36C78621Q0057 - TOGUS NATL CEM GROUNDS MAINT SERVICES.pdf

Contract Opportunity

Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice

S208

Provide complete grounds maintenance services at the Togas National Cemetery (Overseen By Massachusetts NATL CEM)

22172

36C78621Q0057

01-11-2021 12:00 pm EASTERN TIME, NEW YORK, USA

N

Tiered

561730

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

Eric Washington – eric.washington@va.gov

Located on the grounds of the Togus VA Medical Center, Togus, Maine 04330

04330

USA

https://www.va.gov

Department of Veterans Affairs

Eric.Washington@va.gov

Contract Officer

RFP FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78621Q0057

Post Date: 12/11/2020 Site Visit: 12/21/2020

Question Due Date: 12/23/2020 @ noon pm EST

Response Date: 01/11/2021 @ noon pm EST

Applicable NAICS: 561730

Product Code: S208

Set Aside Type: Tiered: SDVOSB, VOSB, Small Business (SB)

Period of Performance: 1 Base year and 4 Option Years

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration 18434 Joplin Rd Triangle, VA 22172

Delivery Locations: Togus National Cemetery

Togus VA Medical Center Togus, MA.

Attachments: A-G at the end of the document

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78621Q0057.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021-02 with an effective date of 10-26-2020.

NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE:

The (NAICS) code for this procurement is 561730. The business size standard is $8M.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of a Firm- Fixed Priced Requirements type contract for complete grounds maintenance services at Togus National Cemetery .

SITE VISIT: Offerors or quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the PRICE of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award.

Date: Monday, December 21, 2020 at 11:00 am.

Location: Togus National Cemetery at Togus VA Medical Center, MA 04330

This is the only organized site visit. Vendors unable to be there may inspect on their own time, however, there will be no one to give a tour or answer questions.

POST AWARD CONFERENCE: A Post Award Conference will be held before commencement of any work.

RESPONSE TO REQUEST FOR PROPOSAL (RFP): Quotes are due to the Contract Officer no later than NOON pm EST on 01/11/2021. Responses to this announcement will result in a Firm-Fixed Unit Price Requirements contract. The Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any PRICE incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at beta.sam.gov.

SOLICITATION QUESTIONS:

All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than NOON pm EST, 12/23/2020. Questions pertaining to this announcement shall be sent by email to:

Eric.Washington@va.gov. Telephone inquiries will not be accepted.

PRICE SCHEDULE :

EAST SECTION (7.1 Acres)

BASE YEAR: Date of Award thru 365 days

CLIN

Description Est.

Qty Unit Unit PRICE Total PRICE

INTERMENT SERVICES

0001 Grave Excavation & Backfilling: Cremated remains (first & second interments).

1 EA. $ __________ $ ___________

HEADSTONE MAINTENANCE

Power wash & Chemically clean Headstones (1,569 headstones cleaned twice yearly) before Memorial Day & Veterans Day

3,138 EA. $ __________ $ ___________

0003 Pressure wash sidewalks, curbs, entrance gate and cemetery fencing (prior to Memorial Day).

1 JB $ __________ $ ___________

0004 Bump & Run: Realign headstones that have shifted out of alignment. COR to specify which headstones to realign.

500 EA $___________ $____________

0005 Refill Sunken Graves 12 EA $ __________ $ ___________

TURF MAINTENANCE

0006 Turf Fertilization 3 EA $ __________ $ __________

0007 Broadleaf Weed Control 3 EA $ __________ $ __________

0008 Crabgrass Pre / Post-Emergent Application 3 EA $ __________ $ __________

0009 Aerate Cemetery (September) 1 JB $ __________ $ __________

0010 Over Seed Entire Cemetery (September) 1 JB $ __________ $ __________

LAWN MAINTENANCE (MOWING, TRIMMING & EDGING)

0011 Mow all Turf Areas, remove Grass & Debris Clippings 32 JB $ __________ $ __________

0012 Trimming (In Conjunction with every Mowing) 32 JB $ __________ $ __________

0013 Edging Every Other Week) 16 WK. $ __________ $ __________

0014 Fall Leaf Removal (October 15 - December 31st) 10 Wk. $ __________ $ __________

TREE, SHRUB & PLANTING BED MAINTENANCE

0015 Prune Cemetery Shrubs (before Memorial & Veterans Day)

2 JB $ __________ $ __________

0016 Deadwood Prune Cemetery Trees (before Memorial & Veterans Day)

2 JB $ __________ $ __________

0017 Mulch Cemetery Planting Beds (before Memorial Day) 1 JB $ __________ $ __________

TRASH, DEBRIS & LEAF REMOVAL

General Grounds Clean-up: Floral Pick-up to include collection / removal of leaves, wreaths, debris / trash and cleaning of sidewalks, driveways & parking areas.

52 WK $ __________ $ __________

SNOW & ICE REMOVAL

Snow & Ice Removal: Remove all snow & ice accumulation of 1" or more as required and specified in Section A.4.13

15 JB $ __________ $ __________

OPTIONAL

0020 White (Beetle) Grub Control Application TBD JB TBD TBD

TOTAL ESTIMATED

PRICE:

WEST SECTION (24 Acres)

BASE YEAR: Date of Award thru 365 days

CLIN

Description Est.

Qty Unit Unit PRICE Total PRICE

INTERMENT SERVICES

0021 Grave Excavation & Backfilling: Cremated remains (first & second interments).

1 EA $ __________ $ ___________

HEADSTONE MAINTENANCE

0022 Raise, Realign & Reset existing Upright Headstones. 100 EA $ __________ $ ___________

Power wash & Chemically clean Headstones (3,803 headstones cleaned twice yearly) before Memorial Day & Veterans Day

7,606 EA $ __________ $ ___________

0024 Pressure wash sidewalks, curbs, entrance gate and cemetery fencing (prior to Memorial Day).

1 JB $ __________ $ ___________

0025 Bump & Run: Realign headstones that have shifted out of alignment.

750 EA $ __________ $ ___________

0026 Refill Sunken Graves 12 EA $ __________ $ ___________

TURF MAINTENANCE

0027 Turf Fertilization 3 EA $ __________ $ __________

0028 Broadleaf Weed Control 3 EA $ __________ $ __________

0029 Crabgrass Pre / Post-Emergent Application 3 EA $ __________ $ __________

0030 Aerate Cemetery (September) 1 JB $ __________ $ __________

0031 Over Seed Entire Cemetery (September) 1 JB $ __________ $ __________

0032 Daily Watering of Sod Sections C, D, G & H (June 1st – September 30th)

17 WK $ __________ $ __________

LAWN MAINTENANCE (MOWING, TRIMMING & EDGING)

0033 Mow all Turf Areas, remove Grass & Debris Clippings 32 JB $ __________ $ __________

0034 Trimming (In Conjunction with every Mowing) 32 JB $ __________ $ __________

0035 Edging (Every Other Week) 16 Wk. $ __________ $ __________

0036 Fall Leaf Removal (October 15 - December 31st) 10 Wk. $ __________ $ __________

TREE, SHRUB & PLANTING BED MAINTENANCE

0037 Prune Cemetery Shrubs (before Memorial & Veterans Day)

2 JB $ __________ $ __________

0038 Deadwood Prune Cemetery Trees (before Memorial & Veterans Day)

2 JB $ __________ $ __________

0039 Mulch Cemetery Planting Beds (before Memorial Day) 1 JB $ __________ $ __________

TRASH, DEBRIS & LEAF REMOVAL

General Grounds Clean-up: Floral Pick-up to include collection / removal of leaves, wreaths, debris / trash and cleaning of sidewalks, driveways & parking areas.

52 Wk. $ __________ $ __________

SNOW & ICE REMOVAL

Snow & Ice Removal: Remove all snow & ice accumulation of 1" or more as required and specified in Section A.4.13

15 JB $ __________ $ __________

0042 White (Beetle) Grub Control Application TBD JB TBD TBD

EAST SECTION (7.1 Acres)

OPTION YEAR (1): 10-10-2021 – 09-30-2022

CLIN

Description Est.

Qty Unit Unit PRICE Total PRICE

INTERMENT SERVICES

1001 Grave Excavation & Backfilling: Cremated remains (first & second interments).

1 EA $ __________ $ ___________

HEADSTONE MAINTENANCE

Power wash & Chemically clean Headstones (1,569 headstones cleaned twice yearly) before Memorial Day & Veterans Day

3,138 EA $ __________ $ ___________

1003 Pressure wash sidewalks, curbs, entrance gate and cemetery fencing (prior to Memorial Day).

1 JB $ __________ $ ___________

1004 Bump & Run: Realign headstones that have shifted out of alignment. COR to specify which headstones to realign

500 EA

1005 Refill Sunken Graves 12 EA $ __________ $ ___________

TURF MAINTENANCE

1006 Turf Fertilization 3 EA $ __________ $ __________

1007 Broadleaf Weed Control 3 EA $ __________ $ __________

1008 Crabgrass Pre / Post-Emergent Application 3 EA $ __________ $ __________

1009 Aerate Cemetery (September) 1 JB $ __________ $ __________

1010 Over Seed Entire Cemetery (September) 1 JB $ __________ $ __________

LAWN MAINTENANCE (MOWING, TRIMMING & EDGING)

1011 Mow all Turf Areas, remove Grass & Debris Clippings 32 JB $ __________ $ __________

1012 Trimming (In Conjunction with every Mowing) 32 Job $ __________ $ __________

1013 Edging (Every Other Week) 16 Wk. $ __________ $ __________

1014 Fall Leaf Removal (October 15 - December 31st) 10 Wk. $ __________ $ __________

TREE, SHRUB & PLANTING BED MAINTENANCE

1015 Prune Cemetery Shrubs (before Memorial & Veterans Day)

2 JB $ __________ $ __________

1016 Deadwood Prune Cemetery Trees (before Memorial & Veterans Day)

2 JB $ __________ $ __________

1017 Mulch Cemetery Planting Beds (before Memorial Day) 1 JB $ __________ $ __________

TRASH, DEBRIS & LEAF REMOVAL

General Grounds Clean-up: Floral Pick-up to include collection / removal of leaves, wreaths, debris / trash and cleaning of sidewalks, driveways & parking areas.

52 WK $ __________ $ __________

SNOW & ICE REMOVAL

Snow & Ice Removal: Remove all snow & ice accumulation of 1" or more as required and specified in Section A.4.13.

15 JB $ __________ $ __________

1020 White (Beetle) Grub Control Application TBD JB TBD TBD

OPTION YEAR (1): 10-01-2021 – 09-30-2022

CLIN

Description Est.

Qty Unit Unit PRICE Total PRICE

INTERMENT SERVICES

1021 Grave Excavation & Backfilling: Cremated remains (first & second interments).

1 EA $ __________ $ ___________

HEADSTONE MAINTENANCE

1022 Raise, Realign & Reset existing Upright Headstones. 100 EA $ __________ $ ___________

Power wash & Chemically clean Headstones (3,803 headstones cleaned twice yearly) before Memorial Day & Veterans Day

7,606 EA $ __________ $ ___________

1024 Pressure wash sidewalks, curbs, entrance gate and cemetery fencing (prior to Memorial Day).

1 JB $ __________ $ ___________

1025 Bump & Run: Realign headstones that have shifted out of alignment.

750 EA $ __________ $ ___________

1026 Refill Sunken Graves 12 EA $ __________ $ ___________

TURF MAINTENANCE

1027 Turf Fertilization 3 EA $ __________ $ __________

1028 Broadleaf Weed Control 3 EA $ __________ $ __________

1029 Crabgrass Pre / Post-Emergent Application 3 EA $ __________ $ __________

1030 Aerate Cemetery (September) 1 JB $ __________ $ __________

1031 Over Seed Entire Cemetery (September) 1 JB $ __________ $ __________

1032 Daily Watering of Sod Sections C, D, G & H (June 1st – September 30th)

17 WK $ __________ $ __________

LAWN MAINTENANCE (MOWING, TRIMMING & EDGING)

1033 Mow all Turf Areas, remove Grass & Debris Clippings 32 JB $ __________ $ __________

1034 Trimming (In Conjunction with every Mowing) 32 JB $ __________ $ __________

1035 Edging ( Every Other Week) 16 Wk. $ __________ $ __________

1036 Fall Leaf Removal (October 15 - December 31st) 10 Wk. $ __________ $ __________

TREE, SHRUB & PLANTING BED MAINTENANCE

1037 Prune Cemetery Shrubs (before Memorial & Veterans Day)

2 JB $ __________ $ __________

1038 Deadwood Prune Cemetery Trees (before Memorial & Veterans Day)

2 JB $ __________ $ __________

1039 Mulch Cemetery Planting Beds (before Memorial Day) 1 JB $ __________ $ __________

TRASH, DEBRIS & LEAF REMOVAL

General Grounds Clean-up: Floral Pick-up to include collection / removal of leaves, wreaths, debris / trash and cleaning of sidewalks, driveways & parking areas.

52 Wk. $ __________ $ __________

SNOW & ICE REMOVAL

Snow & Ice Removal: Remove all snow & ice accumulation of 1" or more as required and specified in Section A.4.13.

15 JB $ __________ $ __________

1042 White (Beetle) Grub Control Application TBD JB TBD TBD

OPTION YEAR (2): 10-01-2022 – 09-30-2023

CLIN

Description Est.

Qty Unit Unit PRICE Total PRICE

INTERMENT SERVICES

2001 Grave Excavation & Backfilling: Cremated remains (first & second interments).

1 EA $ __________ $ ___________

HEADSTONE MAINTENANCE

Power wash & Chemically clean Headstones (1,569 headstones cleaned twice yearly) before Memorial Day & Veterans Day

3,138 EA $ __________ $ ___________

2003 Pressure wash sidewalks, curbs, entrance gate and cemetery fencing (prior to Memorial Day).

1 JB $ __________ $ ___________

2004 Bump & Run: Realign headstones that have shifted out of alignment. COR to specify which headstones to realign

500 EA $___________ $___________

2005 Refill Sunken Graves 12 EA $ __________ $ ___________

TURF MAINTENANCE

2006 Turf Fertilization 3 EA $ __________ $ __________

2007 Broadleaf Weed Control 3 EA $ __________ $ __________

2008 Crabgrass Pre / Post Emergent Application 3 EA $ __________ $ __________

2009 Aerate Cemetery (September) 1 JB $ __________ $ __________

2010 Over Seed Entire Cemetery (September) 1 JB $ __________ $ __________

LAWN MAINTENANCE (MOWING, TRIMMING & EDGING)

2011 Mow all Turf Areas, remove Grass & Debris Clippings 32 JB $ __________ $ __________

2012 Trimming (In Conjunction with every Mowing) 32 JB $ __________ $ __________

2013 Edging (Every Other Week) 16 Wk. $ __________ $ __________

2014 Fall Leaf Removal (October 15 - December 31st) 10 WK. $ __________ $ __________

TREE, SHRUB & PLANTING BED MAINTENANCE

2015 Prune Cemetery Shrubs (before Memorial & Veterans Day)

2 JB $ __________ $ __________

2016 Deadwood Prune Cemetery Trees (before Memorial & Veterans Day)

2 JB $ __________ $ __________

2017 Mulch Cemetery Planting Beds (before Memorial Day) 1 JB $ __________ $ __________

General Grounds Clean-up: Floral Pick-up to include collection / removal of leaves, wreaths, debris / trash and cleaning of sidewalks, driveways & parking areas.

52 Wk. $ __________ $ __________

SNOW & ICE REMOVAL

Snow & Ice Removal: Remove all snow & ice accumulation of 1" or more as required and specified in Section A.4.13.

15 JB $ __________ $ __________

2020 White (Beetle) Grub Control Application TBD JB TBD TBD

OPTION YEAR (2): 10-01-2022 – 09-30-2023

CLIN

Description Est.

Qty Unit Unit PRICE Total PRICE

INTERMENT SERVICES

2021 Grave Excavation & Backfilling: Cremated remains (first & second interments).

1 EA $ __________ $ ___________

HEADSTONE MAINTENANCE

2022 Raise, Realign & Reset existing Upright Headstones. 100 EA $ __________ $ ___________

Power wash & Chemically clean Headstones (3,803 headstones cleaned twice yearly) before Memorial Day & Veterans Day

7,606 EA $ __________ $ ___________

2024 Pressure wash sidewalks, curbs, entrance gate and cemetery fencing (prior to Memorial Day).

1 JB $ __________ $ ___________

2025 Bump & Run: Realign headstones that have shifted out of alignment.

750 EA $ __________ $ ___________

2026 Refill Sunken Graves 12 EA $ __________ $ ___________

TURF MAINTENANCE

2027 Turf Fertilization 3 EA $ __________ $ __________

2028 Broadleaf Weed Control 3 EA $ __________ $ __________

2029 Crabgrass Pre / Post Emergent Application 3 EA $ __________ $ __________

2030 Aerate Cemetery (September) 1 JB $ __________ $ __________

2031 Over Seed Entire Cemetery (September) 1 JB $ __________ $ __________

LAWN MAINTENANCE (MOWING, TRIMMING & EDGING)

2032 Mow all Turf Areas, remove Grass & Debris Clippings 32 JB $ __________ $ __________

2033 Trimming (In Conjunction with every Mowing) 32 JB $ __________ $ __________

2034 Edging (Every Other Week) 16 Wk. $ __________ $ __________

2035 Fall Leaf Removal (October 15 - December 31st) 10 Wk. $ __________ $ __________

TREE, SHRUB & PLANTING BED MAINTENANCE

2036 Prune Cemetery Shrubs (before Memorial & Veterans Day)

2 JB $ __________ $ __________

2037 Deadwood Prune Cemetery Trees (before Memorial & Veterans Day)

2 JB $ __________ $ __________

2038 Mulch Cemetery Planting Beds (before Memorial Day) 1 JB $ __________ $ __________

TRASH, DEBRIS & LEAF REMOVAL

General Grounds Clean-up: Floral Pick-up to include collection / removal of leaves, wreaths, debris / trash and cleaning of sidewalks, driveways & parking areas.

52 Wk $ __________ $ __________

SNOW & ICE REMOVAL

Snow & Ice Removal: Remove all snow & ice accumulation of 1" or more as required and specified in Section A.4.13.

15 JB $ __________ $ __________

2041 White (Beetle) Grub Control Application TBD JB TBD TBD

OPTION YEAR (3): 10-01-2023 – 09-30-2024

CLIN

Description Est.

Qty Unit Unit PRICE Total PRICE

INTERMENT SERVICES

3001 Grave Excavation & Backfilling: Cremated remains (first & second interments).

1 EA $ __________ $ ___________

HEADSTONE MAINTENANCE

Power wash & Chemically clean Headstones (1,569 headstones cleaned twice yearly) before Memorial Day & Veterans Day

3,138 EA $ __________ $ ___________

3003 Pressure wash sidewalks, curbs, entrance gate and cemetery fencing (prior to Memorial Day).

1 JB $ __________ $ ___________

Bump & Run: Realign headstones that have shifted out of alignment. COR to specify which headstones to realign

500 EA $___________ $____________

3005 Refill Sunken Graves 12 EA $ __________ $ ___________

TURF MAINTENANCE

3006 Turf Fertilization 3 EA $ __________ $ __________

3007 Broadleaf Weed Control 3 EA $ __________ $ __________

3008 Crabgrass Pre / Post Emergent Application 3 EA $ __________ $ __________

3009 Aerate Cemetery (September) 1 JB $ __________ $ __________

3010 Over Seed Entire Cemetery (September) 1 JB $ __________ $ __________

LAWN MAINTENANCE (MOWING, TRIMMING & EDGING)

3011 Mow all Turf Areas, remove Grass & Debris Clippings 32 JB $ __________ $ __________

3012 Trimming (In Conjunction with every Mowing) 32 JB $ __________ $ __________

3013 Edging (Every Other Week) 16 Wk. $ __________ $ __________

3014 Fall Leaf Removal (October 15 - December 31st) 10 Wk. $ __________ $ __________

TREE, SHRUB & PLANTING BED MAINTENANCE

3015 Prune Cemetery Shrubs (before Memorial & Veterans Day)

2 JB $ __________ $ __________

3016 Deadwood Prune Cemetery Trees (before Memorial & Veterans Day)

2 JB $ __________ $ __________

3017 Mulch Cemetery Planting Beds (before Memorial Day) 1 JB $ __________ $ __________

TRASH, DEBRIS & LEAF REMOVAL

General Grounds Clean-up: Floral Pick-up to include collection / removal of leaves, wreaths, debris / trash and cleaning of sidewalks, driveways & parking areas.

52 Wk. $ __________ $ __________

SNOW & ICE REMOVAL

Snow & Ice Removal: Remove all snow & ice accumulation of 1" or more as required and specified in Section A.4.13.

15 JB $ __________ $ __________

3020 White (Beetle) Grub Control Application TBD JB TBD TBD

OPTION YEAR (3): 10-01-01-2023 – 09-30-2024

CLIN

Description Est.

Qty Unit Unit PRICE Total PRICE

INTERMENT SERVICES

3021 Grave Excavation & Backfilling: Cremated remains (first & second interments).

1 EA $ __________ $ ___________

HEADSTONE MAINTENANCE

3022 Raise, Realign & Reset existing Upright Headstones. 100 EA $ __________ $ ___________

Power wash & Chemically clean Headstones (3,803 headstones cleaned twice yearly) before Memorial Day & Veterans Day

7,606 EA $ __________ $ ___________

3024 Pressure wash sidewalks, curbs, entrance gate and cemetery fencing (prior to Memorial Day).

1 JB $ __________ $ ___________

3025 Bump & Run: Realign headstones that have shifted out of alignment.

750 EA $ __________ $ ___________

3026 Refill Sunken Graves 12 EA $ __________ $ ___________

TURF MAINTENANCE

3027 Turf Fertilization 3 EA $ __________ $ __________

3028 Broadleaf Weed Control 3 EA $ __________ $ __________

3029 Crabgrass Pre / Post Emergent Application 3 EA $ __________ $ __________

3030 Aerate Cemetery (September) 1 JB $ __________ $ __________

3031 Over Seed Entire Cemetery (September) 1 JB $ __________ $ __________

LAWN MAINTENANCE (MOWING, TRIMMING & EDGING)

3032 Mow all Turf Areas, remove Grass & Debris Clippings 32 JB $ __________ $ __________

3033 Trimming (In Conjunction with every Mowing) 32 JB $ __________ $ __________

3034 Edging (Every Other Week) 16 Wk. $ __________ $ __________

3035 Fall Leaf Removal (October 15 - December 31st) 10 Wk. $ __________ $ __________

TREE, SHRUB & PLANTING BED MAINTENANCE

3036 Prune Cemetery Shrubs (before Memorial & Veterans Day)

2 JB $ __________ $ __________

3037 Deadwood Prune Cemetery Trees (before Memorial & Veterans Day)

2 JB $ __________ $ __________

3038 Mulch Cemetery Planting Beds (before Memorial Day) 1 JB $ __________ $ __________

TRASH, DEBRIS & LEAF REMOVAL

General Grounds Clean-up: Floral Pick-up to include collection / removal of leaves, wreaths, debris / trash and cleaning of sidewalks, driveways & parking areas.

52 Wk. $ __________ $ __________

SNOW & ICE REMOVAL

Snow & Ice Removal: Remove all snow & ice accumulation of 1" or more as required and specified in Section A.4.13.

15 JB $ __________ $ __________

3041 White (Beetle) Grub Control Application TBD JB TBD TBD

OPTION YEAR (4): 10-01-01-2024 – 09-30-2025

CLIN

Description Est.

Qty Unit Unit PRICE Total PRICE

INTERMENT SERVICES

4001 Grave Excavation & Backfilling: Cremated remains (first & second interments).

1 EA $ __________ $ ___________

HEADSTONE MAINTENANCE

Power wash & Chemically clean Headstones (1,569 headstones cleaned twice yearly) before Memorial Day & Veterans Day

3,138 EA $ __________ $ ___________

4003 Pressure wash sidewalks, curbs, entrance gate and cemetery fencing (prior to Memorial Day).

1 $ __________ $ ___________

Bump & Run: Realign headstones that have shifted out of alignment. COR to specify which headstones to realign

500 EA $___________ $___________

4005 Refill Sunken Graves 12 EA $ __________ $ ___________

TURF MAINTENANCE

4006 Turf Fertilization 3 EA $ __________ $ __________

4007 Broadleaf Weed Control 3 EA $ __________ $ __________

4008 Crabgrass Pre / Post Emergent Application 3 EA $ __________ $ __________

4009 Aerate Cemetery (September) 1 JB $ __________ $ __________

4010 Over Seed Entire Cemetery (September) 1 JB $ __________ $ __________

LAWN MAINTENANCE (MOWING, TRIMMING & EDGING)

4011 Mow all Turf Areas, remove Grass & Debris Clippings 32 JB $ __________ $ __________

4012 Trimming (In Conjunction with every Mowing) 32 JB $ __________ $ __________

4013 Edging (Every Other Week) 16 Wk. $ __________ $ __________

4014 Fall Leaf Removal (October 15 - December 31st) 10 Wk. $ __________ $ __________

TREE, SHRUB & PLANTING BED MAINTENANCE

4015 Prune Cemetery Shrubs (before Memorial & Veterans Day)

2 JB $ __________ $ __________

4016 Deadwood Prune Cemetery Trees (before Memorial & Veterans Day)

2 JB $ __________ $ __________

4017 Mulch Cemetery Planting Beds (before Memorial Day) 1 JB $ __________ $ __________

General Grounds Clean-up: Floral Pick-up to include collection / removal of leaves, wreaths, debris / trash and cleaning of sidewalks, driveways & parking areas.

52 WK $ __________ $ __________

SNOW & ICE REMOVAL

Snow & Ice Removal: Remove all snow & ice accumulation of 1" or more as required and specified in Section A.4.13.

15 JB $ __________ $ __________

4020 White (Beetle) Grub Control Application TBD JB TBD TBD

OPTION YEAR (4): 10-01-2024 – 09-30-2025

CLIN

Description Est.

Qty Unit Unit PRICE Total PRICE

INTERMENT SERVICES

4021 Grave Excavation & Backfilling: Cremated remains (first & second interments).

1 EA $ __________ $ ___________

HEADSTONE MAINTENANCE

4022 Raise, Realign & Reset existing Upright Headstones. 100 EA $ __________ $ ___________

Power wash & Chemically clean Headstones (3,803 headstones cleaned twice yearly) before Memorial Day & Veterans Day

7,606 EA $ __________ $ ___________

4024 Pressure wash sidewalks, curbs, entrance gate and cemetery fencing (prior to Memorial Day).

1 Job $ __________ $ ___________

4025 Bump & Run: Realign headstones that have shifted out of alignment.

750 EA $ __________ $ ___________

4026 Refill Sunken Graves 12 EA $ __________ $ ___________

TURF MAINTENANCE

4027 Turf Fertilization 3 EA $ __________ $ __________

4028 Broadleaf Weed Control 3 EA $ __________ $ __________

4029 Crabgrass Pre / Post Emergent Application 3 EA $ __________ $ __________

4030 Aerate Cemetery (September) 1 JB $ __________ $ __________

4031 Over Seed Entire Cemetery (September) 1 JB $ __________ $ __________

LAWN MAINTENANCE (MOWING, TRIMMING & EDGING)

4032 Mow all Turf Areas, remove Grass & Debris Clippings 32 JB $ __________ $ __________

4033 Trimming ( In Conjunction with every Mowing) 32 JB $ __________ $ __________

4034 Edging ( Every Other Week) 16 WK $ __________ $ __________

4035 Fall Leaf Removal (October 15 - December 31st) 10 WK $ __________ $ __________

TREE, SHRUB & PLANTING BED MAINTENANCE

4036 Prune Cemetery Shrubs (before Memorial & Veterans Day)

2 JB $ __________ $ __________

4037 Deadwood Prune Cemetery Trees (before Memorial & Veterans Day)

2 JB $ __________ $ __________

4038 Mulch Cemetery Planting Beds (before Memorial Day) 1 JB $ __________ $ __________

TRASH, DEBRIS & LEAF REMOVAL

General Grounds Clean-up: Floral Pick-up to include collection / removal of leaves, wreaths, debris / trash and cleaning of sidewalks, driveways & parking areas.

52 WK $ __________ $ __________

SNOW & ICE REMOVAL

Snow & Ice Removal: Remove all snow & ice accumulation of 1" or more as required and specified in Section A.4.13.

15 JB $ __________ $ __________

4041 White (Beetle) Grub Control Application TBD JB TBD TBD

SUMMARY GRAND TOTAL:

Base Period $

Option Year 1 $

Option Year 2 $

Option Year 3 $

Option Year 4 $

Grand Total Estimated Price: $

The unit price is all-inclusive. Minimum order size is one unit, there is no guarantee of any order, maximum contract orders shall be no more than a 10% increase per year.

Pricing for optional CLINs shall be negotiated by the Contract Officer when CLIN is determined necessary by the COR. CLINS for daily watering are for Base Year ONLY.

NCA anticipates ordering and the Contractor furnishing the quantities & types of services stated in the Price Schedule The Government, at its sole discretion, reserves the right to modify turf application dates or increase/decrease estimated quantities based on unforeseen circumstances including changes in weather and/or turf conditions.

Any such changes effecting the scope or price shall require a written modification to the contract executed by the Government Contracting Officer. Except as this contract may otherwise provide, if the Government's requirements result in changes to the application schedule and/or estimated quantities stated in the contract, that fact shall not constitute the basis for an equitable price adjustment.

STATEMENT OF WORK

A.1 BACKGROUND

Togus National Cemetery is located on the Grounds of the Togus VA Medical Center, outside Augusta, Maine. It is a satellite cemetery under the supervision of the Director of Massachusetts National Cemetery.

Togus VA Medical Center is the site of the first Soldiers and Sailors Home, established in 1866, and is listed on the National Register of Historic Places. Cemetery grounds encompass approximately 31 acres of land.

The cemetery is divided into two sections (East and West) with both sections comprising approximately 31 acres.

National Cemeteries are National Shrines that honor our Veterans with a final resting place and lasting memorials that commemorate their service to our Nation. Each cemetery receives visitors and standards of maintenance & appearance must reflect the Nation’s concern for those interred there. Because of the special significance and attention each cemetery receives from the public, strict adherence to contract specifications, terms and condition is essential.

Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

A.2 CONTRACT DEFINITIONS / ACRONYMS

(a) Business Hours & Days of Operation: Normal cemetery business hours / days of operation are 8:00AM to 4:30PM, Monday through Friday, excluding Federal Holidays.

(b) Contracting Officer (CO): VA official with the authority to enter into, administer, and/or terminate contracts. The Contracting Officer shall delegate one or more representatives to serve as the Contracting Officer’s Technical Representative (COR). All administrative functions remain with the VA Contracting Officer.

(c) Contracting Officer’s Technical Representative (COR): VA official responsible for providing contract oversight and technical guidance to the Contracting Officer. COR responsibilities include certification of invoices, placing orders for service, providing technical guidance to the Contractor and overseeing technical aspects of the contract.

(d) Cemetery Director (Administrator / Management Official): The Cemetery Director is the VA

Official responsible for day-to-day oversight of a National Cemetery, including burying veterans and eligible family members, and maintaining cemetery grounds as a national shrine.

The Cemetery Director and/or designee (hereon referred to as COR) are responsible for contract oversight.

(e) Contractor: The term “Contractor” as used herein refers to the prime Contractor, his/her employees, and any subcontractors and their employees. The Contractor is responsible for assuring its employees and subcontractors comply with all contract terms, conditions and provisions.

(f) National Cemetery Administration (NCA) Operational Standards & Measures: Provides standards for performance in the key cemetery operational areas of Interments, Grounds Maintenance, Headstones, Markers and Equipment & Facilities Maintenance. A copy of NCA Operational Standards shall be provided to the Contractor by the COR.

(g) NCA Turf & Landscape Handbook 3420: Outlines procedures for the proper establishment and care of turf-grass in VA National Cemeteries. A copy of the handbook shall be provided to the Contractor by the COR.

A.3 GENERAL REQUIREMENTS

(a) Contractor shall furnish all supervision, labor, materials, tools, supplies and equipment necessary to provide cemetery grounds maintenance services at the Togus National Cemetery as specified herein. Unless otherwise provided in this contract, specialized interment equipment shall be furnished by the Government.

(b) All work shall be performed during normal cemetery hours of operation (8:00am - 4:30pm local time / Monday thru Friday - excluding Federal Holidays). Work performed outside of normal work hours shall be at the discretion and approval of the VA Contracting Officer's Technical Representative (COR).

(c) The Director of Massachusetts National Cemetery; located at Off Connery Avenue, Bourne, Massachusetts 02532 (508) 563-7113, is responsible for the Togus National Cemetery and shall be available to the Contractor for questions and/or clarifications concerning the work requirements this contract.

(d) Places of Performance:

CEMETERY LOCATION

Togus National Cemetery Togus VA Medical Center, Togus, Maine 04330

A.4 TECHNICAL SPECIFICATIONS

The following index of services briefly describes the work involved. All services described in the Schedule, including Technical Specifications, Addenda, Terms, Conditions and Clauses of the contract shall form the complete requirement.

SECTION DESCRIPTION

A.4.1 GRAVE EXCAVATION & BACKFILLING OF CASKETED REMAINS

A.4.2 GRAVE EXCAVATION & BACKFILLING OF CREMATED REMAINS

A.4.3 HEADSTONE & MARKER CLEANING

A.4.4

SETTING & ALIGNMENT OF NEW- INITIAL / NEW-REPLACEMENT

HEADSTONES

A.4.5 UNUSABLE / DAMAGED HEADSTONES & MARKERS

A.4.6

RAISE, LOWER, REALIGN, RESET, BACKFILL & CLEAN EXISTING UPRIGHT

HEADSTONES

A.4.7 BUMP & RUN (REALIGN UPRIGHT HEADSTONES)

A.4.8 REFILL SUNKEN GRAVES

A.4.9 LAWN MAINTENANCE: TURF FERTILIZATION & WEED CONTROL

A.4.10 LAWN MAINTENANCE: SEEDING, AERATION & DETHATCHING

A.4.11

LAWN MAINTENANCE: MOWING AND REMOVAL OF DEBRIS & GRASS

CLIPPINGS

A.4.12 TRIMMING: HEADSTONES, TREES, CURBS & FENCE LINES

A.4.13 TREE, SHRUB & PLANTING BED MAINTENANCE

A.4.14 TREE REMOVAL & TREE PRUNING

A.4.15 TRASH, DEBRIS, LEAF & FALL LEAF REMOVAL

A.4.16 SNOW & ICE REMOVAL

A.4.17 MEMORIAL DAY CEREMONY / VETERANS DAY CEREMONY

A.4.18 IRRIGATION SYSTEM MAINTENANCE

A.4.19 ON CALL EMERGENCY SERVICES

A.4.1 GRAVE EXCAVATION & BACKFILLING OF CASKETED REMAINS

(a) SCOPE: Work consists of excavating and backfilling gravesites. The COR shall notify the contractor twenty-four (24) hours in advance of any gravesite to be excavated. Contractor shall be compensated for the exact number of interments accomplished. Upon completion of the interment, the Contractor shall return all specialized equipment furnished in the same condition as it was received. Specialized equipment consists of a lowering device with key, carrying sticks, lowering straps, planks, platform, and gravesite greens.

(b) NCA STANDARDS

(i) Standard 3.1: Each gravesite is excavated to assure uniformity with other gravesites in that burial section.

(ii) Standard 3.2: Integrity of existing graves, grave markers and other objects around the worksite shall be preserved.

(iii) Standard 3.3: Open graves are identified and protected by guards and markers appropriate to cemetery operations.

(iv) Standard 3.1: Outer burial receptacles awaiting installation are placed in an orderly manner.

(v) Standard 4.1: Committal services are conducted in clean and orderly shelters that provide for the safety, privacy, and special needs of the family.

(vi) Standard 5.1: All remains shall be handled in a manner that assures accurate placement and validation and causes no damage to the casket or urn.

(vii) Standard 6.1: Each day’s burials are covered, initially groomed, marked and presentable for visitors before close of business each day.

(c) PROCEDURES

(i) All gravesite excavations shall be completed within a minimum of one (1) hour prior to the interment service and backfilled within one (1) hour after the interment service.

When a grave liner is to be used, gravesite excavation shall be completed to allow the vault to be pre-set in the grave one (1) hour and fifteen (15) minutes prior to the service.

The gravesite must be available for visitation within one (1) and one-half (½) hours after the interment service.

(ii) It shall be the COR’s’ responsibility to notify the Contractor of any underground utilities in the vicinity of gravesite excavations.

(iii) Gravesites measure approximately 5’ wide x 9’ in length unless otherwise advised by the COR and shall be excavated to five (5) feet or seven (7) feet, depending on the number on interments. Prior to the start of the interment process, the COR shall advise the Contractor of the required depth, width, and length prior to any excavation operation and/or whether the interment shall be placed side by side.

(iv) When a gravesite is excavated to receive a second interment and is found to be of insufficient depth to permit the second interment, the COR shall be notified before any remains are lowered or moved within the gravesite location. The COR shall make a determination whether the existing remains shall be removed so that the grave can be dug at the proper depth to accommodate both interments or if the second remains shall be placed in the right or left half of the gravesite. The COR shall inform the Contractor on which procedure to follow. Arrangement and payment for the disinterment of remains from previous burials is the COR’s responsibility. Excavating the grave to a greater depth to accommodate an additional interment shall be the responsibility of the Contractor and is considered as a part of the regular grave excavation price. The COR shall be present and shall be responsible for insuring the gravesite is deepened to accommodate the additional interment. The gravesite shall be screened from the public view during the removal and re-interment of any remains.

(v) Any excess backfill shall be removed at the direction of the COR to a land fill or dump at the Contractor’s expense.

(vi) When the Contractor using power equipment excavates a grave and it is necessary to remove the headstone, it shall be done by the Contractor and replaced as specified by the COR.

(vii) When an excavation is five (5) feet deep or deeper, a worker is prohibited from entering into the hole until the walls of the grave are shored in a safe and acceptable method as per OSHA Standards.

(viii) The burial service shall take place at the Rostrum, unless the COR approves a request from the next-of-kin for a gravesite service. At the conclusion of the service, the Contractor shall transfer the remains in a dignified manner to the proper gravesite following all NCA policies. The COR shall approve the mode of transportation for the remains. The Contractor shall be required to lower the casketed remains into the gravesite using a mechanical lowering device in a safe and efficient manner with dignity and without damage to the casket. If any damage occurs to either a casket or grave liner, the Contractor shall reimburse the Government for all incurred PRICEs.

(ix) For gravesite services, the Contractor shall neatly set-up greens in an orderly manner.

All services shall require seating that shall consist of approximately six (6) to twelve

(12) chairs dependent on the forecasted size of the funeral. These items shall be in place at least one (1) hour prior to the burial service.

(x) The area where the burial service is to take place shall be clean, free of webs, and any other dirt or debris.

(xi) The Contractor shall lower the United States of America Flag to half-mast, one-half (½) hour before the interment service. One-half (½) after the conclusion of the interment service, the Contractor shall then return the United States of America Flag to full mast.

(xii) The Contractor shall designate a member of his staff to keep visitors away from the open excavation and provide other duties as assigned by the COR.

(xiii) Backfill shall be brought to establish grade in one (1) foot lifts. Each lift shall be thoroughly compacted by means of a mechanical or hand tamper. Care shall be taken to fill and compact all voids surrounding the burial case in order to reduce subsequent ground settlement. Backfill should not be mounded but conform to existing grades.

Gravesite shall be top soiled and seeded in accordance with the procedure outlined in the Lawn Maintenance Applications portion in this contract.

(xiv) When the grave is a second interment, the existing headstone shall be removed and carefully placed in an area near the gravesite and covered with a grass green fabric, then properly disposed of at the conclusion of the service. A temporary marker shall be centered at the head of the gravesite where the headstone would normally be.

(xv) All floral bouquets, arrangements, etc. left at the gravesite by the funeral party shall be neatly arranged upon the grave. Fixtures and stands from floral wreaths shall be removed before placing the wreath flat on the grave.

(xvi) Interment flowers shall be removed three (3) days after the interment and the gravesite fan raked clean of all debris.

A.4.2 GRAVE EXCAVATION & BACKFILLING OF CREMATED REMAINS

(a) SCOPE: Work consists of excavating and backfilling gravesites for cremated remains. The COR shall notify the Contractor one (1) day in advance of any gravesite to be excavated.

Contractor shall be compensated for the exact number of interments accomplished.

(b) NCA STANDARDS:

(i) Standard 1.1: Graves and niches are marked with an accurate, complete and properly aligned temporary on the day on interment/inurnment.

(ii) Standard 3.1: Each gravesite is excavated to assure uniformity with other gravesites in that burial section.

(iii) Standard 3.2: Integrity of existing graves, grave markers and other objects around the worksite shall be preserved.

(iv) Standard 3.3: Open graves are identified and protected by guards and markers appropriate to cemetery operations.

(v) Standard 3.1: Outer burial receptacles awaiting installation are placed in an orderly manner.

(vi) Standard 4.1: Committal services are conducted in clean and orderly shelters that provide for the safety, privacy, and special needs of the family.

(vii) Standard 5.1: All remains shall be handled in a manner that assures accurate placement and validation and causes no damage to the casket or urn.

(viii) Standard 6.1: Each day’s burials are covered, initially groomed, marked and presentable for visitors before close of business each day.

(c) PROCEDURES:

(i) All gravesite excavations shall be completed within a minimum of one (1) hour prior to the interment service and backfilled within one (1) hour after the interment service.

The gravesite must be available for visitation within one (1) and one-half (½) hours after the interment service.

(ii) It shall be the COR’s responsibility to notify the Contractor of any underground utilities in the vicinity of gravesite excavations.

(iii) Overall dimensions of a gravesite measure approximately 3’ wide x 3’ in length unless otherwise advised by the COR and shall be excavated 8” square and three (3) feet deep at centerline and 12” from foot end of grave for the first interment of cremated remains (cremains). When a second interment of cremated remains (cremains) is being interred, the grave shall be excavated at 8” square and 3’ deep at centerline 20” from foot end of grave for the first interment of cremated remains. When multiple burial of cremated remains (cremains) are being interred on the same day in the same grave, both urns shall be entombed in the same excavated site following the above measurements, but depth shall be enough that 18” of soil shall cover the top of the urns.

(iv) When a gravesite is excavated to receive a second interment and is found to be of insufficient depth to permit the second interment, the COR shall be notified before the cremains are lowered or moved within the gravesite location. The COR shall make a determination whether the existing remains shall be removed so that the grave can be dug at the proper depth to accommodate both interments or if the cremains shall be entombed elsewhere within the boundaries of the gravesite. The COR shall inform the Contractor on which procedure to follow. Arrangement and payment for the disinterment of remains from previous burials is the National Cemetery's responsibility. Excavating the grave to a greater depth to accommodate an additional interment shall be the responsibility of the Contractor and is considered as a part of the regular grave excavation price. The COR shall be present and shall be responsible for insuring the gravesite is deepened to accommodate the additional interment. The gravesite shall be screened from the public view during the removal and re-interment of any remains.

(v) Established turf shall be removed from the gravesite prior to excavation and shall be reused on the gravesite. In rare instances when the turf cannot be reused, the gravesite shall be top-soiled and seeded in accordance with the procedures outlined in the Lawn Maintenance Applications portion in this contract. Any excess backfill shall be removed at the direction of the COR to a land fill, or dump at the Contractor’s expense.

(vi) When a gravesite is deemed unsafe for a gravesite service, or by a request from the next-of-kin, the burial service shall take place at the Committal shelter. At the conclusion of the service, the Contractor shall transfer the cremains in a dignified manner to the proper gravesite following all NCA policies. The COR shall approve the mode of transportation for the cremains. The Contractor shall be required to lower the cremains into the gravesite manually in a safe and efficient manner with dignity and without damage to the urn. If any damage occurs to the urn, the Contractor shall reimburse the Government for all incurred PRICEs.

(vii) For gravesite services, the Contractor shall neatly set-up greens in an orderly manner.

All services shall require seating that shall consist of approximately six (6) to twelve

(12) chairs dependent on the forecasted size of the funeral. These items shall be in place at least one (1) hour prior to the burial service.

(viii) The area where the burial service is to take place shall be clean, free of webs, and any other dirt or debris.

(ix) The Contractor shall bring the flag of the United States of America to half staff one half hour before the start of the first committal service and raise it to full staff one half hour after the conclusion of the last committal service each day. The Contractor shall request additional flags from the Government as needed to ensure that the flag being flown is in a presentable “like new” condition.

(x) The Contractor shall designate a member of his staff to keep visitors away from the interment area and provide other duties as assigned by the COR.

(xi) Backfill shall be brought to establish grade in one (1) foot lifts. Each lift shall be thoroughly compacted by means of a hand tamper. A mechanical tamper shall not be used in order to prevent damage to the urn. Care shall be taken to fill and compact all voids surrounding the entombed urn in order to reduce subsequent ground settlement.

Backfill should not be mounded but shall be squared, tamped and ready for seed and conform to existing grades.

(xii) When the grave is a second interment and has an existing headstone, the temporary marker shall be centered at the head of the gravesite directly against the headstone.

(xiii) All floral bouquets, arrangements, etc. left at the gravesite by the funeral party shall be neatly arranged upon the grave. Fixtures and stands from floral wreaths shall be removed before placing the wreath flat on the grave.

(xiv) Interment flowers shall be removed three (3) days, or when considered unsightly after the interment and the gravesite fan raked clean of all debris.

A.4.3 RAISE, REALIGN, RESET & CLEAN EXISTING UPRIGHT HEADSTONES

Handling of Markers and Headstones

1. Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

2. HEADSTONES AND/OR MARKERS WILL NOT BE PHYSICALLY REMOVED

FROM THE GRAVESITE DURING RAISE AND REALIGNMENT

3. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them. Contractor personnel should use tools approved by the Contracting Officer Representative (COR), such as shovels, pry bars or pinch bars to lift flat markers out of the ground; pick axes are not an acceptable tool.

4. No tools, equipment or other items will be placed or leaned on headstones or markers. Once headstones/markers are removed from the socket, do not place on dirt piles or mud; they should be carefully placed on each associated gravesite and protected in such a way as to prevent any soiling and be out of the way of any other work.

5. Headstones shall be removed from their sockets using wooden and/or metal clamps. If metal clamps are used, the area that contacts the headstone must be protected with a rigid fabric that will prevent damage to and marking of the headstone. Clamps may be attached to a skid steer loader (i.e. Bobcat®) or similar machine to extract the headstone from the socket. When headstones are removed from their sockets, they shall be carefully stored on each associated gravesite; do not lean headstones against each other. Use care not to scratch or damage headstones in any manner. The headstones shall be laid with front inscription side up while the headstone is lying horizontally on the ground. The headstone shall be protected from direct ground contact while lying horizontally. The protection method shall be as approved by the COR and shall be free of deterioration in weather. An approved method is to support each headstone with two wood 4X4’s. Alternate methods can be approved. Cardboard shall not be used.