36C78620Q0346.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice S208 Provide Janitorial Services at G.B.H. Solomon Saratoga National Cemetery located at 200 Duell Road, Schuylerville NY. 12871-1721. Period of Performance (PoP): Base Year with Four Option years.

12871 36C78620Q0346 09-26-2020 16:00

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

561720 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 Contracting Officer Kenneth Randle Kenneth.Randle@va.gov

(703) 630-9356 G.B.H. Solomon Saratoga National Cemetery 200 Duell Road Schuylerville

NY

12871-1721

USA

https://www.va.gov Department of Veterans Affairs Kenneth.Randle@va.gov Federal Government This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78620Q0346

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-7.

This is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561720, with a business size standard of 19.5 Million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to an acquisition approach.

The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Price Requirement Contract for Janitorial Services at G.B.H. Solomon Saratoga National Cemetery

POST AWARD CONFERENCE: To be determined (TBD)

SITE VISIT:

Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the G.B.H. Solomon Saratoga National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:

Mr. Bill Nelson, Contracting Officer Representative, G.B.H. Solomon Saratoga National Cemetery: (518) 581-3482 Mr. Scott Lamb, Director, G.B.H. Solomon Saratoga National Cemetery: (518) 581-9128

RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the Contracting officer no later than 16:00 on 26 Sep 2020. Responses to this announcement will result in a Firm-Fixed Priced Requirement Contract. The Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at beta.sam.gov.

SOLICITATION QUESTIONS:

Questions pertaining to this announcement must be sent by email to Kenneth.Randle@va.gov. by no later than close of business, 10 Sep 2020. Telephone inquiries will not be accepted.

SUPPLIES OR SERVICES & PRICES / COSTS

PRICE SCHEDULE: Contractor shall furnish all personnel, supervision, transportation, equipment, supplies and materials necessary to provide complete Janitorial Services at the Saratoga National Cemetery located at 200 Duell Rd. Schuylerville NY 12871. The contract term shall be for one (1) Base Year and four (4) one-year renewal options. All work shall be performed in strict accordance with specifications, schedules, terms and conditions of the contract.

BASE YEAR – October 1, 2020 or from Date of Award thru September 30, 2021

OPTION YEAR I - October 1, 2021 thru September 30, 2022

OPTION YEAR II - October 1, 2022 thru September 30, 2023

OPTION YEAR III - October 1, 2023 thru September 30, 2024

OPTION YEAR IV - October 1, 2024 thru September 30, 2025

SUMMARY GRAND TOTALS

Base Period

Option Year 1

(End of Price Schedule)

SECTION - B

B.1 DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

B.2 BACKGROUND

The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our nation. National cemeteries are national shrines. The standards of maintenance & appearance at this cemetery must reflect this nation's concern for those interred there. Because of the special significance and attention, it receives from the public, strict adherence to contract specifications, terms and condition is essential.

B.3 SCOPE

(a) The Contractor shall furnish all personnel, supervision, transportation, equipment, supplies and materials necessary to provide Janitorial Services at the Saratoga National Cemetery 200 Duell Rd, Schuylerville NY 12871.

(b) Janitorial Services include cleaning of office space, visitor areas, employee areas and employee and public restrooms. Location and approximate size of areas to be cleaned are as follows:

· Administrative Building 4,780 sq. ft.

· Public Information Center Bldg. (with public restroom) 1,950 sq. ft.

(c) Contractor Furnished Supplies: The Contractor shall furnish Restroom & Kitchen areas with sufficient supplies to ensure that they do not run out. Extra backup supplies shall be stored in the janitor’s closet. The Contractor shall be responsible for furnishing the following supply items

· Hand soap for restrooms and kitchen area

· Toilet paper (2 ply) for restrooms – recycled products only

· Paper hand towels (2 ply) for restrooms – recycled products only

· Sanitary bags for lady’s restroom

· Wastebasket liners for all building waste receptacles

· Bio based “green” products PER USDA Standards & NCA Directives 0058

· Cleaning Solutions (Biodegradable / Nontoxic)

· Germicides & Disinfectants

B.3.1 Government Furnished Supplies: All deodorant refills for spray deodorant and urinal dispensers and gel refills for antibacterial hand sanitizer dispensers shall be furnished by the Government.

(e) Performance & Work Hours: All janitorial services shall be performed daily, Monday through Friday (excluding Federal Holidays) beginning at 5:00 pm each day.

B.4 CLEANING REQUIREMENTS

Contractor shall furnish all supervision, labor, equipment, supplies and materials necessary to clean Administration Building, Public Information Center, and Public Restrooms in accordance with all contract terms, conditions, and specifications. Cleaning services shall be performed daily (Monday through Friday – Holidays excluded) as follows:

B.4.1 Administration Building

(a) Floors

(i) Sweep and wet mop all current, terrazzo, tile, and other vinyl floor areas (moving tables, chairs, trash cans, etc.) and remove stains as needed.

(ii) Vacuum all carpet and rug areas to ensure that each is clean of debris, moving light furniture and floor items as needed.

(iii) Deep clean, wax and buff all cement, terrazzo, tile and other hard surface floor areas (moving tables, chairs, trash cans etc.) and remove stains as needed. This service shall be performed TWICE PER YEAR at the discretion of the COR.

(iv) Deep clean, wax and buff all wall tiles in restrooms and locker rooms and remove stains as needed. This service shall be performed TWICE PER YEAR at the discretion of the COR.

(v) Vacuum, shampoo and Scotch Guard all carpet, rug areas, chairs (50) and all cloth room dividers. This service shall be performed ONCE PER YEAR at least one (1) work week prior to Memorial Day Services.

(b) Doors / Walls / Partitions

(i) Clean (with glass cleaner) inside and outside entrance doors and attached windows at Maintenance, Main entrances and Public Information Center.

(ii) Clean (with glass cleaner) interior windows and glass surfaces of doors as needed.

(iii) Clean and polish the kick-plates of the three office and conference room doors.

(iv) Dust and spot clean all doors, door frames and walls ensuring all interior corners are free of dust and cobwebs.

(v) Dust and clean all window ledges and windowsills free of debris.

(vi) Dust all baseboards as needed.

(c) General

(i) Sweep all entrance areas

(ii) Empty, clean, line all waste cans and paper shredder. Shredded paper taken from paper shredder is to be placed in the back of the administration building in the hall near the electric room to be recycled.

(iii) Empty and damp wipe ash trays and urns at the outside entrance. Each receptacle should be free of litter associated with cigarette smoking as well as gum, paper wrappers etc.

(iv) Clean and damp wipe all chairs, wall pictures, and wall clocks.

(v) Clean and polish all light switches, door handles, and push plates throughout the facility.

(vi) Clean, polish and sanitize three drinking fountains, one located in the back of the administration building and two at the public information center.

(vii) Clean (vacuum or dust) vents, louvers, fans, and blinds. A treated cloth should be used when necessary.

(viii) Vacuum all upholstered furniture

(ix) Dust and polish all employees’ areas to include wood surfaces, such as counter tops and desks (not moving papers, items etc. and being extremely careful around computer equipment), telephones, chairs, tables, etc.

(x) Dust the buildings common areas.

(xi) Clean, organize and maintain the janitor’s closet.

B.4.2 Restrooms

(i) Sweep the outside entrance area to men’s and women’s restrooms.

(ii) Clean restrooms to include walls, partitions, grab bars, ceiling vents, floors, sinks, windowsills, and toilets/urinals with germicide disinfectant. Clean tile walls around urinals as needed.

(iii) Clean and polish all glass, mirrored and stainless-steel areas with appropriate cleansers.

(iv) Fill soap dispenser, toilet paper and paper towel holders. All paper and soap dispensers will be damp wiped and dried as needed.

(v) Empty, clean, sanitize and line all waste cans.

(vi) Pour all mop and or cleaning water down the drain in janitor’s closet. The sinks shall not be used as a drain.

B.5 CONTRACT MANAGEMENT

B.5.1 Contracting Officer: Administration of this contract will be by the Contracting Officer (CO), National Cemetery Administration Contracting Services 18434 Joplin Road Triangle, VA. 22172.

B.5.2 COR: The VA Contracting Officer will delegate one or more representatives to serve as the Contracting Officer’s Representative (COR). The COR is responsible for providing contract oversight and technical guidance to Contractor, placing orders for services, certification of invoices, and overseeing technical aspects of the contract. The COR is not authorized to add, modify, delete, or otherwise change any of the costs, specifications, provisions, requirements, terms or conditions of the contract and delivery orders issued under the contract. All administrative functions remain with the VA Contracting Officer.

B.5.3 Site Manager: The Contractor shall provide a “Site Manager” for directing, overseeing and coordinating the work involved. Communication by the Site Manager with the COR (or designee) is strongly encouraged. The Contractor shall furnish a copy of the contract specifications to the Site Manager and each employee performing work under the contract to ensure they are completely familiar with the requirements. Any damage to cemetery property, structures or grounds caused by the Contractor and/or its personnel shall be repaired or replaced at the Contractor’s expense, as directed by the COR.

B.6 STANDARDS OF CONDUCT

The Contractor is responsible for the ethical conduct of its employees. These standards and regulations are enforceable under Title 38, U.S.C. Section 218. Contractor personnel shall adhere to the following standards of dress and conduct while performing work in Long Island National Cemetery:

(a) Contractor shall maintain satisfactory conduct and work performance of its personnel including administering disciplinary action when determined necessary. It will be at the discretion of the COR to initiate immediate removal of Contractor personnel from cemetery grounds if conduct standards are not adhered to during contract performance.

(b) Contractor shall remove his/her employee from the cemetery for cause to include but not limited to willful misconduct and/or unacceptable performance of the work required under the contract. Misconduct shall form the basis for immediate contract enforcement action, to include immediate removal from the cemetery.

(c) Contractor-furnished personnel, supplies, services, equipment and materials, including personnel provided and necessary for contract performance shall be fully compliant with applicable OSHA, Federal, State, County and local ordinance laws & regulations. The Contractor is responsible for training its personnel regarding safety precautions and procedures prescribed by OSHA Standards.

(d) Contractor personnel appearance and conduct shall be professional and unobtrusive at all times. Questions from cemetery visitors shall be politely referred or directed to cemetery personnel.

(e) Shirts, T-shirts, long pants, neat jeans or walking shorts are permissible. Contractor personnel shall be fully clothed at all times, to include an upper garment to cover the body from waist to neck. Tank tops as an outer garment are prohibited, as well as any garments which display a message or slogan affixed thereon.

(f) It is expected that personnel will conduct themselves in a respectful manner, not engaging in loud boisterous behavior or use profane or abusive or otherwise inappropriate language. Radios and/or video or otherwise electronic games / devices are not permitted while performing work on the grounds of the cemetery.

(g) Consume food and beverages only within areas designated by the COR(s). Use of intoxicating beverages and/or drugs is strictly prohibited. Contractor personnel shall not eat or drink beverages except water or non-alcoholic beverages while in the work area. The use of intoxicating beverages and/or drugs on cemetery premises is strictly prohibited and a violation of Federal Law and will not be tolerated.

(h) Contractor personnel shall take all necessary precautions to prevent damage to cemetery property, structures and grounds during performance of this contract. The Contractor shall be liable for replacement costs for property damaged because of actions by Contractor personnel. There is no limitation on the Contractor’s liability. In no event shall the Government indemnify and hold harmless the Contractor from any or all damages and expenses of any kind for harm incurred by the Contractor, or from all damages, expenses, or claims, which may arise from third party claims.

B.7 USE OF CEMETERY FACILITIES

(a) The Government shall not be responsible for any loss, damage, or theft of Contractor items, nor shall free telephone service be provided. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of cemetery facilities used by Contractor's employees.

(b) Parking is not a condition or term of this contract. However, when local conditions are such that parking is permitted, Contractor employees may park privately owned vehicles in the area designated for parking by the COR.

(c) The Contractor will be responsible for safely handling any chemicals, cleaning solutions, etc. in accordance with manufacturers recommendations. An MSDS (Material Safety Data Sheet) is required for all chemicals and cleaning solutions used in performance of this contract.

(d) Electricity and water will be furnished by the Government.

B.8 SAFETY & SECURITY

(a) The Contractor shall, at all times, exercise care and caution in performing the duties described in the statement of work so as not cause injury to themselves or other persons.

(b) The Contractor shall perform the assigned task and duties in a safe manner in accordance with VA, NCS, and OSHA regulations and policies.

(c) The Contractor shall indemnify to protect itself, and render the United States Government, its employees, agents, and representatives, harmless from any liability resulting from personal injury arising out of performance of the work contained herein.

(d) The Contractor shall possess and maintain all necessary insurance, licenses and permits required for contract performance. Contractor is responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of New York.

(e) Reporting "on-the-job" Injuries: The Contractor is required to report all "on-the-job" injuries incurred by the Contractor, its agents or employees, resulting from performance of this contract. Contractor will notify the COR (either orally or via telephone) within twenty-four (24) hours of the injury and provide details and exact location of the incident. This will be followed up by a written notice to the COR. Any Contractor (including its agents and employees) that knowingly files a false claim may be criminally prosecuted.

B.9 FEDERAL HOLIDAYS

*Additional cleaning of public restrooms will be required on Memorial Day, Veterans Day, 4th of July, and Thanksgiving due to the cemetery receiving higher visitation.

All work required under this contract will be performed during normal cemetery hours of operation. With the exception of the holidays listed above, work is normally not conducted on Federal holidays. The following is a list of all Federal holidays:

(End of Work Statement)

INSTRUCTIONS TO OFFERORS: Interested Offerors MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must compete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to the solicitation closing date. Failure to comply will result in the offeror being considered Non-Responsive. Service Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) socio-economic category concerns MUST have an active/current registration with the Vendor Information Pages (VIP) and the Verification Case Management System (VCMS) via www.vip.vetbiz.gov (VetBiz.Gov) Interested Offerors who do not have a current/active Sam account registration or whom are not certified in VIP will be considered non-responsive.

REGISTRATION WITH VENDOR PORTAL: All Interested Offerors must be registered with the Department of Veterans Affairs eCMS Vendor Portal at https://www.vendorportal.ecms.va.gov . Offerors who require registration shall proceed to the Vendor Portal’s Login section and shall click on Request a user account to register. In the event an Offeror is unable to submit a Quote/Proposal through the vendor portal domain, prior to the Quote/Proposal closing date, contact the VAAS helpdesk at 1-877-634-3739, or via email at VA.Acquisition.Systems@va.gov. If an Offeror is still having difficulties in submitting a proposal via the Vendor Portal the contracting officer/Specialist may accept an Offeror’s Quote/Proposal via email under the following circumstances:

1. Offeror must provide evidence that an email discussions or verbal discussion with the VAAS helpdesk could not resolve registration issues.

2. Offerors must meet the time constraints as set forth in the solicitation.

Submitted Quotes/proposals via email without set requirements may be considered nonresponsive. All Quote/Proposals transmissions and uploads submitted via the Vendor Portal or via email are due as specified in this solicitation. Late or incomplete Quotes may also be considered nonresponsive. Additionally, prospective offerors must also be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov.

QUOTATION PREPARATON INSTRUCTIONS: Offerors shall submit quotes in four (4) separate volumes and in Adobe Acorbat (.pdf) format. Offerors who fail to provide Volumes A through D will result in the Contractor being considered non-responsive.

Company Information (Volume A) The following information shall be included in Volume A:

· Legal Business/Company Name (as listed in www.sam.gov)

· Complete Company Address (No P.O. Boxes)

· Duns Number

· Company Point of Contract Name and Title

· Telephone Number

· Email Address

· Company Capabilities Statement

· One (1) Signed Copy of all Solicitation Amendments

· One (1) Copy of Completed FAR Clause 52.223-3 “Hazardous Material Identification and Material Safety Data” (if applicable).

· One (1) copy of Completed FAR Provisions 52.212-3 “Certifications and Representations” or indicate whether contractor has completed the annual representation and certifications electronically at www.sam.gov (copy of current SAM status)

Technical Proposal (Volume B) The following shall be included as part of the Offeror’s technical submission, Volume B:

· Company relevant experience descriptions

· Managerial & Technical Qualifications of Key Personal to include Resumes

· Relevant work qualifications of proposed sub-contractor and approximate percentage of work subcontractors will perform. Interested Offerors shall reference VAAR 852.219-10

· Work Plan/Staffing Plan to accomplish the required services to include man hours, methodology, list of equipment/vehicles to be used, licenses, permits and insurance information.

Past Performance (Volume C) The following shall be included as part of the Offeror’s Past Performance submission, Volume C:

· Past performance Questionnaire (Attachment D) from at least three (3) references in the last five (5) years. Past Performance information provided must be similar or somewhat similar to the required service(s). Interested Offeror shall list any National Cemetery Administration (NCA) contracts currently working or previously worked first followed by Non-NCA contracts.

Pricing (Volume D) The following information shall be included in Volume D

· Proposed pricing shall be submitted on the Price/Cost Schedule of Services (Attachment A)

EVALUATION PROCESS: The Government intends to award an Indefinite Delivery/Indefinite Quantity (IDIQ) Requirements contract resulting from this Solicitation to the responsible Offeror whose Offer/Quote provides the best benefit to the Government, price and other factors considered. Quotations/Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Quotations/Offerors will be evaluated by performing a direct comparison of one Quotation/Offer with another in a uniform manner to determine which Quotation/Offer provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that Quotes or Offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced Quoter/Offer that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations/Quotations having the highest past performance rating possible represents the best benefit to the government.

Technical Approach and Understanding of the Work:

Offer shall be evaluated in accordance with the criteria contained in the Statement of Work and on how well the technical approach meets the Government requirements. Technical approach will be evaluated for the following:

1. Demonstrate experience in performing this requirement.

2. Demonstrate Key Personal have the managerial and technical qualifications in performing this requirement.

3. Demonstrate Work Plan/Staffing Plan is suitable in performing this service

Past Performance:

Past performance shall be evaluated based on the Offer’s technical qualifications on projects within the last 5 years that are comparable in size, complexity, and scope. Past Performance information shall be obtained by the following methods.

1. The Contracting Officer’s knowledge of previous experience with the supply or service being acquired;

2. Customer past performance questionnaire replies

3. The Governmentwide Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov or;

4. Any other reasonable basis.

Price: Proposed price will be evaluated for Fairness and Resonableness.

SOLICITATION PROVISIONS AND CONTRACT CLAUSES:

Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Quoters – Commercial Items (MAR 2020) FAR 52.212-2 Evaluation – Commercial Items (OCT 2014) FAR 52.212-3* Offeror Representations and Certifications-Commercial Items (MAR 2020) VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008) VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors (Oct 2019) VAAR 852.215-71 Evaluation Factor Commitments (Oct 2019) *Quoters must complete annual representations and certifications on-line at www.sam.gov in accordance with FAR 52.212-3 “Quoters Representations and Certifications – Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018):

FAR 52.216-27 Single or Multiple Awards (Oct 1995) FAR 52.217-8 Option to Extend Services (Nov 1999) (30 days) FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) (30 days) (shall not exceed 5 years and 6 months) FAR Clause 52.223-3 “Hazardous Material Identification and Material Safety Data FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2019) (DEVIATION) VAAR 852.219-74 Limitations on Subcontracting – Monitoring and Compliance (Jul 2018) VAAR 852.219-75 Subcontracting Commitments Monitoring and Compliance (Jul 2018) VAAR 852.219-76 Subcontracting Plans Monitoring and Compliance (Jul 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Oct 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9).

End of Document

End of Document See attached document: PAST PERFORMANCE QUESTIONAIRE.

See attached document: Wage Determinations Saratoga _ Albany Counties - 22 Aug 2020.