36C78624Q0029 - Dallas-Ft Worth National Cemetery - Grave Liners.docx

36C78624Q0029

03PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

03-01-2024

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

9164-000038

Stacey Lewallen

03-12-2024

3PM

CST

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

X

327390 500 Employees

N/A

National Cemetery Administration Dallas-Ft Worth National Cemetery

2000 Mountain Creek Pkwy Dallas TX 75211 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900

See CONTINUATION Page

Description of Requirement:

Concrete grave liners delivered per Statement of Work needs and sizes.

This requirement is a small business set aside.

Wage Determination 2015-5227, Rev 21, 12-26-2023, applies.

Offeror shall be registered and active in System for Award

Management (SAM) at SAM.gov at the time of award.

Awardee is required to report annually to SAM.gov.

POC for this RFQ is Stacey.Lewallen@va.gov

See CONTINUATION Page x x

Stacey Lewallen Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Dept of Veterans Affairs - FSC PO Box 149971, Austin, TX 78714

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

DIGNITY CLAUSE

Respect for Headstones and Markers in National Cemeteries, Handling of Markers and Headstones

1. Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them.

b. No tools, equipment or other items will be placed or leaned on headstones or markers.

c. Use care not to scratch or damage markers in any manner.

d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.

2. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution.

3. The contractor is required to discuss the guidance with employees and/or subcontractors and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

B.2 STATEMENT OF WORK – DEPARTMENT OF VETERANS AFFAIRS – NATIONAL CEMETERY ADMINISTRATION – DALLAS-FT.WORTH NATIONAL CEMETERY – DALLAS, TX The Department of Veterans Affairs, National Cemetery Administration, honors Veterans with a final resting place and lasting memorials that commemorate their service to our nation. There are approximately 155 National Cemeteries in 41 states that receive visitors, hold ceremonies, and conduct committal services on an ongoing basis. National Cemeteries are National Shrines. Therefore, the standards for management, appearance, and operational procedures performed by the Contractor have been established by the National Cemetery Administration to reflect this Nations’ concern and respect for those interred there. Because of the special significance and attention our National Cemeteries receive from the public, strict adherence to the following specifications is essential.

The Dallas-Ft Worth National Cemetery is located at 2000 Mountain Creek Pkwy, Dallas, TX 75211.

1.0 SCOPE OF WORK

A. DECRIPTION

Contractor shall furnish Type I Concrete, Style 1 Graveliners with separate lid to Dallas Fort Worth National Cemetery (DFWNC), 2000 Mountain Creek Parkway, Dallas, Texas in accordance with all specifications, terms, and conditions of this contract. Graveliners shall be delivered when directed by the Contracting Officer’s Representative (COR located at DFWNC), Cemetery Director (located at DFWNC), or his/her designee. Pricing shall include delivery to a storage area at the Cemetery. All graveliners shall be fabricated in accordance with Federal Specifications and Commercial Item Description (CID) No. A-A-30194, dated July 26, 1993 (Attachment A).

B. INTENT OF PROJECT

The Contractor shall provide graveliners for all casket burials whenever a preplaced crypt is not being used or the next of kin does not furnish an outside container.

C. INSIDE DIMENSIONS

v. Metric Products: Products manufactured to Metric Unit dimensions (centimeters / kilograms / metric ton) will be conducted on an equal basis with those manufactured to Imperial Unit dimensions (inch / pound) units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met. (Note: If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request will be made to the Contracting Officer, in conjunction with the COR, who will accept or reject the product).

D. GENERAL REQUIREMENTS

It shall be the Contractor's responsibility to deliver, unload and keep pace with the graveliner requirements of the Dallas Fort Worth National Cemetery in presenting graveliners.

E. DELIVERY, STORAGE AND REJECTION

i. Delivery: The Contractor shall be required to deliver and unload a varying number of units per quarter at a site to be determined by the COR, Cemetery Director or his/her designee. The Contractor shall plan to deliver and unload a quarter of the requirement at one time sometime each calendar quarter and coordinated with the COR. Orders may be communicated until 3:00 p.m. for next-day delivery and installation, although all attempts will be made to provide the Contractor a 48-hour notice of new orders or changes to pending orders. The normal hours of interment operations, for purposes of delivery of graveliners is 8:30 a.m. through 4:00 p.m. Note: When a Federal holiday falls on a Monday or Friday, then Saturday, Sunday or holiday deliveries and installations may be required (approximately 7 times per year).

ii. Packaging & Marking: The Contractor shall palletize graveliners or otherwise prepare for shipping in accordance with the Commercial Item Description (CID) No. A-A-30194 (See Attachment A). Graveliners and lids shall be marked in accordance with the CID. (See Inscriptions). Date of manufacture shall be inscribed on both box and lid. It shall be visible from the end of the box and lid.

iii. Storage: The Contractor may store a maximum of twenty (20) units on the Cemetery grounds at a site determined by the COR, Cemetery Director or his/her designee.

iv. Rejection: The Contractor shall remove all damaged or rejected units, without exception, from the Cemetery grounds by the end of the month. All rejected units shall be indicated (marked in such a manner), as mutually agreed upon by the Contractor and the COR or Cemetery Director.

F. INSTALLATION

All installations normally associated with the placement of the graveliners shall be the Cemetery’s responsibility.

G. DAMAGES CAUSED BY CONTRACTOR'S NEGLECT

In the event damages result to the units, surrounding areas, or to third parties, due to neglect by the Contractor, restitution shall be required from the Contractor at no cost to the National Cemetery Administration. Changes in schedules or delays of daily operation shall not occur under any circumstances. Excessive delays or problems may result in actions for termination of the contract.

H. STANDARDS OF EMPLOYEE CONDUCT:

Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here, while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 5901.

Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Uniform shirts and hats are preferred. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited.

i. Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements.

ii. Behavior and language must be appropriate, reverent, and respectful at all times.

iii. Eating and drinking (except water) is prohibited in the work areas and within sight of a committal shelter during a service.

iv. Use of intoxicating beverages, any tobacco products, and illegal drugs on the Cemetery premises is strictly prohibited.

v. Contractor personnel shall not lean, sit, or stand on or against headstones or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments.

I. PARKING AND VA REGULATIONS:

i. Contractor employees may park privately owned vehicles in the area designated for parking by the COR. It is the responsibility of the Contractor to ensure his employees park in the appropriate designated parking areas. The Cemetery will not validate or make reimbursement for parking violations of the Contractor’s employees under any conditions.

ii. Smoking is prohibited within the Cemetery grounds.

iii. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search.

iv. Violations of VA regulations may result in citation/summons answerable in the United States (Federal) District Court, or other appropriate jurisdiction/agency.

J. USE OF CEMETERY FACILITIES:

i. The Government shall not be responsible for any loss, damage, or theft of Contractor items. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of cemetery facilities used by Contractor's employees.

ii. The Government will not furnish a storage building or area at the Cemetery site for use by the Contractor to store supplies and equipment.

K. BILLING/INVOICE FOR PAYMENT (ADDITIONAL INVOICE INFO IS PROVIDED BELOW)

Invoices will be submitted in arrears to the COR and to the Director of Dallas Fort Worth National Cemetery. Approved invoices from the Contractor shall be sent electronically by following instruction as stated at website: http://www.fsc.va.gov/einvoice.asp.

GRAVELINER SPECIFICATIONS

COMMERCIAL ITEM DESCRIPTION

(IMPERIAL)

(A-A-30194) (July 26, 1993)

LINER, GRAVE, CONCRETE

The General Services Administration has authorized the use of this commercial item description as a replacement for VA Specification X1708G for concrete.

This commercial item description describes Concrete Graveliners intended for use in National Cemeteries to prevent the sinkage of soil in graves.

Salient Characteristics. LINER, GRAVE, CONCRETE - Shall be constructed from reinforced concrete utilizing Portland cement. Cement will be of commercial quality using steel and/or polypropylene reinforcement. In addition, the material(s) used in the production of concrete graveliners shall be impervious to any destructive action of the natural elements possibly contained in the cemetery soil which can range from extreme acidic to extreme alkaline conditions.

Concrete graveliners must be properly cured for 28 days before delivery and the concrete must have a minimum compression strength of 4,500 pound-force/square-inch (psi).

Internal dimensions listed above are nominal for the standard sizes and small variances are permitted in the use of standard commercial products providing size permits use of standard caskets.

UNIT: EACH

Workmanship. Graveliners shall be free from defects which detract from its appearance or impair its serviceability.

Production specification. The following must be included as part of the bid:

Performance. Graveliners furnished will be designed for a maximum burial depth of 84 in from the bottom of the liner, with minimum soil cover of 18 in, be capable of structurally withstanding passage of an axle load of 11,000 lbs. after burial and provide for ease of installation. Liners will have a sufficient weight bearing surface area to prevent sinkage. This area may vary depending upon soil conditions, but in all cases, will be capable of passing the functional test specified in paragraphs entitled “Functional tests” in order to perform this function in place after installation. The ongoing static loads in this environment include the weight of the backfill, changes in the water table, and pressures from the freeze-thaw cycle where applicable. In addition, the graveliner shall be designed to withstand the dynamic, differential and impact loads and stresses which are exerted upon a unit during the interment process. Such loads and stresses include compaction of the (backfill) soil, excavation of adjoining gravesite, as well as the pressures and forces exerted by normal cemetery excavation, compaction, and maintenance equipment. Graveliner designs shall be such as to prevent any potential sinkage due to chiseling (The sinkage process caused because of insufficient surface area contact with the bottom of the grave.) and fatigue creep (The long run sagging process of the weight bearing surface area).

Design and construction. Graveliners will meet the performance requirements. The combination of the design shape, design thickness, structure and material shall be capable of supporting the required 5,000 lbs. center load pressure test and the axle load test of 11,000 lbs., plus the superimposed earth load. Both the exterior dimensions and the weight of the graveliner shall be kept to a minimum in accordance with the normal internal dimension standards specified above in Paragraph labeled “Salient characteristics” and the required structural strength specified above. Design contours and shapes will be such as to eliminate any possible back-fill voids, settling, sinking, floating or raising of the graveliner once interred. The graveliners and parts thereof, will have provisions to facilitate both the ease of installation and removal of the unit and its component parts. All lifting apparatus must be adequately anchored in the unit to sufficiently withstand the stresses of lifting and placing the unit. Graveliners will have knockout holes to permit drainage.

Inscription. The date of manufacture will be permanently recorded on the graveliner so that the Contractor can identify his product according to the date of production.

QUALITY CONTROL AND ASSURANCE PROVISIONS

Responsibility for inspection. Unless otherwise specified in the contract or purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein.

Except as otherwise specified in the contract or purchase order, the Contractor may use his own or any facilities suitable for the performance of the inspection requirements specified herein unless disapproved by the Government.

The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure that supplies and services conform to prescribed requirements.

Records. Records of examinations and tests performed by or for the Contractor shall be maintained by the Contractor and made available to the Government, upon the Government’s request, at any time, or from time to time, during the performance of the contract and for a period of three years after delivery of the supplies to which such records relate.

Inspection. Inspection, as used herein, is defined as both examination (such as visual or auditory investigation without the use of special laboratory appliances or procedures) and testing (determination by technical means of physical and chemical properties) of the item.

Preproduction sample. When specified, a preproduction sample will be required and will be examined and tested in accordance with this specification. The preproduction sample will be representative of the production article. However, the requirements for furnishing a preproduction sample may be waived as to a bidder if:

a. The bidder states in the bid that the product offered is the same as a product previously furnished to the procuring activity under a prior contract, and the bidder identifies the contract. This applies if a vendor has previously supplied graveliners to the cemetery.

b. The Government reserves the right to request tour of facility and inspect products prior to or after award (if needed). No task order will be issued until production is found acceptable per cemetery discretion.

Tests. Tests shall be conducted to determine compliance with these commercial item description requirements. Where feasible, the same sample shall be used for the determination of two or more test characteristics.

Testing of components. Upon request, the supplier will furnish a certification of compliance, issued by an independent testing laboratory or an approved testing program. This would include an analysis for all characteristics of material specified and applicable referenced specifications. The Government reserves the right to verify the correctness of such certificates of compliance and analysis. Approved graveliners are subject to both random compliance and complete re-testing.

The graveliners shall conform to the following American Society for Testing and Materials (ASTM) Standards.

· ASTM C 33 - Standard Specifications for Concrete Aggregate

· ASTM C 39 - Test Method for Compressive Strength of Cylindrical Concrete Specimens

· ASTM C 40 - Standard Test Method for Organic Impurities in Fine Aggregates for Cement

· ASTM C 94 - Standard Specification for Ready-Mixed Concrete

· ASTM C 150 - Standard Specification for Portland

· ASTM C 173 - Standard Test Method for Air Content of Freshly Mixed Concrete by the Volumetric Method

· ASTM C 231 - Standard Test Method for Air Content of Freshly Mixed Concrete by the Pressure Method

· ASTM C 260 - Standard Specification for Air-Entraining Admixtures for Concrete

· ASTM C 330 - Standard Specification for lightweight Aggregates for Structural Concrete

· ASTM C 494 - Standard Specification for Chemical Admixtures for Concrete

Sampling for examination. Sampling for examination shall be conducted in accordance with MIL-STD-105, with an AQL of 1.0 (percent defective) and an inspection level of S-1.

Examination of furnished product. Graveliners will be examined for the defects listed below. Whenever a deviation to specified requirements is noted, correction will be made. Failure to make corrections will be cause for rejection:

a. Size/dimensions not as specified.

b. Materials not as specified.

c. Production date not inscribed or otherwise permanently recorded.

d. Drainage holes not provided.

e. Surface contains foreign inclusions, spalling, holes, cracks, large voids, or other evidence of poor manufacture.

f. Provisions to facilitate installation and removal not provided.

Functional Test. Upon request, a functional load test will be made at the Contractor’s expense under the direction of the contracting officer, or his/her representative, to insure the graveliner, as furnished, will be capable of supporting load weight stated in paragraph entitled “Design and construction”. The functional test will consist of two loading conditions:

a. Unconfined loading. (Center Load Pressure Test)

1. Place base on 4 in x 4 in, spaced approximately 12 in from each end of the test product.

2. Place cover on base. The producer may choose to use a temporary gasket material in the sealant (tongue and groove) area of a graveliner in place of the permanent sealant.

3. A test frame will be assembled around the center of the test unit.

4. Cushion material should be used to assure that a 1 sq.ft. bearing plate will uniformly load the test unit. Special care should be taken for units with arch-shaped tops or carapaces.

5. A hydraulic ram will be pressurized until the ram engages the bearing place and will be set at a preload pressure of 500 lbs. for a minimum of one minute.

b. Confined loading.

1. The liner shall be placed on a flat surface below ground and covered with a granular soil material. The soil will be compacted thoroughly around and on top of the liner to a thickness of 18 in. A wheeled tractor or truck with an axle load of 11,000 lbs. will then be passed over the covered liner for a minimum of twenty (20) times in repetition. The liner must not show any signs of material overstress or cracking.

2. Upon completion of Confined loading test the adjacent “gravesite” will then be excavated to a maximum depth of 84 in, exposing the longitudinal side of the tested unit for a period of no less than twenty-four (24) hours. The unit must not exhibit any signs of potential material fatigue, creep, chiseling, excessive deflection, scratching or infringement of the adjacent gravesite.

The contracting officer or his/her designated representative at any time may make unannounced inspections of the Contractor’s plant.

Contractor certification. The Contractor shall certify that the product offered meets the salient characteristics of this description and conforms to the producer’s own drawings, specification, standards, and quality assurance practices. The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provisions of the contract.

Regulatory requirements.

Federal Food, Drug and Cosmetic Act - If the product covered by this document has been determined by the U.S. Food and Drug Administration to be under its jurisdiction, the offeror/Contractor shall comply, and be responsible for compliance by its subcontractors/ suppliers, with the requirements of the Federal Food, Drug and Cosmetic Act, as amended, and regulations promulgated there under. In addition, the offeror/Contractor shall comply, and be responsible for compliance by its contractors/suppliers, with the requirements of all other applicable Federal, State, and local statues, ordinances, and regulations.

Recovered materials. The offeror/Contractor is encouraged to use recovered material in accordance with Federal Acquisition Regulation Subpart 23.4 to the maximum extent practical.

Packaging and packing. Graveliners will be palleted or otherwise prepared for shipping in accordance with standard commercial practice to insure carrier acceptance and safe delivery in containers complying with rules and regulations applicable to the mode of transportation.

Marking. Shipping containers will be marked in accordance with the manufacturer’s standard commercial practice. The production date will be inscribed or otherwise permanently marked on each component which makes up a graveliner.

CONTACT INFORMATION

Contract Specialist: Stacey Lewallen, Stacey.Lewallen@va.gov Contracting Officer Representative (COR):

CONTRACTING OFFICER’S REPRESENTATIVE: Pursuant to VAAR Provision 852.270-1, Contracting Officer’s Representative (COR), shall be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.0 CONTRACTOR IT DEVICE CONNECTIONS

The C&A requirements do not apply, and a Security Accreditation Package is not required.

2.0 CEMETERY INFORMATION

Hours of Operation – per cemetery

Weather Delays: In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then work may be rescheduled to a date and time satisfactory to the COR. Climate or weather postponement will not cause any penalties to be assessed to the contractor, nor shall there be any additional cost to the Government.

Holidays: The following federal holidays are observed; however, circumstances may warrant approval for work on those days upon authorization. Holidays include New Year’s Day, Martin Luther King Jr Birthday, Washington Birthday, Juneteenth, Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas.

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

Smoking Policy: As of OCT-01-2019, all VA facilities are now entirely smoke-free. Vendor is advised the smoking of cigarettes, cigars, pipes, any other combustion of tobacco, and e-cigarettes, vape pens and e-cigars by any patient, visitor, contractor, volunteer, or vendor is prohibited at all VHA health care facilities.

Standards of Conduct: The Contracting Officer or Contracting Officer’s Representative shall refer to the Contractor for immediate action (including, but not limited to, removal from the work site) any contract technician whose personal or professional conduct jeopardizes or interferes with the regular and ordinary operation per cemetery. Breaches of conduct include, but are not limited to, intoxication or debilitation resulting from drug use; theft; dereliction; negligence in performing tasks or other conduct resulting in complaints by staff or management.

3.0 CONTRACTOR RESOURCE REQUIREMENTS AND INFORMATION

· All contractors must be registered in the System for Award Management (SAM) database (http://www.SAM.gov) to be eligible for a government award.

· All contractors providing a response as a Service-Disabled Veteran Owned Small Business (SDVOSB), or Veteran Owned Small Business (VOSB) must be registered and verified in the Vendor Information Pages (VIP) database (https://www.vip.vetbiz.gov) at the time of the offer and at the time of award.

· Contractor shall be required to provide documentation evidencing liability insurance coverage at the time of the offer, award and annually thereafter.

4.0 INVOICES AND PAYMENTS

Upon notification of award, the Contractor must be vendorized in VA fiscal systems. The Contractor must:

1. Register and create an account in the online VA payment system, Tungsten/OB10. More information can be found at http://www.va.gov/oaa/invoicing/faqs.asp.

Invoice Submissions. The VA uses a third-party web portal, called Tungsten OB-10 to process invoices. Tungsten OB10 receives invoice data through the Internet and verifies certain data fields on behalf of the VA, keys to AP routing for approval, and sends a confirmation report to the Contractor’s point of contact. Tungsten OB10 then creates an invoice PDF for delivery into the VA accounts payable system. The certifying official at the station will certify the invoice for payment.

Invoices are only to be submitted electronically to the VA Finance Service Center (FSC) through the Tungsten OB10 web portal. Invoices submitted directly to the FSC or the facility by fax or mail will not be accepted and will delay payment. Invoices submitted without a due date or purchase order (PO) number will be rejected.

Payment inquiries may be made to the Contracting Officer or through the Vendor Customer Service Support Helpdesk at 512-460-5049 / 877-353-9791 or VAFSCCSHD@VA.GOV.

The VA has introduced the Vendor Inquiry System (VIS), designed to help our vendors identify previous, current, and future payments. You may inquire on the status of payment through the Vendor Customer Service Support Helpdesk at 512-460-5049 / 877-353-9791 or via email at VAFSCCSHD@va.gov

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Product Number:

Concrete medium liner Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 327390 - Other Concrete Product Manufacturing PRODUCT/SERVICE CODE: 9930 - Memorials; Cemeterial and Mortuary Equipment and Supplies

Product Number:

Concrete oversize liner Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

Product Number:

Concrete extra large liner Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

Product Number:

Concrete lid medium Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

Product Number:

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

Product Number:

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

Product Number:

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

Product Number:

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

Product Number:

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

Product Number:

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

Product Number:

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

Product Number:

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

Product Number:

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Product Number:

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Product Number:

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Product Number:

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Product Number:

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029

Product Number:

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029

Product Number:

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029

Product Number:

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029

Contract Guarantee Minimum/Maximum Aggregate Value The guaranteed minimum amount for the life of the contract is $100.00.

The maximum aggregate value of the contract, inclusive of the Five One-Year ordering periods, shall not exceed $50,000.

The Government does not guarantee that it will place any orders under this contract more than the guaranteed minimum amount.

B.4 DELIVERY SCHEDULE

Dallas-Ft. Worth National Cemetery 2000 Mountain Creek Pkwy Dallas, TX 75211

USA

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any…