36C78621Q0002.pdf

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78621Q0002

Post Date: 10/27/2020

Response Date: 11/13/2020 at 4:00 pm

Applicable NAICS: 327999

Classification Code: 5610

Set Aside Type: 100% Service-Disabled Veteran Owned Small Business (SDVOSB)

Period of Performance: 01/01/2021 through 9/30/2021, plus 4, one-year option periods

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 75 Barrett Heights Rd., Suite 309 Stafford, VA 22556

Place of Performance: Houston National Cemetery 10410 Veterans Memorial Drive Houston, TX 77038

Attachments: None

DESCRIPTION

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This is a solicitation issued as a request for quotation (RFQ) for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items and FAR Part 13.5, Simplified Procedures for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. Responses to this RFQ are due to the Contracting Officer no later than 4:00 pm on 11/13/2020. The Government anticipates that responses to this announcement will result in a Firm Fixed Price, Requirements Contract with FOB Destination and the Government intends to make award under this announcement without discussion. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://beta.sam.gov

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-09 Effective 10-26-2020.

This is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) in accordance with VAAR 819.7005.

The applicable North American Industrial Classification System (NAICS) code for this procurement is 327999, with a business size standard of 500 employees.

Scope: The contractor shall be responsible for providing landscape materials for the Houston National Cemetery during the period of January 1, 2021 through September 30, 2021, plus 4, one-year option periods, if exercised.

PRICE SCHEDULE

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to deliver materials to Houston National Cemetery, following National Cemetery Administration standards. The schedule price shall be all-inclusive, including all labor, equipment, materials, supplies and delivery to complete the Contract Line Item (CLIN(s)).

Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended quoted price and the sum of the CLINs will be recomputed accordingly.

Offerors are to understand the quantities stated in the schedule are estimates for pricing purposes only.

BASE PERIOD: January 1, 2021 or Date of Award thru September 30, 2021

CLIN DESCRIPTION

EST

QTY

UNIT UNIT PRICE

EST. TOTAL

PRICE

0001 Topsoil 1,000 CY $__________ $_____________

0002 Dark Brown Mulch 750 CY $__________ $_____________

0003 Drainage Rock 1 ½ in 60 TON $__________ $_____________

0004 Pea Gravel 3/8 in 120 TON $__________ $_____________

0005 Decomposed Granite 80 TON $__________ $_____________

Total Estimated Price = $_____________

OPTION PERIOD 1: October 1, 2021 thru September 30, 2022

EST

QTY

UNIT UNIT PRICE

EST. TOTAL

PRICE

1001 Topsoil 1,900 CY $__________ $_____________

1002 Dark Brown Mulch 1000 CY $__________ $_____________

1003 Drainage Rock 1 ½ in 80 TON $__________ $_____________

1004 Pea Gravel 3/8 in 160 TON $__________ $_____________

1005 Decomposed Granite 120 TON $__________ $_____________

OPTION PERIOD 2: October 1, 2022 or Date of Award thru September 30, 2023

EST

QTY

UNIT UNIT PRICE

EST. TOTAL

PRICE

2001 Topsoil 1,900 CY $__________ $_____________

2002 Dark Brown Mulch 1000 CY $__________ $_____________

2003 Drainage Rock 1 ½ in 80 TON $__________ $_____________

2004 Pea Gravel 3/8 in 160 TON $__________ $_____________

2005 Decomposed Granite 120 TON $__________ $_____________

OPTION PERIOD 3: October 1, 2023 or Date of Award thru September 30, 2024

EST

QTY

UNIT UNIT PRICE

EST. TOTAL

PRICE

3001 Topsoil 1,900 CY $__________ $_____________

3002 Dark Brown Mulch 1000 CY $__________ $_____________

3003 Drainage Rock 1 ½ in 80 TON $__________ $_____________

3004 Pea Gravel 3/8 in 160 TON $__________ $_____________

3005 Decomposed Granite 120 TON $__________ $_____________

OPTION PERIOD 4: October 1, 2024 or Date of Award thru September 30, 2025

EST

QTY

UNIT UNIT PRICE

EST. TOTAL

PRICE

4001 Topsoil 1,900 CY $__________ $_____________

4002 Dark Brown Mulch 1000 CY $__________ $_____________

4003 Drainage Rock 1 ½ in 80 TON $__________ $_____________

4004 Pea Gravel 3/8 in 160 TON $__________ $_____________

4005 Decomposed Granite 120 TON $__________ $_____________

PRICE SUMMARY TOTALS

Total Estimated Price

Base Period – est. 01/01/2021 or date of award thru 9/30/2021: $_______________________

Option Period 1 – 10/1/2021 – 9/30/2022: $ ______________________

Option Period 2 – 10/1/2022 – 9/30/2023: $ ______________________

Option Period 3 - 10/1/2023 – 9/30/2024: $ ______________________

Option Period 4 - 10/1/2024 – 9/30/2025: $ ______________________

Grand Total (Base + all Option Periods): $ ______________________

DESCRIPTION OF SUPPLIES REQUIRED

A. The Contractor shall provide all necessary supervision, labor, equipment, and supplies to accomplish the delivery of the following materials for burials and grounds maintenance to Houston National Cemetery located at 10410 Veterans Memorial Drive, Houston, TX 77038.

B. Materials

1. Screened Planting Topsoil (priced per yard)

a. The planting topsoil shall be a loam, sandy loam, and/or sandy clay loam conforming to ASTM D 5268-07, Standard Specification for Topsoil Used for Landscaping Purposes, with pH range of 6.5 to 7.8, a minimum of 4 percent organic material content and a maximum of 10% organic material content; free of weed seeds, noxious weeds, invasive plants, stones 1 inch or larger in any dimension, foreign matter and other extraneous materials harmful to plant growth, including, but not limited to roots, plants, sod, stones, and clay lumps.

b. Topsoil shall not be infested with nematodes, grubs, other pests, pest eggs, or other undesirable organisms and disease-causing plant pathogens.

c. Topsoil shall be friable and with sufficient structure to give good tilth and aeration.

Continuous, air-filled, pore-space content on a volume/volume basis shall be at least 15 percent when moisture is present at field capacity. Soil shall have a field capacity of at least 15 percent on a dry weight basis.

2. Dark Brown Mulch (priced per yard)

a. The mulch shall be composed of native hardwood derived from trees, logs, and branches that is double ground to produce a fine, fibrous mulch with uniform texture, partially composted, with color ranging from dark brown to black, a pH ranging between 6.0 to 7.0, and having low salinity.

3. Drainage Rock, 1 ½" (priced per ton)

a. This clean rock shall consist of the product obtained so that is meets the following ASTM C33 gradation requirements:

Sieve Size % Passing

Particle Size % of Passing

2 ½ inch 100

2 inch 90 – 100

1 ½ inch 35 – 70

1 inch 0 – 15

½ inch 0 – 5

b. Sampling and sieve analysis shall be performed in accordance with ASTM C-136.

c. Rock shall be composed of limestone, granite, dolomite, or any other hard, sound rock.

d. Rock shall be clean, hard, tough, and durable fragments (excluding) schist, shale or slate) of uniform quality throughout and free of any detrimental quantities of soft, friable, thin, elongated or laminated pieces, disintegrated material, dirt, organic matter, oil, alkali, or other deleterious substance.

e. Rock shall be resistant to breaking, crushing or crumbling.

4. Pea Gravel, ⅜" (priced per ton)

a. Pea gravel shall be clean washed material, hard and insoluble in water, free of mud, clay, silt, vegetation, organic matter, oil, alkali, or other deleterious material. Stone quality shall meet ASTM C 33. Size gradation shall be as follows:

Sieve Size % Passing

Particle Size % of Passing

½ inch 100

⅜ inch 85 – 100

No. 4 10 – 30

No. 8 0 – 10

b. Color shall be generally beige to tan, but shall be approved by the COR.

5. Decomposed Granite (priced per ton)

a. Decomposed granite shall be crushed granite rock screenings graded from ⅜" particles to dust, free of organic matter. The color shall be uniform and tan to golden brown.

b. The material must comply with the following gradation:

Sieve Size % Passing

Particle Size % of Passing

⅜ inch 100

No. 4 95 – 100

No. 8 75 – 80

No. 16 55 – 65

No. 30 40 – 50

No. 50 25 – 35

No. 100 20 – 25

No. 200 5 – 15

C. Deliveries

1. Materials shall be delivered within the hours of 8:00 am to 4:00 p.m. Monday through

Friday. No deliveries shall be allowed on weekends and official government Holidays without advance written consent of the Contracting Officer’s Representative (COR).

2. Below are the approximate number of deliveries per Contract Line Item (CLIN):

CLIN

Approx. Delivery

Frequency

Topsoil 1x / month

Dark Brown Mulch 1x / 2 months

Drainage Rock, 1½" 2x / year

Pea Gravel, ⅜" 2x / year

Decomposed Granite 2x / year

3. The amount of material to be delivered may vary per CLIN according to Cemetery need.

The material shall be delivered within three (3) business days of order.

D. Contractor Equipment, Personnel, and Contractor Responsibilities

1. Contractor shall not damage any property within the cemetery grounds. Any damage incurred by Contractor shall be repaired or replaced at contractor expense with no additional charge to the Government. This damage includes, but not is not limited to, rutting of grounds caused by Contractor equipment, headstone and marker damage, and any other damage to Cemetery property and grounds caused by Contractor.

2. Contractor shall clean up and/or pick up any trash, debris, dirt, mud, tire marks or any other related items upon completion of work in that area on any given workday.

3. Contractor shall not store any materials, tools, or equipment overnight on the cemetery grounds.

4. Contractor shall provide an English-speaking Foreman or Work Leader for this contract who shall coordinate deliveries with the COR.

End of Supply Description

PROPOSAL FORMAT AND SUBMISSION INFORMATION

Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:

Legal Business/Company Name (as listed in www.sam.gov) DUNS Number Point of Contact Name Telephone number Email Address

-Pricing shall be submitted as requested in the Schedule of Supplies/Services (Pages 2 - 5 of this solicitation)

-Technical Package for Evaluation

Capability Statement or Capability Summary Experience of Prime and Subcontractor(s) Relevant to Solicitation Requirements

Proposals shall be submitted via email to the following addresses:

Email: Kenneth.Dougherty@va.gov

Evaluation Process:

The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government.

The following factors shall be used to evaluate offers:

1. Pricing: The sum of all the CLINs, to include all options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award.

2. Technical Acceptability

a) Demonstrated experience performing this requirement

b) Demonstrated qualifications to perform services

c) Product Descriptions

d) Technical approach for required services

Proposal Contents:

-Pricing shall be submitted as requested in the Schedule

-Technical Package for Evaluation

The following shall be included as part of the offeror’s submission:

a) Qualifications of Prime and Subcontractor(s) to perform services

b) Product descriptions

c) Delivery capabilities

d) Experience of Prime and Subcontractor(s) relevant to solicitation requirements

SOLICITATION PROVISIONS AND CONTRACT CLAUSES

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors – Commercial Items (Jun 2020) FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.209-7 Information Regarding Responsibility Matters (Oct 2018) FAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer (Jul 2013) FAR 52.233-2 Service of Protest (Sept 2006)

VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (Oct 2018) VAAR 852.233-71 Alternate Protest Procedure (Oct 2018) VAAR 852.273-70 Late Offers (Jan 2003)

VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008)

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Mar 2020) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items (Mar 2020)” If paragraph (j) of the provision is applicable, a written submission is required.

(End of provision)

FAR 52.252-1 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

The following solicitation clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018)

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018):

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Rights (Jun 2020) FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.216-18 Ordering (Aug 2020) (January 1, 2021 through March 31, 2026) FAR 52.216-19 Order Limitations (Oct 1995) ($250.00, $105,000.00, $200,000.00, 15, 5) FAR 52.216-21 Requirements (Oct 1995) (March 31, 2026) FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (15 days, 30 days, 5 years & 6 months)

FAR 52.219-14 Limitations on Subcontracting (DEVIATION 2019-01) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) (Sept 30,2020) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC

2013)(DEVIATION AUG 2020)

VAAR 852.203-70 Commercial Advertising (May 2008) VAAR 852.211-72 Technical Industry Standards (Nov 2018) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (July 2019 DEVIATION) VAAR 852.219-74 Limitations on Subcontracting – Monitoring and Compliance (Jul

2018)(DEVIATION)

VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018) VAAR 852.246-71 Rejected Goods (Oct 2018) VAAR 852.247-71 Delivery Location (Oct 2018) (Area specified by COR) VAAR 852.247-73 Packing for Domestic Shipment (Oct 2018) VAAR 852.247-74 Advance Notice of Shipment (Oct 2018) (1, all items, COR) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Oct 2020)(DEVIATION AUG 2020) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(1), (b)(4), (b)(8), (b)(9), (b)(22)(i), (b)(27), (b)(28), (b)(29), (b)(30)(i), (b)(31)(i), (b)(32)(i), (b)(33), (b)(34), (b)(35)(i), (b)(44), (b)(48), (b)(51), (b)(58), (c)(1), (c)(2), (c)(3), (c)(7) and (c)(8).

End of Addenda

End of Document