Sources Sought - 36C78625Q50309 - SOD Deliveries - Florida NC.docx

SOURCES SOUGHT SYNOPSIS ONLY

The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (HUBZone, 8(a), small, small disadvantage, veteran owned small business (VOSB), service-disabled veteran owned small business (SDVOSB), or large business) relative to: NAICS 561730, Landscaping Services, with size standards of $9.5M

Note that if VA’s pending market research establishes that two or more SDVOSB or VOSB, who are certified on SBA’s VetCert, Veteran Small Business Certification (sba.gov), can perform the project at a fair and reasonable price, VA will set aside the underlying solicitation per 38 U.S.C. §8127.

Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Synopsis, a solicitation announcement may be published on SAM.gov and/or GSA eBuy. Responses to this Sources Sought Synopsis are not considered adequate responses to the solicitation announcement.

Complete the information requested below and attach any pertinent documents/ information necessary.

GENERAL REQUIREMENTS:

The National Cemetery Administration (NCA) has a requirement to establish a contract for delivery of SOD to Florida National Cemetery. All Sod will be brand name or equal to in accordance with Federal Acquisition Regulation (FAR) Clause 52.211-6 and Veterans Affairs Acquisition Regulation (VAAR) Clause 852.211-73. Performance includes FOB Destination, unloaded on site. Estimated delivery quantities 300 full pallets of Floratam St. Augustine and 96 full pallets of Celebration Bermuda.

PARTICIPATING FACILITIES:

Florida National Cemetery Avenue Cementerio Nacional 6502 SW 102nd Bushnell, FL 33513

The intent is to establish a firm fixed price for 1 year.

In response to this announcement, please complete the information below and return to Janice.Brooks@va.gov by 7/3/2025 by 10:00 a.m. CST.

Company Name:

Address:

Contact Name:

Phone No:

Email:

Cage Code and/or SAM Unique ID:

Business size information

Select all that applies:

☐ Small Business ☐ Emerging Small Business ☐ Small Disadvantaged Business ☐ Certified under Section 8(a) of the Small Business Act ☐ HubZone ☐ Woman Owned ☐ Certified Service-Disabled Veteran Owned Small in Vetbiz.gov ☐ Certified Veteran Owned Small Business in Vetbiz.gov ☐ Large Business ☐ Other:

Comment:

Comment:

If yes, please identify which companies are considering a Joint Venture and the ownership of each company.

Landscaping Services

NAICS: 561730

Contract Number:

Vendor Name:

Cage Code and/or SAM Unique ID:

This notice is neither a request for competitive proposal nor solicitation of offerors. This notice is to assist the NCA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this Sources Sought Synopsis is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to Janice.Brooks@va.gov by 7/3/2025 by 10:00 AM CST.

STATEMENT OF WORK

SOD CONTRACT

FLORIDA NATIONAL CEMETERY

6502 SW 102nd Bushnell, FL 33513

A. PRODUCT:

The Contractor shall furnish all supervision, labor, equipment, materials and supplies necessary to provide quantities of Sod to Florida National Cemetery. All Sod will be brand name or equal to in accordance with Federal Acquisition Regulation (FAR) Clause 52.211-6 and Veterans Affairs Acquisition Regulation (VAAR) Clause 852.211-73. Performance includes FOB Destination, unloaded on site.

Delivery will be arranged with the COR for time and date on an as needed basis. Dates may change due to weather and schedule of cemetery operations. All SOD shall meet all required specifications. Estimated delivery quantities 300 full pallets of Floratam St. Augustine and 96 full pallets of Celebration Bermuda. Deliveries are completed throughout the length of the contract in coordination with the COR. Quantities are subject to change prior to award.

B. GENARAL REQUIREMENT:

Turfgrass will be certified from the sod farm and top quality. Sod is to be weed free, pest free and no fungus. All Sod shall hold together on its own and not fall apart when moved individually, normally with a soil thickness of around one inch. If sod does not meet this requirement, it will be denied and be replaced by the contractor.

C. DAMAGES CAUSED BY CONTRACTOR'S NEGLECT

In the event damages results to FNC or to third parties due to neglect by the contractor, restitution will be required at no cost to the agency.

D. DELIVERY REQUIREMENTS

Delivery shall be performed Monday through Friday between the hours of 7:30 a.m. to 13:30 p.m. EST except for Federal Holidays. Estimated schedules may be requested through the Contracting Officer’s Representative (COR). Deliveries are completed throughout the length of the contract in coordination with the COR. Any deliveries during non-duty hours, weekends, and/or holidays, will be at the discretion and approval of the COR. The COR must be notified if any personnel or FNC property needs to be moved to avoid any damage while delivering supplies. Changes in schedule or delays must be avoided. Any delay in deliveries must be communicated to COR as soon as delays are known. Delays cause direct impact to cemetery operations.

E. PERFORMANCE OF WORK ON CEMETERY GROUNDS

Conduct:

Florida National Cemetery is a National Shrine. Personal appearance and conduct shall be professional and unobtrusive. Loud talking, boisterous behavior, or inappropriate language is prohibited. Smoking is not permitted while performing duties at the cemetery. Questions from cemetery visitors shall be politely referred or directed to cemetery office personnel.

The contractor will observe traffic, parking, directional signs, and regulations when using the cemetery's roadways. Vehicles shall not be driven off the paved roadways onto non-paved areas without first securing permission from the Cemetery Director or COR.

The contractor agrees to leave all work areas free of debris and in the same condition as before the work commenced. The contractor agrees to take all necessary precautions to protect the grounds, facility, and property as appropriate when performing work.

Use of Cemetery Facilities Any hazardous substance that is used and which is a standard practice within the cemetery industry must be handled, stored, and transferred in accordance with all OSHA, EPA, and DOT laws, regulations, and recommendations. Contractor will adhere to all local and federal safety standards.

Performance Ethics:

The Contractor shall be truthful regarding his/her services and qualifications and not make false promises or false claims in advertising. The Contractor shall be fair, honest, impartial, and act in good faith in dealing with the public. The Contractor shall strive to keep appointments and be on time.

Dress Code for Contractor Employees:

All employees will be dressed in contractor’s company uniform, which includes long/ short sleeved shirts, long pants, and shoes. Tee shirts, tank tops, shorts, and sandals are not acceptable. If caps are worn, they must have contractor logo on the cap, and/or be free of any message or design.

END OF SOW