36C78621Q0271 Alaska National Cemeteries Maintenance Services.docx
DOCX document 460 KB Posted
- Solicitation number
- 36C78621Q0271
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Other files
| File | Type | Posted |
|---|---|---|
| Sitka WD 2015-5685 rev 15.docx | DOCX document | |
| Subcontracting Checklist.docx | DOCX document | |
| Anchorage WD 2015-5681 rev 13.docx | DOCX document | |
| Sitka SOW Attachments.docx | DOCX document | |
| Fort Richardson SOW Attachments.docx | DOCX document | |
| 52.223-99 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors.docx | DOCX document |
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PAGE 1 OF
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
a. NAME
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE DATE/LOCAL
TIME
9. ISSUED BY
CODE
10. THIS ACQUISITION IS
UNRESTRICTED OR
SET ASIDE:
% FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ
IFB
RFP
15. DELIVER TO
CODE
16. ADMINISTERED BY
CODE
17a. CONTRACTOR/OFFEROR
CODE
FACILITY CODE
18a. PAYMENT WILL BE MADE BY
CODE
TELEPHONE NO.
DUNS:
DUNS+4:
PHONE:
FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE ADDENDUM
19.
20.
21.
22.
23.
24.
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
(REV. 2/2012)
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
36C78621Q0271 11-19-2021 Brian Trahan 510-637-6287 12-10-2021 16:30 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 1301 Clay Street, 1230 North Oakland CA 94612
X
812220 $22M
Net 30 Days
N/A
Alaska National Cemeteries
(1) Fort Richardson
(2) Sitka
36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 1301 Clay Street, 1230 North Oakland CA 83316 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/
1-877-752-0900
National Cemetery Administration Alaska National Cemeteries Maintenance Services in accordance with Statement of Work
The Government intends to award a single Indefinite Delivery Indefinite Quantity (IDIQ) contract in accordance with FAR 16.504.
For quotation preparation instructions see Addendum to FAR 52.212-1 Instruction to Offerors -
Commercial Items
Brian Trahan Contracting Officer
Table of Contents
| SECTION A | 1 |
| A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS | 1 |
| SECTION B - CONTINUATION OF SF 1449 BLOCKS | 4 |
| B.1 CONTRACT ADMINISTRATION DATA | 4 |
| B.2 DESCRIPTION/SCHEDULE/ORDERING/PERFORMANCE OF SERVICES | 5 |
| B.3 PRICE/COST SCHEDULE | 5 |
| ITEM INFORMATION | 5 |
| B.4 FORT RICHARDSON STATEMENT OF WORK | 33 |
| B.5 SITKA STATEMENT OF WORK | 114 |
| B.6 SUPPLEMENTAL INSURANCE REQUIREMENTS | 161 |
| SECTION C - CONTRACT CLAUSES | 162 |
| C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) | 162 |
| C.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) | 163 |
| C.3 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018) | 163 |
| C.4 52.216-18 ORDERING (OCT 1995) | 168 |
| C.5 52.216-19 ORDER LIMITATIONS (OCT 1995) | 169 |
| C.6 52.216-22 INDEFINITE QUANTITY (OCT 1995) | 169 |
| C.7 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) | 170 |
| C.8 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) | 170 |
| C.9 52.232-18 AVAILABILITY OF FUNDS (APR 1984) | 170 |
| C.10 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984) | 170 |
| C.11 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (JUL 2016)(DEVIATION) | 171 |
| C.12 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009) | 171 |
| C.13 VAAR 852.219-9 VA SMALL BUSINESS SUBCONTRACTING PLAN MINIMUM REQUIREMENTS (DEC 2009) | 171 |
| C.14 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018) | 172 |
| C.15 VAAR 852.219-76 SUBCONTRACTING PLANS MONITORING AND COMPLIANCE (JUL 2018) | 172 |
| C.16 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) | 173 |
| C.17 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) | 174 |
| C.18 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) | 174 |
| C.19 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAY 2019) | 175 |
| SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS | 182 |
| SECTION E - SOLICITATION PROVISIONS | 183 |
| E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) | 183 |
| E.2 52.204-20 PREDECESSOR OF OFFEROR (JUL 2016) | 183 |
| E.3 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015) | 184 |
| E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) | 186 |
| E.5 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018) | 187 |
| ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS | 191 |
| E.6 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014) | 192 |
| ADDENDUM TO 52.212-2 EVALUATION – COMMERCIAL ITEMS | 193 |
| E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (OCT 2018) | 194 |
| E.8 52.216-1 TYPE OF CONTRACT (APR 1984) | 210 |
| E.9 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (OCT 2015) ALTERNATE I (SEP 2015) | 210 |
| E.10 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999) | 213 |
| E.11 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984) | 214 |
| E.12 52.232-32 PERFORMANCE-BASED PAYMENTS (APR 2012) | 214 |
| E.13 52.233-2 SERVICE OF PROTEST (SEP 2006) | 218 |
| E.14 52.237-1 SITE VISIT (APR 1984) | 218 |
| E.15 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018) | 218 |
| E.16 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018) | 219 |
| E.17 VAAR 852.273-70 LATE OFFERS (JAN 2003) | 219 |
| E.18 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003) | 219 |
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
b. GOVERNMENT: Contracting Officer 36C786 Brian Trahan Department of Veterans Affairs National Cemetery Administration Contracting Services 1301 Clay Street, 1230 North Oakland CA 94612
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
| [X] |
| 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or |
| [] |
| 52.232-36, Payment by Third Party |
3. INVOICES: Invoices shall be submitted in arrears:
| a. Quarterly | [] |
| b. Semi-Annually | [] |
| c. Other | [X] Upon completion of services |
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
http://www.tungsten-network.com/customer -campaigns/veterans-affairs/
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
| AMENDMENT NO |
| DATE |
B.2 DESCRIPTION/SCHEDULE/ORDERING/PERFORMANCE OF SERVICES
The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National cemeteries are national shrines. The standards of maintenance, appearance and operational procedures performed by the Contractor at this cemetery shall reflect this nation’s concern for those interned there. For this reason, the Contractor’s strict adherence to the specifications shall be required and shall be essential. The Contractor shall demonstrate a clear understanding of, and the sensitivity to, environmental issues during the performance of the contract.
Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.
Description of Services This solicitation/contract will establish an Indefinite Delivery/Indefinite Quantity (IDIQ) for Cemetery Maintenance Services at Fort Richardson National Cemetery and Sitka National Cemetery in accordance with Statement of Work.
Ordering/Performance Period This IDIQ is for a 5-year ordering period of April 01, 2022 to March 31, 2027.
Contract Value The guaranteed minimum award amount for this contract is $1,000. The maximum aggregate value of orders that can be placed under this contract(s) is $7,000,000.00. The Government does not guarantee that it will place any orders under this contract more than the guaranteed minimum award amount.
B.3 PRICE/COST SCHEDULE
ITEM INFORMATION
| ITEM NUMBER |
| DESCRIPTION OF SUPPLIES/SERVICES |
| QTY |
| UNIT |
| ESTIMATED UNIT PRICE |
| ESTIMATED AMOUNT |
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Interments Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023 PRINCIPAL NAICS CODE: 812220 - Cemeteries and Crematories PRODUCT/SERVICE CODE: S208 - Housekeeping - Landscaping/Groundskeeping
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
Winter Interment Area Preparation Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Headstone Setting Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Headstone Fine Tuning Alignment Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
Headstone Cleaning Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Headstone “Raise & Realignment” Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Gravesite Renovation Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 5.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Grounds Maintenance (May thru September) Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 7.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
(October thru April) Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
(Pest Control) Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Tree Removal Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Walkways, Roads & Parking Lot Maintenance Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Minor Facility Maintenance Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Roads, Parking Lot, and Sidewalk Maintenance Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Headstones Setting Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Headstones Raise & Realignment Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 2.00 |
| JB |
| __________________ |
| __________________ |
SITKA
Headstones Cleaning Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 7.00 |
| MO |
| __________________ |
| __________________ |
SITKA
(April thru October) Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 5.00 |
| MO |
| __________________ |
| __________________ |
SITKA
(November thru March) Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 2.00 |
| JB |
| __________________ |
| __________________ |
SITKA
Public Ceremony Set Up/Protocol Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Gravesite Renovations Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 1.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Urn Repositioning Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 1.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Casket Repositioning Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 5.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
(May thru September) Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 7.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
(October thru April) Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
(Pest Control) Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 2.00 |
| JB |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 7.00 |
| MO |
| __________________ |
| __________________ |
SITKA
(April thru October) Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 5.00 |
| MO |
| __________________ |
| __________________ |
SITKA
(November thru March) Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 2.00 |
| JB |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 1.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 1.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 5.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
(May thru September) Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 7.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
(October thru April) Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
(Pest Control) Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 2.00 |
| JB |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 7.00 |
| MO |
| __________________ |
| __________________ |
SITKA
(April thru October) Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 5.00 |
| MO |
| __________________ |
| __________________ |
SITKA
(November thru March) Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 2.00 |
| JB |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 1.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 1.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 5.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
(May thru September) Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 7.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
(October thru April) Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
(Pest Control) Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 2.00 |
| JB |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 7.00 |
| MO |
| __________________ |
| __________________ |
SITKA
(April thru October) Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 5.00 |
| MO |
| __________________ |
| __________________ |
SITKA
(November thru March) Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 2.00 |
| JB |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 1.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 1.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 5.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
(May thru September) Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 7.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
(October thru April) Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 1.00 |
| JB |
| __________________ |
| __________________ |
FORT RICHARDSON
(Pest Control) Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 50.00 |
| EA |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
FORT RICHARDSON
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 2.00 |
| JB |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 7.00 |
| MO |
| __________________ |
| __________________ |
SITKA
(April thru October) Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 5.00 |
| MO |
| __________________ |
| __________________ |
SITKA
(November thru March) Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 2.00 |
| JB |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 12.00 |
| MO |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 250.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| 1.00 |
| EA |
| __________________ |
| __________________ |
SITKA
Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027
| ESTIMATED GRAND TOTAL |
| __________________ |
A. B.4 FORT RICHARDSON STATEMENT OF WORK
Statement of Work Fort Richardson National Cemetery 08/26/2021
DESCRIPTION / SPECIFICATIONS / WORK STATEMENT
A. REMOVED
1. BACKGROUND
The Department of Veterans Affairs, National Cemetery Administration, honors Veterans with a final resting place and lasting memorials that commemorate their service to our nation. There are approximately 151 National Cemeteries in 39 states that receive visitors, hold ceremonies and conduct committal services on an ongoing basis. Because of the special significance and attention our National Cemeteries receive from the public, strict adherence to the specifications is essential.
The Fort Richardson National Cemetery is located on the Fort Richardson Army Post side of the Joint Base Elmendorf-Richardson Military Installation on Davis Highway, just outside of Anchorage, Alaska. The cemetery is comprised of 39.1 total acres of which approximately 37.5 are currently developed. It contains the remains of approximately 8,500 veterans, spouses, and dependent children.
1. PLACE OF PERFORMANCE
The Contractor shall provide all supervision, labor, equipment, materials and supplies necessary to provide Interment and Grounds Maintenance Services at Fort Richardson National Cemetery, hereby known as “the Cemetery”. The cemetery location, acreages, and services required are as follows:
| Cemetery |
| Address |
| Acreage |
| Required Services |
| Fort Richardson National Cemetery |
| Bldg. 58-512 Davis Highway, P.O. Box 5-498, JBER-Richardson, Alaska 99505 |
| 39.1 Total Acres |
37.5 Developed Acres
29.4 Turf Acres
Interments and Full Grounds Maintenance Services
1. MAINTENANCE AREAS
The physical area of the contract includes the cemetery proper, structures, paving, and landscaped grounds, maintenance areas, roadways, perimeter landscaped areas, forested lands, and all of its landscape elements. A portion of the cemetery may be under renovation by another contractor at any time; and specific grounds maintenance activities may be under separate contract with another vendor.
1. CONTRACT OBJECTIVES
National Cemeteries are National Shrines. The standards of maintenance and appearance at these cemeteries must reflect this nation's concern for those interred there. For this reason, strict adherence to these specifications as well as the National Cemetery Administration National Shrine Commitment Operational Standards and Measures (latest version) is essential. The contractor is encouraged to use an innovative and creative technical approach, in addition to standard commercial practices to manage the grounds maintenance operation at the Cemetery in order to maintain the high standards of appearance as a National Shrine.
1. GENERAL REQUIREMENTS & SPECIFICATIONS
SERVICES PROVIDED: The Contractor shall provide all supervision, labor, equipment, materials and supplies necessary to perform the following Interment and Full Grounds Maintenance Services at the Fort Richardson National Cemetery. THE CONTRACTOR SHALL PROVIDE THE MANPOWER & RESOURCES NECESSARY TO PERFORM AND COMPLETE MULTIPLE JOBS SIMULTANEOUSLY.
Services to be provided include the following:
B.5.1 Interments B.5.2 Winter Interment Area Preparation B.5.3 Headstone Setting B.5.4 Headstone Fine Tuning Alignment B.5.5 Headstone Cleaning B.5.6 Headstone “Raise & Realign” B.5.7 Gravesite Renovation B.5.8 Grounds Maintenance B.5.8.1 Turf Renovation B.5.8.2 Turf Maintenance – Fertilization B.5.8.3 Turf Maintenance – Pest Control B.5.8.4 Turf Maintenance – Mowing, Trimming & Edging B.5.8.5 Turf Maintenance – Aerification B.5.8.6 Turf Maintenance – Dethatching B.5.8.7 Tree, Shrub & Planting Bed Maintenance B.5.8.8 Tree, Shrub & Groundcover Planting B.5.8.9 Irrigation System Management and Maintenance B.5.8.10 Drainage System Maintenance B.5.8.11 Trash & Debris Removal (Waste Management) B.5.9 Walkways, Roads & Parking Lot Maintenance B.5.9.1 Pavement Sweeping and Cleaning B.5.9.2 Snow & Ice Removal and Ice Prevention B.5.10 Minor Facility Maintenance B.5.11 Contractor Responsibilities B.5.12 Contractor Supervision, Work Hours, and Training B.5.13 Government Contacts
B.5.1 INTERMENTS
A. NCA STANDARDS
1. Each gravesite is excavated to assure uniformity with other gravesites in that burial section.
2. Integrity of existing graves, grave markers and other objects around the worksite shall be preserved and protected.
3. Open graves are identified and protected by guards and markers appropriate to cemetery operations.
4. Outer burial receptacles awaiting installation are placed in an orderly manner.
5. Committal services are conducted in clean and orderly shelters that provide for the safety, privacy, and special needs of the family.
6. All remains shall be handled in a manner that assures accurate placement and validation and causes no damage to the casket or urn.
7. Each day's burials are covered, initially groomed, marked, and presentable for visitors before close of business each day.
8. Graves are marked with an accurate, complete, and properly aligned temporary marker on the day on interment/inurnment.
B. SCOPE
1. Work consists of excavation in preparation for interments, backfilling, compacting, placement of topsoil with amendments, and establishing turf for interments specified by the Contracting Officer’s Representative (COR). There shall be approximately 120 casketed and 155 in-ground cremains interments per year. The COR or representative shall notify the Contractor of gravesite(s) to be opened by close of business on the prior workday. Normally interments shall be accomplished Monday through Friday during the hours of 8:00 a.m. to 4:30 p.m. However, there may be instances where the Contractor shall be required to perform interments on weekends and/or holidays and outside the regular hours.
C. GENERAL REQUIREMENTS
1. Gravesite Preparation:
a. Prior to any interment, the Contractor shall consult with the COR to determine the exact location, the dimensions of each grave and specific placement of the casket/cremains.
b. When entering gravesite sections during winter months or wet weather conditions, ‘Mobi-mat’ or plywood boards will be used to bring equipment on the grounds for the interment and all damages to the existing and surrounding graves or grounds will be repaired by the contractor at no additional cost to the Government by the COB of the day of the burial.
c. No grave shall be pre-dug the day before a scheduled interment. Any exceptions must be authorized by both the COR and Cemetery Director. The Contractor shall properly open and close the required gravesite before the close of business each day. The Contractor shall have gravesites ready for all interments every day the cemetery is open.
d. The grave site shall be secured to prevent unauthorized and accidental entry, and the excavation covered with heavy-duty sheets of plywood to the satisfaction of the COR or his designee.
e. It shall be the COR's responsibility to notify the Contractor of any underground utilities in the vicinity of gravesite excavation.
f. Once the area to be excavated is defined, sod shall be cut, removed, and either salvaged or disposed from the gravesite prior to excavation.
g. If the grave has an existing headstone, it shall be removed and carefully placed in an area near the gravesite and covered with proper protection. Headstones removed for second interments shall be placed in the grave or destroyed as directed by the COR.
h. Headstones, tools, or equipment are never to be placed directly on another’s gravesite when avoidable.
i. A temporary marker for all interments shall be placed on the gravesite. Temporary markers as with permanent markers shall always be kept as aligned as possible with surrounding markers.
j. Safety boards or mud tracks will be placed along the edges of the excavation to provide personnel working around the gravesite excavation a safe base to work from and reduce the chance of falling into the excavation should the edge fail. Personnel should avoid working or standing near the edge of the excavation whenever possible.
k. When a grave is opened, the Contractor shall remove any adjacent headstones needed to ensure access for the vault and the remains and subsequently replaced. Once removed, these headstones shall be placed in protective collars. Adjacent headstones not removed shall be protected by means of a Plexiglas sheath. Any headstones handled during this process shall be reinstalled, realigned, and cleaned before the close of business. These headstones will not be included in the overall count of headstone work performed by contract.
l. Sod shall be removed from the gravesite prior to excavation and may be reused on the gravesite. If sod shall be reused, it shall be cut 4" to 6" deep to keep roots healthy. If the sod is not reusable, gravesite shall be either resodded or reseeded as directed by the COR. Gravesite shall have turf re-established within 30 days weather permitting.
m. See “Winter Interment Area Preparation” for interment procedures during winter months.
2. Excavation of Graves:
a. Gravesites excavations for caskets or cremains shall be completed and lowering device made ready within a minimum of one hour prior to the scheduled time of interment. (Time of interment can be different than time of services)
b. Soil excavated from the gravesite shall not be placed on any occupied gravesite. Soil to be reused as backfill may be placed on plywood sheets on unoccupied gravesites, or in the case where there are no unoccupied gravesites, hauled to the designated spoils yard. Any soil left near the gravesite shall be covered with green carpet. Any excess backfill shall be hauled and dumped at a designated area in the spoils yard or removed from the site in a lawful manner.
c. Traditional graves shall measure 5' x 10' unless otherwise advised by the COR and shall be excavated to five (5) feet or seven (7) feet in depth, depending on the number of interments.
d. Pre-cast concrete crypts measure 3’ x 8’ and are pre-placed. All crypt grave sites are stacked double depth providing space for two full caskets. The lower crypt is covered with a poly shelf, and the upper crypt is covered with a concrete lid.
e. Graves for cremated remains shall be approximately 18 inches square and three (3) feet deep.
f. The COR shall advise the Contractor of the required depth, and position prior to any excavation operation. Contractor should probe all full interments prior to excavation to assure adequate depth for a second interment. COR should be notified immediately of insufficient depth to accomplish interment.
g. Excavating the grave to a greater depth to accommodate the second interment is the responsibility of the Contractor and is considered as a part of the regular grave excavation price. The COR or his/her representative shall be present and shall be responsible for ensuring the gravesite is deepened to accommodate both interments.
h. If the excavation is five feet deep or deeper, a worker is prohibited from entering into the grave until the sides of the grave are stored in a safe manner in accordance with OSHA standards.
i. The Contractor shall cover the excavation, place 4 COR-approved stanchions, chain/rope to cordon off all casket gravesites 5 feet from the all sides of open gravesite while unattended. Signage will be affixed to the rope to caution of an open excavation. A designated a member of the Contractor’s staff shall be posted to keep visitors away from open gravesite and man the gate fifteen (15) minutes prior to interment service and provide other duties as assigned by the COR.
j. When a grave is opened to receive a second interment and is found to be of insufficient depth to permit interment due to a vault/container not being deep enough, the remains of the first interment shall be removed and the grave excavated to a depth to accommodate both interments. Excavating the grave to a greater depth to accommodate the second interment is the responsibility of the contractor; and is considered as a part of the regular grave excavation price. COR or his representative will be present and will be responsible for ensuring the gravesite is deepened to accommodate both interments. The gravesite shall be screened from the public view during the removal and reinterment of any remains.
k. For traditional burials, a polyguard Government-provided graveliner will be installed by the Contractor. The gravesite excavation shall be completed, and the graveliner/vault pre-set at the gravesite one hour and fifteen minutes prior to the service. Each graveliner shall be installed according to procedures as demonstrated by the Government.
l. If damage to a graveliner occurs, both the casket and graveliner shall be removed from the grave and replaced with a new graveliner. Contractor shall reimburse the Government for the cost of damaged graveliner if damaged due to negligence, based on the actual price paid by the Government.
3. Pre-placed Concrete Crypts:
a. Crypts will be excavated in the manner for traditional burials to expose the concrete crypt lids. The soil must be dug out by shovel to expose the lift attachments and allow for the lifting device to be installed.
b. Prior to use of the lid lifting devices the interment crew shall inspect them to ensure they are safe to use. The Contractor-provided cables/chains shall be sound, all hooks shall be free of noticeable wear or bending, check for signs of metal fatigue, elongating, etc. and they shall be in overall good repair.
c. When the excavation is completed to the equipment operator's satisfaction and all soil removed from above the crypt lid, the crypt lid(s) will be removed and set to one side using the lifting device. When performing interments in the pre-placed concrete crypts, extreme care shall be used while lifting the approximately 1000-pound lid with the lifting device. (Initial lifting device is cemetery-provided and shall be maintained in clean, good working order by contractor).
d. For first interments, the shelf will be lifted from the crypt and placed on the lid. The shelf, lid and inside wall of the crypt will be repainted with the crypt number using black paint and stencils to match existing.
e. During winter months, some heating of the lid(s) must be performed using Contractor-provided / COR-approved frost-thawing device to allow the vault to be opened.
f. After interment, the shelf and lid shall be reinstalled in a similar manner by which they were removed, and the gravesite backfilled.
4. Interment Service Set-Up:
a. The Contractor shall furnish and set up funeral bier and committal shelter for each interment service, at least one (1) hour prior to the interment service and return these items to the storage area within one (1) hour after conclusion of the interment service.
b. Seating cushions shall be placed upon concrete benches. Brush/rolled clean before each day’s service(s).
c. Presentation bier shall be readied for remains unless COR directs contractor to have a church cart available.
d. The area around committal shelter shall be cleaned and the shelter shall be clean, free of webs and any other dirt or debris prior to each interment service. Committal shelter area shall be cleaned up by close of business. All windows will be checked for overnight debris and spot cleaned. Provide a full cleaning of all windows once each month.
e. Branch of Service flag for the veteran being honored will be placed on the wall of the committal shelter.
f. Flag shall be lowered to half-staff prior to the first service of the day. Flag shall be brought to full staff not less than 30 minutes after last service of the day.
g. The Contractor shall provide means to play music if requested by the family.
5. Memorial Service Set-Up: Same as an interment service set-up. The only difference is that there are no remains to inter or inurn.
6. Burial Service Assistance:
a. General: The Contractor is responsible for the transport and lowering of remains. All equipment/vehicles required for transport and lowering of remains are to be Contractor-provided.
b. The Contractor shall transfer the remains in a dignified manner from the interment/committal shelter to the proper gravesite following all NCA policies. The means of transportation shall be approved by the COR.
c. The Contractor shall provide a new or like new, unmarked white, navy blue or black van for the transport of the casket. The vehicle shall be modified to securely transport the casket. The interior of the van shall be modified as follows: The floor shall be equipped with stainless steel casket rollers on which to receive the casket fully into the cargo bay of the van without scratching the casket; a rubber bumper at the front of the bay; and adjustable, rubber-protected, stop plate to securely lock down the casket during transport. The van will be kept clean inside and out.
d. The Contractor shall provide a minimum of two (2) employees to remove the casket from the bier, into the vehicle, and transport to the burial section. A casket cart provided by the Contractor shall be used to transport the casket from the bier to the vehicle.
e. The Contractor is responsible for transport of the casket from the vehicle to the casket lowering device at the gravesite. The Contractor is responsible for providing a Government-approved, commercially available, mechanical casket lowering device (CLD) and setting it up at the grave site. The CLD shall be equipped with two sets of straps: primary lowering straps and secondary safety straps. The CLD will be inspected by for damage and defective/worn straps, prior to being set up over the crypt. The CLD shall be mechanically and aesthetically maintained by the Contractor at all times.
f. The Contractor is responsible for transporting the floral arrangements from the committal shelter to the burial area. The driver of the vehicle must hold a valid state driver's license. These employees shall be equipped with Contractor-provided mobile telephone with which to communicate with the COR or other designated cemetery representatives. These employees will be provided with a daily schedule to prevent any delays and the designated employees should report to the committal shelter as discreetly as possible no more than 10 minutes after the committal service departs from the shelter. The employees must be in a clean presentable uniform.
g. The Contractor shall lower casketed remains into gravesite using the casket lowering device in a safe and efficient manner, with dignity, and without damage to casket. Contractor shall use lowering device wheel rails and safety bars for increased safety during the transferring of remains and the lowering of the casket.
h. All cremated remains will be transported to the cremains burial site by the Cemetery Representative and lowered by the Contractor in a dignified manner.
7. Backfill of Graves:
a. All gravesites shall be backfilled, top dressed in topsoil, and ready for viewing by the next of kin by close of business, weather permitting; or as directed by the COR.
b. Prior to backfilling grave sites, CLD shall be removed, and vault shelves and lids shall be securely replaced.
c. Backfill material surrounding the grave liner/vault shall be sufficiently flowable to allow voids to be filled for solid compaction and to reduce subsequent ground settlement. Initial backfill material for interments and inurnments shall consist of 2-inch minus crushed aggregate.
d. Full caskets burials shall be backfilled with the crushed aggregate to 1/2-inch above the grave liner or vault. The remaining backfill material shall be clean fill excavated from the grave site.
e. Cremain urns shall be set on a 3-inch minimum bed of compacted crushed aggregate and backfilled to 12 inches above the urn with crushed aggregate. The remaining backfill material shall be clean fill excavated from the grave site.
f. Soil backfill shall be brought to established grade in 12-inch lifts. Each lift shall be thoroughly compacted by means of a COR-approved/Contractor-provided mechanical or hand tamper. Backfill should not be mounded, but should conform to existing grades. The Contractor shall remove all unusable dirt, rocks, roots and other types of objects from the cemetery grounds.
g. After backfilling is complete and compacted, the remaining two inches shall be filled with clean, screened topsoil and the sod shall be replaced and tamped to ground level. The sod shall be thoroughly hand-watered every few days for two weeks thus re-establishing sod.
h. All surrounding ground, headstones, floral arrangements, etc. of a burial area which may have been disturbed to facilitate cemetery operations shall be reinstated back to its prior condition or better before close of business.
i. See attached Attachment A for “Diagram of Graves” and handling of multiple interments.
8. Headstone Setting:
a. The headstone shall be replaced after the grave is backfilled following standard procedures described herein.
b. Where there is no existing headstone, a temporary marker shall be placed at the grave by the Contractor or his/her representative. Temporary markers as with permanent markers shall always be kept as aligned with surrounding markers.
c. The temporary marker for the second interment shall also list the first interment. All headstones of 1st interments will be removed from the gravesite and either placed in the casketed gravesite or disposed of as per Government policy.
9. Turf Repair: After backfilling is complete and compacted, and the final two inches of screened topsoil has been placed and tamped, the gravesite shall be either seeded and mulched, or sodded by the COB of the day of the burial per “Turf Renovation”.
a. Sod: The grade will be brought up to depth relative to the adjacent gravesites to accommodate for sod thickness to replant the gravesite, whether reusing existing turf or planting new sod.
b. Seed: The grade will be brought up to 3/8 inch relative to the adjacent gravesites to accommodate for seeding and compost covering to replant the gravesite.
10. Floral Arrangements: All floral bouquets and arrangements left at the gravesite by the funeral party shall be neatly arranged upon the grave and removed when they become unsightly or at least at every mowing. All stands from floral wreaths shall be removed before placing the wreath flat on the grave.
D. EXCEPTIONS
1. See attached Attachment A for “Diagram of Graves” and handling of multiple interments.
2. Diagram “D” - Attachment A. The conditions shown in "D" shall occur only rarely, and usually when the minor dependents predecease their parents or in extremely rare cases when an accident takes the lives of a family group.
3. Diagram "E" Attachment A. When the remains are in a small casket, they shall be placed in the lower corner of the gravesite, at a depth of five (5) feet, permitting room for an additional like burial at the head of the first at a depth of seven (7) feet and the second at five (5) feet.
4. When it is necessary to make side-by-side burials in a single gravesite, extreme care shall be exercised to accurately locate the sideline of the site. Where a burial vault is used in such cases, it may be necessary to encroach several inches on adjacent site(s). This is permissible provided the site encroached upon has been or shall be utilized as shown in Diagram "A" or "B" in Attachment A.
5. Unusual conditions may require occasional deviations from the methods indicated. For cases not covered herein, the Contractor shall consult with the COR for advice on determination of action to be taken.
E. DISINTERMENTS & DISINURMENTS
1. Work consists of removal of remains from a burial plot.
2. Disinterments/disinurnments shall be billed for at the same rate for interments/inurnments.
3. On occasion, next-of-kin may elect to disinter/disinurn the…
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