36C78621Q0163 Ft Stevens NC GM RFQ.docx

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C78621Q0163 05-25-2021 Brian Trahan 510-637-6287 06-11-2021 16:30 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 1301 Clay Street, 1230 North Oakland CA 94612

812220 $22M

Net 30 Days

N/A X

Fort Stevens Post Cemetery 1198 Russell Drive

Hammond OR 97121 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 1301 Clay Street, 1230 North Oakland CA 83316 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900

National Cemetery Administration Fort Stevens National Cemetery Maintenance Services in accordance with Statement of Work

The Government intends to award a single Indefinite Delivery Indefinite Quantity (IDIQ) contract in accordance with FAR 16.504.

For quotation preparation instructions see Addendum to FAR 52.212-1 Instruction to Offerors -

Commercial Items

Brian Trahan Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C786 Brian Trahan Department of Veterans Affairs National Cemetery Administration Contracting Services 1301 Clay Street, 1230 North Oakland CA 94612

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 DESCRIPTION/SCHEDULE/ORDERING/PERFORMANCE OF SERVICES

The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National cemeteries are national shrines. The standards of maintenance, appearance and operational procedures performed by the Contractor at this cemetery shall reflect this nation’s concern for those interned there. For this reason, the Contractor’s strict adherence to the specifications shall be required and shall be essential. The Contractor shall demonstrate a clear understanding of, and the sensitivity to, environmental issues during the performance of the contract.

Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

Description of Services This solicitation/contract will establish an Indefinite Delivery/Indefinite Quantity (IDIQ) for Cemetery Maintenance Services at Fort Stevens National Cemetery in accordance with Statement of Work.

Ordering/Performance Period This IDIQ is for a 5-year ordering period of July 01, 2021 to June 30, 2026.

Contract Value The guaranteed minimum award amount for this contract is $1,000. The maximum aggregate value of orders that can be placed under this contract(s) is $840,000.00. The Government does not guarantee that it will place any orders under this contract more than the guaranteed minimum award amount.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Committal Service:

(Includes Committal Service set-up and protocol, for all types of interments as needed year-round.)

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022 PRINCIPAL NAICS CODE: 812220 - Cemeteries and Crematories PRODUCT/SERVICE CODE: S208 - Housekeeping - Landscaping/Groundskeeping

Interments (Full Casket):

(Includes completion of all interments of casketed remains as indicated, for first interment or subsequent interment for traditional burials, disinterments as needed year-round, and after-action reporting.)

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022

Interments (In-Ground Cremains):

(Includes completion of all interments of cremated remains as first interment or subsequent interment for in-ground cremains burials, disinurnments as needed year-round, and after-action reporting.)

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022

Casket Repositioning Where required depth for subsequent interment cannot be achieved original casket/vault must be removed from gravesite and the grave excavated to a depth suitable for both interments.

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022

Headstone Setting and Alignment:

(Includes inspection, proper alignment, setting and cleaning of all new and replacement stones year-round, along with the proper disposal of shipping refuse and old headstones.)

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022

Headstone Fine Tuning Alignment (Fine tuning and alignment without removal of headstone from ground of up to 150 individual headstones each year as approved by the COR.)

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022

Headstone Cleaning:

(Complete the cleaning of all headstones as needed with a minimum of one cleaning per year and minor cleaning as indicated.)

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022

Headstone “Raise & Realignment”:

(Complete raise & realignment and resetting of up to 25 individual headstones each year as approved by the COR.)

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022

Gravesite Repair:

(Complete restoration of up to 25 individual sunken gravesites each season as approved by the COR.)

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022

Cemetery Grounds Management Plan:

(Daily, weekly, monthly Grounds Maintenance Schedule showing frequency of all activities for the contract year, including monthly updates.)

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022

Grounds Maintenance (March thru November): (Includes mowing, trimming, edging, irrigation management/maintenance & repair, winterization and spring start-up, aeration, dethatching, pest control – both plant & animal, winter damaged turf restoration, fertilization & amendment applications, floral pick-up, tree & shrub plant care, drainage management, and debris/waste management.)

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022

Grounds Maintenance (December thru February):

(Includes pest control, winter damage prevention, floral pick-up, tree, shrub & plant winterization, drainage management and debris/waste management.)

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022

Paving and Structure Maintenance:

(Includes sweeping, and power-washing of asphalt roads, gravel paths, and other paving; walls, gates, fences, signage, plaques, flag pole, lighting, site furnishings, and other site amenities.)

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022

Public Ceremony Set-up Assistance: (Includes raising and lowering of U.S. flag on Memorial Day, Veterans Day, and 4th of July; and assisting VSO’s with set-up of P.A. system, lectern, chairs and tents, and trash pick-up for Memorial Day ceremony.)

Contract Period: Base POP Begin: 07-01-2021 POP End: 06-30-2022

Committal Service:

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

Interments (Full Casket):

(Includes completion of all interments of casketed remains as indicated, for first interment or subsequent interment for traditional burials, disinterments as needed year-round, and after-action reporting.)

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

Interments (In-Ground Cremains):

(Includes completion of all interments of cremated remains as first interment or subsequent interment for in-ground cremains burials, disinurnments as needed year-round, and after-action reporting.)

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

Casket Repositioning Where required depth for subsequent interment cannot be achieved original casket/vault must be removed from gravesite and the grave excavated to a depth suitable for both interments.

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

Headstone Setting and Alignment:

(Includes inspection, proper alignment, setting and cleaning of all new and replacement stones year-round, along with the proper disposal of shipping refuse and old headstones.)

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

Headstone Fine Tuning Alignment (Fine tuning and alignment without removal of headstone from ground of up to 150 individual headstones each year as approved by the COR.)

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

Headstone Cleaning:

(Complete the cleaning of all headstones as needed with a minimum of one cleaning per year and minor cleaning as indicated.)

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2022

Headstone “Raise & Realignment”:

(Complete raise & realignment and resetting of up to 25 individual headstones each year as approved by the COR.)

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

Gravesite Repair:

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

Cemetery Grounds Management Plan:

(Daily, weekly, monthly Grounds Maintenance Schedule showing frequency of all activities for the contract year, including monthly updates.)

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

Grounds Maintenance (March thru November): (Includes mowing, trimming, edging, irrigation management/maintenance & repair, winterization and spring start-up, aeration, dethatching, pest control – both plant & animal, winter damaged turf restoration, fertilization & amendment applications, floral pick-up, tree & shrub plant care, drainage management, and debris/waste management.)

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

Grounds Maintenance (December thru February):

(Includes pest control, winter damage prevention, floral pick-up, tree, shrub & plant winterization, drainage management and debris/waste management.)

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

Paving and Structure Maintenance:

(Includes sweeping, and power-washing of asphalt roads, gravel paths, and other paving; walls, gates, fences, signage, plaques, flag pole, lighting, site furnishings, and other site amenities.)

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

Public Ceremony Set-up Assistance: (Includes raising and lowering of U.S. flag on Memorial Day, Veterans Day, and 4th of July; and assisting VSO’s with set-up of P.A. system, lectern, chairs and tents, and trash pick-up for Memorial Day ceremony.)

Contract Period: Option 1 POP Begin: 07-01-2022 POP End: 06-30-2023

Committal Service:

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Interments (Full Casket):

(Includes completion of all interments of casketed remains as indicated, for first interment or subsequent interment for traditional burials, disinterments as needed year-round, and after-action reporting.)

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Interments (In-Ground Cremains):

(Includes completion of all interments of cremated remains as first interment or subsequent interment for in-ground cremains burials, disinurnments as needed year-round, and after-action reporting.)

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Casket Repositioning Where required depth for subsequent interment cannot be achieved original casket/vault must be removed from gravesite and the grave excavated to a depth suitable for both interments.

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Headstone Setting and Alignment:

(Includes inspection, proper alignment, setting and cleaning of all new and replacement stones year-round, along with the proper disposal of shipping refuse and old headstones.)

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Headstone Fine Tuning Alignment (Fine tuning and alignment without removal of headstone from ground of up to 150 individual headstones each year as approved by the COR.)

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Headstone Cleaning:

(Complete the cleaning of all headstones as needed with a minimum of one cleaning per year and minor cleaning as indicated.)

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Headstone “Raise & Realignment”:

(Complete raise & realignment and resetting of up to 25 individual headstones each year as approved by the COR.)

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Gravesite Repair:

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Cemetery Grounds Management Plan:

(Daily, weekly, monthly Grounds Maintenance Schedule showing frequency of all activities for the contract year, including monthly updates.)

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Grounds Maintenance (March thru November): (Includes mowing, trimming, edging, irrigation management/maintenance & repair, winterization and spring start-up, aeration, dethatching, pest control – both plant & animal, winter damaged turf restoration, fertilization & amendment applications, floral pick-up, tree & shrub plant care, drainage management, and debris/waste management.)

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Grounds Maintenance (December thru February):

(Includes pest control, winter damage prevention, floral pick-up, tree, shrub & plant winterization, drainage management and debris/waste management.)

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Paving and Structure Maintenance:

(Includes sweeping, and power-washing of asphalt roads, gravel paths, and other paving; walls, gates, fences, signage, plaques, flag pole, lighting, site furnishings, and other site amenities.)

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Public Ceremony Set-up Assistance: (Includes raising and lowering of U.S. flag on Memorial Day, Veterans Day, and 4th of July; and assisting VSO’s with set-up of P.A. system, lectern, chairs and tents, and trash pick-up for Memorial Day ceremony.)

Contract Period: Option 2 POP Begin: 07-01-2023 POP End: 06-30-2024

Committal Service:

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Interments (Full Casket):

(Includes completion of all interments of casketed remains as indicated, for first interment or subsequent interment for traditional burials, disinterments as needed year-round, and after-action reporting.)

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Interments (In-Ground Cremains):

(Includes completion of all interments of cremated remains as first interment or subsequent interment for in-ground cremains burials, disinurnments as needed year-round, and after-action reporting.)

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Casket Repositioning Where required depth for subsequent interment cannot be achieved original casket/vault must be removed from gravesite and the grave excavated to a depth suitable for both interments.

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Headstone Setting and Alignment:

(Includes inspection, proper alignment, setting and cleaning of all new and replacement stones year-round, along with the proper disposal of shipping refuse and old headstones.)

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Headstone Fine Tuning Alignment (Fine tuning and alignment without removal of headstone from ground of up to 150 individual headstones each year as approved by the COR.)

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Headstone Cleaning:

(Complete the cleaning of all headstones as needed with a minimum of one cleaning per year and minor cleaning as indicated.)

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Headstone “Raise & Realignment”:

(Complete raise & realignment and resetting of up to 25 individual headstones each year as approved by the COR.)

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Gravesite Repair:

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Cemetery Grounds Management Plan:

(Daily, weekly, monthly Grounds Maintenance Schedule showing frequency of all activities for the contract year, including monthly updates.)

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Grounds Maintenance (March thru November): (Includes mowing, trimming, edging, irrigation management/maintenance & repair, winterization and spring start-up, aeration, dethatching, pest control – both plant & animal, winter damaged turf restoration, fertilization & amendment applications, floral pick-up, tree & shrub plant care, drainage management, and debris/waste management.)

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Grounds Maintenance (December thru February):

(Includes pest control, winter damage prevention, floral pick-up, tree, shrub & plant winterization, drainage management and debris/waste management.)

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Paving and Structure Maintenance:

(Includes sweeping, and power-washing of asphalt roads, gravel paths, and other paving; walls, gates, fences, signage, plaques, flag pole, lighting, site furnishings, and other site amenities.)

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Public Ceremony Set-up Assistance: (Includes raising and lowering of U.S. flag on Memorial Day, Veterans Day, and 4th of July; and assisting VSO’s with set-up of P.A. system, lectern, chairs and tents, and trash pick-up for Memorial Day ceremony.)

Contract Period: Option 3 POP Begin: 07-01-2024 POP End: 06-30-2025

Committal Service:

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Interments (Full Casket):

(Includes completion of all interments of casketed remains as indicated, for first interment or subsequent interment for traditional burials, disinterments as needed year-round, and after-action reporting.)

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Interments (In-Ground Cremains):

(Includes completion of all interments of cremated remains as first interment or subsequent interment for in-ground cremains burials, disinurnments as needed year-round, and after-action reporting.)

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Casket Repositioning Where required depth for subsequent interment cannot be achieved original casket/vault must be removed from gravesite and the grave excavated to a depth suitable for both interments.

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Headstone Setting and Alignment:

(Includes inspection, proper alignment, setting and cleaning of all new and replacement stones year-round, along with the proper disposal of shipping refuse and old headstones.)

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Headstone Fine Tuning Alignment (Fine tuning and alignment without removal of headstone from ground of up to 150 individual headstones each year as approved by the COR.)

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Headstone Cleaning:

(Complete the cleaning of all headstones as needed with a minimum of one cleaning per year and minor cleaning as indicated.)

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Headstone “Raise & Realignment”:

(Complete raise & realignment and resetting of up to 25 individual headstones each year as approved by the COR.)

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Gravesite Repair:

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Cemetery Grounds Management Plan:

(Daily, weekly, monthly Grounds Maintenance Schedule showing frequency of all activities for the contract year, including monthly updates.)

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Grounds Maintenance (March thru November): (Includes mowing, trimming, edging, irrigation management/maintenance & repair, winterization and spring start-up, aeration, dethatching, pest control – both plant & animal, winter damaged turf restoration, fertilization & amendment applications, floral pick-up, tree & shrub plant care, drainage management, and debris/waste management.)

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Grounds Maintenance (December thru February):

(Includes pest control, winter damage prevention, floral pick-up, tree, shrub & plant winterization, drainage management and debris/waste management.)

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Paving and Structure Maintenance:

(Includes sweeping, and power-washing of asphalt roads, gravel paths, and other paving; walls, gates, fences, signage, plaques, flag pole, lighting, site furnishings, and other site amenities.)

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Public Ceremony Set-up Assistance: (Includes raising and lowering of U.S. flag on Memorial Day, Veterans Day, and 4th of July; and assisting VSO’s with set-up of P.A. system, lectern, chairs and tents, and trash pick-up for Memorial Day ceremony.)

Contract Period: Option 4 POP Begin: 07-01-2025 POP End: 06-30-2026

Page 1 of Page 1 of

B.4 STATEMENT OF WORK

Statement of Work 05/25/2021

All work shall be performed in accordance the Description/Specifications/Statement of Work, contained in this contract; National Cemetery Administration National Shrine Commitment Operational Standards and Measures (Version 5.1 July 2014 or the most current version); Handbook 3120: Interment Area Layout; Handbook 3410: Integrated Pest Management Procedures for VA National Cemeteries; Handbook 3420: Turfgrass Maintenance in VA National Cemeteries; the most current Organizational Analysis and Improvement Guide (OAI); and in accordance with the NCA Environmental Management System (EMS). Copies of these documents may be obtained from the cemetery director, Jared Howard (Tel.: 503.273.5256); or online at:

http://vaww.nca.va.gov/leg_reg/leg_reg_dirhand.asp

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

A.1 REMOVED

1. BACKGROUND

The Department of Veterans Affairs, National Cemetery Administration, honors Veterans with a final resting place and lasting memorials that commemorate their service to our nation. There are approximately 155 National Cemeteries in 40 states that receive visitors, hold ceremonies and conduct committal services on an ongoing basis. Because of the special significance and attention our National Cemeteries receive from the public, strict adherence to the specifications is essential.

The Fort Stevens Cemetery is located on 1198 Russell Drive in Hammond, Oregon. The cemetery was transferred to the VA-National Cemetery Administration and is an active cemetery. It was formerly a “post cemetery” owned and operated by the United States (U.S.) Army Reserve 88th Regional Support Command (RSC). The cemetery is comprised of approximately 1.20 acres of cemetery grounds. It contains the remains of approximately 280 veterans, post employees, spouses, and dependent children. Fort Stevens Cemetery is “open” for first interment requests and second interments for eligible veterans, a veteran spouse and/or dependent child who meet NCA eligibility requirements.

1. PLACE OF PERFORMANCE

The Contractor shall provide all supervision, labor, equipment, materials and supplies necessary to provide Interment and Grounds Maintenance Services at Fort Stevens Cemetery, hereby known as “the Cemetery”. The cemetery location, acreages, and services required are as follows:

1198 Russell Drive Hammond, Oregon 97121

1.20 Acres Cemetery

0.37 Acres Access Road

Interment and Full Grounds Maintenance Services

1. MAINTENANCE AREAS

The physical area of the contract includes the cemetery proper, structures, paving, and landscaped grounds, maintenance areas, roadways, perimeter landscaped areas, and all of its landscape elements. A portion of the cemetery may be under renovation by another contractor at any time; and specific grounds maintenance activities may be under separate contract with another vendor.

1. CONTRACT OBJECTIVES

National Cemeteries are National Shrines. The standards of maintenance and appearance at these cemeteries must reflect this nation's concern for those interred there. For this reason, strict adherence to these specifications as well as the National Cemetery Administration National Shrine Commitment Operational Standards and Measures (Version 5.1 July 2014, or latest version) is essential. The contractor is encouraged to use an innovative and creative technical approach, in addition to standard commercial practices to manage the grounds maintenance operations at the Cemetery in order to maintain the high standards of appearance as a National Shrine.

1. GENERAL REQUIREMENTS & SPECIFICATIONS

SERVICES PROVIDED: The Contractor shall provide all supervision, labor, equipment, materials and supplies necessary to perform the following Interments and Full Grounds Maintenance Services at the Fort Stevens National Cemetery. THE CONTRACTOR SHALL PROVIDE THE MANPOWER & RESOURCES NECESSARY TO PERFORM AND COMPLETE MULTIPLE JOBS SIMULTANEOUSLY.

Services to be provided include the following:

B.5.1 Committal Service B.5.2 Interments B.5.3 Headstone Setting B.5.4 Headstone Fine Tuning Alignment B.5.5 Headstone Cleaning B.5.6 Headstone “Raise & Realign” B.5.7 Gravesite Repair B.5.8 Cemetery Grounds Management Plan B.5.9 Grounds Maintenance B.5.9.1 Turf Renovation B.5.9.2 Turf Maintenance – Fertilization B.5.9.3 Turf Maintenance – Pest Control B.5.9.4 Turf Maintenance – Mowing, Trimming & Edging B.5.9.5 Turf Maintenance – Aerification B.5.9.6 Turf Maintenance – Dethatching B.5.9.7 Tree, Shrub & Planting Bed Maintenance B.5.9.8 Tree, Shrub & Groundcover Planting B.5.9.9 Irrigation System Management and Maintenance B.5.9.10 Drainage System Maintenance B.5.9.11 Trash & Debris Removal (Waste Management) B.5.10 Paving and Structure Maintenance B.5.11 Public Ceremony Set-Up/Protocol B.5.12 Contractor Responsibilities B.5.13 Contractor Supervision, Work Hours, and Training B.5.14 Government Contacts

B.5.1 COMMITTAL SERVICE

A. NCA STANDARDS

1. Committal services are conducted in clean and orderly shelters that provide for the safety, privacy, and special needs of the family.

B. SCOPE

1. Work consists of in preparation of physical environment for committal service with or without an interment on that day. The COR will notify the contractor via e-mail of any scheduled committal service(s) no less than twenty-four (24) hours but not greater than seventy-two (72) hours in advance. The information provided in the notification will include a schedule and dig slip. The Contractor will acknowledge in writing that the COR’s message has been received. Normally committal services shall be accomplished Monday through Friday during the hours of 8:00 a.m. to 4:30 p.m. However, there may be instances where the Contractor shall be required to perform committal services on weekends and/or holidays and outside the regular hours.

2. Should there be more than one committal service on any given day, the Contractor shall bill for only one Committal Service. The work of preparation for subsequent committal services to clean and tidy-up the immediate area of the service shall considered part of the work and not billed separately.

C. GENERAL REQUIREMENTS

1. Committal Service Set-Up:

a. Committal services will be held graveside. When directed by the COR, the Contractor shall furnish and set up a temporary shelter consisting of a funeral bier, a minimum of four (4) folding chairs and a 12’x12’ (min.) canvas pop-up tent structure, or other COR-approved shelter, at a COR-designated area on a paved surface. These items shall be set up for each interment service, at least one (1) hour prior to the interment service, and broken down within one (1) hour after conclusion of the interment service, or after the last interment service of the day.

b. Disposable seat covers shall be placed upon the folding chairs before each service. .

c. The area around the interment shall be cleaned and the tent and chairs shall be clean, free of webs and any other dirt or debris prior to each interment service.

d. Flag shall be lowered to half-staff prior to the first service of the day. Flag shall be brought to full staff not less than 30 minutes after last service of the day.

2. Memorial Service Set-Up: Same as an interment service set-up. The only difference is that there are no remains to inter or inurn.

B.5.2 INTERMENTS

1. Each gravesite is excavated to assure uniformity with other gravesites in that burial section.

2. Integrity of existing graves, grave markers and other objects around the worksite shall be preserved and protected.

3. Open graves are identified and protected by guards and markers appropriate to cemetery operations.

4. Outer burial receptacles awaiting installation are placed in an orderly manner.

5. All remains shall be handled in a manner that assures accurate placement and validation, and causes no damage to the casket or urn.

6. Each day's burials are covered, initially groomed, marked and presentable for visitors before close of business each day.

7. Graves and niches are marked with an accurate, complete and properly aligned temporary marker on the day on interment/inurnment.

B. SCOPE

1. Work consists of excavation in preparation for interments, backfilling, compacting, placement of topsoil, and establishing turf for interments specified by the Contracting Officer’s Representative (COR). There may be approximately 5 casketed and 25 in-ground cremain interments per year. The COR will notify the contractor via e-mail of any scheduled interments no less than twenty-four (24) hours but not greater than seventy-two (72) hours in advance. The information provided in the notification will include: dig slip, schedule, and gravesite grid (4 corners). The Contractor will acknowledge in writing that the COR’s message has been received. Normally interments shall be accomplished Monday through Friday during the hours of 8:00 a.m. to 4:30 p.m. However, there may be instances where the Contractor shall be required to perform interments on weekends and/or holidays and outside the regular hours.

C. GENERAL REQUIREMENTS

1. Gravesite Preparation:

a. Prior to any interment, the Contractor shall consult with the COR to determine the exact location, the dimensions of each grave and specific placement of the casket/cremains.

b. When entering gravesite sections during winter months or wet weather conditions, plywood boards will be used to bring equipment on the grounds for the interment and all damages to the existing and surrounding turf, graves or grounds will be repaired by the contractor at no additional cost to the Government. Submit a plan for repair to the COR by the COB of the day of the interment. Repairs will be completed within 5 days of interment.

c. No grave shall be pre-dug the day before a scheduled interment. Any exceptions must be authorized by both the COR and Cemetery Director. The Contractor shall properly open and close the required gravesite before the close of business each day.

d. When unattended, the gravesite shall be secured to prevent unauthorized and accidental entry, and the excavation covered with heavy-duty sheets of plywood and barrier chain or other COR approved device surrounding the gravesite to the satisfaction of the COR or his designee.

e. It shall be the Contractor’s responsibility to ensure that any underground utilities near gravesite excavation are identified prior to opening the gravesite.

f. Once the area to be excavated is defined, sod shall be cut, removed, and either salvaged for reuse, or removed from the gravesite prior to excavation and disposed of off-site.

g. If the grave has an existing headstone, it shall be removed and carefully placed in an area near the gravesite. Headstones removed for preparation of a second interment shall be destroyed and disposed of as directed by the COR.

h. Headstones, tools or equipment are never to be stored or left on another gravesite if gravesite is left unattended.

i. A temporary marker with the names of all interments for that gravesite shall be placed on the gravesite after proper closing of the gravesite. Temporary markers as with permanent markers shall always be placed in proper height and alignment.

j. Safety boards or mud tracks will be placed along the edges of the excavation to provide personnel working around the gravesite excavation a safe base to work from and reduce the chance of falling into the excavation should the edge fail. Personnel should avoid working or standing near the edge of the excavation whenever possible.

k. When a grave is opened, the Contractor shall remove adjacent headstones as needed to minimize the chance that the existing headstones or markers will be damaged during the interment operation. Once removed, these headstones shall be placed in such a way that the headstone does not come into contact with the ground, such as headstone stands or other COR-approved method. . Adjacent headstones not removed, shall be protected by means of a plywood sheath, or other COR-approved material. Any headstones damaged by the contractor shall be replaced at contractor expense. After the remains are placed and the gravesite closed, all headstones and interferences that were removed will be replaced at proper height and alignment then verified by the COR. These headstones will not be included in the overall count of headstone work performed by contract.

l. Sod shall be removed from the gravesite prior to excavation and may be reused on the gravesite. If sod shall be reused, it shall be cut 1 to 2 inches deep to keep roots healthy. If the sod is not reusable, gravesite shall be seeded. Dispose of sod that is not reused on gravesites off-site in a lawful manner. Gravesite shall have turf re-established within 30 days during the growing season or within 60 days after the beginning of the growing season. Turf that is not re-established within this timeframe shall be replaced with sod.

2. Excavation of Graves:

a. Gravesites excavations for caskets shall be completed a minimum of one hour and fifteen minutes prior to the scheduled time of gravesite service/interment. (Time of interment can be different than time of services.) The casket lowering device (CLD) will be set-up and readied as needed over a concrete grave liner. The grave liner will be set-up at the committal service, or set-up and readied directly over the excavation one hour prior to the scheduled time of gravesite service/interment.

b. Cremation excavations do not require a casket lowering device, but must be made ready a minimum of one hour prior to the scheduled time of gravesite service/interment.

c. Soil excavated from the gravesite shall not be placed on any occupied gravesite. Soil to be reused as backfill may be placed on plywood sheets on unoccupied gravesites, or in the case where there are no unoccupied gravesites, a COR-approved open area. Soil left near the gravesite shall be covered with green carpet or tarp. Any excess backfill shall be removed from the site and disposed of in a legal manner at an appropriate landfill, or other approved off-site facility.

d. Traditional graves shall measure 4' x 8' or 5’ x 8’ unless otherwise advised by the COR and shall be excavated to five (5) feet in depth.

e. The 5’x 8’ gravesites must accommodate two caskets side-by-side at (5) feet in depth. The contractor must place the first casket to the side of the grave with adequate space to accommodate the second casket, to avoid the need for casket repositioning at the time of the second interment.

f. Graves for cremated remains shall be large enough to accommodate the urn/container and a minimum approximately 18 inches square and three (3) feet deep. Dimensions of urn will be provided by COR when provided by family or Funeral Home.

g. The COR shall advise the Contractor of the required depth of excavation based upon burial container, and position within the gravesite, (i.e. CL, RH, LH) prior to any excavation operation. Contractor should probe all full interments prior to excavation to assure adequate depth for a second interment. The COR shall be notified immediately of insufficient depth to accomplish both interments.

h. If the excavation is five feet deep or deeper, a worker is prohibited from entering into the grave until the sides of the grave are shored in a safe manner in accordance with OSHA standards.

i. The Contractor shall cover the excavation, place four (4) COR-approved stanchions, chain/rope to cordon off all casket gravesites 5 feet from the all sides of open gravesite while unattended and provide signage reading “caution – open gravesite” on all four (4) sides of the gravesite. A designated member of the Contractor’s staff shall be posted to keep visitors away from open gravesite and man the gate fifteen (15) minutes prior to interment service and provide other duties as assigned by the COR.

3. Casket Repositioning

a. When a grave is opened to receive a second interment and is found to be of insufficient depth to permit interment due to a vault/container not being deep enough, the COR shall be immediately notified. The Cemetery Director will notify COR/Contractor when authorized to continue the interment process. The remains of the first interment shall be removed and the grave excavated to a depth to accommodate both interments. Excavating the grave to a greater depth to accommodate the second interment is the responsibility of the contractor. The COR or his representative will be present and will be responsible for insuring the gravesite is deepened to accommodate both interments. The gravesite shall be screened from the public view during the removal and reinterment of any remains.

b. For traditional burials, the gravesite excavation shall be completed one hour and fifteen minutes prior to the service.

c. Setup the CLD directly over the grave liner one hour before the burial service/ceremony.

4. Burial Service:

a. General: The Contractor is responsible for the transport and placement of the remains into a directly to the gravesite.

b. The Contractor shall transfer the remains in a dignified manner from the burial service to the proper gravesite or other staging location following all NCA policies. The means and method of transportation shall be approved by the COR.

c. The Contractor shall provide a minimum of two (2) employees to remove the casket from the hearse and transport to the burial service location, or directly to the gravesite.

d. After the service, the Contractor shall transport and place the casketed remains into the gravesite. Means and methods are to be approved by the COR.

e. The Contractor shall provide a Government-approved, commercially-available, mechanical casket lowering device (CLD) and set it up over the grave liner or gravesite one hour before the burial service/ceremony if needed. (For instances when the next-of-kin have declined the Government-provided grave liner, transport and lower the casket directly into the gravesite.) The CLD shall be equipped with two sets of straps: primary lowering straps and secondary safety straps. The CLD will be inspected for damage and defective/worn straps, prior to being set up over the gravesite. The CLD shall be mechanically and aesthetically maintained by the Contractor at all times. The CLD stand shall be equipped with a commercially-available green skirt/drape to screen the CLD mechanism and the open grave from public view.

f. The Contractor shall lower casketed remains into the gravesite using the casket lowering device in a safe and efficient manner, with dignity, and without damage to casket or grave liner. The Contractor shall use lowering device wheel rails and safety bars for increased safety during the transferring of remains and the lowering of the casket.

g. Alternate means and methods to the CLD are acceptable for transport and lowering concrete grave liners or casketed remains previously placed within the concrete grave liner, such as self-propelled vault handler, or boom truck.

h. All cremated remains will be transported to the cremains burial site by the Contractor, and lowered by hand into the gravesite by the Contractor in a dignified manner.

i. The Contractor is responsible for transporting the floral arrangements from the committal service to the burial area.

5. Backfill of Graves:

a. Gravesites shall be backfilled, topdressed with topsoil, and ready for visitation by the close of business.

b. Prior to backfilling gravesites, CLD shall be removed, and lids/tops shall be securely placed.

c. Backfill material surrounding the grave liner/vault shall fill voids for solid compaction and to…