36C78621Q0152.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice S208 SED - 830 - Edging-FY21 New - Southeast District - BAY PINES NATL CEMETERY - weekly stick edging all markers, and clean all grave markers 22172 36C78621Q0152 05-24-2021 16:00

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

561730 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 Kenneth Randle

(703) 630-9356 Kenneth.Randle@va.gov 703-630-9356 Bay Pines National Cemetery 10000 Bay Pines Blvd North Bay Pines

FL

33744

USA

https://www.va.gov Department of Veterans Affairs Kenneth.Randle@va.gov Contracting Officer

Contractor shall provide all labor, material, equipment, tools, and supplies for marker cleaning and marker edging maintenance services at Bay Pines National Cemetery, 10000 Bay Pines Boulevard, St. Petersburg FL, following National Cemetery Administration standards. Contract period shall consist of a base period from 1 Jul 2021 or date of award through Jun 30, 2022.

Units and services shall be in accordance with Statement of Work included, technical specifications, terms and conditions contained in the solicitation. The contractor’s offer includes a price for each Contract Line Item Number (CLIN) noting a unit price, a total price for the estimated quantity of each and a sub total price for all estimated services for the contract’s base year. Unit prices given under this request for proposals shall be all inclusive containing unit prices for materials, unit prices for labor, any labor burden or fringes, any associated travel costs, profit, overhead, and of the like. Evaluation for award purposes will be based on total aggregate price. Therefore, offerors shall submit a price for One (1) Year of services. Failure to submit an offer for the year may cause an offer to be found non-responsive and be rejected.

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

St. Petersburg, FL 33744

Attachments: A – Past Performance Questionnaire B – Wage Determination

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78621Q0152

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021-5.

This is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of 8 Million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to an acquisition approach.

The U.S. Department of Veteran Affairs, National Cemetery Administration anticipates the award of a Firm Fixed Priced Requirement Contract for Grounds Maintenance Services at Bay Pines National Cemetery.

POST AWARD CONFERENCE: Date and time to be determined (TBD) after contract award.

SITE VISIT: Offerors or quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. All contractors and attendees shall follow CDC guidelines for COVID-19 on government premises and must practice safe social distancing and wear acceptable facial coverings; in addition to any other required personal protective equipment (PPE) outlined for the state of Florida at the time of the site visit.

If you plan to attend a site visit / inspection at Bay Pines National Cemetery, YOU MUST CONTACT the COR Mr. Terry Clark via email at Terry.Clark3@va.gov to make arrangements

RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the Contracting officer no later than 16:00 on 24 May 2021. Responses to this announcement will result in a Firm-Fixed Priced Requirement Contract. The Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at beta.sam.gov.

SOLICITATION QUESTIONS:

Questions pertaining to this announcement must be sent by email to Kenneth.Randle@va.gov - by no later than close of business, 14 May 2021. Telephone inquiries will not be accepted.

PRICE SCHEDULE: Contractor shall provide all labor, material, equipment, tools, and supplies for marker cleaning and marker edging maintenance services at Bay Pines National Cemetery, 10000 Bay Pines Boulevard, St. Petersburg FL, following National Cemetery Administration standards.

Term of Contract: The contract term shall be from Jul 1, 2021 (or date of award – whichever is sooner) to Jun 30, 2022 - This contract shall be awarded in the format of One (1) - 1-year Base Period. All services described in the Work Statement, including technical specifications, schedules, addenda, clauses, terms and conditions of the contract shall form the complete scope of work.

The quantities of services specified in the Price Schedule are estimates only and are not purchased by this contract. The Government reserves the right to add additional line items related to cemetery grounds maintenance. Services can include emergency storm damage cleanup and snow removal. The Government will do so via a modification to the contract and SOW after obtaining fair and reasonable pricing from the contractor.

BASE YEAR (Jun 1 2021 – May 31, 2022)

Base Period - Total Estimated Price:

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B.2 PRICE SCHEDULE

Contractor shall provide all labor, material, equipment, tools, and supplies for marker cleaning and marker edging maintenance services at Bay Pines National Cemetery, 10000 Bay Pines Boulevard, St. Petersburg FL, following National Cemetery Administration standards. Contract period shall consist of a One (1) year base period from date of award to Jun 30, 2022. Units and services shall be in accordance with the Statement of Work included.

1. CLEANING OF HEADSTONES/MARKERS:

a. Contractor shall clean/pressure-wash markers throughout the cemetery using a pressure washer with at least 800 psi and not to exceed 1000 psi. This job shall be performed 2 times (Bi-annual) a year. Cleaning shall be completed during the months of January, April, July, and October.

b. Definition of “clean” under this contract means that the headstones/markers shall contain NO visible discoloration, environmental deposits, mold, mildew, moss, algae, lichen, dirt/mud, grass clippings, grass markings, and bird droppings.

c. All temporary markers, floral, commemorative, or other types of decorations (arrangements) placed on the gravesites by loved ones shall be carefully and orderly removed from the gravesite and upon completion of the cleaning of the headstones/markers, placed back on the same gravesite from which they were taken by the contractor.

d. Care shall be taken to protect the turf area from damage. Any turf damage by the contractor shall be restored at contractor’s expense.

2.TRIMMING AROUND MARKERS:

a. Trim grass around flat markers using bladed stick edger’s. This task shall be performed on a weekly basis. Every section shall be completed weekly. Each section and each marker shall be edged once a week throughout the year. All clippings and debris will be removed from the markers when a section is complete, prior to moving to another section.

A. Cemetery Location.

Bay Pines National Cemetery 10000 Bay Pines Boulevard St. Petersburg, FL 33708 B. Project Information.

1. Period of Performance. Jul 1, 2021 to Jun 30, 2022.

2. Work Hours. All work hours shall be performed between the normal business hours of 7:30am to 4:00pm, Monday thru Friday, excluding Federal Legal holidays.

3. Pre-bid Site Inspection. A pre-bid site inspection is recommended. Contact the Cemetery Director at (727) 319-6479 to make arrangements.

4. Post-Award Meeting. The contractor shall not commence performance of work until the Contracting Officer has conducted a post-award meeting or has advised the contractor that a meeting is not required.

5. Changes to the Scope of Work. Any changes to the scope of work shall be authorized and approved only by the Contracting Officer. Any costs incurred by the contractor through directions of parties other than the Contracting Officer shall be borne by the contractor.

C. Standards of Conduct.

The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National Cemeteries are national shrines. The standards of work, appearance, and procedures performed by the contractor at the cemetery shall reflect this nations concern for those interred there. Due to the sensitive mission of the cemetery, contractor personnel must exercise and exhibit absolute decorum, composure, and stability at all times.

1. The burial activities at a National Cemetery shall take precedence over contract activities. The Contractor shall cooperate and coordinate with the Cemetery Director in arranging schedule activities to cause the least possible interference with cemetery activities in actual burial areas. Noise during the interment services shall not disturb the service. Trucks and workmen shall not pass through the service area during this period.

2. The contractor shall cease work operations as necessary to ensure that no contract work causes any funeral, ceremony, procession or visitation be delayed, altered, or otherwise impacted in such a way that the dignity, serenity or security of the event is compromised.

3. The Contractor is required to discontinue their work sufficiently in advance of Easter Sunday, Mother’s Day, Father’s Day, Memorial Day, Veteran’s Day and Federal Holidays, to permit the contractor to clean up all areas of operation adjacent to existing burial plots before these dates. Cleaning up shall include the removal of all equipment, tools, materials and debris and leaving the areas in a clean, neat condition.

4. Workmen are subject to rules of the Cemetery applicable to their conduct. While on site at the National Cemetery, contractor personnel shall be required to adhere to the following standards of dress and conduct while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Section 218.

5. Contractor personnel appearance and conduct shall be professional and unobtrusive at all times. Shirts and full-length pants must be worn at all times.

6. Smoking is not allowed in any building or on any part of the cemetery grounds.

7. The playing of radios, cassette recorders, etc., is prohibited on site or in buildings. The contractor’s work force is governed by the same rules governing cemetery employees. All individuals failing to comply will be removed from the site

8. Sexual harassment will not be tolerated, and offending individual(s) will be removed from the site.

9. Contractor personnel shall not sleep on cemetery grounds, sit or stand on installed grave markers, or put, place or lean equipment or materials on grave markers.

10. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel.

11. The contractor shall ensure that all employees behave with appropriate decorum, courtesy, and respect while within the cemetery or at its perimeter or entrances. Shouting, cursing, angry outbursts, sleeping, intoxication, unsafe driving of private or company vehicles, and violence or criminal acts of any kind will not be tolerated and is cause for immediate removal from the cemetery.

12. The contractor and subcontractors will not fuel equipment in grass/turf areas. Petroleum based products will damage the grass/turf. Contractor shall bear all costs associated with removing any contaminated soil as a result of fueling in grass/turf areas and shall resod the area.

INSTRUCTIONS TO OFFERORS: Interested Offerors MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must compete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to the solicitation closing date. Failure to comply will result in the offeror being considered Non-Responsive. Service Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) socio-economic category concerns MUST have an active/current registration with the Vendor Information Pages (VIP) and the Verification Case Management System (VCMS) via www.vip.vetbiz.gov (VetBiz.Gov) Interested Offerors who do not have a current/active Sam account registration or whom are not certified in VIP will be considered non-responsive.

REGISTRATION WITH VENDOR PORTAL: All Interested Offerors must be registered with the Department of Veterans Affairs eCMS Vendor Portal at https://www.vendorportal.ecms.va.gov . Offerors who require registration shall proceed to the Vendor Portal’s Login section and shall click on Request a user account to register. In the event an Offeror is unable to submit a Quote/Proposal through the vendor portal domain, prior to the Quote/Proposal closing date, contact the VAAS helpdesk at 1-877-634-3739, or via email at VA.Acquisition.Systems@va.gov. If an Offeror is still having difficulties in submitting a proposal via the Vendor Portal the contracting officer/Specialist may accept an Offeror’s Quote/Proposal via email under the following circumstances:

1. Offeror must provide evidence that an email discussions or verbal discussion with the VAAS helpdesk could not resolve registration issues.

2. Offerors must meet the time constraints as set forth in the solicitation.

Submitted Quotes/proposals via email without set requirements may be considered nonresponsive. All Quote/Proposals transmissions and uploads submitted via the Vendor Portal or via email are due as specified in this solicitation. Late or incomplete Quotes may also be considered nonresponsive. Additionally, prospective offerors must also be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov.

QUOTATION PREPARATON INSTRUCTIONS: Offerors shall submit quotes in four (4) separate volumes and in Adobe Acorbat (.pdf) format. Offerors who fail to provide Volumes A through D will result in the Contractor being considered non-responsive.

Company Information (Volume A) The following information shall be included in Volume A:

· Legal Business/Company Name (as listed in www.sam.gov)

· Complete Company Address (No P.O. Boxes)

· Duns Number

· Company Point of Contract Name and Title

· Telephone Number

· Email Address

· Company Capabilities Statement

· One (1) Signed Copy of all Solicitation Amendments

· One (1) Copy of Completed FAR Clause 52.223-3 “Hazardous Material Identification and Material Safety Data” (if applicable).

· One (1) copy of Completed FAR Provisions 52.212-3 “Certifications and Representations” or indicate whether contractor has completed the annual representation and certifications electronically at www.sam.gov (copy of current SAM status)

Technical Proposal (Volume B) The following shall be included as part of the Offeror’s technical submission, Volume B:

· Company relevant experience descriptions

· Managerial & Technical Qualifications of Key Personal to include Resumes

· Relevant work qualifications of proposed sub-contractor and approximate percentage of work subcontractors will perform. Interested Offerors shall reference VAAR 852.219-10

· Work Plan/Staffing Plan to accomplish the required services to include man hours, methodology, list of equipment/vehicles to be used, licenses, permits and insurance information.

Past Performance (Volume C) The following shall be included as part of the Offeror’s Past Performance submission, Volume C:

· Past performance Questionnaire (Attachment D) from at least three (3) references in the last five (5) years. Past Performance information provided must be similar or somewhat similar to the required service(s). Interested Offeror shall list any National Cemetery Administration (NCA) contracts currently working or previously worked first followed by Non-NCA contracts.

Pricing (Volume D) The following information shall be included in Volume D

· Proposed pricing shall be submitted on the Price/Cost Schedule of Services (Attachment A)

EVALUATION PROCESS: The Government intends to award an Indefinite Delivery/Indefinite Quantity (IDIQ) Requirements contract resulting from this Solicitation to the responsible Offeror whose Offer/Quote provides the best benefit to the Government, price and other factors considered. Quotations/Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Quotations/Offerors will be evaluated by performing a direct comparison of one Quotation/Offer with another in a uniform manner to determine which Quotation/Offer provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that Quotes or Offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced Quoter/Offer that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations/Quotations having the highest past performance rating possible represents the best benefit to the government.

Technical Approach and Understanding of the Work:

Offer shall be evaluated in accordance with the criteria contained in the Statement of Work and on how well the technical approach meets the Government requirements. Technical approach will be evaluated for the following:

1. Demonstrate experience in performing this requirement.

2. Demonstrate Key Personal have the managerial and technical qualifications in performing this requirement.

3. Demonstrate Work Plan/Staffing Plan is suitable in performing this service

Past Performance:

Past performance shall be evaluated based on the Offer’s technical qualifications on projects within the last 5 years that are comparable in size, complexity, and scope. Past Performance information shall be obtained by the following methods.

1. The Contracting Officer’s knowledge of previous experience with the supply or service being acquired.

2. Customer past performance questionnaire replies

3. The Governmentwide Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov or;

4. Any other reasonable basis.

Price: Proposed price will be evaluated for Fairness and Reasonableness.

SOLICITATION PROVISIONS AND CONTRACT CLAUSES:

*Quoters must complete annual representations and certifications on-line at www.sam.gov in accordance with FAR 52.212-3 “Quoters Representations and Certifications – Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

FAR 52.212-4 Contract Terms and Conditions-Commercial Items (OCT 2018) Addendum to FAR 52.212-4

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

FAR Clauses

FAR 52.216-22 Indefinite Quantity (OCT 1995)

VAAR Clauses

VAAR 852.211-72 Technical Industry Standards (NOV 2018) VAAR 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) VAAR 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) VAAR 852.203-70 Commercial Advertising.

VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

VAAR 852.270-1 Representatives of Contracting Officers.

VAAR 852.219-74 Limitations on Subcontracting VAAR 852.237-75 Key Personnel

(End of Addendum to 52.212-4)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (NOV 2020)

FAR Provisions

FAR 52.212-1 Instructions to Offerors-Commercial Items (JUN 2020)

Addendum to FAR 52.212-1 - Show full text FAR provisions followed by VAAR provisions in numeric order. List all provisions incorporated by reference in numeric order under 52.252-1 (see below), starting first with FAR and followed by VAAR.

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) [fill in as follows]…………………………………………..[F][P] http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) FAR 52.204-7 System for Award Management (OCT 2018) [all solicitations except when conditions at FAR 4.1102(a) apply] FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.209-7 Information Regarding Responsibility Matters (OCT 2018) FAR 52.217-3 [if FAR 52.212-2 is used, delete options paragraph] FAR 52.233-2 Service of Protest (SEPT 2006) [over SAT]

VAAR Provisions

VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(End of Addendum to 52.212-1)

FAR 52.212-2 Evaluation-Commercial Items (OCT 2014) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (NOV 2020)

1. Class Deviation JUL 2020 implementing the United States-Mexico-Canada Agreement (USMCA), CAAC Letter 2020-05 was added to the effected clauses. This was promulgated by memorandum from Executive Director, Office of Acquisition and Logistics (003A), and Senior Procurement Executive dated August 17, 2020.

End of Document End of Document See attached document: A - Past Performance Questionaire.

See attached document: WD - Pinellas County FL - 13 Apr 2021.

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