36C78621B0003 0004.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 03-30-2021

TBD

835CM3037

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 To all Offerors/Bidders

36C78621B0003 03-30-2021

X X X

1:00 PM, April 7, 2021, Wednesday

See Page 2.

CHARLES A. DANIELS

CONTINUATION PAGE

Solicitation No. 36C786-21-B-0003 A0004 March 30, 2021 This amendment is written to provide government responses to questions received and clarify the closing date for receipt of bids:

Question 1: Can the Government please provide additional mud grate FRAMING details? Government Response: The existing framing is to be reused. Only the grates are to be replaced. (The framing is 3”x3”x1/4” galv. steel angle.)

Question 2: Will cemetery remove all equipment within maintenance yard/building or is the contractor responsible for removing government owned equipment. Government Response: All government-owned equipment will be removed/relocated by the government.

Question 3: Sheet L-503 is referenced on sheet C-101. Sheet L-503 is not included in the plans. Can the Government please provide Sheet L-503? Government Response: Note was incorrect there is no Sheet L-503. Note should refer to Sheet L-504 only.

Question 4: Please clarify. Detail 5 on Sheet C-109 states that we are to repaint entire fence per specs. Bid schedule states we are to only clean and repair for painting. Are we to paint the fence or not paint fence? Government Response: Entire fence to be painted.

Question 5: Are we allowed to lower water level of pond to repair the pond edge? If so, how do we accomplish bringing the water level back up? Government Response: Pond level is maintained by a pump during warmer weather by providing water from a well and can be controlled by this pump to a point. Rainfall events could also increase pond levels. Contractor may attempt to further lower water level like utilizing pumps or the application of coffer dams, as appropriate, and in coordination with Cemetery personnel.

Question 6: Note #9 under Bid Item 0002A for Maintenance building parking includes striping. Isn’t the striping included in Note 5? (Government Response: Not sure what this is referring to.)

Question 7: Is there a detail for the existing cobble stone driveway at the administration building 1/C- 106? Government Response: Deleted / Not in contract. Work completed under a separate effort. See below.

1.

Question 8: On detail 3/C-109, should the term effervescence read efflorescence instead? Government Response: Yes Question 9: Should we include electrical for temporary maintenance trailer at the maintenance building in the base bid or alternate bid 0002A? (see key notes 1&2 on sheet L-507/E- 102) This electrical work does not seem to be a part of the armed forces building (Note 14). Government Response: Disregard Key Notes #1 and #2. Not included in this project.

Question 10: Per detail 2/L-501, concrete walk paving references sheet C-500 detail 3. Please provide sheet C-500. Government Response: Reference is incorrect should be detail 4 on sheet C-504.

Question 11: Will the Government supply the marble Niche Covers or is it the responsibility of the contractor to supply in its bid? Government Response: Niche covers are government supplied; contractor installed.

Question 12: Please provide detail for manhole frame and cover for junction box. Government Response: Refer to specifications 33 40 00 2.09.C Question 13: With the recent winter storms and little time to review the plans and site, would the Government consider extending the RFI/Question due date? Government Response: Clarification only all RFIs received have been addressed and there will be no more time extension to this requirement, other than is established under this amendment which is now revised to April 7, 2021.

Question 14:The solicitation documents are unclear in listing or describing the items to be provide in order for the submitting offeror to be considered responsible and responsive. Please clarify what documents need to be submitted with the offer. Government Response: Reference to IFB No. 36C78621B0003, page 57 of 57: Titled: INSTRUCTIONS FOR BID SUBMISSION – The documents shall be submitted:

a. A completed copy of SF Form 1442.

b. Price Schedule to include cost breakdown of total amount submitted.

c. Completed copy of representation and certification pages.

d. Copy of Bid Bond Guarantee Amount.

e. Copy of Past Performance Questionnaire.

Question 15: In relation to the submittal documents from the offeror, Is a hard copy of the bid bond to be mailed or will just an electronic copy suffice? Government Response: Bid Bond must be provided electronically.

Question 16: Where on the Price/Cost Schedule are the requested unit prices to be shown? Government Response: Reference to price schedule associated to initial solicitation advertised, the price schedule is correct the line items have unit pricing and quantity. In addition, while the government is reviewing/evaluating each line item as one (1) job, when prospective bidders submit against requirement, you MUST provide a cost breakdown detailed to indicate total cost for each additive item listed. Note: This requirement shall not be viewed as a multiple award requirement, whereas, the government choose which line item(s) to award based on pricing. The evaluation for the lowest bidder will be determined based upon the total amount of all line items.

Question 17: Detail 3/C-107 shows water flowing both East and West. This obviously will result in some sort of swale in the slab. Where is this swale to be located? Need more grade information.

Government Response: Revised C-107 provided. The intent is to direct water to the drainage inlet, around the storage bin. Demolition Notes and Site Plan Notes clarified on C-107, that the contractor is to remove, store for reuse, and re-install the existing concrete barriers.

Question 18: Detail 10/C-503, what is the piece of concrete on the right side of the detail? Government Response: The 24”x8” concrete wall will run the length of the fence that is to be replaced (matching existing wall). At the post locations, there shall be a 3’4” deep footing.

Question 19: Detail 3/C-110, no new curb or knee wall in this location? Government Response: Correct.

Question 20: Keynote 9 on sheet C-104 calls out grinding down a PVC conduit. No other details can be found. Can you please elaborate? Government Response: See picture below. PVC conduit approx. 1” diameter.

Question 21: Sheet L-507 shows electrical work for a maintenance temporary trailer. This does not appear to be applicable to this contract as it is not mentioned anywhere else. Please confirm this work is not within the scope of this contract. Government Response: Maintenance Trailer will not be a part of this project. Any references to electrical work should be omitted.

Question 22: The PDF plan sheet documents where not created correctly from the CAD file. It is very difficult to utilize the pdf document to accurately measure and take account for the proposed work. We respectfully request the pdf plan sheets to be reissued correctly so that an accurate takeoff and accounting of all work described can be taken. Government Response: We are not clear on what is being asked. We used the same procedure for making PDF files as usual.

Question 23: The project plans call out two different thicknesses for Concrete Walkway Pavement. Sheet C-504 calls for 5” thickness with reinforcing, Sheet LC501 details call for both 4” and 5” thickness without reinforcing. Please clarify which thickness is a required. Please also clarify if reinforcing is required in all concrete walkway pavement. Government Response: 5” thick concrete walk, with reinforcing, shall be installed per detail 4/C-504.

Question 24: In the Alternate 2 work, I am not seeing any requirements for new curb and gutter, please confirm. Government Response: Correct, existing curb/gutter to remain for Alternate #2 work. There is a portion of new valley gutter, part of Base Bid at the pull off area.

Question 25: Scope of work for Alternate 2 Spoils Area lists trench drains and installing fence fabric. These items are not noted on the plans. Please advise. Government Response: The reference to “drainage trenches” in the SOW document is in reference to the mud grates. The existing sediment shall be removed, and new grates installed per detail 2/C-501. New swing gate and slide gate at the spoils yard shall include privacy slats, color to match existing privacy fabric.

Question 26: The contract documents have an extreme lack of detail, particularly with the Alternate 2 Scope of Work. Please advise how change in conditions (from those shown in the drawings) will be dealt with on this contract. Government Response: We are not clear on what is being asked.

Question 27: Contractor is concerned with the schedule for this project. The contract references performing all of the asphalt paving last. That will likely result in needing to perform this asphalt work during the winter. If we can even acquire the asphalt materials during this period, there will be concerns with the asphalt quality when installing it during cold weather. Government Response: The intent is to prevent construction traffic from driving over newly paved areas. An alternate paving phasing plan may be submitted that allows the paving to occur earlier in the schedule, while preventing construction traffic from driving on newly paved areas.

Question 28: The stated project duration is 243 days. Alternate 2 states that the pavement resurfacing work shall be completed at the conclusion of all other construction items to avoid damage from construction traffic and is limited to Tuesdays, Wednesdays, and Thursdays only. Will additional time be allotted to the contract should Alternate 2 be accepted? Government Response: The intent is to prevent construction traffic from driving over newly paved areas. An alternate paving phasing plan may be submitted that allows the paving to occur earlier in the schedule, while preventing construction traffic from driving on newly paved areas.

Question 29: Specification 01 45 00 provides a matrix for required CQC personnel. Based off the scope of the project, please confirm that the Mechanical, Structural and Design QC Manager are not required. Government Response: Intent is to provide personnel required to accomplish the project. Functional areas should include, but not limited to:

· Civil/Environmental

· Architectural/ Structural

· Submittals

· Concrete, Pavement, Soils

Question 30: Page 72 pf the Specs references spec section 01 35 26 Safety Requirements but that specification section cannot be found. Can you please provide. Government Response: Reference to 01 35 26 should be deleted.

Question 31: Can the Site Superintendent be the Site Safety Officer? Government Response:

Yes, with appropriate credentials/training.

Question 32: Can the Site Superintendent be the CQC Manager? Government Response: Yes, with appropriate credentials/training.

Question 33: Specification 01 00 00 1.25 VA TRIRIGA CPMS both link and phone number provided https://valicensing.oncfi.com/ and Phone: 248-557-4234 Extension 6010 are not accessible. Is VA Tririga a requirement? Government Response: An alternative system such as PROCORE can be utilized; successful bidder will discuss with VA.

Question 34: Reference previous question: If VA Tririga is required can the VA please provide contact and/or cost information? Government Response: An alternative system such as PROCORE can be utilized; successful bidder will discuss with VA.

Question 35:Drawing C-001 temp staging area: Where is the nearest temporary power and water located from the staging area? Government Response: Use same hook ups as previous project.

Question 36: Drawing C-106 detail 1 Administration building paving and stripping: This work appears to be complete. Is this area to be repaved? Government Response: Work no longer part of this contract.

Question 37: Drawing L-506 detail 2: Can the VA please provide Basis of design for light fixture D1? Government Response: See Figure next page.

Question 38: Drawing L-507: Is supply of temporary trailer within the scope of work? Government Response: Trailer no longer included in this project.

Question 39: Reference previous question: If temporary trailer is within scope. Can the VA please provide requirements for trailer? Government Response: Trailer no longer included in this project.

Question 40: Reference question #6 Drawing L-507 keynote 1 & 2: Is work detailed in keynote 1 & 2 within the scope of work? Government Response: No longer part of this project.

Question 41: Drawing L-507 keynote 3: Can the VA please provide Basis of design for the light fixture? Government Response: See Figure next page from prior project; intent is to match.

Question 42: Specification 01 45 00: Because of the limited scope of the project, would the VA accept a QC program administrated by the PM with the onsite superintendent, testing agency and our subcontractors as the field component without any additional personnel? Government Response: Yes.

Question 43: Specification 02 83 33.13 Lead Based Paint(LBP) Removal and Disposal: Can the VA please identify the location and extent and the lead-based paint as it relates to the project? Government Response: Field work did not identify areas of lead paint. Lead paint may or may not be present.

Question 44: Lead based paint: Can the VA provide an LBP survey? Government Response:

Survey was not performed.

Question 45: Lead based paint: Is an LBP survey within the scope of this project? Government Response: Yes, an LBP Survey will be part of this project.

Question 46: Reference previous question: If LBP survey is required, can the VA please provide location, items. and specification? Government Response: Existing Metal Fencing along Bailey Avenue.

Question 47: RFI 001 – Performance Period – Base Bid, Alternates #1 & #2 Per Box 11 of Solicitation’s SF1442, 243 Calendar Days after NTP are provided for the Contractual Period of Performance. Does the 243 Day Performance Period pertain only to the work required for delivery of the Base Bid scope of work? 2) Does the 243 Day Performance Period include all work to be required in the Base Bid, Alternate #1 (as described in Spec Section 01 00 00 - General Requirements; ALTERNATE NO. 1) and Alternate #2 (as described in Spec Section 01 00 00 - General Requirements; ALTERNATE NO. 2)? 3) If the Government elects to award the Alternates will additional time be provided for each of the Alternates (1) & (2), and how many days for each alternate? Government Response: The intent is to prevent construction traffic from driving over newly paved areas. An alternate paving phasing plan may be submitted that allows the paving to occur earlier in the schedule, while preventing construction traffic from driving on newly paved areas.

Question 48: RFI 002 – Landscape/Planting (Drawing Sheet L-101 Landscape Plan; Plant Schedule) – Base Bid The Drawing Sheet/Plant Schedule referenced above calls for provision/installation of Qty 5, 7' Abies Concolor “White Fir” (Symbol: AC) + Qty 6, 10’ Abies Concolor “White Fir” (Symbol: AC1) trees. These trees may be very difficult to obtain. For the last project at the Chattanooga Cemetery the only available trees were in Oregon and much smaller than required. Substitutions were made to Norway Spruce. We have received feedback from the nursery that the 60”x60” Blue Girl Holly shrubs (Symbol: IM) may be extremely difficult to obtain. Government Response: Norway Spruce was specified in originally in Gravesite Project. We came to understand that NS have problems with Cytospora Canker disease and Rhizophaera needle cast. Possibly Ilex opaca (American Holly)?

Question 49: Would Norway Spruce be a suitable replacement for the two (2) sizes of White Fir trees that are scoped for this project? Government Response: Norway Spruce will not be an acceptable substitute.

Question 50: Is the Government open to available substitutions for the required 60”x60” Blue Girl Holly shrubs, as well? Government Response: We will be open to suggestion for substitution of Blue Holly Shrubs. Shrubs need to be tolerant of sun and shade and resistant to deer.

Question 51: RFI 003 – Electrical Work (Drawing Sheet L-506/ ED101 Electrical Demolition and New Work Plans; Drawing Sheet L-507/E-102 Electrical Site Plan) - Alternate #2 The Drawing Sheets referenced above call for replacement of existing lighting by provision/installation of LED fixtures at both the Armed Services Pavilion and Committal Shelter A as part of the Alternate #2 scope of work. Also, there are references for provision/installation of a large fan, circuits, conduits, receptacles, disconnects for temporary maintenance trailer, etc. as directed in the Work Plans and by Key Notes on the Drawing Sheets. However, there are no Specification sections provided for any electrical work or equipment as required on this project. Government Response: Electrical Specifications are minor, notes referring to electrical is shown on Sheet L-507.

Question 52: Will the Government issue Specification(s) for the Electrical work as required in Alternate #2 to ensure compliance with the intent of the Drawing Work Plans and Key Notes? Government Response: Electrical Specifications are minor, notes referring to electrical is shown on Sheet L-507.

End of Document image3.png image4.png image1.png image2.jpeg