36C78621Q0014.pdf

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78621Q0014

Post Date: 11/3/2020

Response Date: 11/30/2020 at 4:00 pm

Applicable NAICS: 561730

Classification Code: S208

Set Aside Type: 100% Service-Disabled Veteran Owned Small Business (SDVOSB)

Period of Performance: 04/01/2021 through 9/30/2021, plus 4, one-year option periods

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172

Place of Performance: Houston National Cemetery 10410 Veterans Memorial Drive Houston, TX 77038

Attachments: A - Performance Work Statement B - Wage Determination C – Past Performance Questionnaire

DESCRIPTION

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This is a solicitation issued as a request for quotation (RFQ) for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items and FAR Part 13.5, Simplified Procedures for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. Responses to this RFQ are due to the Contracting Officer no later than 4:00 pm on 11/30/2020. The Government anticipates that responses to this announcement will result in a Firm Fixed Price, Requirements Contract with FOB Destination and the Government intends to make award under this announcement without discussion. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://beta.sam.gov

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-09 Effective 10-26-2020.

This is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) in accordance with VAAR 819.7005.

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $7.5 million.

Scope: The contractor shall be responsible for providing initial setting & replacement of headstone and flat markers services for the Houston National Cemetery during the period of April 1, 2021 through September 30, 2021, plus 4, one-year option periods, if exercised.

PRICE SCHEDULE

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies for initial setting & replacement of headstone and flat markers services for the Houston National Cemetery, following National Cemetery Administration standards. The schedule price shall be all-inclusive, including all labor, equipment, materials, supplies and delivery to complete the Contract Line Item (CLIN(s)).

Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended quoted price and the sum of the CLINs will be recomputed accordingly.

Offerors are to understand the quantities stated in the schedule are estimates for pricing purposes only.

BASE PERIOD: April 1, 2021 or Date of Award thru September 30, 2021

CLIN DESCRIPTION

EST

QTY

UNIT UNIT PRICE

EST. TOTAL

PRICE

0001 Set Initial Headstone 1,700 EA $__________ $_____________

0002 Set Replacement Headstone 500 EA $__________ $_____________

0003 Set Replacement Flat Markers 350 EA $__________ $_____________

Total Estimated Price = $_____________

OPTION PERIOD 1: October 1, 2021 thru September 30, 2022

EST

QTY

UNIT UNIT PRICE

EST. TOTAL

PRICE

1001 Set Initial Headstone 1,700 EA $__________ $_____________

1002 Set Replacement Headstone 500 EA $__________ $_____________

1003 Set Replacement Flat Markers 350 EA $__________ $_____________

OPTION PERIOD 2: October 1, 2022 or Date of Award thru September 30, 2023

EST

QTY

UNIT UNIT PRICE

EST. TOTAL

PRICE

2001 Set Initial Headstone 1,700 EA $__________ $_____________

2002 Set Replacement Headstone 500 EA $__________ $_____________

2003 Set Replacement Flat Markers 350 EA $__________ $_____________

OPTION PERIOD 3: October 1, 2023 or Date of Award thru September 30, 2024

EST

QTY

UNIT UNIT PRICE

EST. TOTAL

PRICE

3001 Set Initial Headstone 1,700 EA $__________ $_____________

3002 Set Replacement Headstone 500 EA $__________ $_____________

3003 Set Replacement Flat Markers 350 EA $__________ $_____________

OPTION PERIOD 4: October 1, 2024 or Date of Award thru September 30, 2025

EST

QTY

UNIT UNIT PRICE

EST. TOTAL

PRICE

4001 Set Initial Headstone 1,700 EA $__________ $_____________

4002 Set Replacement Headstone 500 EA $__________ $_____________

4003 Set Replacement Flat Markers 350 EA $__________ $_____________

PRICE SUMMARY TOTALS

Total Estimated Price

Base Period – est. 04/01/2021 or date of award thru 9/30/2021: $_______________________

Option Period 1 – 10/1/2021 – 9/30/2022: $ ______________________

Option Period 2 – 10/1/2022 – 9/30/2023: $ ______________________

Option Period 3 - 10/1/2023 – 9/30/2024: $ ______________________

Option Period 4 - 10/1/2024 – 9/30/2025: $ ______________________

Grand Total (Base + all Option Periods): $ ______________________

See ATTACHMENT A – Performance Work Statement for description of services and standards for this solicitation.

PROPOSAL FORMAT AND SUBMISSION INFORMATION

Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:

Legal Business/Company Name (as listed in www.sam.gov) DUNS Number

Point of Contact Name Telephone number Email Address

PROPOSAL CONTENTS:

Two volumes should be submitted. Volume 1 is Technical, and Volume 2 is Pricing.

VOL 1 - Technical Package for Evaluation

Documentation to evaluate the technical ability of Offeror:

Explain the technical approach on how your company will perform the project.

Include how the company and subcontractors will assign and perform work under this contract.

Explain past experience in performing similar work.

Proposed Key personnel with resumes.

Past Performance Questionnaire.

o The offeror is responsible for providing at least three (3) references of their choosing. The references chosen by the offer should be selected based on past projects of the same or similar work

VOL 2 - Pricing

Offer letter on Company letterhead which includes the following:

o Legal Business/Company Name (as listed in www.sam.gov ) o DUNS Number o Point of Contact/Authorized Negotiator o Telephone number for contact o Email address for contact person o List any exceptions to the requirements.

VA letter CVE verifying SDVOSB Status

Completed Price Schedule for all Contract Line Item Numbers (CLIN) with Quoted amounts.

Proposals shall be submitted via email to the following addresses:

Email: Kenneth.Dougherty@va.gov

EVALUATION PROCESS:

In accordance with FAR 52.212-2, The Government will award a contract to the responsible offeror whose offer conforms to solicitation requirements and provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3). A comparative evaluation is the act of comparing either two or more offers in response to this RFQ.

1. The Government reserve the right to consider a response that offers more than the minimum requirement and select that response if it provided the best benefit to the Government.

2. The Government has the discretion to accept other than the lowest priced offeror that provides additional benefits.

The Government has the discretion to make an award based on whether the lowest price and past performance of the quotations/offers, having the highest past performance rating possible represents the best value when compared to any lower priced quotation or offer.

TECHNICAL APPROACH: Offer shall be evaluated in accordance with the criteria contained in the Statement of Work and on how well the technical approach meets the Government requirements.

Technical approach shall include the following:

1. Contractor’s or sub-contractor’s experience in performing the work as described in the solicitation.

2. Contractor’s Work Plan and Staffing Plan to include proposed man hours, methodology, list of equipment /vehicles to be used, licenses, permits, and insurance information.

3. Contractor’s Managerial Qualifications of Key Personnel to include information on key personnel with relevant experience, identification of any sub-contractor’s) to be used in the performance of this contract.

PAST PERFORMANCE: Past performance shall be evaluated based on the quote’s technical qualifications on projects within the last 5 years that are comparable in size, complexity, and scope.

(Offerors shall complete and provide Attachment C – Past Performance Questionnaire for no more than three past projects of similar size and scope related to this requirement)

Evaluation of other factors, such as past performance-

(i) Does not require the creation or existence of a formal data base; and

(ii) May be based on one or more of the following:

(A) The contracting officer’s knowledge of and previous experience with the supply or service being acquired;

(B) Customer surveys, and past performance questionnaire replies;

(C) The Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov;

or

(D) Any other reasonable basis.

PRICE: Quoted price will be evaluated for Reasonableness. The Government reserves the right to reject all quotes if doing so is in the best interest of the Government.

SOLICITATION PROVISIONS AND CONTRACT CLAUSES

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses:

http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors – Commercial Items (Jun 2020) FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.209-7 Information Regarding Responsibility Matters (Oct 2018) FAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer (Jul 2013) FAR 52.233-2 Service of Protest (Sept 2006) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (Oct 2018) VAAR 852.233-71 Alternate Protest Procedure (Oct 2018)

FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Mar 2020)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items (Mar 2020)” If paragraph (j) of the provision is applicable, a written submission is required.

(End of provision)

The following solicitation clauses apply to this acquisition:

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018):

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Rights (Jun 2020) FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.216-18 Ordering (Aug 2020) (January 1, 2021 through March 31, 2026) FAR 52.216-19 Order Limitations (Oct 1995) ($250.00, 1,700, 2,350, 15, 5) FAR 52.216-21 Requirements (Oct 1995) (March 31, 2026) FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (15 days, 30 days, 5 years)

FAR 52.219-14 Limitations on Subcontracting (DEVIATION 2019-01) FAR 52.228-5 Insurance – Work on a Government Installation (Jan 1997) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) (Sept 30,2020) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC

2013)(DEVIATION AUG 2020)

VAAR 852.203-70 Commercial Advertising (May 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (July 2019 DEVIATION) VAAR 852.219-74 Limitations on Subcontracting – Monitoring and Compliance (Jul

2018)(DEVIATION)

VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

CL-120 Supplemental Insurance Requirements In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Oct 2020) (DEVIATION AUG 2020) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(1), (b)(4), (b)(7), (b)(8), (b)(9), (b)(16), (b)(22)(i), (b)(27), (b)(29), (b)(30)(i), (b)(31)(i), (b)(32)(i), (b)(33), (b)(34), (b)(35)(i), (b)(44), (b)(48), (b)(58), (c)(1), (c)(2), (c)(3), (c)(7) and (c)(8).

End of Addenda

End of Document