36C78620Q0093-020.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

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DAYS AFTER THE RESPONSE DATE

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SET-ASIDE

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice S208 FY20 New - Midwest District - Jefferson Barracks National Cemetery - This is contract for the setting of upright headstones and flat markers at Jefferson Barracks National Cemetery. This base year plus 4 option years. Subject to 22556 36C78620Q0093 02-12-2020 N

SDVOSBC

561730

DEPARTMNET OF VETERANS AFFAIRS

NATIONAL CEMETERY ADMINISTRATION

CONTRACT SERVICES

75 BARRETT HEIGHTS RD. SUITE 309

John M. Carlock 317-916-3863 john.carlock@va.gov

JEFFERSON BARRACKS NATIONAL CEMETERY

2900 SHERIDAN ROAD

ST. LOUIS, MO

63125

USA

https://ww.cem.va.gov https://ww.cem.va.gov

JOHN.CARLOCK@VA.GOV

CO'S EMAIL

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78620Q0093.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-04 Effective January 15, 2020.

TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS: This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled and the requirement resolicited.

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $7.5 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirements Contract.

Scope: The contractor shall be responsible for providing headstone setting, cleaning and raise & realigning services at Jefferson Barracks National Cemetery located in St Louis, MO.

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to complete headstone setting, cleaning, and raise & realigning services for Jefferson Barracks National Cemetery utilizing NCA standards. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Quoters shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended price and the total of the CLINs will be recomputed accordingly. Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only.

BASE PERIOD: April 1, 2020 thru March 31, 2021 Line Description Est. Qty Unit Unit Price Total Price

EA

TOTAL CONTRACT PRICE FOR BASE PERIOD:

Option Year 1: April 1, 2021 thru March 31, 2022 Line Description Est. Qty Unit Unit Price Total Price

EA

TOTAL CONTRACT PRICE FOR OPTION PERIOD 1:

Option Year 2: April 1, 2022 thru March 31, 2023 Line Description Est. Qty Unit Unit Price Total Price

EA

TOTAL CONTRACT PRICE FOR OPTION PERIOD 2:

Option Year 3: April 1, 2023 thru March 31, 2024 Line Description Est. Qty Unit Unit Price Total Price

EA

TOTAL CONTRACT PRICE FOR OPTION PERIOD 3:

Option Year 4: April 1, 2024 thru March 31, 2025 Line Description Est. Qty Unit Unit Price Total Price

EA

TOTAL CONTRACT PRICE FOR OPTION PERIOD 4:

GRAND TOTAL: $_____________________

SITE VISIT: Quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Jefferson Barracks National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:

Jermaine Daniels, 314-845-8320

Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 11:59 pm on 02/12/2020. Responses to this announcement will result in a Firm-Fixed Price Requirements Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Quoters are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone.

Quote Format and Submission Information:

Quotes must be submitted on company letterhead. Commercial format is encouraged. All quoters shall include the following information as part of their quote:

· Legal Business/Company Name (as listed in www.beta.sam.gov)

· DUNS Number

· Point of Contact Name

· Telephone number

· Email Address

· Signed SF-1449

-Pricing shall be submitted as requested in the Schedule of Supplies/Services -Technical Package for Evaluation -Past Performance Questionnaire (Attachment C) -List of References (Attachment D)

Quotes shall be submitted via email or via mail to the following addresses:

For quotes mailed, quotes shall be submitted on compact disk (CD) and files shall be in either Microsoft Word or Adobe pdf formats. DVDs are not acceptable as the Government computer is unable to read this media type. Any DVDs received in response to this announcement will be rated as technically unacceptable and removed from consideration.

Questions pertaining to this announcement shall be sent by email to: john.carlock@va.gov . Telephone inquiries will not be accepted.

Evaluation Process:

The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations having the highest past performance rating possible represents the best benefit to the government.

The following factors shall be used to evaluate quotes:

1. Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable to be eligible for award in terms of reasonableness and realism.

1. Comparison of proposed prices received in response to the solicitation.

1. Comparison of previously proposed prices and previous Government and commercial contract prices with current proposed prices for like items.

1. Use of parametric estimating methods/application of rough yardsticks to highlight significant inconsistencies that warrant additional pricing inquiry.

1. Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

1. Comparison of proposed prices with independent Government cost estimates.

1. Comparison of proposed prices with prices obtained through market research for the same or similar items.

1. Analysis of pricing information provided by the offeror.

Because below-cost prices are not inherently improper, when vendors are competing for award of a fixed-price contract, vendors are given notice that a business decision to submit a low-priced quotation may be considered as reflecting on their understanding of the contract requirements or the risk associated with their approach.

Quoters are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing exits when, despite an acceptable total evaluated price, the price of one or more contract line items for the base and or option years is significantly overstated or understated as indicated by the application of analysis techniques. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

2. Technical Acceptability

1) Qualification of all Personnel (training, experience, certifications)

2) Sufficient Personnel/Equipment- list of all equipment to be utilized in this contract as well as staffing and the tasks they will perform, number of total persons to be on the ground working

3) Equipment List shall have the models, horse power and ages of the motorized equipment (if applicable)

4) List of proposed supplies

5) List of Subcontractors business names (if being used) and the percentage of tasks and/or CLINS they will perform (Prime MUST account for 51% total labor hours)

6) Write up detailing the technical methods and management

7) Number of hours you estimate each CLIN requires

8) Number of employees you expect per CLIN requires

9) What is the plan to cover/correct employee absences, vacations and low staffing levels?

10) Please provide a Gantt chart containing the employees, equipment and hours for all tasks in the CLINs

3.Past Performance Past Performance will be evaluated for Quality of Service, Schedule, Business relations with Customers, Management of Key Personnel, Safety, Problem Resolution, Invoice Accuracy, and Overall Performance of the company in this area. Utilizing the Past Performance Questionnaire in Section D, Quoters shall provide three (3) references within the last three (3) years that are similar in size and scope and that are deemed relevant to the requirement of this solicitation. The Government will use information submitted by the offeror and other additional sources such Federal Agencies as well as commercial sources in order to access past performances. In addition, the Government will also validate past performance information by utilizing the Federal Government’s Contractor Performance Assessment Reporting System (CPARS).

Proposal Contents:

-Pricing shall be submitted as requested in the Schedule of Supplies/Services.

-Technical Package for Evaluation (a redacted copy of the technical quote removing ALL company names and identifiable information is REQUIRED)…..a quote may be considered non-responsive if a redacted copy of the technical quote is not received and/or if the technical proposal does not contain all items required and therefore may be removed from further consideration for award.

The following shall be included as part of the quoters submission (See Technical Acceptability Above):

· Experience of company and subcontractors anticipated to perform work under this contract

· Managerial & Technical Qualifications of key personnel

· Qualifications of any proposed sub-contractors and the percentage of work they will be performing identify the exact work to be done.

-Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment C) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: john.carlock@va.gov no later than the solicitation’s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work.

In addition to the past performance questionnaires, the offeror is responsible for providing a completed copy of the List of References (Attachment D) to the contracting officer. The completed list of references shall be included with the offeror’s proposal submission.

Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Quoters – Commercial Items (Oct 2018) FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) FAR 52.209-7 Information Regarding Responsibility Matters (OCT 2018) FAR 52.216-1 Type of Contract (APR 1984) – FFP Requirements FAR 52.233-2 Service of Protest (SEPT 2006) Email: john.carlock@va.gov or

VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors

Quoters must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 “Quoters Representations and Certifications – Commercial Items. (Dec 2019)” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (OCT 2018) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (OCT 2018):

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

FAR 52.203--17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014) FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) FAR 52.216-18 Ordering (Oct 1995) (date of award through March 31, 2021) FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | $25,000.00 | $25,000.00| 30 days) FAR 52.216-21 Requirements (Oct 1995) (March 31, 2021) FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days) FAR 52.217-9 Option to Extend Term of the Contract (Mar 2000) (30 days) FAR 52.228-5 Insurance-Work on a Government Installation (JAN 1997) FAR 52.232-18 Availability of Funds (APR 1984) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (May 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2019) (DEVIATION) VAAR 852.219-74, Limitations on Subcontracting – Monitoring and Compliance (Jul 2018)

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (MAY 2019) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(7), (b)(8), (b)(9), (b)(14i), (b)(16), (b)(18), (b19), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(29), (b)(30), (b(31), (b)(32), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(1), (c)(2),(c)(4), (c)(8), and (c)(9).

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) Employee Class

Monetary Wage – Fringe Benefits

End of Addenda End of Document See attached document: 36C78620Q0093 FY20 PWS Headstone setting See attached document: 36C78620Q0093 Wage Determination 2015-5075 Rev 14.

See attached document: 36C78620Q0093 Past performance Questionnaire _ List of references.

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1. REQUISITION NO.

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8. OFFER DUE DATE/LOCAL

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9. ISSUED BY

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10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

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17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

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ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C786 Q0 -20 John M. Carlock 317-916-3863 -20 1:59 pm

DEPARTMNET OF VETERANS AFFAIRS

NATIONAL CEMETERY ADMINISTRATION

CONTRACT SERVICES

18434 Joplin Road Triangle, VA 22172

X Y 561730 Jefferson Barracks National Cemetery 2900 Sheridan Road St Louis, MO 63125 36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle, VA 22172 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900 Contractor shall provide all labor, materials, transpotation to perform headstone setting, cleaning and R&R service at Jefferson Barracks National Cemetery in St Louis, MO.

Period of Performance is /1/20 through /3 /202 with (4) one-year options if exercised.

Contractor Information

DUNS #__________________________________

TAX ID #_________________________________

POC:_____________________________________

Email:____________________________________ This requirement is TIERED EVALUATION SDVOSB-VOSB-SB X X X

JOHN M. CARLOCK

Contracting Officer A.1 Schedule of Supplies or Services and Prices/Costs Base Year (April 1, 2020 – March 31, 2021)

EA

TOTAL CONTRACT PRICE FOR BASE PERIOD:

Option Year 1 (April 1, 2021 – March 31, 2022)

EA

TOTAL CONTRACT PRICE FOR BASE PERIOD:

Option Year 2 (April 1, 2022 – March 31, 2023)

EA

TOTAL CONTRACT PRICE FOR BASE PERIOD:

Option Year 3 (April 1, 2023 – March 31, 2024)

EA

TOTAL CONTRACT PRICE FOR BASE PERIOD:

Option Year 4 (April 1, 2024 – March 31, 2025)

EA

TOTAL CONTRACT PRICE FOR BASE PERIOD:

Subtotals

BASE PERIOD AMOUNT $

OPTION YR 1 AMOUNT $

Total Aggregate Contract Price (Base and All Options)

Note: Quoters will include a price for all Contract Line Item Number (CLIN’s). Failure to submit a price for all items will be cause for rejection of quote.

General Information

a) Title Of Project: Cemetery Headstone Install or Replace, Raise and Realign, and Cleaning Maintenance Services

b) Scope of Work: The contractor will provide all resources necessary to accomplish the deliverables described in this Performance Work Statement, except as otherwise specified.

a) This is a service contract for cemetery headstone services at the Jefferson Barracks National Cemetery, Seville, OH and hereafter referred to as “Cemetery.” The overall responsibility of the Contractor is to plan, coordinate, organize, manage, and perform the activities described herein, which are required to maintain an acceptable appearance of the cemetery headstones.

b) National cemeteries are a resting place for our nation's heroes and as such, the standards for management, maintenance and appearance of these cemeteries have been established by the National Cemetery Administration to reflect this nation's concern and respect for those interred there. The National Cemetery Administration (NCA) mission: the NCA honors veterans with a final resting place and lasting memorials that commemorate their service to our nation.

c) Background:

a) The Jefferson Barracks National Cemetery is located at 2900 Sheridan Road, St Louis MO. The phone number is (314) 845-8320.

b) Site features consist of preset and conventional casket sections.

c) The cemetery’s anticipated burial rate is 4500 per year.

d) National Cemeteries are National Shrines. The standards of maintenance and appearance at these cemeteries must reflect this nation's concern for those interred there. For this reason, strict adherence to the specifications is required as well as National Cemetery Administration standards.

d) Performance Period: The term of this contract will be for a period from Award Date- through September 30, 2019 plus 4, One-year options, if exercised. Contractor will submit an invoice at the end of each month. Delivery of all items under this contract is FOB Destination and is subject to inspection and acceptance by the NCA Contracting Officer’s Representative (COR).

e) Type Of Contract: Firm Fixed Price

B. Contract Award Meeting

a) The contractor will not commence performance of the tasks in this Performance Work Statement until the contracting officer has conducted a “kick-off” meeting or has advised the contractor that a “kick-off” meeting is waived.

C. Specific Mandatory Tasks and Associated Deliverables:

a) Description of Tasks and Associated Deliverables: The contractor will provide the specific deliverables described below within the performance period stated in Section C thru F and Attachments A thru E of this Performance Work Statement.

b) NCA Standards and Measures:

a) Standard 6.1: Daily grounds maintenance activities do not detract from the dignity and solemnity of the cemetery.

(1) Measure 6.1: The number of complaints that are received as a result of operations, noise, equipment, etc. that intruded on the visitor’s experience.

(2) Target 6.1: 0 complaints.

b) Standard 6.2: All areas where cemetery operations have been conducted are neat, clean and free of debris and equipment at the end of the workday.

(1) Requirement 6.2a: Debris, equipment, tools and supplies are removed at the conclusion of each task or at the end of the workday.

(2) Requirement 6.2b: Roads, walkways, shelters and burial sections are free of grounds maintenance debris by the end of the workday.

(3) Target 6.2: 100% compliant.

c) Description of Services:

a) The contractor will provide all personnel, equipment, tools, supplies, supervision, and other items and services necessary to ensure that total cemetery maintenance is performed at Jefferson Barracks National Cemetery in a manner that will maintain the headstone schedule required by NCA Standards.

b) Services include, but are not limited to the alignment and washing of headstones, headstone installation and maintenance.

c) All work will be done during normal Federal workdays. Contractor will accomplish all work in accordance with the technical specifications that have been provided as Attachments A through E to this solicitation. Overall work will conform to the NCA Operational Standards and Measures.

d) The Contractor will be responsible for:

(1) Headstone Maintenance; Headstone setting, cleaning, correction of headstone misalignment (raise and realign) and headstone replacements, including pulling and setting R2's. (R2’s are headstones that replace the original headstone when the second decedent is interred).

e) Provide a safe working environment for Contractor, cemetery staff and general public.

f) Ensuring all work conforms to the NCA’s established National Standards.

d) Standards of Employee Conduct:

a) Contractor and Contractor personnel will be required to adhere to the following standards of dress and conduct while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 901.

(1) Be fully clothed at all times in matching uniforms, to include long slacks or pants and shirt, buttoned up from neck to waist. Clothing will be clean each day. Any soiled clothing should be cemetery work-related that day. T-shirts and/or tank tops and short pants as outer garments are prohibited. Shoes/boots will have no holes or loose soles. Steel-toed shoes or equivalent will be required in accordance with OSHA requirements. Contractor employees will maintain personal hygiene.

(2) Will not engage in loud or boisterous behavior or use profane or abusive language. Will show proper reverence during committal services.

(3) Will neither eat nor drink beverages (except water or non-alcoholic drinks) in the work areas, nor in sight of committal shelter during a service. Use of intoxicating beverages and/or drugs is strictly prohibited.

(4) Contractor personnel will not lean, sit or stand on or against headstones or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments.

(5) The only designated smoking area for contract personnel of the Jefferson Barracks National Cemetery is located by the maintenance building. All other areas are designated as NO SMOKING.

(6) Contracted personnel are required to report the damaging of any cemetery facility, equipment, grounds or headstones to the COR as soon as occurs.

e) Parking and VA Regulations:

a) Contractor employees may park privately owned vehicles in the area designated for parking by the COR. It is the responsibility of the Contractor to ensure his employees park in the appropriate designated parking areas. Smoking is prohibited inside any buildings at the Cemetery. Possession of weapons is prohibited. Enclosed containers, including tool kits, will be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

b) All contractor personnel operating vehicles on government property must possess a valid state driver’s license.

f) Use of Cemetery Facilities:

a) The Government will not be responsible for any loss, damage, or theft of Contractor items. Contractor will be responsible for acceptable standards of housekeeping and custodial maintenance of Cemetery facilities used by Contractor's employees.

b) The Government will not furnish a storage building at the cemetery site for use by the Contractor to store supplies and equipment. The Government will not be responsible for any damage to or loss of the Contractor's equipment and supplies stored on the Government's premises. The Contractor will be responsible for maintaining fire extinguishers and other safety equipment.

c) The Contractor will be responsible for safely storing any chemicals, pesticides, herbicides, cleaning solutions, etc. in accordance with manufacturers recommendations. An SDS (Safety Data Sheet) is required for all chemicals, with a copy provided to the COR, pesticides, herbicides and cleaning solutions. Additionally, copies of pesticide applicators license (if required) will be provided to the COR.

d) Electricity and phone service will NOT be furnished by the Government for the contractor’s work area. However, government will provide all electricity and water used on and for the cemetery facility.

e) Contractor employees will not be allowed to use cemetery staff or public restrooms. Contractor must provide restroom facilities for their employees. COR will determine location of Porta Pot

g) Inspection and Cleaning of Cemetery Facilities:

a) The Contractor will perform a daily inspection. During this inspection the appearance of the cemetery will be observed, and any deficiencies noted within the scope of the contract will be corrected as soon as practicable. Items that need correcting outside the scope of the contract will be reported to the Contracting Officer or his representative (COR).

b) The Contractor will be required to submit daily inspection reports/checklists and work accomplished to the Contracting Officer Representative daily by 1500 hrs. The Contracting Officer Representative is located at Jefferson Barracks National Cemetery, St Louis MO. The inspection forms/checklists will be provided to the Contractor.

h) Performance Evaluation Meeting

a) The issuance of a Contract Discrepancy Report (CDR) may be cause for the scheduling of a meeting among the Contractor, Contracting Officer, and the Contracting Officer Representative. A mutual effort will be made to resolve all problems identified. The Government will prepare written minutes of the meeting. The Contractor, Contracting Officer, and the Contracting Officer Representative will sign minutes of the meeting (s).

b) Should the Contractor not concur with the minutes, he will state in writing to the Contracting Officer within ten calendar days any areas he does not concur and explain the reasons for non-concurrence. The Contracting Officer will review and consider the reasons submitted for the Contractor's non-concurrence and make a decision. The Contracting Officer will notify the Contractor of the decision in writing within ten calendar days.

i) Actions

a) Normally, the Contracting Officer Representative will verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation will be made on the COR checklist of the date and the time the deficiency was discovered and the date and time the Contractor was notified.

b) If the Government created any of the discrepancies, these will not be counted against the Contractor's performance. When the Government has caused the Contractor to perform in an unsatisfactory manner, a letter must be written to the responsible organizational element requesting corrective action is taken.

c) When the Contractor is not meeting the limits of satisfactory performance, a CDR will be issued to the Contractor. The seriousness of the failures should govern whether to issue CDR at the end of the period, or as soon as the limits of satisfactory performance are exceeded.

d) When a CDR is issued for a service, the Contracting Officer must deduct from the periodic payment, a percentage of that payment as indicated in the Service Delivery System (SDS) as attached hereto.

e) If the Contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, another CDR will be issued and the appropriate amount deducted from the periodic payment.

f) A third CDR will be the cause for a Cure Notice. However, the Contracting Officer may issue a Cure Notice at any time he/she deems appropriate.

g) Depending on the overall performance of the Contractor, an unsatisfactory reply to the Cure Notice should require a Show Cause letter to be issued, followed by consideration of termination of the contract.

j) Supervision, Work Hours and Training:

a) Project Manager: A competent and experienced “Project Manager” will be provided by the Contractor for not less than two (2) hours per day whenever work is being performed. In the absence of the Project Manager, the Contractor will appoint a crew foreman or employee who will be responsible to ensure that the work is (i) being accomplished in an expeditious manner, (ii) performed in accordance with the contract specifications, and (iii) progress is being made without undue delay. The Project Manager must have no less than two (2) years’ experience as a direct supervisor of a commercial construction operation that includes surveying, soil excavation, and site construction in industrial, commercial and/or public sites. The Project Manager will ensure all specifications are being met, ensure contract work does not conflict with ceremonies and funerals, and ensure employees are adequately supervised and proper conduct is maintained. BOTH PROJECT MANAGER AND CREW FOREMAN ARE REQUIRED TO BE FLUENT IN ENGLISH. AT ALL TIMES DURING THE WORK DAY, A PROJECT MANAGER OR CREW FOREMAN ARE TO BE PRESENT WITH THE ABILITY TO MAKE DECISIONS AS NEEDED AT THE JEFFERSON BARRACKS NATIONAL CEMETERY.

b) Work Hours: Work may be performed between the hours of 6:30 a.m. to 3:30 p.m., Monday through Friday unless otherwise directed by the COR. At the Contractor’s request, and with the written permission of the COR, work may also be permitted to be scheduled for weekends and / or Holidays. In emergency situations caused by the Contractor, or when severe adverse weather prohibits work during the week, the Contractor will arrange with the COR to work on weekends and/or holidays in order to meet performance time frames. The Government will not compensate the Contractor for any alternate work schedules needed for the Contractor to complete all contract work within the specified project duration. No work will be permitted during Memorial Day or Veteran’s Day weekend activities. Notwithstanding, if any work under this contract will be required outside of the VA's normal working hours (6:30 a.m. to 3:30 p.m. Monday through Friday), the Contractor will request for a deviation in writing to the COR at least 24 hours in advance. The COR will notify the appropriate individuals regarding Contractor's anticipated schedule and will provide written approval or disapproval to the Contractor.

(1) FEDERAL HOLIDAYS

(a) New Year’s Day (January)

(b) Martin Luther King’s Birthday (January)

(c) President’s Day (February)

(d) Memorial Day (May)

(e) Fourth of July (July)

(f) Labor Day (September)

(g) Columbus Day (October)

(h) Veterans Day (November)

(i) Thanksgiving Day (November)

(j) Christmas Day (December)

c) The Contractor will be responsible for maintaining satisfactory standards of personnel conduct and work performance and will administer disciplinary action as required. The Contractor will remove employees for cause, to include, but not limited to, misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government.

d) The Contractor will also be responsible for training and safety precautions for Contractor employees performing work under these specifications. OSHA standards will be observed by the Contractor in all work performed. Appropriate safety equipment will be furnished by the Contractor to Contractor personnel and will be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices. The following OSHA and NFPA standards and codes are to be adhered to:

(1) National Fire Protection Association (NFPA): 10-1998 Standard for Portable Fire Extinguishers

(2) Occupational Safety and Health Administration (OSHA) 29 CFR 1910 Safety and Health Regulations for Personal Protection, Safety Color Codes, Portable Power Tools, Electrical Safety and Portable Electric Equipment.

(3) Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

k) Work Scheduling and Maintenance During Cemetery Functions:

a) The Contractor will coordinate a work schedule with the COR(s) on a daily basis to ensure that no work is being performed at the immediate site of a scheduled interment. These daily meetings are also an opportunity for the Contractor to ask questions and ensure he/she understands the off-limit areas, which may vary, depending on the event. Contractor personnel will not operate motorized equipment or conduct other commercial activities during interment services. The COR or his/her representative will furnish the Contractor with a schedule of all interments and/or ceremonies no later than the close of business of the day prior to the scheduled internment, and a minimum of three (3) days before any ceremonial events. The Contractor is solely responsible for ensuring that no contract work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised. The Contractor is solely responsible for staying abreast of all such upcoming events and when in doubt, he/she must ask the COR(s). The Contractor will meet with the COR at the end of each day no later than 3:30 p.m. to determine work completed and ensure that work is on schedule. In the absence of the COR, the Contractor will meet with the Alternate COR.

l) Historic Preservation:

Where the Contractor or any of the Contractor's employees, prior to, or during the service work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor will immediately notify the COR verbally, and then with a written follow up.

D. Schedule For Deliverables

a) If for any reason any deliverable cannot be delivered within the scheduled time frame the contractor is required to explain why in writing to the contracting officer, including a firm commitment of when the work will be completed. This notice to the contracting officer will cite the reasons for the delay, and the impact on the overall project. The contracting officer will then review the facts and issue a response in accordance with applicable regulations.

b) Contract period will consist of a base period from October 1, 2019 through September 30, 2020, with four one-year options to extend the term of the contract through September 30, 2024. Units and services to be in accordance with Performance Work Statement, attached technical specifications, and the terms and conditions contained in this solicitation.

E. Changes To The Performance Work Statement

a) Any changes to this Performance Work Statement will be authorized and approved only through written correspondence from the contracting officer. A copy of each change will be kept in a project folder along with other products of the project. Costs incurred by the contractor through the actions of parties other than the contracting officer will be borne by the contractor.

F. Reporting Requirements

a) The Contractor will meet with the Contracting Officer’s Representative (COR) at the end of each day to determine work completed and ensure that work is on schedule. In the absence of the COR, the Contractor will meet with the Alternate COR. The COR will require documentation of headstones installed from checklists provided by the COR.

b) The contractor is required to provide the COR with daily written progress reports by 1500 hrs.

c) The progressive report will cover all work completed during the day. This report will also identify any problems that arose and a statement explaining how the problem was resolved. This report will also identify any problems that have arisen but have not been completely resolved with an explanation.

G. Government Responsibilities

a) The Government will not provide a staging area on site for contractor operations.

b) The Government will not be responsible for any loss, damage, or theft of Contractor items. Contractor will be responsible for acceptable standards of housekeeping and custodial maintenance of Cemetery facilities used by Contractor's employees.

c) The Government will not furnish a storage building at the cemetery site for use by the Contractor to store supplies and equipment. The Government will not be responsible for any damage to or loss of the Contractor's equipment and supplies stored on the Government's premises. The Contractor will be responsible for maintaining fire extinguishers and other safety equipment.

d) The Contractor will be responsible for safely storing any chemicals, pesticides, herbicides, cleaning solutions, etc. in accordance with manufacturers recommendations. An SDS (Safety Data Sheet) is required for all chemicals, pesticides, herbicides and cleaning solutions.

e) Electricity and phone service will NOT be furnished by the Government for the contractor’s work area. However, government will provide all electricity and water used on and for the cemetery facility.

H. Contractor Experience Requirements

a) Offers will be considered only from contractors who are regularly established in the business called for and who in the judgment of the Contracting Officer are financially responsible and able to show evidence of their reliability, ability, experience, equipment, facilities and personnel directly employed or supervised by them to render prompt and satisfactory service. All services are expected to be performed by competent technicians, trained and qualified to complete the specific services required. All work performed will be done in a first-class manner and in accordance with good commercial practices.

b) Contractors must provide evidence of their experience and ability to perform the tasks describe in this Performance Work Statement.

a) Cemetery operations that include the handling, setting and maintenance of Headstones.

b) Operation of equipment in the vicinity of headstones.

I. Confidentiality and Nondisclosure

It is agreed that:

a) The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by VA which has been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and will be submitted to the contracting officer at the conclusion of the task order.

b) The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information will be released by the contractor. Any request for information relating to this task order presented to the contractor will be submitted to the contracting officer for response.

c) Press releases, marketing material or any other printed or electronic documentation related to this project, will not be publicized without the written approval of the contracting officer.

J. Operations During Cemetery Functions

Contractor personnel will not operate motorized equipment or conduct other commercial activities within a designated area during interment services. The COR will identify the designated area. The COR or his/her representative will furnish the Contractor with a schedule of all interments and/or ceremonies no later than the close of business of the day prior to the scheduled interment, and a minimum of three (3) days before any ceremonial events.

K. Contractor’s Responsibilities and Insurance Requirements

The Contractor will obtain all necessary licenses and/or permits required to perform this work. The Contractor will take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The Contractor will be responsible for any injury to himself, his employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his or her employees’ fault or negligence. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, will not be the responsibility of the Contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there-from. The Contractor will maintain workmen’s compensation, personal liability, automobile liability, and property damage insurance, as prescribed by the laws of the state of Ohio, and in accordance with FAR 52.228-5.