36C78619R0049-004.docx

FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

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SOLICITATION NUMBER

RESPONSE DATE

(MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

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(POC Information Automatically Filled from User Profile Unless Entered)

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Y National Cemetery Administration (NCA) Riverside National Cemetery 901-NRM19-004 | Asphalt Road Repair and Seal 22556 36C78619R0049 05-18-2019 N 237310 Department of Veterans Affairs NCA Contracting Service 75 Barrett Heights Road, Suite 309 Stafford VA 22556 Tallulah Slater tallulah.slater@va.gov Riverside National Cemetery 22495 Van Buren Blvd Riverside, California 92518

USA

www.cem.va.gov National Cemetery Administration tallulah.slater@va.gov Contracting Officer The Department of Veterans Affairs, National Cemetery Administration is issuing a “Request for Proposal” (RFP) solicitation entitled, “Asphalt Road Repair and Seal” at the Riverside National Cemetery, 22495 Van Buren Boulevard, Riverside, California 92518. The Original Pre-Solicitation for this procurement can be found under FBO 36C78619B0008 issued on 03/20/2019. This procurement is 100% Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns. Only verified SDVOSB firms are eligible to submit an offer or receive an award of a VA contract that is set-aside for SDVOSB in accordance with VAAR Part 819. A non-verified vendor that submits a bid or proposal will be rejected as non-responsive. To be eligible for award, the SDVOSB must be considered small under the relevant NAICS code and must be registered and verified in the following websites: those desiring to receive an award from this solicitation must be registered at www.vetbiz.gov. Companies must have the Certified Veteran Enterprise (CVE) seal on their registration to be considered for an award. The VIP database will be checked both upon receipt of an offer and prior to award; firms must be currently registered in the System for Award Management (SAM) database at www.sam.gov and have completed online Representations and Certifications prior to contract award.

You must register as “Interested Vendor” at the FedBizOpps website for solicitation. In order to receive e-mail notification of amendments, you must register in www.fedbizopps.gov, “To Receive Notification” for amendments. Amendments to this solicitation will not be mailed but will be posted at the FedBizOpps website. Offerors are responsible for obtaining solicitation from FedBizOpps and acknowledging all amendments to this solicitation.

The Contract Specialist and point of contact for this solicitation is Tallulah Slater E-mail: tallulah.slater@va.gov. Telephone requests will NOT be accepted.

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQU

IRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offer s shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government accepta nce after the date offers are due will not be considered and will be rejected.

36C78619R0049 X 04-1 -2019 9019-000022

901-NRM19-004

36C786 Department of Veterans Affairs NCA Contracting Service 75 Barrett Heights Road, Suite 309 Stafford VA 22556 Department of Veter a ns Affairs NCA Contracting Service https://www.vendorportal.ecms.va.gov

Tallulah Slater 540-658-7211 The Department of Veterans Affairs, National Cemetery Administration (NCA), anticipates awarding a Firm, Fixed Priced contract for the performance of work to mill and resurface the roadways at the Riverside National Cemetery. The Contractor shall furnish all labor, materials, equipment and supplies necessary to perform the work in accordance with the statement of work, all drawings, specifications, permits, and per applicable standards and requirements.

NAICS : 237310

– Highway, Street, and Bridge Construction; the size standard is $36.5 Million.

Per VAAR 836.204, the Magnitude of Construction for this project is Between $250,000 and $500,000

This acquisition is 100% set aside for Service-Disabled Veteran-Owned Small Businesses. Authority, 38 USC 8127(d).

Prospective SDVOSBs must be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov. At the time of proposal submission, prospective SDVOSBs must be registered and verified at https://www.vip.vetbiz.gov. Companies must have the Center for Verification and Evaluation (CVE) seal on their registration to be considered for an award; the VIP database will be checked both upon receipt of an offer and prior to award.

Completed and signed proposals shall be sub mitted through the Department of Veterans Affairs - Electronic Contract Management System (eCMS) Vendor Portal website to be considered. Go to https://www.vendorportal.ecms.va.gov to register. Offers will not be accepted by other means. See Submissio n of Proposals, page 16.

The government intends to award without discussions, however; the Government reserves the right to conduct discussions if the Contracting Officer later determine s them to be necessary.

There WILL BE an organized site visit. See 52.236-27 Site Visit on page 29 for site visit information.

Questions shall be submitted to tallulah.slater@va.gov no later than 4:00pm, EST, Monday, May 6, 2019. Email must contain the following in the subject line: Solicitation Number, Project Nam e, Cemetery Name, Project Number.

Telephone inquiries will not be accepted. Questions received after this date and time will not be accepted.

Award of this requirement will be predicated on Lowest Price Technically Acceptable (LPTA). The following factors listed in order of importance will be used to evaluate offers: (1) Price, (2) Past Performance and (3) Technical Qualifications Past Performance and Technical Qualifications when combined are more important than Price, see page 13.

Offerors are instructed to include their DUNS and Tax Identification Number (TIN) in Block 14 of this form along with legal business name and address. The bidder shall include all Federal, State and Local taxes in their offer, as per Federal Acquisition Regulation (FAR) Clause 52.229-3. The Government will not issue any tax exemption certificates.

X X 52.211-10 X 05-1 -2019 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your of fer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DA

TE

31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 75 Barrett Heights Road, Suite 309 Stafford VA 22556 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900

Table of Contents

PRICE SCHEDULE

Contractor shall provide all labor, tools, materials, equipment, services, testing. submittals, supervision, approvals, and related work to make noted “FY19 Roadway Improvements” at the Riverside National Cemetery located at 22495 Van Buren Boulevard, Riverside, CA 92518. The work includes all Projects listed under the Base Line Item Numbers with the possibility of including the Add Alternate Option Projects.

CLIN

Description

Quantity

Unit

Unit Price

Total Price

Project ‐ “A”: “Darby Drive” To include approx. 1830 S.Y. Surface Milling & HMA Paving w/ approx. 1000 S.F. of Roadway Repair.

Job

Project ‐ “B”: “Pump Station Access Road” To include approx. 540 S.Y. Surface Milling & HMA Paving w/ approx. 350 S.F. of Roadway Repair.

Job

Project ‐ “C”: “Hahn Drive” To include approx. 1560 S.Y. Surface Milling & HMA Paving w/ approx. 700 S.F. of Roadway Repair.

Job

Project ‐ “D”: “Halsey Drive” To include approx. 700 S.Y. Surface Milling & HMA Paving w/ approx. 500 S.F. of Roadway Repair.

Job

Project ‐ “E”: “Chapman Drive” To include approx. 725 S.Y. Surface Milling & HMA Paving w/ approx. 300 S.F. of Roadway Repair.

Job

Project ‐ “F”: “Arnold Drive” To include approx. 1430 S.Y. Surface Milling & HMA Paving w/ approx. 500 S.F. of Roadway Repair.

Job

Project ‐ “G”: “Amphitheatre Loop Drive” To include approx. 820 S.Y. Surface Milling & HMA Paving w/ approx. 250 S.F. of Roadway Repair.

Job

TOTAL PRICE:

TOTAL PRICE WRITTEN:

PAGE

PRICE SCHEDULE – ADD ALTERNATE OPTIONS

In addition to above Base Line Items the Contractor shall provide pricing for the Add Alternate Options listed below. The Government reserves the right to Award or not award any or all Add Alternate Option items (in part or in entirety). Should the Government determine to exercise any of these options, the VA Contracting Officer will issue a Modification to the Contract incorporating the additional work.

CLIN

Description

Quantity

Unit

Unit Price

Total Price

Project ‐ “H”: “Miscellaneous Areas for Full Depth Pavement Repair”.

S.F.

Project ‐ “I”: “Miscellaneous Areas for 3‐Inch Milling & 3‐Inch HMA Paving”.

S.Y.

TOTAL PRICE:

TOTAL PRICE WRITTEN:

GENERAL SCOPE OF WORK:

The Contractor shall furnish all materials, equipment, submittals, third party testing, reports, labor and supervision necessary for the “FY19 Roadway Improvements” project. Project work to generally consist of Milling and Hot Mixed Asphalt (HMA) paving to several smaller roadways drives and loops within the Riverside National Cemetery. Specific Project Areas have been clearly shown on the Contract “Drawings”.

Project work will also include “Full Depth Pavement Repair” on portions of the roadway Drives and Loops and “Miscellaneous Areas for Full Depth Pavement Repair”. The approximate quantities and areas are included in the “Detailed Scope of Work”, with known locations shown on the Drawings, and unknown locations as directed by the Project Manager (PM) or Contracting Officer Representative (COR).

Traffic control is paramount during the project so that customers, staff, visitors, VA Police, Emergency vehicles have access to the Committal Service Shelter and Administration Building daily Monday thru Friday and when necessary on the weekends.

All work shall be in accordance with this Statement of Work, Drawings, Reference Standards, General Requirements, and the Technical Specifications. The National Cemetery Administration has the option to Award one, two or more, or all proposed Contract Line items.

DETAILED SCOPE OF WORK:

The Contract Work is for the Contractor to make noted roadway repairs and rehab as part of the “FY2019 Roadway Improvements” Project at the Riverside National Cemetery. There are seven (7) Project for traditional “Milling and HMA Paving”. Locations of these Projects are shown on the Contract Drawings.

There are also Projects for “Miscellaneous Areas for Full Depth Pavement Repair”, and “Miscellaneous Areas for 3‐Inch Milling & 3‐Inch HMA Paving”.

The seven (7) Projects for Roadway “Milling and HMA Paving” have been identified on the Drawings as Project “A”, Project “B”, Project “C”, Project “D”, Project “E”, Project “F”, and Project “G” and are further described as follows:

Project “A”: Is defined as all Roadway pavement along “Darby Drive” which is located northeast of Eisenhower Circle. Work to include approx. 1830 S.Y. “Milling and HMA Paving” with approximately 1000 S.F. of Full Depth Pavement Repair. Milling shall be to a depth of 1‐inch conducted using a “Fine” or “Micro” Milling Drum. The Millings will be stock pilled on the National Cemetery property and will not need to be hauled offsite. HMA Paving (and Leveling Course) shall be placed at a depth of approximately 1‐inch to 1.5‐inch to ensure proper crown, slope, and finished depth to ensure 1/4 of HMA above the adjacent Concrete Curb.

The work for Project “A” includes the construction of approximately 100 feet of Concrete Curb to match (width / depth / shape / color / joint material) the existing Concrete Curb. The location of this Concrete Curb construction is shown on the Drawings. The work for Project “A” also includes the cleaning out of all roadway curb inlets and field inlets within twenty (20) feet of the existing edge of the concrete curb.

Project “B”: Is defined as all Roadway pavement along “Pump Station Access Road” which is located northeast of Eisenhower Circle and northwest of Darby Drive. Work to include approx. 540 S.Y. “Milling and HMA Paving” with approximately 350 S.F. of Full Depth Pavement Repair. Milling shall be to a depth of 1‐inch conducted using a “Fine” or “Micro” Milling Drum. The Millings will be stock pilled on the National Cemetery property and will not need to be hauled offsite. HMA Paving (and Leveling Course) shall be placed at a depth of approximately 1‐inch to 1.5‐inch to ensure proper crown, slope, and finished depth to ensure 1/4 of HMA above the adjacent Concrete Curb. The work for Project “B” includes the parking area at the end of the drive and immediately at the Pump Station gates.

Project “C”: Is defined as all Roadway pavement along “Hahn Drive” which is located west ‐ northwest of Eisenhower Circle. Work to include approx. 1560 S.Y. “Milling and HMA Paving” with approximately 700 S.F. of Full Depth Pavement Repair. Milling shall be to a depth of 1‐inch conducted using a “Fine” or “Micro” Milling Drum. The Millings will be stock pilled on the National Cemetery property and will not need to be hauled offsite. HMA Paving (and Leveling Course) shall be placed at a depth of approximately 1‐inch to 1.5‐inch to ensure proper crown, slope, and finished depth to ensure 1/4 of HMA above the adjacent Concrete Curb.

The work for Project “C” includes the lowering of the existing Concrete Curb located in front of all existing Storm Drain Inlet. The finished elevation of the Concrete Curb should be lowered to match the elevation of the existing Storm Drain Inlet outer rim elevation to ensure runoff from the roadway will enter the inlet without causing the water to pond in the roadway. The location of the existing Storm Drain Inlets is shown on the Drawings. The work for Project “C” also includes the cleaning out of all roadway curb inlets and field inlets within twenty (20) feet of the existing edge of the concrete curb.

Project “D”: Is defined as all Roadway pavement along “Halsey Drive” which is located west of Eisenhower Circle and on the east side of Philippine Avenue. Work to include approx. 700 S.Y. “Milling and HMA Paving” with approximately 500 S.F. of Full Depth Pavement Repair. Milling shall be to a depth of 1‐inch conducted using a “Fine” or “Micro” Milling Drum. The Millings will be stock pilled on the National Cemetery property and will not need to be hauled offsite. HMA Paving (and Leveling Course) shall be placed at a depth of approximately 1‐inch to 1.5‐inch to ensure proper crown, slope, and finished depth to ensure 1/4 of HMA above the adjacent Concrete Curb.

The work for Project “D” includes the lowering of the existing Concrete Curb located in front of all existing Storm Drain Inlet. The finished elevation of the Concrete Curb should be lowered to match the elevation of the existing Storm Drain Inlet outer rim elevation to ensure runoff from the roadway will enter the inlet without causing the water to pond in the roadway. The location of the existing Storm Drain Inlets is shown on the Drawings. The work for Project “D” also includes the cleaning out of all roadway curb inlets and field inlets within twenty (20) feet of the existing edge of the concrete curb.

Project “E”: Is defined as all Roadway pavement along “Chapman Drive” which is located west of Eisenhower Circle and located on the south side of Meuse‐Argonne Avenue east of the Maintenance Facility Drive. Work to include approx. 725 S.Y. “Milling and HMA Paving” with approximately 300 S.F. of Full Depth Pavement Repair. Milling shall be to a depth of 1‐inch conducted using a “Fine” or “Micro” Milling Drum. The Millings will be stock pilled on the National Cemetery property and will not need to be hauled offsite. HMA Paving (and Leveling Course) shall be placed at a depth of approximately 1‐inch to 1.5‐inch to ensure proper crown, slope, and finished depth to ensure 1/4 of HMA above the adjacent Concrete Curb.

The work for Project “E” includes the lowering of the existing of Concrete Curb located in front of the existing Storm Drain Inlet. The finished elevation of the Concrete Curb should be lowered to match the elevation of the existing Storm Drain Inlet outer rim elevation to ensure runoff from the roadway will enter the inlet without causing the water to pond in the roadway. The location of the existing Storm Drain Inlet is shown on the Drawings. The work for Project “E” also includes the cleaning out of all roadway curb inlets and field inlets within twenty (20) feet of the existing edge of the concrete curb.

Project “F”: Is defined as all Roadway pavement along “Arnold Drive” which is located southwest of Eisenhower Circle and located on the east side of Normandy Drive. Work to include approx. 1430 S.Y. “Milling and HMA Paving” with approximately 500 S.F. of Full Depth Pavement Repair. Milling shall be to a depth of 1‐inch conducted using a “Fine” or “Micro” Milling Drum. The Millings will be stock pilled on the National Cemetery property and will not need to be hauled offsite. HMA Paving (and Leveling Course) shall be placed at a depth of approximately 1‐inch to 1.5‐inch to ensure proper crown, slope, and finished depth to ensure 1/4 of HMA above the adjacent Concrete Curb.

The work for Project “F” includes the lowering of the existing of Concrete Curb located in front of the existing Storm Drain Inlet. The finished elevation of the Concrete Curb should be lowered to match the elevation of the existing Storm Drain Inlet outer rim elevation to ensure runoff from the roadway will enter the inlet without causing the water to pond in the roadway. The location of the existing Storm Drain Inlet is shown on the Drawings. The work for Project “F” also includes the cleaning out of all roadway curb inlets and field inlets within twenty (20) feet of the existing edge of the concrete curb.

Project “G”: Is defined as all Roadway pavement along “Amphitheatre Loop Drive” which is located southwest of Doolittle Circle and located on the east side of Normandy Drive. Work to include approx. 820 S.Y. “Milling and HMA Paving” with approximately 250 S.F. of Full Depth Pavement Repair. Milling shall be to a depth of 1‐inch conducted using a “Fine” or “Micro” Milling Drum. The Millings will be stock pilled on the National Cemetery property and will not need to be hauled offsite. HMA Paving (and Leveling Course) shall be placed at a depth of approximately 1‐inch to 1.5‐inch to ensure proper crown, slope, and finished depth to ensure 1/4 of HMA above the adjacent Concrete Curb.

Project “H”: Is defined as “Miscellaneous Areas for Full Depth Pavement Repair” and includes approximately 800 S.F. of Full Depth Pavement Repair along the north edge of Belleau Wood Drive on the west end of the Drive. The general area is shown on the Drawings. Approximately 200 S.F. of Full Depth Pavement Repair will be conducted in areas as decided by the Project Manager and COR. These areas are not shown on the Drawings. All work shall be in conformance with the Drawings, Technical Specifications, and Referenced Standards.

Project “I”: Is defined as ““Miscellaneous Areas for 3‐Inch Milling & 3‐Inch HMA Paving” and includes approximately 100 S.Y. of 3‐Inch Milling and 3‐Inch HMA Paving on the southeast perimeter of Doolittle Circle and 1100 S.Y. along the west travel lane (north half) of Belleau Wood Drive west end. The general areas are shown on the Drawings and will be marked off by the COR in the field once the Contractor has been selected. The Millings will be stock pilled on the National Cemetery property and will not need to be hauled offsite. HMA Paving (and Leveling Course) shall be placed at a depth of approximately 3‐inch to 3.5‐inch to ensure proper crown, slope, and finished depth to ensure 1/4 of HMA above the adjacent Concrete Curb. All work shall be in conformance with the Drawings, Technical Specifications, and Referenced Standards.

CONTRACTOR TECHNICAL CAPABILITY AND PAST PERFORMANCE REQUIREMENTS:

The Milling and Paving Contractors shall be registered with the California Department of Industrial Relations. Proof of Registration shall be submitted as part of the Proposal.

Contractor must have worked in the field of Roadway Milling and or Roadway Paving for a minimum of five (5) years. Contractor must provide at time of Bid Proposal three (3) similar size, scope, materials and methods Projects performed and completed within the past five (5) years. Each Project shall have client references name and phone number.

Contractor shall read completely all Technical Specification and clearly note what part (Subpart / Item No.) of the Technical Specifications cannot be achieved and explain in written detail what is proposed as an equal substitution to address the requirement. Such written document shall also be submitted at the time of the Bid Proposal.

Qualifications of Contractor Supervisor/Superintendent: The Contractor On‐Site Supervisor must have not less than five (5) years of experience as a direct supervisor of similar milling and pavement projects. Offerors shall submit a resume for the Contractor On‐Site Supervisor as part of the Proposal. Modifications of the Project Supervisor / Superintendent will not be allowed after the Contract Award without approval by the Project Manager and Contracting Officer.

COMPLETION TIME:

Sixty (60) calendar days from date of issuance of Notice to Proceed (NTP).

CONTRACT DRAWINGS & TECHNICAL SPECIFICATION:

The following VA Technical Specifications are included with the work and the Contract: SECTION 32 12 18 MILLING & PAVING The following Drawings are included with the work and the Contract:

901‐NRM‐FY19‐004‐01 SITE PLAN / PROJECT LOCATION

901‐NRM‐FY19‐004‐02 PROJECT AREAS NORTH OF DOOLITTLE CIRCLE

901‐NRM‐FY19‐004‐03 PROJECT AREAS SOUTH OF DOOLITTLE CIRCLE

901‐NRM‐FY19‐004‐04 PHOTOS, DETAILS & MILLING / PAVEMENT NOTES

PRE‐BID SITE VISIT:

It is highly recommended that Offerors inspect the site, investigate by observation, and Request Information via (RFI) and responses through the Contracting Office to satisfy their understanding of the work to be done, all general, local and technical conditions that may affect the cost and the feasibility of their proposal. In no event, shall failure of the Offeror to inspect the site constitute grounds for a claim after the Contract Award. Proposal submission is your acknowledgement that you have examined the job site and documents and are satisfied with the general and local conditions to be encountered; character, quality, and the Scope of Work to be performed; quantities of materials to be furnished; character, quality, and quantity of surface and subsurface materials or obstacles; and all requirements of the Contract. Offerors planning to conduct a site visit shall contact the Cemetery Director or Foreman to make arrangements.

SCOPE OF WORK:

1. Specific Project Requirements:

1.1. The Contractor shall provide all required and labor, equipment, safety & traffic control measures, hand tools, and other support necessary to perform the Work.

1.2. All materials, testing, execution, and related work shall conform to the California Department of Transportation (Caltrans) ‐ “Standard Specifications” ‐ latest edition or Project Manager approved equal.

1.3. Contractor shall develop a construction schedule to cause the least possible impact on cemetery operations. Such schedule shall ensure that no more than one (1) Committal Shelter Access Drive is closed at any given time. Construction Schedule shall be revised weekly and submitted to the Project Manager and COR for approval.

1.4. The Contractor shall survey all areas affected under this contract to document all damage and submit in writing and photographically, to the Project Manager, with a copy to the COR and Cemetery Director prior to beginning any work on site.

1.5. Prior to any Roadway Repair / Rehab work, the Contractor shall conduct an adequate surface inspections, testing, and investigations to ensure that pavements structural integrity is sound for the proposed work.

1.6. Core and DCP (Dynamic Cone Penetrometer) test are required once every 2000 feet in the center of the approximate 10‐foot roadway. Such findings shall be shared with the Project Manager by the Contractor and shall be used to determine the final mix designs. Measure each core and record the Asphalt thickness and any special characteristics, and photograph the core against a tape measure and submit to the Project Manager prior to any Milling work.

1.7. For pavement sections with rutting or cracking distress caused by localized subgrade failures and drainage problems, subsurface repairs such as “Full Depth Pavement Repair” shall be performed prior to Roadway Rehab improvements.

1.8. Contractor shall ensure that all manholes, valve boxes, catch basin grates or other structures located in the pavement are identified, protected during the Milling process, and reset to finished roadway surface once the (HMA) overlay has been placed.

1.9. Contractor shall make all Submittals to the Project Manager directly and in accordance with the Caltrans “Standard Specifications” unless noted otherwise in the Technical Specification SECTION 32 12 18 MILLING & PAVING. Substitutions or approved equals will be considered if submitted to the Project Manager in writing prior to conducting the work for any modifications to the referenced “Standard Specifications” and Technical Specification Sections.

1.10. During construction the Contractor is responsible for site safety, traffic control, staging / stockpile area, surface preparation, application conditions / rate / type, quality issues, and post construction conditions and treatments. “Temporary Traffic Control” shall conform to the (Caltrans) ‐ “Standard Specifications” ‐ Section 12 – “Temporary Traffic Control” at the Contractor’s own expense.

1.11. The Contractor shall protect and preserve all government property, including existing vegetation, landscape features, and monuments within, along, and adjacent to the Project area.

1.12. Contractor shall conduct all work with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice that service members, veterans and their families made for our nation.

1.13. Phasing: The work will be completed, one Project Area at a time. Work shall not proceed to the subsequent Project Area until the current roadway repair / rehab has been complete, inspected and accepted by the Contracting Officer Representative (COR). Submit phasing plan to the Project Manager and COR for approval prior to beginning any work.

1.14. The Contractor is responsible for the proper coordination of all contractors, utilities, and subcontractors engaged in the work within and adjacent to the Project Site.

1.15. Contractor shall keep the project work site clean and tidy at all time. At the end of each work day, all material and equipment shall be stored in a designated place per the COR.

1.16. All day to day work will be coordinated with the Contracting Officer’s Representative (COR). Only the Contracting Officer (CO) has the authority to make changes to the contract that affects price and / or time. Project Manager and COR shall be copied on all correspondence to the CO.

1.17. See Specification Section 32 12 18 ‐ “Milling & Paving” for specific requirements. See Contract Drawings for additional Notes and clarification on the Scope of Work. Contractor shall make submittals of all Materials to the Project Manager prior to any work. All Materials shall conform to the (Caltrans) ‐ “Standard Specifications” ‐ Division XI – “Materials”.

1.18. Contractor shall conform to all Local, State, and Federal Requirements as it relates to “Water Pollution Control”. If measures are required by the Contractor to prevent, control, or abate Water Pollution within the state of California; such measures will be at a minimum in conformance with the requirements outlined in (Caltrans) ‐ “Standard Specifications” ‐ Section 13 – “Water Pollution Control” at the Contractor’s own expense.

1.19. All work which does not conform to the requirements of the contract and technical specifications shall be considered unacceptable. The COR may direct the Contractor to remove any portion of the work performed under this contract for inspection or for any other purpose.

1.20. The Contractor shall manage all surplus materials and waste generated in the performance of the contract. Dispose waste materials off site in accordance with applicable federal, state, and local laws and regulations. Roadway Millings will be stocked piled in designated areas within the Cemetery property as directed by the Contracting Officer Representative (COR).

2. General Project Requirements:

2.1. Contractor shall read and comply with all conditions of this contract including the Statement of Work, Drawings, and Technical Specification as it relates to schedule, submittals, inspections, materials, work area, workmanship, execution, and Project expectations.

2.2. Contractor shall develop a construction schedule to cause the least possible impact on cemetery operations. Such schedule shall be revised weekly and submitted to the project manager and COR for approval.

2.3. Contractor shall take all necessary precautions to avoid damages to existing structures, surfaces, trees, land‐scaping, and other feature within or because of the Contractors work.

2.4. Contractor shall conduct work with the special care, reverence, dignity, and respect that acknowledge the cemetery as the final resting place that commemorates the service and sacrifice that service members, veterans and their families made for our nation.

2.5. The Contractor shall survey all areas affected under this contract to document any/all damage and submit in writing and photographically, to the Contracting Officer, with a copy to the COR, prior to beginning any work on site.

2.6. The Contractor shall coordinate with the Cemetery Director / COR for parking, material storage, temporary restroom facilities and any other needs for the work. Public areas not under renovation at the National Cemetery shall not be impaired.

2.7. The Contractor shall confirm construction limits, install safety / traffic controls, post signs, and install construction fencing as approved by the COR.

2.8. All work will be coordinated with the COR. Note that only the Contracting Officer (CO) has the authority to make changes to the Contract Price or duration of the Contract.

2.9. Clean up the work area at the end of each day’s work, leaving work area clean and free of waste, scrap, materials, equipment, allowing for public complete and safe access to visit the columbarium after 4:30 pm Monday‐Friday and all day on Saturday and Sunday.

2.10. Site work will be accomplished between the hours of 8:00 and 4:30, Monday through Friday, except Federal Holiday’s. Work on weekends may be allowed with Cemetery Director approval.

2.11. The Contractor is required to discontinue his work efficiently in advance of Easter Sunday, Mother’s Day, Father’s Day, Memorial Day, Veteran’s Day and all Federal Holidays to permit clean up before these dates.

2.12. Work appearance and procedures performed by the contractor at this cemetery shall reflect this nation’s concern for those interred there. Due to the sensitive mission of the cemetery, the contractor shall exhibit absolute decorum, composure, and stability all times.

3. Standards of Employee Conduct:

3.1 National Cemeteries are national shrines. The NCA honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The standards of work appearance and procedures performed by the Contractor at this cemetery shall reflect this nation’s concern for those interred there. Due to the sensitive mission of the cemetery, the contractor shall exhibit absolute decorum, composure, and stability all times.

3.2 `Contractor personnel shall be required to adhere to the following standards of dress and conduct, while performing work in the National Cemetery. These standards are enforceable under Title 38, USC, Part 1, Chapter 9, and Section 5901.

3.3 Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Uniform shirts and hats are preferred. Clothing shall be clean and personal hygiene are imperative. T‐shirts and/or tank tops as outer garments are prohibited. Protective/Safety clothing and shoes shall meet OSHA and state requirements.

3.4 Behavior, language and noise levels must be appropriate, reverent and respectful at all times.

3.5 Eating and drinking (except water) is prohibited in the work areas and within the sight of a committal shelter during a service. Use of intoxicating beverages, any tobacco products, and illegal drugs on the Cemetery grounds is strictly prohibited.

3.6 Contractor personnel shall not lean, sit, or stand on or against headstones or monuments. No tools, equipment’s or other items will be placed on or leaned on headstones or monuments.

3.7 There shall be no playing of music on the cemetery grounds at any time.

3.8 The Contractor is responsible for maintaining satisfactory standards of personnel conduct, work performance, and shall administer disciplinary action as required. The Contractor is expected to remove any employee(s) from the Cemetery for cause, to include, but not limited to, safety violations, misconduct. If the Contractor fails to act in this regard, or the reason for removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor objections to any such action will be referred to the Contracting Officer (CO) for resolution; however, the Contractor shall first comply with COR direction pending any Contacting Officer final resolution at a later date or time.

3.9 The Contractor will not be due any type of compensation for their costs incurred because of an employee being removed for cause; unless the removal is directed by the COR and in later found to be invalid or and/or unreasonable by the Contracting Officer.

3.10 All work shall be performed in accordance with the drawings and specifications. It shall be the Contractor’s responsibility to comply with all the applicable codes. The Contractor, at their cost, shall apply and obtain all applicable permits to comply with local, State and Federal regulations.

4. Contractor Quality Control Requirements:

4.1 The Contractor shall guarantee all work done under this contract, to be free from defaults for a period of three (3) years. The Contractor hereby agrees to repair or replace deficiencies within the specified time frame by the direction of the Contracting Officer (CO) at the Contractor’s expense and at the satisfaction of the Government.

4.2 The Contractor shall provide a Job Site Superintendent who speaks and writes fluent English on site at all times when work is being performed and at all times when Contractor personnel are on the premises.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

SUBMISSION OF PROPOSALS

All proposals must be submitted through the Department of Veterans Affairs Electronic Management System (eCMS) Vendor Portal website to be considered.

Please go to the VA eCMS Vendor Portal website at https://www.vendorportal.ecms.va.gov to register. Once on the webpage, proceed to the Vendor Portal Login section located on the far left side of the webpage and click on ‘Request a user account’ to register.

In the event an Offeror is unable to submit a proposal through the Vendor Portal, prior to the proposal closing date and time, contact the VAAS helpdesk at 1-877-634-3739, or via email at VA.Acquisition.Systems@va.gov. Submission of proposals by email will not be accepted. Proposal transmission/uploads must be completed by the date/time specified. Late or incomplete Proposals will not be considered.

If Offerors are still unable to submit a proposal through VA eCMS Vendor Portal, the Contracting Officer may elect to accept submission of a CD version of the proposal package as long as VA eCMS Vendor Portal registration requirements have been fulfilled and Offerors have contacted the VAAS helpdesk for assistance in their submission of a proposal. A copy of the email correspondence with the VAAS helpdesk will be forwarded to the Contracting Officer, Tallulah Slater, at tallulah.slater@va.gov as proof of email correspondence. If a phone conversation with the VAAS helpdesk proves unsuccessful in an Offeror’s ability to submit a proposal prior to the closing date via Vendor Portal, the Offeror shall submit to the Contracting Officer correspondence that contains the date, time, and name of helpdesk representative the Offeror contacted to include the reasons why the Offeror could not submit a proposal via the Portal. This document will be submitted together with the CD version of the proposal. In the event an Offeror has not requested proposal submission assistance to the VAAS help desk prior to the closing date, nor has submitted correspondence that identifies reasons why the Offeror could not submit a proposal via Vendor Portal, the Offeror will be considered non- responsive and the CD version of the proposal will not be accepted.

If a CD version of the proposal will be accepted by the Contracting Officer, the electronic version of the proposal may be submitted as an MS Word document in .doc or .docx format or Portable Document Format (PDF). If PDF is preferred, then each Section submitted shall be a separate file. For example, all required licenses, technical proposal, Past Performance Questionnaires, shall all be under separate files and shall be classified as such. The files shall be categorized in a manner where it is easy to ascertain. Offerors who meet stated requirements may mail or hand carry the CD version of their proposal to the address specified in Block 7 of SF 1442.

Offerors are responsible to ensure proposals are received no later than the date and time specified in the solicitation. Late or incomplete Proposals will not be considered.

See FAR 15.208 – Submission, Modification, Revision, and Withdrawal of Proposals. All offers are subject to all terms and conditions of this solicitation.

The proposal package shall contain the following:

a. Completed and signed SF 1442 with all required blocks completed on Page 2, to include Total Price in block 17 and printed name, authorized signature and date in blocks 30a, 30b and 30c.

b. Technical Qualifications in a written narrative as specified in the evaluation factors for the Government’s evaluation.

c. Three (3) past performance references within the last 3 years that are similar in size and scope to this solicitation. Use the Past Performance Questionnaire. Prepare one for each reference.

d. Completed Schedule of Prices in .doc or .docx format or PDF.

e. Required representations and certifications and bonds.

f. Acknowledgement of any amendments

Proposal packages that fail to include sufficient Technical, Past Performance and/or Price information for evaluation may result in the proposal being rejected and not considered.

Proposals that are not received completely by the time and date specified in Block 13 of SF 1442 will be rejected and shall not be considered

EVALUATION FACTORS FOR AWARD

Factor 1. Price

1. Price will be evaluated but not scored or otherwise combined with the other aspects of the proposal evaluation. The lowest offeror will not necessarily get this award. This is not an Invitation for Bid (IFB). Simply providing a price with no substantial information on pricing and/or capabilities and/or performance will result in an inferior proposal and may be considered non-responsive.

Factor 2. Past Performance

1. The offeror shall provide three (3) references for projects that are equal in size and complexity to the Scope of Work. The Contractor shall provide sufficient project details with their technical proposal to demonstrate experience with at least three (3) projects of similar size, scope, and using similar materials and methods over the past five (5) years. Each contract submitted must have been satisfactorily completed, or if not yet completed, must be marked by satisfactory progress. The Government will not consider a contract that is less than 50% complete or an effort that concluded more than 5 years ago. Contractor shall provide reference points of contact for each project listed, to include the point of contact name, email address and phone number shall be included with submitted references. Use the attached Past Performance Questionnaire.

Factor 3. Technical Approach

1. A technical approach shall be submitted that demonstrates the offeror’s complete understanding of the work required within the Scope of Work. The technical approach shall not restate the requirements.

2. Qualifications of Managerial Personnel: A competent and experienced English-speaking Contractor Supervisor/Superintendent shall be provided by the Contractor whenever work is being performed - other than trash and debris pick-up. The Contractor Supervisor must have not less than five (5) years of experience as a direct supervisor of water utility projects. Offerors shall submit a résumé for the Contractor Supervisor as part of the technical proposal.

3. Offerors shall submit a proposed project work schedule beginning with the Notice to Proceed and concluding with contract completion. All schedule items shall show, start date and completion date, specific tasks, labor man hours and cost for each schedule item with allotted time for weather, interments, and government holidays.

4. Offerors’ Quality Assurance and Quality Control Programs/measurements

5. Identify any subcontractor(s) to be used in performance of this contract and list the type and percentage of work each party…