36C78621Q0048 - SOLICITATION - FORT DEVENS NATL CEM - GROUNDS MAINT SERVUCES.pdf

Contract Opportunity

Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice

S208

Provide complete grounds maintenance services at the Fort Devens Post Cemetery

22172

36C786210048

12-30-2020 1:00 pm EASTERN TIME, NEW YORK, USA

N

Tiered

561730

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

Eric D. Washington, Sr.

Eric.washington@va.gov

Fort Devens Post Cemetery 85 Patton Road Devens MA 01432

USA

https://www.va.gov

Department of Veterans Affairs

Eric.Washington@va.gov

Contract Officer

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C786210048

Post Date: 12/04/2020

Question Due Date: 12/14/2020 @ 4 pm EST

Response Date: 12/30/2020 @ 4 pm EST

Applicable NAICS: 561730

Product Code: S208

Set Aside Type: Tiered: SDVOSB, VOSB, Small Business (SB)

Period of Performance: 1 Base year and 4 Option Years

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration 18434 Joplin Rd Triangle, VA 22172

Delivery Locations: Fort Devens National Cemetery

85 Patton Road Devens, MA.

Attachments: A-G at the end of the document

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C786221Q0048.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021-02 with an effective date of 10-26-2020.

NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE:

The (NAICS) code for this procurement is 561730. The business size standard is $8M.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of a Firm- Fixed Priced Requirements type contract for complete grounds maintenance services at Ft Devens Post Cemetery .

SITE VISIT: Offerors or quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award.

Date: Thursday, December 10, 2020 at 11:00 am.

Location: Ft Devens Post Cemetery, 35 Patton Road Devens, MA 01434

This is the only organized site visit. Vendors unable to be there may inspect on their own time, however, there will be no one to give a tour or answer questions.

POST AWARD CONFERENCE: A Post Award Conference will be held before commencement of any work.

RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the Contract Officer no later than 4:00 pm EST on 12/30/2020. Responses to this announcement will result in a Firm-Fixed Unit Price Requirements contract. The Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at beta.sam.gov.

SOLICITATION QUESTIONS:

All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than 12:00 pm EST, 12/14/2020. Questions pertaining to this announcement shall be sent by email to:

Eric.Washington@va.gov . Telephone inquiries will not be accepted.

PRICE SCHEDULE :

FT. DEVENS CEMETERY

Base Year Period: Date of Award through 365 Days

CLIN

Description Est.

Qty Unit

Unit Price

Total Price

GROUNDS MAINTENANCE SERVICES

General, on-going and recurring cemetery Grounds Maintenance Services to include the following:

Mowing & Removal of Debris / Grass Clippings.(Mowing & Trimming must be separately pried and billed only when performed)

Trimming of headstones, trees, curbs and fence lines.

Sweeping and/or blowing-off of roads and walkways.

Leaf Removal – Including Fall Leaf Removal and Early Spring Cleanup.

Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.

Control / Trapping of Vertebrate Pests (moles).

Raising & Lowering of U.S. Flag for scheduled

Funeral Services.

12 MO $___ $___

INTERMENT SERVICES

Grave Excavation & Backfilling: Casketed remains (first interments).

4 EA $____ $______

Grave Excavation & Backfilling: Cremated remains (first interments).

4 EA $_____ $______

Grave Excavation & Backfilling: Casketed remains (second interments).

2 EA $_____ $______

Grave Excavation & Backfilling: Cremated remains (second interments).

3 EA $____ $_____

HEADSTONE MAINTENANCE

Clean Upright Headstones (1,229) before Memorial Day & Veterans Day

2,458 EA $_____ $________

Set & Align New-Initial and New-Replacement Upright Headstones

13 EA $_____ $________

Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones

5 EA $____ $_______

Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

300 EA $____ $_______

Bump & Run: Realign headstones that have shifted out of alignment.

1,229 EA $____ $_______

0011 Refill Sunken Graves 100 EA $____ $________

TURF FERTILIZATION & WEED CONTROL

0012 Turf Application #1. Post emergent broadleaf 2 JB $_____ $________

Turf Application #2, #5 , #8 Fertilization

3 JB $____ $________

Turf Application #3, #4 Pre-emergent/post emergent mix

1 JB

Turf Application #6, #7 Post-emergent crab and other grasses

2 JB $____ $________

0016 Turf Application #9 control of beetle larvae / grubs (optional)

PRN JB TBD

AERATION, OVER-SEEDING & SEEDING OF NEW OR REFILLED GRAVES

Aerate Cemetery (September) / Done in conjunction with turf application #8

1 JB $____ $_________

Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8. Dethatch Turf Grass IAW SOS 1 JB $____ $_________

0019 Seeding Newly Dug or Refilled Graves 10 JB $____ $_________

TREE, SHRUB & PLANTING BED MAINTENANCE

0020 Prune Cemetery Shrubs & Hedges (May & September) 2 JB $_____ $________

Tree Pruning / Trimming / Removal: Pruning or Removal of trees identified by the COR

500 HR $____ $____________

0022 Pre-Emergent Weed Application in Planting Beds - 2 JB $____ $__________

Edge & Mulch All Cemetery Planting Beds & Tree Rings -

1 JB $____ $ ___________

MEMORIAL DAY CEREMONY

Memorial Day Ceremony: Set-up & removal of Flags at all gravesites, installation of Portable Restroom at Rostrum and Raising & Lowering of U.S. Flag.

1 JB $____ $__________

Veterans Day Ceremony: Set-up & removal of approximately 50 Chairs (govt. owned) at the base of Cemetery Flagpole and set up and removal of Avenue of Flags.

1 JB $____ $__________

ON-CALL / EMERGENCY STORM DAMAGE & STUMP REMOVAL

“Hourly Rate” for On-call / emergency storm damage & stump removal Services (See Section A.6)

50 HR $_____ $_________

MISCELLANEOUS SERVICES

Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas. 8 JB $___ $________

0028 Irrigation System start up and shut down of system 2 JB $_____

0029 Irrigation System Maintenance 5 MO $_____ $________

BASE YEAR Total

Estimated Price:

Option Year I: October 01, 2021 – September 30, 2022

CLI

N

Description Est.

Qty

Unit Unit Price Total Price

GROUNDS MAINTENANCE SERVICES

General, on-going and recurring cemetery Grounds Maintenance Services to include the following:

Mowing & removal of Debris /Grass Clippings. (Mowing & Trimming must be separately pried and billed only when performed)

Trimming of headstones, trees, curbs and fence lines.

Sweeping and/or blowing-off of roads and walkways.

Leaf Removal – Including Fall Leaf Removal and Early

Spring Cleanup.

Daily policing of cemetery grounds to include collection

& removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.

Control / Trapping of Vertebrate Pests (moles).

Raising & Lowering of U.S. Flag for scheduled Funeral

Services.

12 MO $ _________ $ ___________

INTERMENT SERVICES

Grave Excavation & Backfilling: Casketed remains (first interments).

4 EA $ _________ $ ___________

Grave Excavation & Backfilling: Cremated remains (first interments).

4 EA $ _________ $____________

Grave Excavation & Backfilling: Casketed remains (second interments).

2 EA $__________ $ ___________

Grave Excavation & Backfilling: Cremated remains (second interments).

3 EA $ _________ $ ___________

HEADSTONE MAINTENANCE

Clean Upright Headstones (1,229) before Memorial Day & Veterans Day

2,458 EA $ _________ $____________

Set & Align New-Initial and New-Replacement Upright Headstones

13 EA $ _________ $ ___________

Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones

5 EA $ _________ $ ___________

Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

300 EA $__________ $ ___________

Bump & Run: Realign headstones that have shifted out of alignment.

1,229 EA $ _________ $____________

1011 Refill Sunken Graves 100 EA $ _________ $ ___________

TURF FERTILIZATION & WEED CONTROL

1012 Turf Application #1. Post emergent broadleaf 2 JB $__________ $___________

1013 Turf Application #2, #5 , #8 Fertilization 3 JB $__________ $___________

1014 Turf Application #3, #4 Pre-emergent/post emergent mix 1 JB $__________ $___________

1015 Turf Application #6, #7 Post-emergent crab and other grasses 2 JB $__________ $__________

1016 Turf Application #9 control of beetle larvae / grubs (optional)

PRN JB

Price to be det at d i

AERATION, OVER-SEEDING & SEEDING OF NEW OR REFILLED GRAVES

Aerate Cemetery (September) / Done in conjunction with turf application #8

1 JB $__________ $ ___________

Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8

1 JB $__________ $ ___________

Seeding Newly Dug or Refilled Graves 10 JB $__________ $ ___________

TREE, SHRUB & PLANTING BED MAINTENANCE

1020 Prune Cemetery Shrubs & Hedges (May & September) 2 Job $__________ $___________

Tree Pruning / Trimming / Removal: Pruning or Removal of trees identified by the COR

500 Hrs. $__________ $____________

1022 Pre-Emergent Weed Application in Planting Beds - 2 Job $__________ $____________

1023 Edge & Mulch All Cemetery Planting Beds & Tree Rings - 1 Job $__________ $____________

MEMORIAL DAY CEREMONY

Memorial Day Ceremony: Set-up & removal of Flags at all gravesites, installation of Portable Restroom at Rostrum and Raising & Lowering of U.S. Flag.

1 JB $__________ $____________

Veterans Day Ceremony: Set-up & removal of approximately 50 Chairs (govt. owned) at the base of Cemetery Flagpole and set up and removal of Avenue of Flags.

1 JB $__________ $____________

ON-CALL / EMERGENCY STORM DAMAGE & STUMP REMOVAL

“Hourly Rate” for On-call / emergency storm damage & stump removal Services (See Section A.6)

50 HR $__________ $____________

MISCELLANEOUS SERVICES

Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas. 8 JB $__________ $__________

1028 Irrigation System start up and shut down of system 2 JB $__________ $__________

1029 Irrigation System Monthly Maintenance 5 MO $__________ $__________

OPTION YEAR I Total

Estimated Price:

FT. DEVENS CEMETERY

Option Year II: October 01, 2022 – September 30, 2023

CLIN Description Unit Unit Price Total Price

GROUNDS MAINTENANCE SERVICES Est.

Qty

General, on-going and recurring cemetery Grounds Maintenance Services to include the following:

Mowing & removal of Debris /Grass Clippings.

.(Mowing & Trimming must be separately pried and billed only when performed)

Trimming of headstones, trees, curbs and fence lines.

Sweeping and/or blowing-off of roads and walkways.

Leaf Removal – Including Fall Leaf Removal and Early

Spring Cleanup.

Daily policing of cemetery grounds to include collection

& removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.

Control / Trapping of Vertebrate Pests (moles).

Raising & Lowering of U.S. Flag for scheduled Funeral

Services.

12 MO $_________ $__________

INTERMENT SERVICES

Grave Excavation & Backfilling: Casketed remains (first interments)

4 EA $_________ $____________

Grave Excavation & Backfilling: Cremated remains (first interments)

4 EA $_________ $ ____________

Grave Excavation & Backfilling: Casketed remains (second interments)

2 EA $_________ $ ____________

Grave Excavation & Backfilling: Cremated remains (second interments)

3 EA $_________ $ ____________

HEADSTONE MAINTENANCE

Clean Upright Headstones (1,229) before Memorial Day & Veterans Day

2,458 EA $_________ $____________

Set & Align New-Initial and New-Replacement Upright Headstones

13 EA $_________ $____________

Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones

5 EA $_________ $____________

Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

300 EA $_________ $____________

Bump & Run: Realign headstones that have shifted out of alignment.

1,229 EA $_________ $____________

2011 Refill Sunken Graves 100 EA $_________ $ ____________

TURF FERTILIZATION & WEED CONTROL

2012 Turf Application #1. Post emergent broadleaf 2 JB $_________ $___________

2013 Turf Application #2, #5 , #8 Fertilization 3 JB $_________ $___________

2014 Turf Application #3, #4 Pre-emergent/post emergent mix 1 JB $_________ $___________

Turf Application #6, #7 Post-emergent crab and other grasses

2 JB $_________ $__________

2016 Turf Application #9 control of beetle larvae / grubs (optional)

PRN JB TBD

AERATION, OVER-SEEDING & SEEDING OF NEW OR REFILLED GRAVES

Aerate Cemetery (September) / Done in conjunction with turf application #8

1 JB $_________ $____________

Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8

1 JB $_________ $____________

2019 Seeding Newly Dug or Refilled Graves 10 JB $_________ $____________

TREE, SHRUB & PLANTING BED MAINTENANCE

2020 Prune Cemetery Shrubs & Hedges (May & September) 2 JB $_________ $____________

Tree Pruning / Trimming / Removal: Pruning or Removal of trees identified by the COR

500 HR.

2022 Pre-Emergent Weed Application in Planting Beds - 2 Job $________ $ ____________

2023 Edge & Mulch All Cemetery Planting Beds & Tree Rings - 1 Job $_________ $ ____________

MEMORIAL DAY CEREMONY

Memorial Day Ceremony: Set-up & removal of Flags at all gravesites, installation of Portable Restroom at Rostrum and Raising & Lowering of U.S. Flag.

1 Job $_________ $ ____________

Veterans Day Ceremony: Set-up & removal of approximately 50 Chairs (govt. owned) at the base of Cemetery Flagpole and set up and removal of Avenue of Flags.

1 Job $_________ $ ____________

ON-CALL / EMERGENCY STORM DAMAGE & STUMP REMOVAL

“Hourly Rate” for On-call / emergency storm damage & stump removal Services (See Section A.6)

50 Hr. $_________ $ ____________

MISCELLANEOUS SERVICES

Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas.

8 JB $_________ $_________

2028 Irrigation System start up and shut down of system 2 JB $_________ $_________

2029 Irrigation System Monthly Maintenance 5 MO $_________ $_________

OPTION YEAR II Total

Estimated Price: $ ____________

Option Year III: October 01, 2023 – September 30, 2024

CLIN

Description Est.

Qty Unit Unit Price Total Price

GROUNDS MAINTENANCE SERVICES

General, on-going and recurring cemetery Grounds Maintenance Services to include the following:

Mowing & removal of Debris /Grass Clippings.

.(Mowing & Trimming must be separately pried and billed only when performed)

Trimming of headstones, trees, curbs and fence lines.

Sweeping and/or blowing-off of roads and walkways.

Leaf Removal – Including Fall Leaf Removal and Early

Spring Cleanup.

Daily policing of cemetery grounds to include collection

& removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.

Control / Trapping of Vertebrate Pests (moles).

Raising & Lowering of U.S. Flag for scheduled Funeral

Services.

12 MO $_________ $__________

INTERMENT SERVICES

Grave Excavation & Backfilling: Casketed remains (first interments).

4 EA $_________ $__________

Grave Excavation & Backfilling: Cremated remains (first interments).

4 EA $_________ $__________

Grave Excavation & Backfilling: Casketed remains (second interments).

2 EA $_________ $__________

Grave Excavation & Backfilling: Cremated remains (second interments).

3 EA $________ $__________

HEADSTONE MAINTENANCE

Clean Upright Headstones (1,229) before Memorial Day & Veterans Day

2,458 EA $_________ $__________

Set & Align New-Initial and New-Replacement Upright Headstones

13 EA $_________ $__________

Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones

5 EA $_________ $__________

Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

500 EA $_________ $__________

Bump & Run: Realign headstones that have shifted out of alignment.

1,229 EA $_________ $__________

3011 Refill Sunken Graves 100 EA $_________ $__________

TURF FERTILIZATION & WEED CONTROL

3012 Turf Application #1. Post emergent broadleaf 2 JB $_________ $__________

3013 Turf Application #2, #5 , #8 Fertilization 3 JB $_________ $__________

3014 Turf Application #3, #4 Pre-emergent/post emergent mix 1 JB $_________ $__________

3015 Turf Application #6, #7 Post-emergent crab and other grasses

2 JB $_________ $_________

3016 Turf Application #9 control of beetle larvae / grubs (optional)

PRN JB TBD

AERATION, OVER-SEEDING & SEEDING OF NEW OR REFILLED GRAVES

Aerate Cemetery (September) / Done in conjunction with turf application #8

1 JB $_________ $ ____________

Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8

1 JB $_________ $ ____________

3019 Seeding Newly Dug or Refilled Graves 10 JB $_________ $ ____________

TREE, SHRUB & PLANTING BED MAINTENANCE

3020 Prune Cemetery Shrubs & Hedges (May & September) 2 JB $_________ $ ____________

Tree Pruning / Trimming / Removal: Pruning or Removal of trees identified by the COR

500 HR $_________ $ ____________

3022 Pre-Emergent Weed Application in Planting Beds - 2 Job $_________ $ ____________

3023 Edge & Mulch All Cemetery Planting Beds & Tree Rings - 1 Job $_________ $ ____________

MEMORIAL DAY CEREMONY

Memorial Day Ceremony: Set-up & removal of Flags at all gravesites, installation of Portable Restroom at Rostrum and Raising & Lowering of U.S. Flag.

1 JB $_________ $ ____________

Veterans Day Ceremony: Set-up & removal of approximately 50 Chairs (govt. owned) at the base of Cemetery Flagpole and set up and removal of Avenue of Flags.

1 JB $_________ $ ____________

ON-CALL / EMERGENCY STORM DAMAGE & STUMP REMOVAL

“Hourly Rate” for On-call / emergency storm damage & stump removal Services (See Section A.6)

50 HR $_________ $ ____________

MISCELLANEOUS SERVICES

Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas.

8 JB $_________ $_________

3028 Irrigation System start up and shut down of system 2 JB $_________ $_________

3029 Irrigation System Monthly Maintenance 5 MO $_________ $________

OPTION YEAR III Total

Estimated Price: $__________

FT. DEVENS CEMETERY

Option Year IV: October 01, 2024 – September 30, 2025

CLIN Description Unit Total Price

GROUNDS MAINTENANCE SERVICES Est.

Qty

Unit Price

General, on-going and recurring cemetery Grounds Maintenance Services to include the following:

Mowing & removal of Debris /Grass Clippings.

.(Mowing & Trimming must be separately pried and billed only when performed)

Trimming of headstones, trees, curbs and fence lines.

Sweeping and/or blowing-off of roads and walkways.

Leaf Removal – Including Fall Leaf Removal and Early

Spring Cleanup.

Daily policing of cemetery grounds to include collection

& removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.

Control / Trapping of Vertebrate Pests (moles).

Raising & Lowering of U.S. Flag for scheduled Funeral

Services.

12 MO $_____ $_________

INTERMENT SERVICES

Grave Excavation & Backfilling: Casketed remains (first interments).

4 EA $_____ $_________

Grave Excavation & Backfilling: Cremated remains (first interments).

4 EA $_____ $_________

Grave Excavation & Backfilling: Casketed remains (second interments).

2 EA $____ $_________

Grave Excavation & Backfilling: Cremated remains (second interments).

3 EA $____ $_________

HEADSTONE MAINTENANCE

Clean Upright Headstones (1,229) before Memorial Day & Veterans Day

2,458 EA $____ $_________

Set & Align New-Initial and New-Replacement Upright Headstones

13 EA $_____ $_________

Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones

5 EA $____ $_________

Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.

500 EA $____ $_________

Bump & Run: Realign headstones that have shifted out of alignment.

1,229 EA $____ $_________

4011 Refill Sunken Graves 100 EA $_____ $________

TURF FERTILIZATION & WEED CONTROL

4012 Turf Application #1. Post emergent broadleaf 2 JB $_____

4013 Turf Application #2, #5 , #8 Fertilization 3 JB $_____

4014 Turf Application #3, #4 Pre-emergent/post emergent mix 1 JB $_____

Turf Application #6, #7 Post-emergent crab and other grasses

2 JB

4016 Turf Application #9 control of beetle larvae / grubs (optional)

PRN JB TBD $_________

AERATION, OVER-SEEDING & SEEDING OF NEW OR REFILLED GRAVES

Aerate Cemetery (September) / Done in conjunction with turf application #8

1 JB

Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8

1 JB

4019 Seeding Newly Dug or Refilled Graves 5 JB

TREE, SHRUB & PLANTING BED MAINTENANCE

4020 Prune Cemetery Shrubs & Hedges (May & September) 2 JB

Tree Pruning / Trimming / Removal: Pruning or Removal of trees identified by the COR

500 HR

4022 Pre-Emergent Weed Application in Planting Beds - 2 JB

4023 Edge & Mulch All Cemetery Planting Beds & Tree Rings - 1 JB

MEMORIAL DAY CEREMONY

Memorial Day Ceremony: Set-up & removal of Flags at all gravesites, installation of Portable Restroom at Rostrum and Raising & Lowering of U.S. Flag.

1 Job

Veterans Day Ceremony: Set-up & removal of approximately 50 Chairs (govt. owned) at the base of Cemetery Flagpole and set up and removal of Avenue of Flags.

1 Job

ON-CALL / EMERGENCY STORM DAMAGE & STUMP REMOVAL

“Hourly Rate” for On-call / emergency storm damage & stump removal Services (See Section A.6)

50 HR

MISCELLANEOUS SERVICES

Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas.

8 JB

4028 Irrigation System start up and shut down of system 2 JB

4029 Irrigation System Monthly Maintenance 5 MO

OPTION YEAR IV

OPTION YEAR IV Total

Estimated Price: $_________

SUMMARY GRAND TOTAL

Base Period $

Option Year 1 $

The unit price is all-inclusive. Minimum order size is one unit, there is no guarantee of any order, maximum contract orders shall be no more than a 10% increase per year.

NCA anticipates ordering and the Contractor furnishing the quantities & types of services stated in the Price Schedule The Government, at its sole discretion, reserves the right to modify turf application dates or increase/decrease estimated quantities based on unforeseen circumstances including changes in weather and/or turf conditions.

Any such changes effecting the scope or price shall require a written modification to the contract executed by the Government Contracting Officer. Except as this contract may otherwise provide, if the Government's requirements result in changes to the application schedule and/or estimated quantities stated in the contract, that fact shall not constitute the basis for an equitable price adjustment.

STATEMENT OF WORK

A.1 BACKGROUND

The Department of the Army recently operated the Fort Devens Post Cemetery, located in Devens, Massachusetts at the Devens Reserve Forces Training Area, formerly known as Fort Devens Army Base.

The Department of the Army has transferred the post cemetery to the U.S. Department of Veterans Affairs, National Cemetery Administration (VA).

The 3.75-acre cemetery is located 30 miles west of Boston, Massachusetts in Devens, Massachusetts at 85 Patton Road. It contains 1,139 occupied gravesites, with 71 available gravesites. It is in the Southwest corner of the Devens Reserve Forces Training Area, formerly known as Fort Devens Army Base.

Ft. Devens is a satellite cemetery under the supervision of the Director and staff of the Massachusetts National Cemetery.

A.2 CONTRACT DEFINITIONS / ACRONYMS

(a) Business Hours & Days of Operation: Normal cemetery business hours / days of operation are 8:00AM to 4:30PM, Monday through Friday, excluding Federal Holidays.

(b) Contracting Officer (CO): VA official with the authority to enter into, administer, and/or terminate contracts. The Contracting Officer shall delegate one or more representatives to serve as the Contracting Officer’s Representative (COR). All administrative functions remain with the VA Contracting Officer.

(c) Contracting Officer’s Representative (COR): VA official responsible for providing contract oversight and technical guidance to the Contracting Officer. COR responsibilities include certification of invoices, placing orders for service, providing technical guidance to the Contractor and overseeing technical aspects of the contract.

Option Year 2 $

Option Year 3 $

Option Year 4 $

Grand Total Estimated Price: $

(d) Cemetery Director (Administrator / Management Official): The Cemetery Director is the VA Official responsible for day-to-day oversight of a National Cemetery, including burying veterans and eligible family members, and maintaining cemetery grounds as a national shrine.

The Cemetery Director and/or designee (hereon referred to as COR) are responsible for contract oversight.

(e) Contractor: The term “Contractor” as used herein refers to the prime Contractor, his/her employees, and any subcontractors and their employees. The Contractor is responsible for assuring its employees and subcontractors comply with all contract terms, conditions and provisions.

(f) National Cemetery Administration (NCA) Operational Standards & Measures: Provides standards for performance in the key cemetery operational areas of Interments, Grounds Maintenance, Headstones, Markers and Equipment & Facilities Maintenance. A copy of NCA Operational Standards shall be provided to the Contractor by the COR.

(g) NCA Turf & Landscape Handbook 3420: Outlines procedures for the proper establishment and care of turf-grass in VA National Cemeteries. A copy of the handbook shall be provided to the Contractor by the COR.

(h) Applicable Publications: Every contractor and subcontractor shall comply with the Occupational Safety & Health Administration (OSHA) safety and health standards published in 29 CFR Part 1925 (Safety & Health Regulations for Federal Service Contracts). OSHA Safety & Health Regulations and any other publication referenced in this contract shall be with the same force and effect as if they were given in full text.

A.3 GENERAL REQUIREMENTS

(a) Contractor shall furnish all supervision, labor, materials, tools, supplies and equipment necessary to provide cemetery interments and grounds maintenance services at the Ft. Devens Cemetery as specified herein.

(b) All work shall be performed during normal cemetery hours of operation (8:00am - 4:30pm local time / Monday thru Friday). Work performed outside of normal work hours may be required for interments or ceremonies on Federal Holidays or weekends at the discretion and approval of the VA Contracting Officer’s Representative (COR). Contractor may make a written request to the COR to work outside of the normal work hours when needed to carry out the specifications of this contract.

A.4 TECHNICAL SPECIFICATIONS

The following index of services briefly describes the work involved. All services described in the Schedule, including Technical Specifications, Addenda, Terms, Conditions and Clauses of the contract shall form the complete requirement.

SECTIO

N

DESCRIPTION

A.4.1 GRAVE EXCAVATION & BACKFILLING OF CASKETED REMAINS

A.4.2 GRAVE EXCAVATION & BACKFILLING OF CREMATED REMAINS

A.4.3 HEADSTONE & MARKER CLEANING

A.4.4

SETTING & ALIGNMENT OF NEW- INITIAL / NEW-REPLACEMENT

HEADSTONES

A.4.5 UNUSABLE / DAMAGED HEADSTONES & MARKERS

A.4.6

RAISE, LOWER, REALIGN, RESET, BACKFILL & CLEAN EXISTING UPRIGHT

HEADSTONES

A.4.7 BUMP & RUN (REALIGN UPRIGHT HEADSTONES)

A.4.8 REFILL SUNKEN GRAVES

A.4.9 LAWN MAINTENANCE: TURF FERTILIZATION & WEED CONTROL

A.4.10 LAWN MAINTENANCE: SEEDING, AERATION & DETHATCHING

A.4.11

LAWN MAINTENANCE: MOWING AND REMOVAL OF DEBRIS & GRASS

CLIPPINGS

A.4.12 TRIMMING: HEADSTONES, TREES, CURBS & FENCE LINES

A.4.13 TREE, SHRUB & PLANTING BED MAINTENANCE

A.4.14 TREE REMOVAL & TREE PRUNING

A.4.15 TRASH, DEBRIS, LEAF & FALL LEAF REMOVAL

A.4.16 SNOW & ICE REMOVAL

A.4.17 MEMORIAL DAY CEREMONY / VETERANS DAY CEREMONY

A.4.18 IRRIGATION SYSTEM MAINTENANCE

A.4.19 ON CALL EMERGENCY SERVICES

A.4.1 GRAVE EXCAVATION & BACKFILLING OF CASKETED REMAINS

(a) SCOPE: Work consists of excavating and backfilling gravesites. The COR shall notify the contractor one day in advance of any gravesite to be excavated. Contractor shall be compensated for the exact number of interments accomplished.

(b) NCA STANDARDS:

(i) Standard 3.1: Each gravesite is excavated to assure uniformity with other gravesites in that burial section.

(ii) Standard 3.2: Integrity of existing graves, grave markers and other objects around the worksite shall be preserved.

(iii) Standard 3.3: Open graves are identified and protected by guards and markers appropriate to cemetery operations.

(iv) Standard 3.1: Outer burial receptacles awaiting installation are placed in an orderly manner.

(v) Standard 4.1: Committal services are conducted in clean and orderly shelters that provide for the safety, privacy, and special needs of the family.

(vi) Standard 5.1: All remains shall be handled in a manner that assures accurate placement and validation and causes no damage to the casket or urn.

(vii) Standard 6.1: Each day’s burials are covered, tamped, initially groomed, marked and presentable for visitors before close of business each day.

(c) PROCEDURES:

(i) All gravesite excavations shall be accomplished in a manner, and with the upmost care as to prevent any damage to adjacent and existing burials. All gravesite excavations shall be completed within a minimum of one (1) hour prior to the interment service and backfilled within one (1) hour after the interment service. When a grave liner is to be used, gravesite excavation shall be completed to allow the vault to be pre-set in the grave one (1) hour and fifteen (15) minutes prior to the service. The gravesite must be available for visitation within one (1) and one-half (½) hours after the interment service.

(ii) It shall be the COR’s’ responsibility to notify the Contractor of any underground utilities in the vicinity of gravesite excavations.

(iii) Gravesites measure approximately 5’ wide x 9’ in length unless otherwise advised by the COR, and shall be excavated to five (5) feet or seven (7) feet, depending on the number of interments. Prior to the start of the interment process, the COR shall advise the Contractor of the required depth, width, and length prior to any excavation operation and/or whether the interment shall be placed side by side.

(iv) When a gravesite is excavated to receive a second interment and is found to be of insufficient depth to permit the second interment, the COR shall be notified before any remains are lowered or moved within the gravesite location. The COR shall make a determination whether the existing remains shall be removed so that the grave can be dug at the proper depth to accommodate both interments or if the second remains shall be placed in the right or left half of the gravesite. The COR shall inform the Contractor on which procedure to follow. Arrangement and payment for the disinterment of remains from previous burials is the COR’s responsibility. Excavating the grave to a greater depth to accommodate an additional interment shall be the responsibility of the Contractor and is considered as a part of the regular grave excavation price. The COR shall be present and shall be responsible for ensuring the gravesite is deepened to accommodate the additional interment. The gravesite shall be screened from the public view during the removal and re-interment of any remains.

(v) Contractor shall ensure that excess backfill is retained for other grounds operations and removed from the cemetery grounds when storage area is full.

(vi) When the Contractor using power equipment excavates a grave and it is necessary to remove the headstone, it shall be removed and replaced by the Contractor as specified by the COR.

(vii) When an excavation is five (5) feet deep or deeper, a worker is prohibited from entering into the hole until the walls of the grave are shored in a safe and acceptable method as per OSHA Standards.

(viii) The burial service shall take place at the interment shelter, unless the COR approves a request from the next-of-kin for a gravesite service. At the conclusion of the service, the Contractor shall transfer the remains in a dignified manner to the proper gravesite following all NCA policies. The COR shall approve the mode of transportation for the remains. The Contractor shall be required to lower the casketed remains into the gravesite using a mechanical lowering device in a safe and efficient manner with dignity and without damage to the casket. If any damage occurs to either a casket or grave liner, the Contractor shall reimburse the Government for all incurred costs.

(ix) For gravesite services, the Contractor shall neatly set-up greens in an orderly manner.

All services shall require seating that shall consist of approximately six (6) to twelve

(12) chairs dependent on the forecasted size of the funeral. These items shall be in place at least one (1) hour prior to the burial service.

(x) The area where the burial service is to take place shall be clean, free of webs, and any other dirt or debris.

(xi) The Contractor shall bring the flag of the United States of America to half staff one half hour before the start of the first committal service and raise it to full staff one half hour after the conclusion of the last committal service each day. The Contractor shall request additional flags from the Government as needed to ensure that the flag being flown is always in a presentable, “like new” condition.

(xii) The Contractor shall designate a member of his staff to keep visitors away from the open excavation and provide other duties as assigned by the COR.

(xiii) Backfill shall be brought to establish grade in one (1) foot lifts. Each lift shall be thoroughly compacted by means of a mechanical tamper. Care shall be taken to fill and compact all voids surrounding the graveliner in order to reduce subsequent ground settlement. Backfill should not be mounded but conform to existing grades.

Established turf shall be removed from the gravesite prior to excavation with the use of a sod cutter with the intent for it to be reused on the gravesite once the burial is completed. The Contractor shall be responsible for watering all re-used sod to insure that it roots properly and that it is maintained in a healthy, vigorous weed free condition. In instances where the sod may not be able to be reused, the gravesite shall be squared, tamped, top soiled and seeded in accordance with the procedures outlined in the Lawn Maintenance Applications portion of this contract. Any excess backfill shall be removed at the direction of the COR from the cemetery premises at the Contractors expense.

(xiv) When the grave is a second interment, the existing headstone shall be removed and carefully placed on a rack near the gravesite and then properly disposed of at the conclusion of the service. A temporary marker shall be centered at the head of the gravesite directly against the headstone.

(xv) The cemetery allows a maximum of (3) three floral bouquets, arrangements etc at the grave. The floral bouquets, arrangements, etc. left at the gravesite by the funeral party shall be neatly arranged upon the grave. Fixtures and stands from floral wreaths shall be removed before placing the wreath flat on the grave.

(xvi) Interment flowers shall be removed three (3) days, or when considered unsightly, after the interment and the gravesite fan raked clean of all debris.

A.4.2 GRAVE EXCAVATION & BACKFILLING OF CREMATED REMAINS

(a) SCOPE: Work consists of excavating and backfilling gravesites for cremated remains. The COR shall notify the Contractor one (1) day in advance of any gravesite to be excavated.

Contractor shall be compensated for the exact number of interments accomplished.

(i) Standard 1.1: Graves and niches are marked with an accurate, complete and properly aligned temporary on the day on interment/inurnment.

(ii) Standard 3.1: Each gravesite is excavated to assure uniformity with other gravesites in that burial section.

(iii) Standard 3.2: Integrity of existing graves, grave markers and other objects around the worksite shall be preserved.

(iv) Standard 3.3: Open graves are identified and protected by guards and markers appropriate to cemetery operations.

(v) Standard 3.1: Outer burial receptacles awaiting installation are placed in an orderly manner.

(vi) Standard 4.1: Committal services are conducted in clean and orderly shelters that provide for the safety, privacy, and special needs of the family.

(vii) Standard 5.1: All remains shall be handled in a manner that assures accurate placement and validation and causes no damage to the casket or urn.

(viii) Standard 6.1: Each day’s burials are covered, initially groomed, marked and presentable for visitors before close of business each day.

(i) All gravesite excavations shall be completed within a minimum of one (1) hour prior to the interment service and backfilled within one (1) hour after the interment service.

The gravesite must be available for visitation within one (1) and one-half (½) hours after the interment service.

(ii) It shall be the COR’s responsibility to notify the Contractor of any underground utilities in the vicinity of gravesite excavations.

(iii) Overall dimensions of a gravesite measure approximately 3’ wide x 3’ in length unless otherwise advised by the COR and shall be excavated 8” square and three (3) feet deep at centerline and 12” from foot end of grave for the first interment of cremated remains (cremains). When a second interment of cremated remains (cremains) is being interred, the grave shall be excavated at 8” square and 3’ deep at centerline 20” from foot end of grave for the first interment of cremated remains. When multiple burial of cremated remains (cremains) are being interred on the same day in the same grave, both urns shall be entombed in the same excavated site following the above measurements, but depth shall be enough that 18” of soil shall cover the top of the urns.

(iv) When a gravesite is excavated to receive a second interment and is found to be of insufficient depth to permit the second interment, the COR shall be notified before the cremains are lowered or moved within the gravesite location. The COR shall make a determination whether the existing remains shall be removed so that the grave can be dug at the proper depth to accommodate both interments or if the cremains shall be entombed elsewhere within the boundaries of the gravesite. The COR shall inform the Contractor on which procedure to follow. Arrangement and payment for the disinterment of remains from previous burials is the National Cemetery's responsibility. Excavating the grave to a greater depth to accommodate an additional interment shall be the responsibility of the Contractor, and is considered as a part of the regular grave excavation price. The COR shall be present and shall be responsible for insuring the gravesite is deepened to accommodate the additional interment. The gravesite shall be screened from the public view during the removal and re-interment of any remains.

(v) Established turf shall be removed from the gravesite prior to excavation and shall be reused on the gravesite. In rare instances when the turf cannot be reused, the gravesite shall be top-soiled and seeded in accordance with the procedures outlined in the Lawn Maintenance Applications portion in this contract. Any excess backfill shall be removed at the direction of the COR to a land fill, or dump at the Contractor’s expense.

(vi) When a gravesite is deemed unsafe for a gravesite service, or by a request from the next-of-kin, the burial service shall take place at the Committal shelter. At the conclusion of the service, the Contractor shall transfer the cremains in a dignified manner to the proper gravesite following all NCA policies. The COR shall approve the mode of transportation for the cremains. The Contractor shall be required to lower the cremains into the gravesite manually in a safe and efficient manner with dignity and without damage to the urn. If any damage occurs to the urn, the Contractor shall reimburse the Government for all incurred costs.

(vii) For gravesite services, the Contractor shall neatly set-up greens in an orderly manner.

All services shall require seating that shall consist of approximately six (6) to twelve

(12) chairs dependant on the forecasted size of the funeral. These items shall be in place at least one (1) hour prior to the burial service.

(viii) The area where the burial service is to take place shall be clean, free of webs, and any other dirt or debris.

(ix) The Contractor shall bring the flag of the United States of America to half staff one half hour before the start of the first committal service and raise it to full staff one half hour after the conclusion of the last committal service each day. The Contractor shall request additional flags from the Government as needed to ensure that the flag being flown is in a presentable “like new” condition.

(x) The Contractor shall designate a member of his staff to keep visitors away from the interment area and provide other duties as assigned by the COR.

(xi) Backfill shall be brought to establish grade in one (1) foot lifts. Each lift shall be thoroughly compacted by means of a hand tamper. A mechanical tamper shall not be used in order to prevent damage to the urn. Care shall be taken to fill and compact all voids surrounding the entombed urn in order to reduce subsequent ground settlement.

Backfill should not be mounded but shall be squared, tamped and ready for seed and conform to existing grades.

(xii) When the grave is a second interment and has an existing headstone, the temporary marker shall be centered at the head of the gravesite directly against the headstone.

(xiii) All floral bouquets, arrangements, etc. left at the gravesite by the funeral party shall be neatly arranged upon the grave. Fixtures and stands from floral wreaths shall be removed before placing the wreath flat on the grave.

(xiv) Interment flowers shall be removed three (3) days, or when considered unsightly after the interment and the gravesite fan raked clean of all debris.

A.4.3 HEADSTONE & MARKER CLEANING

(a) GENERAL REQUIREMENT: Approximately 1,139 headstones at Ft. Devens Cemetery shall be cleaned prior to Memorial Day & Veterans Day.

(b) NCA STANDARD: Headstones, markers & niche covers are clean, free of debris and objectionable accumulations.

(c) HEADSTONE CLEANING GENERAL INFORMATION: The Contractor shall provide all labor, parts, equipment, supplies, transportation and personnel required to provide headstone/marker cleaning services.

(d) DEFINITION: “Clean” under this contract means: The headstones/markers shall contain NO discoloration, environmental deposits, mold, mildew, moss, algae, lichen, dirt/mud, grass clippings, grass marks, bird droppings, etc.

(e) CONTRACTOR DUTIES AND RESPONSIBILITIES: All equipment and supplies maintained and operated by the Contractor shall be consistent and fully compliant with all applicable Federal, State, and County laws, ordinances and regulations and meet State inspection, safety, licensing, registration, and insurance requirements.

(f) RECORD KEEPING AND REPORTING: The Contractor's Superintendent shall provide the

COR(s) with weekly written accurate reports identifying the following:

(i) All headstones/markers cleaned shall be recorded per gravesite location.

(ii) These lists shall be provided on not less than a weekly basis, and shall identify all of the above work that took place within the previous seven calendar days. All headstones should be cleaned prior to Memorial Day and Veterans Day. .

(g) CLEANING OF UPRIGHT HEADSTONES:

(i) All temporary markers, floral, commemorative or other types of decorations (arrangements) causing interference with the cleaning of upright headstones /markers will be carefully and orderly moved from and upon completion of the cleaning of the headstones / markers, moved back to the gravesite by the Contractor.

(ii) Cleaning Techniques will demonstrate a clear understanding of, and the sensitivity to, such environmental issues as ground water contamination, wetlands, etc. and will be consistent and fully compliant with all applicable Federal, State and County laws, ordinances and regulations. General requirements for application of the cleaning product:

a. As of June 2012, D/2 Biological Solution is the only authorized cleaner of marble headstones and markers at national cemeteries. General background on the use of this product can be found at the following website, but information in that report shall not be submitted for requirements in the contract: http://ncptt.nps.gov/wp-content/uploads/Best-Practices-Final.pdf.

b. Clean water will be used to wet the stone prior to washing, to apply the cleaning product and to rinse the stone after washing. Once the stone is wet, cleaning techniques with water will include low pressure water spraying with the wand affixed with a fan tip. The distance between the fan tip and the headstone surface shall be a minimum of 12”.

c. When water under pressure is used, such pressure will not be greater than 500 psi and work will be accomplished in a manner that does not cause any etching of the stone surface to occur. A test cleaning will be done in an inconspicuous area of a headstone (based on age and or style) and approved by the COR prior to cleaning all like headstones and markers. The older the headstone or marker the more likely that power washing can cause damage, lower psi (up to 200 psi) is recommended.

d. Hand scrubbing may be used as needed. If manual agitation is necessary to remove soiling, only a soft bristle (synthetic or natural) brush shall be used; metal or stiff plastic shall not be used because it can scratch the stone.

e. Rinsing: Thoroughly rinse the headstone or marker surface using clean, clear water under low pressure or without pressure.

f. Site disturbance: If water used in cleaning should soften the soil around the base of the headstone or marker so it is loosened, care will be taken not to tip the headstone out of plumb or alignment.

g. Care will be taken to protect the turf area from damage. Any turf damaged by the

Contractor will be restored at Contractor’s expense. Upright headstones will be set and anchored firmly in place with no movement from forces subjected by the COR or designee after cleaning has been completed.

(iii) APPLICATION OF D/2 BIOLOGICAL SOLUTION

a. After wetting the headstone or marker in accordance with paragraph (ii) above, apply a heavy spray application of “undiluted D2 Biological Solution” cleaner to all sides of the headstone. Do not dilute the cleaner with water.

b. Allow D/2 to soak into the stone for 20-30 minutes. Then rinse the product from all headstone or marker surface using clean, clear water under low pressure or without pressure.

c. The effect of using D/2 Biological Solution will not be immediate. It will take 2 to 3 weeks for the full appearance of a clean stone to become apparent. For this reason, re treatment should not occur within (3) three weeks of the first cleaning and only with the concurrence of the COR.

d. Headstones that have been cleaned but become marked, discolored, dirt covered, or muddied due to subsequent contract work including but not limited to turf reestablishment issues will be re rinsed and scrubbed at no additional cost to the government. Headstones that become discolored, dirt covered, or muddied etcetera after initial cleaning has been completed but prior to overall project completion will be re cleaned at no additional cost to the government. All headstones are to be clean at the time of project completion final inspection.

e. The result of this service is that the Contractor will provide the Government

“CLEAN” headstones/markers. The definition of clean is as specified in paragraph A.4.3 (d) above.

A.4.4 SETTING & ALIGNMENT OF NEW AND REPLACEMENT HEADSTONES

(a) SCOPE: Work involves installation (setting & aligning) of new-initial and new-replacement Upright Headstones & Flat Markers on designated gravesites. Headstones and markers shall be installed within two (2) working days after notification from the COR. Performance includes the following:

(i) *Installation (setting, leveling & alignment) of new-initial and new-replacement upright headstones and flat markers.

(ii) **Realigning up to four (4)…