36C78620Q0207-001.pdf

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78620Q0207

Post Date: 4/21/2020

Original Response Date: 5/5/2020 at 4:00 pm

Applicable NAICS: 562112

Classification Code: S222

Set Aside Type: HUBZone SET ASIDE (38 U.S.C. 8127)

Period of Performance: Date of Award through September 30, 2020, plus 4, one-year option periods, if exercised

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 75 Barrett Heights Rd., Suite 309 Stafford, VA 22556

Place of Performance: Fort Sam Houston National Cemetery 1520 Harry Wurzbach Rd San Antonio, TX 78209

Attachments: A – Wage Determination for Bexar County B – Performance Work Statement C – List of References

DESCRIPTION

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This is a solicitation issued as a request for quotation (RFQ) for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items and FAR Part 13.3, Simplified Acquisition Methods, as supplemented, with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 4:00 pm on May 5, 2020. The Government anticipates that responses to this announcement will result in a Firm Fixed Unit Price, Requirements Contract with FOB Destination and the Government intends to make award under this announcement without discussion. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-05 Effective March 30, 2020

This is a HUBZone set-aside in accordance with FAR 19.1305 and 38 U.S.C. 8127 for businesses under the applicable NAICS.

In accordance with VAAR 819.501-70(c), “Any reference to small business preferences/set-asides in FAR subpart 19.5 is to be construed to include verified SDVOSBs and VOSBs”.

The applicable North American Industrial Classification System (NAICS) code for this procurement is 562112 - Hazardous Waste Collection, with a business size standard of $41.5 million.

Scope: The contractor shall be responsible for providing Universal Waste Removal & Disposal services at the Fort Sam Houston National Cemetery.

PRICE SCHEDULE

Contractor shall provide all labor, supervision, material, equipment, tools and supplies to complete Universal Waste Removal & Disposal services for the Fort Sam Houston National Cemetery following National Cemetery Administration standards. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended quoted price and the sum of the CLINs will be recomputed accordingly.

Offerors are to understand the quantities stated in the schedule are estimates for pricing purposes only.

Period of Performance: Date of award through September 30, 2020, plus 4, one-year option periods, if exercised.

SCHEDULE OF SUPPLIES AND SERVICES

Line Item Description Estimated

Quantity Unit of Measure

Unit Price

Total Price

Anticipated Base Period 4/15/2020 – 9/30/2020

0001 Remove waste oil 4 JB $ $

0002 Remove used transmission fluid 1 JB $ $

0003 Remove used coolant 1 JB $ $

0004 Removed oily water 2 JB $ $

0005 Remove used sludge solids 2 JB $ $

0006 Remove used oil filters 2 JB $ $

0007 Service and remove fluids part cleaner

2 JB $ $

Option Period 1 10/1/2020 – 9/30/2021

1001 Remove waste oil 4 JB $ $

1002 Remove used transmission fluid 1 JB $ $

1003 Remove used coolant 1 JB $ $

1004 Removed oily water 2 JB $ $

1005 Remove used sludge solids 2 JB $ $

1006 Remove used oil filters 2 JB $ $

1007 Service and remove fluids part cleaner

2 JB $ $

Option Period 2 10/1/2021 – 9/30/2022

2001 Remove waste oil 4 JB $ $

2002 Remove used transmission fluid 1 JB $ $

2003 Remove used coolant 1 JB $ $

2004 Removed oily water 2 JB $ $

2005 Remove used sludge solids 2 JB $ $

2006 Remove used oil filters 2 JB $ $

2007 Service and remove fluids part cleaner

2 JB $ $

Option Period 3 10/1/2022 – 9/30/2023

3001 Remove waste oil 4 JB $ $

3002 Remove used transmission fluid 1 JB $ $

3003 Remove used coolant 1 JB $ $

3004 Removed oily water 2 JB $ $

3005 Remove used sludge solids 2 JB $ $

3006 Remove used oil filters 2 JB $ $

3007 Service and remove fluids part cleaner

2 JB $ $

Option Period 4 10/1/2023 – 9/30/2024

4001 Remove waste oil 4 JB $ $

4002 Remove used transmission fluid 1 JB $ $

4003 Remove used coolant 1 JB $ $

4004 Removed oily water 2 JB $ $

4005 Remove used sludge solids 2 JB $ $

4006 Remove used oil filters 2 JB $ $

4007 Service and remove fluids part cleaner

2 JB $ $

Price Summary:

Base Period (date of award through 9/30/2020) $ Option Period 1 (10/1/2020 - 9/30/2021) $ Option Period 2 (10/1/2021 - 9/30/2022) $ Option Period 3 (10/1/2022 - 9/30/2023) $ Option Period 4 (10/1/2023 - 9/30/2024) $ Total Estimated Price (Base Plus all Option Periods): $

SERVICES TO BE PROVIDED

See Attachment B – Performance Work Statement

SITE VISIT

Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Fort Sam Houston National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements in advance:

Fort Sam Houston National Cemetery, Primary POC: Mr. Spencer Appel (Proposed COR) Phone: 210-820-3891 Email: spencer.appel@va.gov

Secondary POCs: Ms. Roshanda Bost and Mr. Michael Borishade (Cemetery Director & Assistant Director) Phone: 210-820-3891 Email: Roshanda.bost@va.gov and Michael.Borishade@va.gov

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than 04/29/2020. Questions will not be addressed using the telephone.

PROPOSAL FORMAT AND SUBMISSION INFORMATION

Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:

Legal Business/Company Name (as listed in www.sam.gov) DUNS Number Point of Contact Name Telephone number Email Address

-Pricing shall be submitted as requested in the Schedule of Supplies/Services (Pages 2 - 4 of this solicitation)

-Technical Package for Evaluation

Schedule of Proposed Work Technical Approach for Services Required Experience of Prime and Subcontractor(s) Relevant to Solicitation Requirements

Proposals shall be submitted via email to the following addresses:

Email: Kenneth.Dougherty@va.gov

52.212‐2 Evaluation‐Commercial Items.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

EVALUATION-COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

i) technical capability of services offered to meet the Government requirement;

(ii) price;

(iii) past performance;

(iv) applicable small business certification(s)

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Addendum to 52.212‐2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) Technical

(2) Price

(3) Past Performance

(4) Applicable Small Business Certification

(c) Evaluation Approach. The Government will evaluate quotations based on a lowest priced, technically acceptable basis.

(d) Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical: The Government will evaluate offers technical merit by assessing the risk associated with the technical approach in a single rating. The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. Offers must include a current and accurate technical description of the items being offered in sufficient detail to evaluate compliance with the requirements stated in the solicitation. An evaluation rating of Acceptable or Unacceptable will be assigned upon completion of the technical package evaluation. If an offeror receives a technical rating of “Unacceptable” they will not be considered for award. The following shall be included as part of the offer:

a. Experience of company and / or subcontractors in performing this type of work

b. Qualification of Technical personnel (training, experience, résumés of key technical personnel, certifications, etc.)

c. Performance Plan: submit a detailed performance plan, to include types of laborers, estimated quantities of labor hours, labor mix, and performance schedule to indicate how the contractor plans to meet the goals of the cemetery.

The contractor’s proposal will be evaluated on how well it meets the performance goals of this contract. If using a subcontractor, list the type and percent of work you will perform and that they will perform along with your subcontractor’s social economic status (e.g. Disabled/Veteran owned, Woman owned, Small, Large Business, etc.)

(2) Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Total Evaluated Price will be that sum.

a. The Government may use various price analysis techniques and procedures to ensure a fair, reasonable, realistic price, and balanced pricing. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government. Examples of such techniques include, but are not limited to the following:

i. Comparison of proposed prices received in response to the solicitation.

ii. Comparison of proposed prices to historical prices paid, whether by the

Government or other than the Government, for the same or similar items.

iii. Use of parametric estimating methods/application of rough yardsticks

(such as dollars per pound or per horsepower, or other units) to highlight significant inconsistencies that warrant additional pricing inquiry.

iv. Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

v. Comparison of proposed prices with independent Government cost estimates.

vi. Comparison of proposed prices with prices obtained through market research for the same or similar items.

vii. Analysis of data other than certified cost or pricing data provided by the offeror

viii. Price realism evaluates specific elements of each offeror’s proposed price estimate to determine whether the estimated proposed prices are realistic for the work to be performed; reflect a clear understanding of the requirements; and are consistent with the unique methods of performance and materials described in the offeror’s technical proposal.

(3) Past Performance: Past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements. It considers each offerors’ demonstrated recent and relevant record of performance in supplying products and services that met the contract requirements. Past performance will be evaluated on the relevancy of contractual work performed and how well the contractual work was performed. If no past performance information is readily available, the Offeror’s past performance will be evaluated as Neutral. The Government will research information and databases to aid in establishing contractor’s responsibility and ability to perform. The resources for past performance include, but are not limited to past performance questionnaires, D&B, PPIRS, EPLS, SAM, and interviews with Program Managers and Contracting Officers. A Certificate of Competency (COC) may be required prior to receiving award under this solicitation. If an offeror is unable to obtain a COC, they will no longer be eligible for award.

(e) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs), and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

(4) Applicable Small Business Certification e.g. Service Disabled Veteran Owned Small Business (SDVOSB), CVE; Veteran Owned Small Business (VOSB), CVE; HUBZone small business concern, SBA.

SOLICITATION PROVISIONS AND CONTRACT CLAUSES

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors – Commercial Items (Mar 2020) FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Mar 2020) FAR 52.223-1 Biobased Product Certification (May 2012) FAR 52.233-2 Service of Protest (Sept 2006) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (Oct 2018) VAAR 852.233-71 Alternate Protest Procedure (Oct 2018) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items (Mar 2020)” If paragraph (j) of the provision is applicable, a written submission is required.

FAR 52.252-1 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

The following solicitation clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018)

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018):

FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) FAR 52.216-18 Ordering (Oct 1995) (date of award through September 30, 2020) FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | 10 | 20 | 20 days) FAR 52.216-21 Requirements (Oct 1995) (September 30, 2020) FAR 52.217-8 Option to Extend Services (Nov 1999) (10 days) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (5 days | 30 days | 5 years & 6 months) FAR 52.219-3 Notice of HUBZone Set-Aside or Sole Source Award (DEVIATION 2019-01) FAR 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns

(DEVIATION 2019-01)

FAR 52.219-6 Notice of Total Small Business Set-Aside (DEVIATION 2019-01) FAR 52.219-14 Limitations on Subcontracting (DEVIATION 2019-01) FAR 52.228-5 Insurance – Work on a Government Installation (Jan 1997) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)(9/30/2020 | 9/30/2020) FAR 52.232-37 Multiple Payment Arrangements (May 1999) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) VAAR 852.203-70 Commercial Advertising (May 2008) VAAR 852.219-74, Limitations on Subcontracting – Monitoring and Compliance (Jul 2018)

(DEVIATION)

VAAR 852.223-71 Safety and Health (Sep 2019) VAAR 852.228-71 Indemnification and Insurance (Mar 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Mar 2020) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(8), (b)(12)(i), (b)(22)(i), (b)(25), (b)(26), (b)(27), (b)(29), (b)(30)(i), (b)(32)(i), (b)(35)(i), (b)(44), (b)(51), (b)(58), (c)(2), (c)(3), (c)(8), and (c)(9).

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

Employee Class

Monetary Wage – Fringe Benefits

31362 – Truckdriver Medium, WG 7-1 $18.48+ $4.54 31362 – Truckdriver Medium, WG 7-3 $20.03+ $4.54 31362 – Truckdriver Medium, WG 7-5 $21.57 + $4.54

CL-120 Supplemental Insurance Requirements

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers’ compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a Contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences

(c) Automobile Liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

End of Addenda

End of Document