractor'sfaxnumber;or

(3) Ifsentelectronically,theGovernmenteither—

(i) Postsacopyofthedeliveryorderortaskorderto aGovernmentdocumentaccesssystem,andnotice is sent to the Contractor; or

(ii) DistributesthedeliveryorderortaskorderviaemailtotheContractor'semailaddress.

(d) Ordersmaybeissuedbymethodsotherthanthoseenumeratedinthisclauseonlyifauthorizedinthecontract.

(Endofclause) 52.216-19 OrderLimitations(OCT1995) a)Minimumorder.WhentheGovernmentrequiressuppliesorservicescoveredbythiscontractinanamountoflessthan $5000theGovernmentisnotobligated topurchase,noristheContractorobligated to furnish,thosesuppliesorservicesunder the contract.

(b) Maximumorder.TheContractorisnotobligatedtohonor-

(1) AnyorderforasingleiteminexcessoftheexecutedIDIQcontract.

(2) AnyorderforacombinationofitemsinexcessofexecutedIDIQcontract;or

(3) Aseriesofordersfromthesameorderingofficewithin 30daysthattogethercallforquantitiesexceedingthelimitation in paragraph (b)(1) or (2) of this section.

(c) Ifthisisarequirementscontract(i.e.,includestheRequirementsclauseatsubsection52.216-21oftheFederalAcquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from theContractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximumorder limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days afterissuance,withwrittennoticestatingtheContractor’sintentnottoship theitem(oritems)calledforandthereasons.Uponreceiving this notice, the Government may acquire the supplies or services from another source.

(Endofclause) 52.217-8 OptiontoExtendServices(NOV1999) The Government may require continued performance of any services within the limits and at the rates specified in thecontract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary ofLabor.Theoptionprovisionmaybeexercised morethanonce,butthetotalextensionofperformancehereundershallnotexceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

Page 1 of (Endofclause) 52.217-9 OptiontoExtendtheTermoftheContract(MAR2000)

(a) The Government may extend the term ofthiscontract by written noticeto the Contractorwithin 30 days; provided thattheGovernmentgivestheContractorapreliminary writtennoticeofitsintentto extendatleast60daysbeforethecontractexpires. The preliminary notice does not commit the Government to an extension.

(b) IftheGovernmentexercisesthisoption,theextendedcontractshallbeconsideredtoincludethisoptionclause.

(c) Thetotaldurationofthiscontract,includingtheexerciseofanyoptionsunderthisclause,shallnotexceed365days.

(Endofclause)

Funds are not presently available for performance under this contract beyond September 30, 2026. The Government’sobligation totheperformanceofthiscontractbeyondthatdateiscontingentupon theavailabilityofappropriatefundsfromwhich payment for contract purposes can be made. No legal liability on the part of the Government for any payment mayarise for performance under this contract beyond September 30,2026. until funds are made available to the ContractingOfficer for performance and until the Contractor receives notice of availability, to be confirmed in writing by theContractingOfficer.

(Endofclause)

Asprescribed in52.107(f),insertthefollowingclausein solicitationsandcontractsthatincludeanyFARorsupplementalclause with an authorized deviation.Whenever any FAR or supplemental clause is used with an authorized deviation, thecontracting officer shall identify it by the same number, title, and date assigned to the clause when it is used withoutdeviation, include regulation name for any supplemental clause, except that the contracting officer shall insert"(DEVIATION)" after the date of the clause.

AuthorizedDeviationsinClauses(Nov2020)

(a) Theuseinthissolicitationorcontractofany FederalAcquisitionRegulation (48CFRChapter)clausewithanauthorizeddeviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) Theuseinthissolicitationorcontractofany (48CFRCHAPTER8)clause withanauthorizeddeviationisindicatedbythe addition of "(DEVIATION)" after the name of the regulation.

(Endofclause)

VAARProvisionsProvisions

VAARClauses

SmallBusinesses(JAN2023)(DEVIATION)

SuppliesandProducts(JAN2023)(DEVIATION)

End of Document Page 1 of image1.jpeg