36C78624Q0019 - NMC of Arizona - Grave Liners.docx

36C78624Q0019

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

9144-000033

03-01-2024 Lewallen, Stacey

03-14-2024

3:00PM

CDT

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

X

327390 500 Employees

N/A

National Cemetery Administration National Memorial Cemetery of Arizona

23029 N Cave Creek Rd Phoenix AZ 85024 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900

See CONTINUATION Page

Description of Requirement:

Concrete grave liners delivered per Statement of Work needs and sizes.

This requirement is a small business set aside.

Wage determination 2015-5469, Rev 23, 12-26-2023, applies.

Offeror shall be registered and active in System for Award

Management (SAM) at SAM.gov at the time of award.

Awardee is required to report annually to SAM.gov.

POC for this RFQ is Stacey.Lewallen@va.gov

See CONTINUATION Page x x

Ralph Crum Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Dept of Veterans Affairs - FSA PO Box 149971, Austin, TX 78714

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

DIGNITY CLAUSE

Respect for Headstones and Markers in National Cemeteries, Handling of Markers and Headstones

1. Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them.

b. No tools, equipment or other items will be placed or leaned on headstones or markers.

c. Use care not to scratch or damage markers in any manner.

d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.

2. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution.

3. The contractor is required to discuss the guidance with employees and/or subcontractors and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

B.2 STATEMENT OF WORK – DEPARTMENT OF VETERANS AFFAIRS – NATIONAL CEMETERY ADMINISTRATION – NATIONAL MEMORIAL CEMETERY OF ARIZONA – 23029 N CAVE CREEK RD, PHOENIX, AZ 85024 The Department of Veterans Affairs, National Cemetery Administration, honors Veterans with a final resting place and lasting memorials that commemorate their service to our nation. There are approximately 155 National Cemeteries in 41 states that receive visitors, hold ceremonies, and conduct committal services on an ongoing basis. National Cemeteries are National Shrines. Therefore, the standards for management, appearance, and operational procedures performed by the Contractor have been established by the National Cemetery Administration to reflect this Nations’ concern and respect for those interred there. Because of the special significance and attention our National Cemeteries receive from the public, strict adherence to the following specifications is essential.

This award will be for a firm fixed price, type of contract, base plus four (4) option years.

The National Memorial Cemetery of Arizona is located at 23029 N Cave Creek Rd, Phoenix, AZ 85024.

1.0 SCOPE OF WORK

The Contractor shall furnish all labor, materials, equipment, tools, supplies, services, and supervision to furnish and install Type I - Concrete Vaults, Style 1 - Box with Separate Lid at National Memorial Cemetery of Arizona, 23029 N. Cave Creek Road, Phoenix, AZ 85024, in accordance with the requirement of the Commercial Item Description (CID), No. A-A-30194, dated July 26, 1993.

Work will be accomplished in accordance with VA requirements, Federal, State, and Local Code requirements.

All work will be conducted in such a manner as to minimize the impact on the cemetery operations. Submission of a schedule that minimizes the effect of normal operations on the cemetery shall be approved by the Contracting Officer’s Representative (COR) and Cemetery Director prior to the start of work.

Site work will be accomplished between the hours of 7:00 and 4:30, Monday through Friday; no work will be performed on Federal Holidays.

All work will be coordinated with the COR. Only the Contracting Officer (CO) has the authority to make changes to the contract that affects price and/or time.

1. Description The Contractor shall provide all labor, materials and transportation necessary to furnish and install Type I - Concrete Vaults, Style 1 - Box with Separate Lid at National Memorial Cemetery of Arizona, 23029 N. Cave Creek Road, Phoenix, AZ 85024-7500 in accordance with the requirement of the Commercial Item Description (CID), No. A-A-30194, dated July 26, 1993 (Attachment A).

2. Inside/Outside Dimensions Standard Liner 87 inches x 31 inches x 26 inches Outside: 91 inches x 35 inches x 31 inches

Oversized Liner 91 inches x 34 inches x 25 inches Outside: 93 inches x 38 inches x 31 inches

Extra Large Liner 92 inches x 42 inches x 29 inches Outside: 96 inches x 47 inches x 33 inches

3. Inscriptions Date of manufacture shall be inscribed on both box and lid and shall be visible from the end of the box and lid.

4. General Requirements It is the Contractors responsibility to keep pace with the grave liner requirements of the National Memorial Cemetery of Arizona in presenting grave liners; to remain in close proximity to excavation crews as directed and customarily required by National Cemetery policy and remain on station until grave covers are in place. Normally more crews are used daily for excavation, which will result in several different areas being used. National Memorial Cemetery of Arizona uses a grave site measuring and 5' x 10' in all burial sections. This will require exact preciseness in placement of grave liners. Grave depths are generally 5 to 7 feet deep but may exceed seven feet.

5. Installation

(a) All installations normally associated with the placement of the grave liners shall be the Contractor's responsibility. Sufficient manpower and equipment shall be provided by the Contractor for the safe, acceptable and timely installation of the units. Contractor's equipment and operating procedures must meet all OSHA and DOT requirements.

(a) The National Memorial Cemetery of Arizona will not provide employees to assist with the installation. The installation of the grave liners requires a sufficient crew to lower the grave liner into the grave as not to cause a cave-in. If a cave-in results, the Contractor will be responsible for making repairs and correcting deficiencies. When lowering the grave liner, the Contractor will always keep the liner level preventing it from going side to side as well. Contractor will assure that grave liners are properly guided into the grave.

(b) Grave liners will be visually spotted and placed in accordance with grave site alignment. The Cemetery reserves the right to determine what constitutes an acceptably placed unit in accordance with placement requirements.

(c) Removal, replacement or corrective work resulting from negligence by the Contractor, shall be corrected at no additional cost and shall not interfere with the normal performance of the contract. Corrective work will not result in delays for the scheduled interments or result in employees of the National Memorial Cemetery of Arizona having to work beyond the normal working hours of 7:00 a.m. to 3:30 p.m.

(d) Grave liners are to be installed within the gravesites not less than thirty (30) minutes prior to scheduled interment The unit will be secured (lid placement made) not later than 30 minutes after the lowering of the casket in the gravesite. Thirty (30) units will be allowed storage within the cemetery grounds. The Contractor will be notified of requirements for units to be delivered to the National Cemetery the day prior to grave liners being required at the cemetery. The following day's scheduling is available at the Administration Building at 12:01 P.M. each day.

6. Reopening Occupied Gravesite

(a) In cases where it will be necessary to transport grave liners into established burial sections, a portable vault carrier will be used. Equipment will not exceed 11,000 pounds gross axle weight when operating in established burial sections (See "DAMAGES CAUSED BY CONTRACTOR'S NEGLECT).

(b) The Maintenance & Operations Foreman is available to aid in determining access points into burial sections. The lids of units will be propped in an open position for use except when required to be left over weekends. Over weekends the lids will be secured (closed).

7. Damages Caused by Contractor Neglect In the event damages result to the units and/or gravesites (cave-ins), surrounding areas, or to third parties due to neglect by the Contractor, restitution will be required at no cost to the agency. Changes in schedules, work assignments or delays of daily operation must not occur under any circumstances.

8. Storage - Rejection Thirty (30) units will be allowed to be stored on the cemetery grounds. All damaged or rejected units shall be removed, without exception, from the cemetery grounds by the end of the month. All rejected units will be indicated (marked in such a manner), as mutually agreed upon by the Contractor and the Cemetery Director.

9. Performance of Work on Cemetery Grounds

(a) Cemetery Access: Deliveries will be permitted through the service area gate "only." Under no circumstances will deliveries be made through the main gate.

(b) Conduct:

(i) National Memorial Cemetery of Arizona is a National Shrine; Contractor personnel appearance and conduct shall be always professional and unobtrusive. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel.

(ii) The Contractor will observe traffic, parking, directional signs and regulations when using the cemetery's roadways. Vehicles shall not be driven off the paved roadways onto non-paved areas without first securing permission from the COR.

· (iii) The Contractor agrees to leave all work areas free of debris and in the same condition as before the work commenced. The Contractor agrees to take all necessary precautions to protect vegetation, as appropriate, in the immediate work area(s).

(c) Performance Ethics: The Government will not tolerate a Contractor influencing a family, concerned person, or funeral service persons to use or not use a Government-provided grave liner.

(d) Metric Products

(i) Products manufactured to metric dimensions will be conducted on an equal basis with those manufactured inch-pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the contracting officer, in conjunction with the COR, who will accept or reject the product.

(c) Packaging & Marking: Grave liners will be palleted or otherwise prepared for shipping in accordance with the Commercial Item Description (CID) No. A-A-30194 (See Attachment A). Grave liners and lids shall be marked in accordance with the CID (See Inscriptions).

12. Delivery & Installation Requirements

(a) Delivery & Storage: The Contractor will be required to deliver and unload an estimated 1 to 20 units per day at a site to be determined by the Cemetery Director or his/her designee. Thirty (30) units will be allowed storage within the cemetery grounds.

(b) Interment Scheduling: The Contractor is required to work all burials scheduled during weekdays, holidays, and weekends within the National Memorial Cemetery of Arizona. Services shall be provided in accordance with the following:

(i) The Contractor will be notified of requirements for units to be delivered the day prior to grave liners being required at the National Cemetery.

(ii) The following days scheduling will be available at the Administration Building at 12:01 P.M. each day. Normal hours of interment operations for purposes of delivery and installation of grave liners are 8:30 A.M. through 2:30 P.M.

(iii) The Contractor is to be at the cemetery and grave liners are to be installed within the gravesite not less than thirty (30) minutes prior to each scheduled interment.

(iv) The unit will be secured (lid placement made) not later than thirty (30) minutes after the lowering of the casket into the gravesite.

(a) All work shall be performed between the hours of 8:00 a.m. and 3:00 p.m. local time (Monday thru Friday, excluding Federal Holidays (See FEDERAL HOLIDAYS). Work performed during non-duty hours, weekends, and holidays, will be at the discretion of the COR.

(b) The Contractor agrees to phase all work in such a manner as not to impact on or interfere with cemetery operations. The Contractor shall not operate equipment, machinery, or otherwise perform contract work within 250 feet of any ongoing interment service. The COR, at his discretion, may direct and arrange the Contractor's performance in specific areas of the cemetery to ensure smooth cemetery operations.

13. Contract Management

(a) Contracting Officer: Administration of this contract will be by the Contracting Officer.

(b) COR: The VA Contracting Officer will delegate one or more representatives to serve as the Contracting Officer's Representative (COR). The COR is responsible for providing contract oversight and technical guidance to Contractor, placing orders for services, certification of invoices, and overseeing technical aspects of the contract. The COR is not authorized to add, modify, delete, or otherwise change any of the costs, specifications, provisions, requirements, terms or conditions of the contract and delivery orders issued under the contract. All administrative functions remain with the VA Contracting Officer.

(c) Site Manager: The Contractor shall provide a "Site Manager" for directing, overseeing and coordinating the work involved. Communication by the Site Manager with the COR (or designee) is strongly encouraged. The Contractor shall furnish a copy of the contract specifications to the Site Manager and each employee performing work under the contract to ensure they are completely familiar with the requirements. Any damage to cemetery property, structures or grounds caused by the Contractor and/or its personnel shall be repaired or replaced at the Contractor's expense, as directed by the COR.

(d) Federal Holidays: All work required under this contract will be performed during normal cemetery hours of operation. Except for Memorial Day & Veterans Day, work is normally not conducted on Federal holidays. However, work may be required on holidays at the discretion of the COR. All Federal holidays listed under Cemetery Information.

14. Authorities of Government Personnel

(a) Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Government shall provide at the time of contract award, a list of Government personnel authorized to act as Contracting Officer's Representatives.

GRAVELINER SPECIFICATIONS

COMMERCIAL ITEM DESCRIPTION

LINER, GRAVE, CONCRETE

The General Services Administration has authorized the use of this commercial item description as a replacement for VA Specification Xl 708G for concrete.

This commercial item description describes Concrete Grave liners intended for use in national cemeteries to prevent the sinkage of soil in graves.

Salient characteristics. LINER, GRAVE, CONCRETE - Shall be constructed from reinforced concrete utilizing Portland Cement. Cement will be of commercial quality using steel and/or polypropylene reinforcement. In addition, the material(s) used in the production of concrete grave liners shall be impervious to any destructive action of the natural elements possibly contained in the cemetery soil which can range from extreme acidic to extreme alkaline conditions.

Concrete grave liners must be properly cured for 28 days before delivery and the concrete must have a minimum compression strength of 31,027 kilopascal (kPa) or 4,500-pound force/square inch (PSI)„ Style 1 - Box with separate lid

SIZES / INTERNAL DIMENSIONS

Standard Liner 87 inches x 31 inches x 26 inches Outside: 91 inches x 35 inches x 31 inches

Oversized Liner 91 inches x 34 inches x 25 inches Outside: 93 inches x 38 inches x 31 inches

Extra Large Liner 92 inches x 42 inches x 29 inches Outside: 96 inches x 47 inches x 33 inches Internal dimensions listed above are nominal for the standard sizes and small variances are permitted in the use of standard commercial products providing size permits use of standard caskets.

UNIT: EACH

Workmanship. Grave liners shall be free from defects which detract from its appearance or impair its serviceability.

Production specification. The following must be included as part of the bid:

a. Type of material or materials

b. Material specifications

c. Methods of construction

d. Testing procedures and findings Performance. Grave liners furnished will be designed for a maximum burial depth of 2.13 m (84 in) from the bottom of the liner, with minimum soil cover of 46 cm (18 in), be capable of structurally withstanding passage of an axle load of 5.0 metric tons (11,000 lbs.) after burial and provide for ease of installation. Liners will have a sufficient weight bearing surface area to prevent sinkage. This area may vary depending upon soil conditions, but in all cases, will be capable of passing the functional test specified in paragraphs entitled "Functional tests" in order to perform this function in place after installation. The ongoing static loads in this environment include the weight of the backfill, changes in the water table, and pressures from the freeze thaw cycle where applicable. In addition, the grave liner shall be designed to withstand the dynamic, differential and impact loads and stresses which are exerted upon a unit during the interment process. Such loads and stresses include compaction of the (backfill) soil, excavation of adjoining gravesite, as well as the pressures and forces exerted by normal cemetery excavation, compaction, and maintenance equipment. Grave liner designs shall be such as to prevent any potential sinkage due to chiseling (The sinkage process caused because of insufficient surface area contact with the bottom of the grave.) and fatigue creep (The long run sagging process of the weight bearing surface area).

Design and construction. Grave liners will meet the performance requirements. The combination of the design shape, design thickness, structure and material shall be capable of supporting the required 2.27 metric tons (5,000 lbs.) center load pressure test and the axle load test of 5.0 metric tons (11,000 lbs.), plus the superimposed earth load. Both the exterior dimensions and the weight of the grave liner shall be kept to a minimum in accordance with the normal internal dimension standards specified above in Paragraph labeled "Salient characteristics" and the required structural strength specified above. Design contours and shapes will be such as to eliminate any possible back-fill voids, settling, sinking, floating or raising of the grave liner once interred. The grave liners and parts thereof, will have provisions to facilitate both the ease of installation and removal of the unit and its component parts. All lifting apparatus must be adequately anchored in the unit to sufficiently withstand the stresses of lifting and placing the unit. Grave liners will have knockout holes to permit drainage.

Inscription. The date of manufacture will be permanently recorded on the grave liner so that the contractor can identify his product according to the date of production.

QUALITY CONTROL AND ASSURANCE PROVISIONS.

Responsibility for inspection. Unless otherwise specified in the contract or purchase order, the contractor is responsible for the performance of all inspection requirements as specified herein.

Except as otherwise specified in the contract or purchase order, the contractor may use his own or any facilities suitable for the performance of the inspection requirements specified herein unless disapproved by the Government.

The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure that supplies and services conform to prescribed requirements.

Records. Records of examinations and tests performed by or for the contractor shall be maintained by the contractor and made available to the Government, upon the Government's request, at any time, or from time to time, during the performance of the contract and for a period of three years after delivery of the supplies to which such records relate.

Inspection. Inspection, as used herein, is defined as both examination (such as visual or auditory investigation without the use of special laboratory appliances or procedures) and testing (determination by technical means of physical and chemical properties) of the item.

Preproduction sample. When specified a preproduction sample will be required and will be examined and tested in accordance with this specification. The preproduction sample will be representative of the production article. However, the requirements for furnishing a preproduction sample may be waived as to a bidder if:

a. The bidder states in the bid that the product offered is the same as a product previously furnished to the procuring activity under a prior contract, and the bidder identifies the contract.

b. The contracting officer determines that such product meets the requirements of the specification.

Tests. Tests shall be conducted to determine compliance with these commercial item description requirements. Where feasible, the same sample shall be used for the determination of two or more test characteristics.

Testing of components. Upon request, the supplier will furnish a certification of compliance, issued by an independent testing laboratory or an approved testing program. This would include an analysis for all characteristics of material specified and applicable referenced specifications. The Government reserves the right to verify the correctness of such certificates of compliance and analysis. Approved grave liners are subject to both random compliance and complete re-testing.

The grave liners will conform with the following American Society for Testing and Materials (ASTM) Standards.

ASTM C 33 - Standard Specifications for Concrete Aggregate ASTM C 39 - Test Method for Compressive Strength of Cylindrical Concrete Specimens ASTM C 40 - Standard Test Method for Organic Impurities in Fine Aggregates for Cement ASTM C 94 - Standard Specification for Ready-Mixed Concrete ASTM C 150 - Standard Specification for Portland ASTM C 173 - Standard Test Method for Air Content of Freshly Mixed Concrete by the Volumetric Method ASTM C 231 - Standard Test Method for Air Content of Freshly Mixed Concrete by the Pressure Method ASTM C 260 - Standard Specification for Air-Entraining Admixtures for Concrete ASTM C 330 - Standard Specification for lightweight Aggregates for Structural Concrete

ASTM C 494 - Standard Specification for Chemical' Admixtures for Concrete Sampling for examination. Sampling for examination shall be conducted in accordance with MIL-STD-105, with an AQL of 1.0 (percent defective) and an inspection level of S-1.

Examination of furnished product. Grave liners will be examined for the defects listed below. Whenever a deviation to specified requirements is noted, correction will be made. Failure to make corrections will be cause for rejection:

a. Size/dimensions not as specified.

b. Materials not as specified.

c. Production date not inscribed or otherwise permanently recorded.

d. Drainage holes not provided.

e. Surface contains foreign inclusions, spalling, holes, cracks, large voids, or other evidence of poor manufacture.

f. Provisions to facilitate installation and removal not provided.

Functional Test. Upon request, a functional load test will be made at the contractor's expense under the direction of the contracting officer, or his/her representative, to ensure the grave liner, as furnished, will be capable of supporting load weight stated in paragraph entitled "Design and construction". The functional test will consist of two loading conditions:

(a) Unconfined loading. (Center Load Pressure Test) 1 Place base on 10.16 cm (4 in) x 10.16 cm (4 in), spaced approximately 0.305 m (12 in), from each end of the test product.

2 Place cover on base. The producer may choose to use a temporary gasket material in the sealant (tongue and groove) area of a grave liner in place of the permanent sealant.

3. A test frame will be assembled around the center of the test unit.

4. Cushion material should be used to assure that a 0.093 sq. m (1 sq ft), bearing plate will uniformly load the test unit. Special care should be taken for units with arch-shaped tops or carapaces.

5. A hydraulic ram will be pressurized until the ram engages the bearing place and will be set at a preload pressure of 226.8 kg (500 1b) for a minimum of one minute.

6. The inspector will add additional pressure to the test unit in 2,268 kg (5,000 1b) increments. This pressure will be added gradually, taking at least thirty (30) seconds to add each additional 226.8 kg (500 1b) load. Once the 226.8 kg (500 1b) increment has been added, the test unit should be allowed a minimum of one minute at rest prior to the next load increase. This procedure should be repeated until the full 2,268 kg (5,000 1b) load has been properly applied.

7. The concrete grave liner must withstand the 2,268 kg (5,000 1b) of static load on the 0.93 m (36 in), section at the critical load area for a minimum of five (5) minutes without failure.

(b) Confined loading.

1. The liner shall be placed on a flat surface below ground and covered with a granular soil material. The soil will be compacted thoroughly around and on top of the liner to a thickness of 46 cm (18 in). A wheeled tractor or truck with an axle load of 5.0 metric tons (11,000 lbs.) will then be passed over the covered liner for a minimum of twenty (20) times in repetition. The liner must not show any signs of material overstress or cracking.

2. Upon completion of Confined loading test the adjacent "gravesite" will then be excavated to a maximum depth of 2.13 m (84 in), exposing the longitudinal side of the tested unit for a period of no less than twenty-four (24) hours. The unit must not exhibit any signs of potential material fatigue, creep, chiseling, excessive deflection, scratching or infringement of the adjacent gravesite.

3. The contracting officer or his/her designated representative at any time may make unannounced inspections of the contractor's plant.

Contractor certification. The contractor shall certify that the product offered meets the salient characteristics of this description and conforms to the producer's own drawings, specification, standards, and quality assurance practices. The Government reserves the right to require proof of such conformance prior to first delivery and thereafter as may be otherwise provided for under the provisions of the contract.

Regulatory Requirements:

Federal Food, Drug and Cosmetic Act - If the product covered by this document has been determined by the U.S. Food and Drug Administration to be under its jurisdiction, the offeror/contractor shall comply, and be responsible for compliance by its subcontractors/suppliers, with the requirements of the Federal Food, Drug and Cosmetic Act, as amended, and regulations promulgated thereunder. In addition, the offeror/contractor shall comply, and be responsible for compliance by its contractors/suppliers, with the requirements of all other applicable Federal, State, and local statues, ordinances, and regulations.

Recovered materials. The offeror/contractor is encouraged to use recovered material in accordance with Federal Acquisition Regulation Subpart 23.4 to the maximum extent practical.

Packaging and packing. Grave liners will be palleted or otherwise prepared for shipping in accordance with standard commercial practice to ensure carrier acceptance and safe delivery in containers complying with rules and regulations applicable to the mode of transportation.

Marking. Shipping containers will be marked in accordance with the manufacturer's standard commercial practice. The production date will be inscribed or otherwise permanently marked on each component which makes up a grave liner.

Copies of Federal Standard No. 376, Preferred Metric Units for General Use by the Federal Government and Federal Test Standard 191 are available from General Services Administration Business Service Centers in Boston, MA; New York, NY; Philadelphia, PA; Washington, DC; Atlanta, GA; Chicago, IL; Kansas City, MO; Fort Worth, TX; Denver, CO; San Francisco, CA; Los Angeles, CA; and Seattle, WA.

Copies of Specifications and Standards are also available from Department of Defense Single Stock Point. Special Assistance Desk, telephone (215) 697-2667 or 2179, will provide you adequate information by mail or Tele-Specs mode.

Copies of United States Pharmacopoeia (USP) regulations may be obtained from: USPC, Inc., 12601 Twin brook Parkway, Rockville, MD 20852, USA.

Ordering data. Purchasers should select the preferred options permitted herein and include the following information in procurement documents: Title, number, and date of item description.

1.0 CONTACT INFORMATION

Contract Specialist: Stacey Lewallen, Stacey.Lewallen@va.gov Contracting Officer Representative (COR):

CONTRACTING OFFICER’S REPRESENTATIVE: Pursuant to VAAR Provision 852.270-1, Contracting Officer’s Representative (COR), shall be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of any deficiencies; coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

2.0 CONTRACTOR IT DEVICE CONNECTIONS

The C&A requirements do not apply, and a Security Accreditation Package is not required.

3.0 CEMETERY INFORMATION

Hours of Operation – per cemetery

Weather Delays: In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then work may be rescheduled to a date and time satisfactory to the COR. Climate or weather postponement will not cause any penalties to be assessed to the contractor, nor shall there be any additional cost to the Government.

Holidays: The following federal holidays are observed; however, circumstances may warrant approval for work on those days upon authorization. Holidays include New Year’s Day, Martin Luther King Jr Birthday, Washington Birthday, Juneteenth, Fourth of July, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas.

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

Smoking Policy: As of OCT-01-2019, all VA facilities are now entirely smoke-free. Vendor is advised the smoking of cigarettes, cigars, pipes, any other combustion of tobacco, and e-cigarettes, vape pens and e-cigars by any patient, visitor, contractor, volunteer, or vendor is prohibited at all VHA health care facilities.

Standards of Conduct: The Contracting Officer or Contracting Officer’s Representative shall refer to the Contractor for immediate action (including, but not limited to, removal from the work site) any contract technician whose personal or professional conduct jeopardizes or interferes with the regular and ordinary operation per cemetery. Breaches of conduct include, but are not limited to, intoxication or debilitation resulting from drug use; theft; dereliction; negligence in performing tasks or other conduct resulting in complaints by staff or management.

4.0 CONTRACTOR RESOURCE REQUIREMENTS AND INFORMATION

· All contractors must be registered in the System for Award Management (SAM) database (http://www.SAM.gov) to be eligible for a government award.

· All contractors providing a response as a Service-Disabled Veteran Owned Small Business (SDVOSB), or Veteran Owned Small Business (VOSB) must be registered and verified in the Vendor Information Pages (VIP) database (https://www.vip.vetbiz.gov) at the time of the offer and at the time of award.

· Contractor shall be required to provide documentation evidencing liability insurance coverage at the time of the offer, award and annually thereafter.

5.0 INVOICES AND PAYMENTS

Upon notification of award, the Contractor must be vendorized in VA fiscal systems. The Contractor must:

1. Register and create an account in the online VA payment system, Tungsten/OB10. More information can be found at http://www.va.gov/oaa/invoicing/faqs.asp.

Invoice Submissions. The VA uses a third-party web portal, called Tungsten OB-10 to process invoices. Tungsten OB10 receives invoice data through the Internet and verifies certain data fields on behalf of the VA, keys to AP routing for approval, and sends a confirmation report to the Contractor’s point of contact. Tungsten OB10 then creates an invoice PDF for delivery into the VA accounts payable system. The certifying official at the station will certify the invoice for payment.

Invoices are only to be submitted electronically to the VA Finance Service Center (FSC) through the Tungsten OB10 web portal. Invoices submitted directly to the FSC or the facility by fax or mail will not be accepted and will delay payment. Invoices submitted without a due date or purchase order (PO) number will be rejected.

Payment inquiries may be made to the Contracting Officer or through the Vendor Customer Service Support Helpdesk at 512-460-5049 / 877-353-9791 or VAFSCCSHD@VA.GOV.

The VA has introduced the Vendor Inquiry System (VIS), designed to help our vendors identify previous, current, and future payments. You may inquire on the status of payment through the Vendor Customer Service Support Helpdesk at 512-460-5049 / 877-353-9791 or via email at VAFSCCSHD@va.gov

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Product Number: CLIN 0001 STANDRAD GRAVE LINER Size: 87 X 31 X 26 with flat lid Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025 PRINCIPAL NAICS CODE: 327390 - Other Concrete Product Manufacturing PRODUCT/SERVICE CODE: 9930 - Memorials; Cemeterial and Mortuary Equipment and Supplies

Product Number: CLIN 0002 OVERSIZED GRAVELINER Size: 91 X 34 X 26 with flat lid Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

Product Number: CLIN 0003 EXTRA LARGE GRAVELINER SIZE: 92 X 36 X 28 with flat lid Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

Product Number:

CLIN 0004 Delivery/Installation Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

PRODUCT/SERVICE CODE: N054 - Installation of Equipment - Prefabricated Structures and Scaffolding

Product Number: CLIN 1001

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

Product Number: CLIN 1002

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

Product Number: CLIN 1003

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

Product Number: CLIN 1004 Delivery/Installation Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

Product Number: CLIN 2001

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

Product Number: CLIN 2002

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

Product Number: CLIN 2003

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

Product Number: CLIN 2004 Delivery/Installation Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

Product Number: CLIN 3001

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Product Number: CLIN 3002

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Product Number: CLIN 3003

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Product Number: CLIN 3004 Delivery/Installation Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Product Number: CLIN 4001

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029

Product Number: CLIN 4002

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029

Product Number: CLIN 4003

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029

Product Number: CLIN 4004 Delivery/Installation Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029

Contract Guarantee Minimum/Maximum Aggregate Value The guaranteed minimum amount for the life of the contract is $100.00.

The maximum aggregate value of the contract, inclusive of the Five One-Year ordering periods, shall not exceed $70,000.

The Government does not guarantee that it will place any orders under this contract more than the guaranteed minimum amount.

B.4 DELIVERY SCHEDULE

National Memorial Cemetery of Arizona 23029 N Cave Creek Rd Phoenix, AZ 85024

USA

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN).