36C78619Q0466-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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CUSTODIAL SERVICES FOR FORT SAM HOUSTON AND HOUSTON

NATIONAL CEMETERIES

22172 36C78619Q0466 09-13-2019 N 561720 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

KENNETH M. DOUGHERTY

FORT SAM HOUSTON NATIONAL CEMETERY

HOUSTON NATIONAL CEMETERY

TEXAS

USA

WWW.CEM.VA.GOV

NCA WEBSITE

KENNETH.DOUGHERTY@VA.GOV

CO'S EMAIL

See attached 36C78619Q0466

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

DESCRIPTION

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This is a solicitation issued as a request for quotation (RFQ) for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items and FAR Part 13.5, Simplified Procedures for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 4:00 pm on 9/13/2019. The Government anticipates that responses to this announcement will result in a Firm Fixed Unit Price, Requirements Contract with FOB Destination and the Government intends to make award under this announcement without discussion. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-05 (August 13, 2019).

This is a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB) in accordance with VAAR 819.7005 VA Service-Disabled Veteran-Owned Small Business Set-Aside Procedures.

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561720, with a business size standard of $18 Million.

Scope: The contractor shall be responsible for providing janitorial services at Fort Sam Houston National Cemetery and Houston National Cemetery.

PRICE SCHEDULE

Contractor shall provide all labor, supervision, material, equipment, tools and supplies to complete janitorial services for Fort Sam Houston National Cemetery and Houston National Cemetery following National Cemetery Administration standards. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended quoted price and the sum of the CLINs will be recomputed accordingly.

Offerors are to understand the quantities stated in the schedule are estimates for pricing purposes only.

Period of Performance: Date of award through September 30, 2020, plus 4, one-year option periods, if exercised.

SCHEDULE OF SUPPLIES AND SERVICES

FORT SAM HOUSTON - CUSTODIAL SERVICES

Contract Period: Base POP Begin: 10-01-2019 POP End: 09-30-2020

FORT SAM HOUSTON - BIMONTHLY WINDOW EXTERIOR CLEANING

FORT SAM HOUSTON - QUARTERLY HARD FLOOR MAINTENANCE

FORT SAM HOUSTON - QUARTERLY CARPET RESTORATIVE CLEANING

FORT SAM HOUSTON - SEMI ANNUAL CLEANING OF AIR REGISTERS

FORT SAM HOUSTON - SEMI-ANNUAL CLEANING OF LIGHT FIXTURES

HOUSTON - CUSTODIAL SERVICES

Contract Period: Base POP Begin: 10-01-2019 POP End: 09-30-2020

HOUSTON - BIMONTHLY WINDOW EXTERIOR CLEANING

HOUSTON - QUARTERLY HARD FLOOR MAINTENANCE

HOUSTON - QUARTERLY CARPET RESTORATIVE CLEANING

HOUSTON - SEMI-ANNUAL CLEANING OF AIR REGISTERS

HOUSTON - SEMI-ANNUAL CLEANING OF LIGHT FIXTURES

FORT SAM HOUSTON - CUSTODIAL SERVICES

Contract Period: Option 1 POP Begin: 10-01-2020 POP End: 09-30-2021

FORT SAM HOUSTON - BIMONTHLY WINDOW EXTERIOR CLEANING

FORT SAM HOUSTON - QUARTERLY HARD FLOOR MAINTENANCE

FORT SAM HOUSTON - QUARTERLY CARPET RESTORATIVE CLEANING

FORT SAM HOUSTON - SEMI ANNUAL CLEANING OF AIR REGISTERS

FORT SAM HOUSTON - SEMI-ANNUAL CLEANING OF LIGHT FIXTURES

HOUSTON - CUSTODIAL SERVICES

Contract Period: Option 1 POP Begin: 10-01-2020 POP End: 09-30-2021

HOUSTON - BIMONTHLY WINDOW EXTERIOR CLEANING

HOUSTON - QUARTERLY HARD FLOOR MAINTENANCE

HOUSTON - QUARTERLY CARPET RESTORATIVE CLEANING

HOUSTON - SEMI-ANNUAL CLEANING OF AIR REGISTERS

HOUSTON - SEMI-ANNUAL CLEANING OF LIGHT FIXTURES

FORT SAM HOUSTON - CUSTODIAL SERVICES

Contract Period: Option 2 POP Begin: 10-01-2021 POP End: 09-30-2022

FORT SAM HOUSTON - BIMONTHLY WINDOW EXTERIOR CLEANING

FORT SAM HOUSTON - QUARTERLY HARD FLOOR MAINTENANCE

FORT SAM HOUSTON - QUARTERLY CARPET RESTORATIVE CLEANING

FORT SAM HOUSTON - SEMI ANNUAL CLEANING OF AIR REGISTERS

FORT SAM HOUSTON - SEMI-ANNUAL CLEANING OF LIGHT FIXTURES

HOUSTON - CUSTODIAL SERVICES

Contract Period: Option 2 POP Begin: 10-01-2021 POP End: 09-30-2022

HOUSTON - BIMONTHLY WINDOW EXTERIOR CLEANING

HOUSTON - QUARTERLY HARD FLOOR MAINTENANCE

HOUSTON - QUARTERLY CARPET RESTORATIVE CLEANING

HOUSTON - SEMI-ANNUAL CLEANING OF AIR REGISTERS

HOUSTON - SEMI-ANNUAL CLEANING OF LIGHT FIXTURES

FORT SAM HOUSTON - CUSTODIAL SERVICES

Contract Period: Option 3 POP Begin: 10-01-2022 POP End: 09-30-2023

FORT SAM HOUSTON - BIMONTHLY WINDOW EXTERIOR CLEANING

FORT SAM HOUSTON - QUARTERLY HARD FLOOR MAINTENANCE

FORT SAM HOUSTON - QUARTERLY CARPET RESTORATIVE CLEANING

FORT SAM HOUSTON - SEMI ANNUAL CLEANING OF AIR REGISTERS

FORT SAM HOUSTON - SEMI-ANNUAL CLEANING OF LIGHT FIXTURES

HOUSTON - CUSTODIAL SERVICES

Contract Period: Option 3 POP Begin: 10-01-2022 POP End: 09-30-2023

HOUSTON - BIMONTHLY WINDOW EXTERIOR CLEANING

HOUSTON - QUARTERLY HARD FLOOR MAINTENANCE

HOUSTON - QUARTERLY CARPET RESTORATIVE CLEANING

HOUSTON - SEMI-ANNUAL CLEANING OF AIR REGISTERS

HOUSTON - SEMI-ANNUAL CLEANING OF LIGHT FIXTURES

FORT SAM HOUSTON - CUSTODIAL SERVICES

Contract Period: Option 4 POP Begin: 10-01-2023 POP End: 09-30-2024

FORT SAM HOUSTON - BIMONTHLY WINDOW EXTERIOR CLEANING

FORT SAM HOUSTON - QUARTERLY HARD FLOOR MAINTENANCE

FORT SAM HOUSTON - QUARTERLY CARPET RESTORATIVE CLEANING

FORT SAM HOUSTON - SEMI ANNUAL CLEANING OF AIR REGISTERS

FORT SAM HOUSTON - SEMI-ANNUAL CLEANING OF LIGHT FIXTURES

HOUSTON - CUSTODIAL SERVICES

Contract Period: Option 4 POP Begin: 10-01-2023 POP End: 09-30-2024

HOUSTON - BIMONTHLY WINDOW EXTERIOR CLEANING

HOUSTON - QUARTERLY HARD FLOOR MAINTENANCE

HOUSTON - QUARTERLY CARPET RESTORATIVE CLEANING

HOUSTON - SEMI-ANNUAL CLEANING OF AIR REGISTERS

HOUSTON - SEMI-ANNUAL CLEANING OF LIGHT FIXTURES

Price Summary:

SERVICES TO BE PROVIDED

See Attachments B and D – Performance Work Statements for Fort Sam Houston and Houston National Cemeteries

SITE VISIT

Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Fort Sam Houston National Cemetery and the Houston National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:

Fort Sam Houston National Cemetery 1520 Harry Wurzbach Rd.

San Antonio, TX 78209

POC: Mr. Steven Gonzalez Phone: 210-805-2582

Houston National Cemetery 10410 Veterans Memorial Dr.

Houston, TX 77038

POC: Mr. Scott Weber Phone: 281-447-8686

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone.

PROPOSAL FORMAT AND SUBMISSION INFORMATION

Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:

· Legal Business/Company Name (as listed in www.sam.gov)

· DUNS Number

· Point of Contact Name

· Telephone number

· Email Address

-Pricing shall be submitted as requested in the Schedule of Supplies/Services (Pages 2 - 6 of this solicitation)

-Technical Package for Evaluation

· Schedule of Proposed Work

· Technical Approach for Services Required

· Experience of Prime and Subcontractor(s) Relevant to Solicitation Requirements

-Past Performance Questionnaire (Attachment E)

· The offeror is responsible for providing (3) references of their choosing. The completed references shall be sent to: Kenneth.Dougherty@va.gov no later than three days after the solicitation’s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work.

· Completed copy of the List of References (Attachment F)

Proposals shall be submitted via email to the following addresses:

Email: Kenneth.Dougherty@va.gov

EVALUATION PROCESS

The Government intends to award a firm fixed unit price, requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government.

The following factors shall be used to evaluate offers:

1. Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award.

a. The Government may use various price analysis techniques and procedures to ensure a fair, reasonable, realistic price, and balanced pricing. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government. Examples of such techniques include, but are not limited to the following:

i. Comparison of proposed prices received in response to the solicitation.

ii. Comparison of proposed prices to historical prices paid, whether the Government or other than the Government, for the same or similar items.

iii. Use of parametric estimating methods/application of rough yardsticks (such as dollars per pound or per horsepower, or other units) to highlight significant inconsistencies that warrant additional pricing inquiry.

iv. Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

v. Comparison of proposed prices with independent Government price/cost estimates.

vi. Comparison of proposed with prices obtained through market research for the same or similar items.

vii. Analysis of data other than certified cost or pricing data provided by the offeror.

viii. Price realism evaluates specific elements of each offeror’s proposed price estimate to determine whether the estimated proposed prices are realistic for the work to be performed; reflect a clear understanding of the requirements; and are consistent with the unique methods of performance and materials described in the offeror’s technical proposal.

2. Technical Acceptability

a. Period of Performance / Schedule of Proposed Work

b. Technical Approach and Understanding of Work

c. Experience of Company

3. Past Performance

4. Service Disable Veteran Owned Small Business (SDVOSB) Status verification in CVE

SOLICITATION PROVISIONS AND CONTRACT CLAUSES

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors – Commercial Items (Oct 2018) FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Oct 2018) FAR 52.216-27 Single or Multiple Awards (Oct 1995) FAR 52.223-1 Biobased Product Certification (May 2012) FAR 52.233-2 Service of Protest (Sept 2006) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (Oct 2018) VAAR 852.233-71 Alternate Protest Procedure (Oct 2018) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008) VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items (Oct 2018)” If paragraph (j) of the provision is applicable, a written submission is required.

FAR 52.252-1 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

The following solicitation clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018)

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018):

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014) FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) FAR 52.216-18 Ordering (Oct 1995) (date of award through September 30, 2024) FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | $107,000.00 | $115,000.00 | 15 days | 5 days) FAR 52.216-21 Requirements (Oct 1995) (March 31, 2025) FAR 52.217-8 Option to Extend Services (Nov 1999) (10 days) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (5 days | 30 days | 5 years & 6 months) FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Sept 2013) FAR 52.228-5 Insurance – Work on a Government Installation (Jan 1997) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) (9/30/2020; 9/30/2021; 9/30/2022; 9/30/2023; 9/30/2024 | 9/30/2020; 9/30/2021; 9/30/2022; 9/30/2023; 9/30/2024) FAR 52.232-37 Multiple Payment Arrangements (May 1999) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (May 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2019) (DEVIATION) VAAR 852.219-74, Limitations on Subcontracting – Monitoring and Compliance (Jul 2018) (DEVIATION) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Aug 2019) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(1), (b)(4), (b)(6), (b)(8), (b)(16), (b)(22), (b)(25), (b)(27), (b)(28)(i), (b)(29), (b)(30)(i), (b)(31), (b)(32), (b)(33)(i), (b)(42), (b)(46), (b)(49), (b)(56), (c)(1), (c)(2), (c)(3), (c)(4), (c)(8), and (c)(9).

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

Employee Class

Monetary Wage – Fringe Benefits

Fort Sam Houston National Cemetery | Bexar County

Houston National Cemetery | Harris County

CL-120 Supplemental Insurance Requirements

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers’ compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a Contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences

(c) Automobile Liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

End of Document See attached document: ATTACHMENT A WAGE DETERMINATION FORT SAM HOUSTON.

See attached document: ATTACHMENT B FORT SAM HOUSTON PERFORMANCE WORK STATEMENT.

See attached document: ATTACHMENT C WAGE DETERMINATION HOUSTON NATIONAL CEMETERY.

See attached document: ATTACHMENT D HOUSTON PERFORMANCE WORK STATEMENT.

See attached document: ATTACHMENT E PAST PERFORMANCE QUESTIONNAIRE.

See attached document: ATTACHMENT F LIST OF REFERENCES.

End of Document