36C78621Q0089.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice S208 36C78621Q0089 - Solictiation for LINC Cypress Turf Fertilization and Weed Control 22172 36C78621Q0089 03-01-2021

10AM

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

561730 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

HUGH O'NEIL

(703) 630-9353

DEPARTMENT OF VETERANS AFFAIRS

NATIONAL CEMETERY ADMINISTRATION

CYPRESS NATIONAL CEMETERY

625 JAMAICA AVE

BROOKLYN NY

11208

USA

https://www.va.gov Department of Veterans Affairs

HUGH.ONEIL@VA.GOV

CONTRACTING OFFICER

36C78621Q0098 – Solicitation for LINC Cypress National Cemetery Fertilization and Weed Control

GENERAL INFORMATION:

Document Type: Combined Synopsis Solicitation Number: 36C78621Q0089 Post Date: 01/29/2021 Response Date: 03/01/2021 at 10:00 am Applicable NAICS: 561730 Classification Code: S208 Set Aside Type: SDVOSB/VOSB/SB Tiered Evaluations Period of Performance: 22 March 2021 to 21 March 2022 with four Option years, if exercised.

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172

Place of Performance: Cypress National Cemetery 625 Jamaica Ave Brooklyn, NY 11208

Attachments: Wage Determination: 2015-4158, Revision 12, Dated: 20 April 2020

This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127.

TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS: This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set- aside for other small business concerns and 8(a) participants having priority. If award cannot made, the solicitation will be cancelled, and the requirement resolicited.

Any vendor claiming SDVOSB or VOSB status must be registered at https://www.vip.vetbiz.va.gov/ before the solicitation closes. Any offer rendered, of which SDVOSB or VOSB status is claimed are not registered, will be considered non-responsive and will not be accepted.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021-02, eff 23 November 2020.

NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE:

The (NAICS) code for this procurement is 561730. The business size standard number of employees is $8.0M.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirement Contract for Grounds Maintenance Services at the Cypress National Cemetery.

PRICE SCHEDULE: The Contractor shall furnish all supervision, labor, equipment, materials and supplies necessary to provide Turf Fertilization and Pre / Post-Emergent Crabgrass / Broadleaf Weed Control Services at the Long Island National Cemetery, the Cypress Hills National Cemetery and the Union & Mt. of Victory plot within the private Cypress Hills Cemetery. Performance includes four (4) scheduled applications of fertilizer and herbicides.

POST AWARD CONFERENCE: Prior to commencement of work, contract awardee is required to make an appointment for a conference with the COR and/or Contracting Officer to assure that all parties understand all contractual obligations and the role that each party serves.

SITE VISIT: Offerors or quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection at Long Island / Cypress Hills National Cemetery, YOU MUST CONTACT one of the following cemetery personnel to make arrangements:

Sue Jehlen, Cemetery Director………………………………………………................. (631) 454-4952 Paul White, Assistant Director …………………………………………………………… (631) 454-4952 Robert Donnelly, Foreman………………………………………………………………. (631) 454-4952 Facsimile # ………………………………………………………………………………… (631) 694-5422

The period of performance is from date of award through one year, with four (4) one (1) year renewal options. All services shall be provided in accordance with Section - A, including all specifications, schedules, terms and conditions of the contract.

The Cypress National Cemetery will host a Site Visit on Wednesday, 3rd February 2021 at 10:00AM. All Interested Offerors in attending the scheduled Site Visit are requested to RSVP with the Cypress National Cemetery by Monday, 1 February 2021 at 3:00PM.

RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the Contracting Officer no later than 10AM on 1 March 2021. Responses to this announcement will result in a Firm-Fixed Priced Contract. The Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at beta.sam.gov.

SOLICITATION QUESTIONS: All questions regarding this solicitation to the Contracting Officer, via email, no later than close of business, Wednesday, 10 February 2021. Questions pertaining to this announcement shall be sent by email to: Hugh.ONeil@va.gov. Telephone inquiries will not be accepted.

LONG ISLAND NATIONAL CEMETERY

BASE YEAR: FROM DATE OF AWARD THROUGH ONE YEAR

Granular turf fertilization using a fertilizer with a 25-0-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

CYPRESS NATIONAL CEMETERY

BASE YEAR: FROM DATE OF AWARD THROUGH ONE YEAR

Granular turf fertilization using a fertilizer with a 25-0-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

LONG ISLAND NATIONAL CEMETERY

OPTION YEAR I: FROM DATE OF AWARD THROUGH ONE YEAR

Granular turf fertilization using a fertilizer with a 25-0-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

CYPRESS HILLS NATIONAL CEMETERY

OPTION YEAR I: FROM DATE OF AWARD THROUGH ONE YEAR

Granular turf fertilization using a fertilizer with a 25-0-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

LONG ISLAND NATIONAL CEMETERY

OPTION YEAR II: FROM DATE OF AWARD THROUGH ONE YEAR

Granular turf fertilization using a fertilizer with a 25-0-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

CYPRESS HILLS NATIONAL CEMETERY

OPTION YEAR II: FROM DATE OF AWARD THROUGH ONE YEAR

Granular turf fertilization using a fertilizer with a 25-0-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

LONG ISLAND NATIONAL CEMETERY

OPTION YEAR III: FROM DATE OF AWARD THROUGH ONE YEAR

Granular turf fertilization using a fertilizer with a 25-0-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

CYPRESS HILLS NATIONAL CEMETERY

OPTION YEAR III: FROM DATE OF AWARD THROUGH ONE YEAR

Granular turf fertilization using a fertilizer with a 25-0-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

LONG ISLAND NATIONAL CEMETERY

OPTION YEAR IV: FROM DATE OF AWARD THROUGH ONE YEAR

Granular turf fertilization using a fertilizer with a 25-0-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

CYPRESS HILLS NATIONAL CEMETERY

OPTION YEAR IV: FROM DATE OF AWARD THROUGH ONE YEAR

Granular turf fertilization using a fertilizer with a 25-0-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

SUMMARY GRAND TOTAL COST (BASE + ALL OPTION YEARS): $

(END OF PRICE SCHEDULE)

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

A.1 BACKGROUND

The Long Island National Cemetery is located in Farmingdale, N.Y. Cemetery grounds encompass approximately 364 developed acres of land with 310 acres of turf to be treated.

The Cypress Hills National Cemetery is located at 625 Jamaica Ave, Brooklyn, NY. Cemetery grounds encompass approximately 18.2 developed acres of land. This includes the Union Plot & Mount of Victory Plot located within the Cypress Hills Private Cemetery next to Cypress Hills National Cemetery.

These cemeteries are National Shrine that honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The cemeteries receive visitors; hold ceremonies and conduct committal services. Because of their special significance and attention, they receive from the public, strict adherence to contract specifications is essential.

National Cemeteries are national shrines and therefore must be maintained at national shrine standards. Regarding the cemetery turf, the Contractor is responsible for maintaining the turf according to the following NCA Operational Standards & Measures:

Standard 2.1 – All visually prominent areas have a healthy, well established stand of turf.

Requirement 2.1a – All visually prominent areas are generally weed free.

Requirement 2.1b – All visually prominent areas with established turf are generally free of bare areas.

A.2 TYPE & TERM OF CONTRACT

The VA shall award a single “firm-fixed price / requirements service contract” pursuant to this solicitation for commercial items. The contract shall contain one (1) base year and four (4) renewable option years. This contract is SUBJECT TO THE AVAILABILITY OF VA FUNDS. No services shall be performed by the Contractor after September 30 of each year, until the Contracting Officer authorizes such services in writing.

A.3 PLACE(S) OF PERFORMANCE

The Contractor shall furnish all labor, equipment, materials and supplies necessary to provide turf fertilization and broadleaf / crabgrass weed control services to the following VA National Cemetery:

SERVICES

Farmingdale, NY. 11735

A.4 TURF APPLICATION SCHEDULE / LINC

Contractor shall provide turf fertilization, pre-emergent crabgrass & post emergent broadleaf weed control services at the Long Island National Cemetery in accordance with the following Application Schedule:

APPLICATION DATE

DESCRIPTION

#8

Stipulation: VA National Cemetery anticipates ordering and the Contractor furnishing the quantities & types of services stated in the Price Schedule and Turf Application Schedule. The Government, at its sole discretion, reserves the right to modify turf application dates or increase/decrease estimated quantities based on unforeseen circumstances including changes in weather and/or turf conditions.

Any such changes effecting the scope or price shall require a written modification to the contract executed by the Government Contracting Officer. Except as this contract may otherwise provide, if the Government's requirements result in changes to the application schedule and/or estimated quantities stated in the contract, that fact shall not constitute the basis for an equitable price adjustment.

TURF APPLICATION SCHEDULE / CYPRESS HILLS

APPLICATION DATE

DESCRIPTION

A.5 APPLICATION REQUIREMENTS

(a) Initial Pre-Emergent Crabgrass Application: Contractor shall apply a pre-emergent crabgrass herbicide in liquid form to the entire turf acreage including between headstones using a product such as Dimension to control crabgrass and other weed grasses. All herbicide must be applied with properly calibrated spraying equipment. The Contractor shall begin the application after the soil temperature has reached 55 degrees for three consecutive days. This is the time that crabgrass seeds begin active germination in the soil. Any application that is completed before this time period may not be as effective in overall crabgrass control. The dates for application listed in the application schedule are only an estimated time frame and could begin earlier or later depending upon the soil temperatures and weather conditions.

(b) Second (Split) Pre-Emergent Crabgrass Application: Contractor shall make a second application of Dimension in liquid form approximately 4-6 weeks after the initial application to help insure a full season long pre-emergent control for crabgrass.

(c) Broadleaf Weed Control: Broadleaf herbicides must be applied in liquid form with properly calibrated spraying equipment. The Contractor will not substitute a granular herbicide in place of liquid to perform the applications without approval from both the COR and Contracting Officer. The herbicide must be for the control of various cool season turf broadleaf weed species such as white clover, dandelions, plantain and prostrate spurge. Applications must be timely and at the proper dosage so that perennial weeds do not go to seed and continue to spread. Herbicide shall be applied to all turf acreage, in burial sections and including areas between and around all headstones and along section perimeters. Applicator must be sure to carefully apply the herbicide to all weed leaf surfaces to insure that a sufficient kill takes place. The spring application for the treatment of broadleaf weeds will begin when the broadleaf weeds begin actively growing. As Memorial Day services at Long Island National Cemetery are very important and bring many visitors and family members to the cemetery, it is essential that the Contractor carefully treat all of the turf to eradicate broadleaf weeds as much as possible especially dandelions. If after one week of Contractor ‘s initial application there is not adequate control of weeds and still active dandelion growth or any other weeds, the Contractor will return to the cemetery to specifically address these areas at no additional cost to the government.

(d) Fertilization: Contractor shall apply a granular only turf fertilizer, which is specified in the application schedule to all turf areas using a properly calibrated spreader/sprayer. The fertilizer shall have a guaranteed NPK analysis of 25-0-10 and consist of a minimum 50% slow release nitrogen from sulfur coated urea. Fertilizer shall be applied to all turf areas at the times and rates that are listed in the turf application schedule. The Contractor will not substitute a liquid fertilizer for granular fertilizer for any reason without approval from both the COR and the Contracting Officer.

(e) Post Emergent Crabgrass): Contractor will apply herbicide to effectively control post emergent crabgrass and other weed grasses that are actively growing.