36C78621R0001_1.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 58

7861-000079

36C78621R0001 08-28-2020

Marcia Hall 703-630-9342 09-14-2020

1:30PM

43C1

Department of Veterans Affairs

NCA Contracting Service

18434 Joplin Rd

Triangle VA 22172

X 100

X

Y

327991

500 Employees

N/A

Various locations nationwide

43C1

NCA Contracting Service

Triangle, VA 22172

43C1 http://www.tungsten-network.com/customer

-campaigns/veterans-affairs/

1-877-752-0900

See CONTINUATION Page

This solicitation is for Blank W1, Upright Granite Headstones

Base plus 4 option years, Solicitation, FOB Origin

SUBMIT PROPOSAL VIA VA eCMS VENDOR PORTAL WEBSITE AT

HTTPS://WWW.VENDORPORTAL.ECMS.VA.GOV by September 14, 2020 at

1:30 PM EST.

Questions due by September 4, 2020 at 1:30 PM EST only to

Marcia.Hall@va.gov NOT THROUGH VENDOR PORTAL

COR: TBD

Pleae fill this out:

DUNS:

EMAIL ADDRESS:

PHONE #:

See CONTINUATION Page

X 1

Contract Officer https://www.vendorportal.ecms.va.gov/

36C78621R0001

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SCHEDULE OF PRICES

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

SBA ACT 8(d)(13)(B)

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.216-18 ORDERING (OCT 1995)

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.5 52.216-21 REQUIREMENTS (OCT 1995)

C.6 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.7 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.8 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.9 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.10 VAAR 852.247-72 MARKING DELIVERABLES (OCT 2018)

C.11 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

C.12 VAAR 852.247-75 BILLS OF LADING (OCT 2018)

C.13 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JUN 2020)

SECTION D – LIST OF ATTACHMENTS

Attachment 1 Definitions

Attachment 2 Sample Review Form

Attachment 3 Government Bill of Lading

Attachment 4 Past Performance Questionnaire

Attachment 5 Contract Discrepancy Report (CDR)

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.216-1 TYPE OF CONTRACT (APR 1984)

E.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

Rating Standards

E.5 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

Submission Information

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (JUN 2020)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer

NCA Contracting Service

Triangle, VA 22172

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management,

3. INVOICES: Invoices shall be submitted in arrears:

Other [X] monthly after acceptance by Government

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.tungsten-network.com/customer-campaigns/veterans-affairs/

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

6. CONTENTS OF INVOICE:

• Contractor Information (Name, Complete Address, Telephone Number, Taxpayer Identification

Number)

• Date of Invoice

• Date of Period of Invoice Performance

• Invoice Number

• Obligation/Invoice Number (Only one purchase order may be included on each invoice submitted)

• Cemetery Name

• Unit Cost

• Total Invoice Amount

• Service/Item(s) provided

6. SOLICITATIONS:

Failure to submit all required documentation as required may result in your submission being determined non-responsive and removed from further consideration.

8. MISSING PAGES:

It is the responsibility of the offeror to examine this solicitation to verify that he or she has received all pages. In addition, in compiling this package, some pages may have been duplicated. If the offeror feels that pages are missing or duplicated, the offeror is encouraged to contact the Contracting Officer at the telephone number shown in Block 7B, Standard Form 1449, Solicitation / Contract / Order for

Commercial Items.

9. TIME OF DELIVERY:

Work is to be performed Monday through Friday, 8:00 a.m. – 4:30 p.m., except Federal Holidays.

10. POST AWARD CONFERENCE:

Prior to commencement of work, contract awardee and a representative of all subcontractors are required to attend a post award conference with Contracting Officer’s Representative and Contracting

Officer/Specialist to assure that all parties understand all contractual obligations and the role that each party serves.

11. GOVERNMENT HOLIDAYS:

Holidays observed by the Federal Government:

New Year's Day 1 January

Martin Luther King's Birthday Third Monday in January

President's Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

Also included would be any day specifically declared by the President of the United States of America as a national holiday.

B.2 SCHEDULE OF PRICES

The term of the contract shall be from October 1, 2020 to September 30, 2021 and 4 Option Years if exercised.

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

Base Year: October 1, 2020 to September 30, 2021

0001 W1, Headstone, Granite, Upright, Blank (13” x 42” x

3”)

9,000 EA

Option Year 1: October 1, 2021 to September 30, 2022

1001 W1, Headstone, Granite, Upright, Blank (13” x 42” x

3”)

10,500 EA

Option Year 2: October 1, 2022 to September 30, 2023

2001 W1, Headstone, Granite, Upright, Blank (13” x 42” x

3”)

12,000 EA

Option Year 3: October 1, 2023 to September 30, 2024

3001 W1, Headstone, Granite, Upright, Blank (13” x 42” x

3”)

13,500 EA

Option Year 4: October 1, 2024 to September 30, 2025

4001 W1, Headstone, Granite, Upright, Blank (13” x 42” x

3”)

15,000 EA

CONTRACT ESTIMATED TOTAL

CLIN shall be priced in total for labor, materials, overhead and other items.

Price Breakdown by %:

Stone EA

Labor EA

TOTAL 100%

B.3 STATEMENT OF WORK

1.0 Background

The Department of Veterans Affairs (VA), National Cemetery Administration (NCA) furnishes headstones, markers and niche covers (monuments) for deceased veterans worldwide. Memorial monuments are also furnished to memorialize veterans whose remains are non-recoverable.

2.0 Purpose

The purpose of this contract is to manufacture and distribute nationwide, blanks in support of on-site inscription programs that are resident in National and State cemeteries (Attachment C):

• (W1) – Upright Headstone, Granite, Blank (13” x 42” x 3”)

3.0 General

This contract shall include all labor and materials necessary to furnish upright Granite headstones, as noted in 2.0, to each consignee’s address. The Contractor shall be responsible for providing all labor and material needed to manufacture, package, palletize, and deliver FOB Origin.

• Provide all labor and material needed to package and palletize shipments of blank headstones.

• Shipments shall be F.O.B. Origin, Contractor’s facility, utilizing Government contracted carriers.

• The Contractor shall provide a preprinted copy of a completed Government Bill of Lading for each cemetery to the MPS Traffic Manager by the first Monday of each month which lists the following: Destination Name & Address, Consignee’s Name & Address, Origin Name &

Address, Shipper’s Name & Address, and Bill-Charges- To name Address, Quantity of the shipment, Item Description, Weight, Mass, and Estimated Shipment Value.

• Contractor shall be responsible for ensuring the shipments are ready for pick-up at the time of notification

• Provide all labor and equipment to load pallets or singles onto the carrier’s vehicle.

• The Contractor will provide email notification within 24 hours if carriers fail to pick up as arranged.

3.1 Performance period: The Contractor shall have until the second Monday, excluding federal holidays, of each month to manufacture, package and transfer to a government transportation carrier each pre-scheduled shipment for delivery. All shipments must be able to be loaded and shipped by the second week of each month.

3.2 Unit Price: The unit price is all-inclusive and covers the completed monuments delivered FOB

Origin. This all-inclusive price includes product and services to provide monuments meeting technical requirements as shown in drawings listed in Sections 4.0 and 5.1.

4.0 Material Specification

4.1 Description: Upright Headstone, Granite, Blank (13” x 42” x 3”)

4.1.1 Product Code: W1

4.1.2 Drawing No.: A-W1, Rev. 1, dated 08/15/19

4.3 Material: Granite shall be sound and compact, free from cracks, spalls, chips, holes, calcite lines more than two inches in length, open seams, pits or other defects that would impair its strength, durability or appearance: Granite must conform to the definition of granite as defined by ASTM- C119. Granite provided under this contract shall be standard grade, fine to medium grained material as classified by the

National Building Granite Quarries Association. It shall be free of cracks, seams, or starts which may impair its integrity or readability of the inscription.

4.4 Color: Granite shall be a uniform shade of fine to medium grain, gray color (N6 to N7.75) as judged against the Munsell Neutral Value Scale, 31 - step scale. Blotches of color or veining which are in sharp contract with the background, which would inhibit legibility of the inscription, or which present an objectionable appearance, shall be cause for rejection.

4.5 Finishing: The front, top and sides of each headstone shall be uniformly machine honed with an 80-grit pad, or stone, to a smooth satin finish, free of scratches, saw marks, rust spots and skips. The bottom shall be a smooth sawn finish. The edges of the top and sides shall have no more than 1/4” radius ± 1/16”

4.6 Source of supply: All stone shall be obtained from quarries within the United States having adequate capacity and facilities to meet the specified requirements. Cutting and finishing shall be done by a manufacturer equipped to process the material promptly and in accordance with these specifications.

NOTE: If the Contractor desires to change from the original approved quarry to another listed quarry

(ref. 4.8) during the contract term, a request justifying the change and a sample (13” x 24” x ¾”) that represents the granite from the new quarry must be submitted to the MPS Program Support Unit for review and approval prior to using the new stone to produce blanks for this contract. MPS will have 30 days to evaluate the request and the sample. Upon review and evaluation, MPS Program Support Unit will provide Contracting Services with the findings and recommendation. If a request is denied, a detailed letter of explanation will be forwarded to the Contractor.

Quarry changes will be effective at the beginning of option years based upon pre-approved samples.

Changes cannot be made within an option year

4.7 Workmanship: Each monument shall be free from defects in workmanship.

• Chips, cracks, open seams, or abraded edges shall not be permitted and the repair or patching of any such defects is prohibited and shall be cause for rejection.

• Monuments shall be free of ink, oil, crayon marks, dirt, coatings, sealers and stone dust.

• Workmanship and production shall be in accordance with industry standards, practices, and regulatory safety requirements

4.8 Testing: Stone supplied under this contract shall conform to the following specifications and physical requirements. Stone shall be tested, as listed below, by an approved testing laboratory and test results shall be submitted to the Memorial Products Service (MPS), Program Support Unit for approval prior to the production of the sample. Testing is required only once and shall be from a representative sample of the quarry. Testing results are required for new sources of stone.

NOTE: Testing results are not required for sources in the following areas:

• Washington County, Vermont

• Elberton County, Georgia

• Madera County, California

• Surrey County, North Carolina

5.0 Granite Testing Specifications

5.1.1 Abrasive hardness:

Granite shall have an abrasive hardness value Ha of 25.5 minimum, when tested as specified by

ASTM C241.

5.1.2 Absorption:

Granite absorption shall be 0.40 percent maximum, by weight when tested for a 48-hour period as specified in ASTM C97.

5.1.3 Compressive strength:

Granite shall have a minimum compressive strength of 13,000 psi when tested as specified in

ASTM C170.

5.1.4 Flexural Strength:

Granite shall have a flexural strength of 1200psi (8.27 MPa) minimum when tested as specified in

ASTM C880.

5.1.5 Density:

Granite shall have a density of 160 lbs./ft3 (2.563 kg/m3) minimum, as specified by ASTM C99.

5.2 Applicable Publications

5.2.1 Munsell Neutral Value Scale, Matte (31 - step scale)

617 Little Britain Road, New Windsor, NY

Refer to X-Rite, Inc or Pantone LLC for Munsell Color Scale

5.2.2 ASTM, Sections C97, C99, C170, C880, C241

American Society for Testing and Materials

100 Barr Harbor Drive

PO Box C700

West Conshohocken, PA 19428-2959

5.2.3 Dimension Stones of the World

Marble Institute of America (MIA + BSI)

380 E. Lorain Street, Oberlin, OH 44074

6.0 Submittal by Potential Offerors

Potential offerors shall submit at Contractor expense one down sized blank “W1” sample (13” x 24” x

3/4”) representative of the Granite to be used in the production of headstones under the contract. The

Granite sample shall conform to government specifications to include top crown, radiused edges, etc. The sample shall be marked on the back with a permanent marker to show Contractor’s name, telephone number, solicitation number, and email address. Any sample not properly marked, or which arrives damaged shall not be accepted and excluded from further consideration. All samples are best and final, and the offerors will not be allowed to submit another sample if a sample is deemed unacceptable.

The sample must be manufactured and packaged to prevent any damage during shipment. Samples must be accompanied by a statement identifying the brand name and grit rating for the pad or stone used to produce the final finish.

Failure to meet any of the requirements shall result in the rejection of the sample. The sample shall establish the acceptable product for material, finish and dimensions to be used in production; and shall be the basis for comparison of those products.

NO samples shall be accepted after the closing date.

Note: All samples should be manufactured using the dimensions noted above. Full size samples will NOT be accepted and will be refused at delivery.

Note: If a potential offeror submits multiple samples from different quarries, upon award of the contract, the Contractor must commit to one quarry for production. If the Contractor needs to transition to another quarry during the term of the contract, refer to 4.6 for process.

Once submitted, samples become the property of the Department of Veterans Affairs and shall not be returned. Submit samples and test results, if required, to the following address:

National Cemetery Administration

Memorial Products Service

(Quantico National Cemetery)

5109 Russell Road

Quantico, VA 22134

Sample results will be disseminated at contract award by the CO, do not ask the CORS or ACORS for the results.

6.1 Drawings: PDF copies of drawings are available upon request at no additional charge to potential vendors. The request should be e-mailed to the NCA Memorial Products Service (MPS), Program

Support Unit at MPSProgSupport@va.gov and shall include the Contractor’s name, mailing address, phone number, e-mail address, and the name / drawing number of the drawing(s). MPS recommends vendors use full size drawings for determining work requirements. An extension to the solicitation’s closing date shall not be granted for failure to request the technical drawings with sufficient lead time.

7.0 Packaging and Palletizing

7.1 Materials: All monuments shall be packed in accordance with ANSI industry standards and commercial best practices to assure acceptance by the common carrier.

Non-metal bands shall be secured around the pallet or crate for its entire height (from top to bottom) and two additional bands shall secure the pallet or crating around the width. Banding pressure shall be such that it causes no damage to the edges of the stone when packaged. Colored materials or materials capable of staining the stone (ex. uncoated cardboard, certain kinds of wood) during outdoor storage are not permitted.

The packaging and crating shall protect the monuments throughout the handling process and during shipment and comply with the National Motor Freight Classification:

• Ensure the pallet is in good, usable condition, i.e., no broken or cracked boards, all nail heads shall be below the surface of the wood and the pallet is made for heavy loads up to 2,300 lbs. with

(3) stringers and 4-way access.

• The quantity of monuments that can be placed on the pallet shall depend on ANIS Standards, the pallet’s quality of build, material used and product-to-pallet dimensions.

• Ensure there is no product overhang. The pallet shall be taking the initial side impacts. Ensure that the pallet extends 1-2” away from the edges of the product.

• Corrugated board that is being used to wrap around the product shall be 350 PSI double wall corrugated board.

• Reinforce and protect edges of the monuments with corner fiber boards.

• Ensure shipments of multiple monuments are properly unitized and secured firmly to the pallet.

7.2 Palletizing: Each pallet shall not exceed 2,300 lbs. Headstones are to be shipped together on the same pallet, with sufficient non-steel banding in conjunction with stretch wrap along with individual packaging materials shall be used to prevent damage to the monuments during shipment. Banding shall be in cross-directional pairs, four per pallet ensuring that the banding is routed through the pallet to minimize any movement of the headstones while in transit. Non-staining corner cards are to be provided between the band and the monument at each corner of the banding (uncoated cardboard against the stone is unsatisfactory due to the tendency for discoloration). The following specifications shall be used in conjunction with standard 42” x 48”, 4-way wood pallets.

The weight of headstones placed on the pallet must not exceed 2,300lbs but, in all cases, shall not have more than (10) ten headstones per pallet. It is preferred that all headstones be placed on the pallet on their edges and not layered.

Protruding metal fasteners must be replaced to avoid tearing the packaging or scratching the monument surface.

The Contractor shall ensure non-coloring materials are used for packing and that packing materials are not prone to compression which may cause load shifts or damage from the ensuing loose banding.

The monuments shall be packed in such a manner that any adhesive, glue, or coloring from the packaging does not transfer and adhere to the stone during shipment or during interim storage prior to use. All monuments and packing material shall be contained within the dimensions of the pallet with no overhang.

The Contractor shall replace monuments at no additional cost to the Government if damage is incurred during transport. The MPS Program Support Unit reserves the right to notify the Contractor by email within 5 days of any headstones damaged during transportation. Upon notification, the Contractor shall replace the damaged monuments within ten (10) calendar days from the date the e-mail was sent by MPS to the Contractor.

Each side of a pallet shall be labeled with the words, HANDLE WITH CARE, in one-inch high red letters. Use of commercially available labels can be used for this requirement.

In addition, the Contractor shall ensure the commercial bill of lading is notated with the following statements:

• “the palletized headstones must be moved to the rear of the delivery vehicle to ensure the ability of the receiving business to offload the pallet using a forklift”.

• “In case of delivery problems: call (202)-461-4132 or 202 501 2696 for guidance and follow-up notification with email to MPSProgSupport@va.gov.

• Items damaged during transport must be reported by email to MPSProgSupport and the damaged items must be positively destroyed by the transporter or transporter’s agent. The Contractor shall document such monuments were, “… demolished or pulverized into small pieces and no portion of the inscription remained legible”.

7.3 Labeling: The Contractor shall provide a packing list or a shipping label for all packaged monuments.

The label shall be at least five (5) inches wide by four (4) inches long with the Order Number, and

Consignee name and address. Labels shall be completely adhered to the front of the package and shall be over-coated with transparent adhesive tape that completely covers the label to prevent removal, smearing or blurring of the information. Shipping labels shall not be covered or obscured in any way by individual packaging or banding materials that would make the labels unreadable.

7.4 Overseas Shipments: Not applicable.

8.0 Government Quality Assurance (QA)

8.1 Inspections: Quality assurance (QA) inspections of the Contractor’s manufacturing facility and products may be performed by the designated COR of the Memorial Programs Service to assure satisfactory contract performance. The Government reserves the right to inspect the quality of blanks without prior scheduling or notifications to the Contractor.

mailto:MPSProgSupport@va.gov

During each QA visit at production sites, a complete assessment of the Contractor’s operation shall be made, to include the following areas:

• Packaging and palletizing of product that promotes damage-free shipments and compliant with all contractual requirements.

• Execution of quality control procedures.

• Maintaining QA records as required, with the records indicating the quality of the headstones as shipped.

When at the Contractor’s production facility, the Contractor shall assist the designated COR by providing an adequate, well lighted inspection area. Contractor personnel must provide assistance lifting, handling and moving of product.

8.2 Quality System: The Contractor must develop and maintain a written inspection system that documents the quality and timeliness of finished products. The Contractor shall provide, to the designated

COR of the MPS Program Support Unit, reports on the Contractor’s processing and delivery of orders to the carrier.

8.3 Quality Complaints

The receipt of complaints concerning unsatisfactory quality or non-compliance with the contract specifications shall be considered reason for an immediate visit and review of the Contractor’s quality assurance program. The Government reserves the right to inspect 100% of the production for an indefinite period due to quality problems. Indicative, but not all-inclusive, examples of issues meriting inspection are:

• Nonconforming product shipped to fill Government orders.

• The COR rejecting product that passed the Contractor’s inspection system, but product is still awaiting shipment.

• Deficiencies that adversely affect performance of the contract in areas such as:

o Inspection system o Inspection personnel o Manufacturing process o Production control o Planning and scheduling o Craftsmanship o Safety o Knowledge/training of processes and measuring tools

The designated COR of the MPS Program Support Unit or a designated inspector for this contract shall inform the Contractor of the deficiencies. A site inspection report shall be generated by the inspecting

COR and the COR shall discuss with the Contractor what corrective action(s) shall be taken and when the corrective action shall be taken. When an issue(s) arise regarding a monument not meeting the specified standards and the issue(s) cannot be resolved between the Contractor and the Government, the

Contracting Officer shall make a final determination as to whether the monument shall be replaced at the contractor’s expense or at the Government’s expense.

8.4 Quality Complaints – Receipt Blank Shipments which are rejected

Upon notification by MPS that a shipment of blank headstones has been rejected for not meeting contract specifications that are outlined in section 4.0 Material Specification of this contract, the contractor shall be required within (3) business days to pick up the rejected shipment at contractor’s expense.

Replacements shall be delivered to the cemetery within 10 business days of the contractor’s notification.

The Contractor is responsible for performing a quality check prior to palletizing and shipping to eliminate bulk shipment rejections.

9.0 Performance Evaluation

a. Normally, the COR will verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation will be made on the COR checklist of the date and the time the deficiency was discovered and the date and time the Contractor was notified.

b. If the Government created any of the discrepancies, these will not be counted against the

Contractor's performance. When the Government has caused the Contractor to perform in an unsatisfactory manner, the COR will forward a written notice to the responsible organizational element requesting corrective action be taken.

c. When the Contractor is not meeting the acceptable limits of satisfactory performance, a Contract

Discrepancy Report (CDR) will be issued to the Contractor. The seriousness of the failures should govern whether to issue CDR at the end of the period, or as soon as the limits of satisfactory performance are exceeded.

d. When a CDR is issued for a service, the Contracting Officer and/or the COR may exercise any contractual remedy available for non-performance, in accordance with FAR 52.212-4, “Inspection and Acceptance”. When a CDR is received, the Contractor shall complete the applicable fields. The Contracting Officer will evaluate the Contractor's responses and determine the next course of action.

e. The issuance of a Contract Discrepancy Report (CDR), found in Attachments, may be cause for the scheduling of a meeting among the Contractor, Contracting Officer, and the COR. A mutual effort will be made to resolve all problems identified. The Government will prepare written minutes of the meeting. The Contractor, Contracting Officer, and the COR will sign the minutes of the meeting(s).

f. Should the Contractor not concur with the minutes, they will so state their objections in writing to the Contracting Officer, within ten calendar days, and explain the reasons for non-concurrence.

The Contracting Officer will review and consider the reasons submitted for the Contractor's non-concurrence and decide to revise or uphold the comments as written. The Contracting Officer will notify the Contractor of the decision in writing within ten calendar days of submission of any objections.

g. After a CDR is completed and the vendor's plan accepted by the CO/MPS COR, the vendor shall have 1 month to carry-out the plan. After 30 calendar days, if there are any examples of missed standards then a remedy shall apply.

h. If the Contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, further actions may be considered including, but not limited to termination for default. If the Contractor only achieves a partial satisfactory performance by the end of the next period or agreed suspense date, other remedies including penalties may be applied.

10.0 Employee Requirements

a. The Contractor shall be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work. All work performed shall be done in a first-class manner and in accordance with good commercial practices.

b. Small Business set-aside: All the awardee’s managerial/supervisory employees including those on site in supervisory roles shall be direct hires of the Prime Contractor. Labor shall be employed such that 50% of the actual salaries and wages for time attributed on this contract are from actual

Prime Contractor employees.

c. Labor Force and Equipment: The Contractor shall be aware of the intensive labor and equipment requirements needed to meet contract specifications. Contractor shall be responsible to provide all labor and equipment as necessary to meet deadlines. The Contractor will provide all necessary resources to complete the efforts assigned under the scope of this contract.

11.0 Scheduled Quantity and Delivery Log

Upon receipt of the awarded contract and the exercised of all option year renewals, the Contractor will receive an e-mail within 10 calendar days with the following information.

1. Instruction stated in section 3.0 and 3.1

2. Contract number

3. Obligation number for the contract period

4. Table with a list of Cemeteries and quantities for each month of the contract period

Upon release of a shipment to a Government carrier the Contractor will send an e-mail to the

MPSPROGSUPPORT@VA.GOV confirming pick up along with a copy of the bill of lading signed by the carrier and Contractor. Any shipment not picked up by the scheduled date, should be reported to the

Traffic Manager for non-compliance.

12.0 Government Carrier and Bills of Lading

Please see the attached Government Bill of Lading.

13.0 Procedures (Administrative and Other)

13.1 Government Responsibilities: Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract shall require coordination between the Government and the Contractor. Contracting Services shall provide, at the time of the contract’s award, the name of one or more individuals authorized to act as Contracting Officer’s

Representatives (CORs) during the contract period.

13.2 Contractor Records and Files: The Contractor shall maintain records and files of all documents relating to each order filled under each Government Headstone and Marker contract. These records shall include, at minimum, copies of all orders, quality assurance records, inspection results, shipping documents (bearing carrier’s name and PRO tracking numbers) and invoices. These records shall be made available, upon request, to the designated MPS Program Support Unit COR during on-site Quality

Assurance inspections.

13.3 Government Headstone and Marker Drawings: The Contractor shall ensure copies of all relevant

Government drawings for production of monuments are maintained on file.

13.4 Completion point for products delivered FOB Origin: The Contractor’s responsibilities are deemed complete when a blank shipment is placed on a Government transportation carrier.

13.5 Invoicing: Invoicing in arrears after acceptance.

13.6 Point of Contact at MPS for the assigned COR and Traffic Manager, email to:

MPSProgSupport@va.gov

ATTACHMENT

Cemetery Listing

Cemetery Address

Point of Contact

Abraham Lincoln National Cemetery 20953 W. Hoff Road Elwood, IL 60421

Quincy McCall (815)423-9958

Dallas/Fort Worth National Cemetery 2000 Mountain Creek Parkway Dallas, TX 75211

Larry Williams (214)467-3374

Florida National Cemetery 6502 SW 102nd Avenue Bushnell, FL 33513

Roderick Thomas (352)793-7740

Houston National Cemetery 10410 Veterans Memorial Drive Houston, TX 77038

Roy Luera (281)447-8686

Ohio Western Reserve National Cemetery 10175 Rawiga Rd.

Seville, OH 44273

Thomas Maynard (330)335-3069

Puerto Rico National Cemetery #50 Avenida Cementerio Nacional Bayamón, Puerto Rico 00961-3887

Juan Nieves (787)798-8400

END STATEMENT OF WORK

mailto:MPSProgSupport@va.gov

SECTION C - CONTRACT CLAUSES

SBA ACT 8(d)(13)(B)

(B) NOTICE.—

(i) IN GENERAL.—A prime contractor for a covered contract shall notify in writing the contracting officer for the covered contract if the prime contractor pays a reduced price to a subcontractor for goods and services upon completion of the responsibilities of the subcontractor or the payment to a subcontractor is more than 90 days past due for goods or services provided for the covered contract for which the Federal agency has paid the prime contractor.

(ii) CONTENTS.—A prime contractor shall include the reason for the reduction in a payment to or failure to pay a subcontractor in any notice made under clause (i).

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the

Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR

52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds

Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other

Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act

(31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the

Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the

Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the

Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in

32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31

U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety

Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-

Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the

EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the

Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized…