36C78619Q0461-003.pdf

Exhibits 1 through 11

Exhibit 1 Performance Work Requirements Summary

Exhibit 2 Cemetery Plot Plan

Exhibit 3 Work Summary & Progress Report (Form)

Exhibit 4 Rework Items List (Form)

Exhibit 5 Contract Discrepancy Report (CDR) (Form)

Exhibit 6 General Conditions

Exhibit 7 Guidance Specifications

Exhibit 8 Work Assignment (Form)

Exhibit 9 Quality Assurance Surveillance Plan

Exhibit 10 List of References (Form)

Exhibit 11 Employee Statement of Compliance

ATTACHMENT B - EXHIBITS 1 - 11

36C78619Q0461

EXHIBIT 1

PERFORMANCE WORK REQUIREMENTS SUMMARY

1. The purpose of this exhibit is to:

a. List the contract requirements considered most critical to acceptable contract performance.

b. Show, where applicable, the maximum allowable degree of deviation from perfect performance for each requirement that shall be allowed by the Government before contract performance is considered unsatisfactory.

2. The Government's quality assurance procedures are based on actual performance of the contract and all areas will be reviewed periodically, (e.g. weekly, monthly, quarterly, and semi-annually).

3. The criteria for acceptable and unacceptable performance are as follows:

a. Contract requirements. The criteria for requirements are the level of performance deemed acceptable to the Government.

b. If the quality of work does not comply with the contract requirements the COR will initiate and the Contractor shall be required to complete a Contract Discrepancy Report (CDR).

c. The CDR will require the Contractor to explain in writing why performance was unacceptable, how performance will be returned to an acceptable level, and how recurrence of the problem will be prevented in the future. Please refer to contract clause 52.212-4 (“Inspection and Acceptance”) for the Government’s rights concerning reperformance or contract adjustments based upon non-satisfactory, or unperformed effort.

PERFORMANCE WORK REQUIREMENT SUMMARY

Performance Objective

Minimum Acceptable Level

(MAL)

Desired Level (DL) Performance

Threshold (1)

Set New Initial or Replacement

Upright Headstones1

98% of all initial or replacement headstones are properly installed: a) Installed within ten

(10) days of delivery to the Cemetery; b) Uniform in height of 25 inches above finish grade and horizontally and vertically aligned1 with inscriptions visible; c) Installed to ensure a pleasing top line while compensating for ground contours; d) Aligned laterally in both directions and diagonally with the headstones on other gravesites; e) Excavated, backfilled, and tamped correctly.

100% of all upright headstones are properly installed: a) Installed within ten (10) days of delivery to the Cemetery; b) Uniform in height of 25 inches above finish grade and horizontally and vertically aligned1 with inscriptions visible; c) Installed to ensure a pleasing top line while compensating for ground contours; d) Aligned laterally in both directions and diagonally with the headstones on other gravesites; e) Excavated, backfilled, and tamped correctly.

Maintained Between 98%- 100%. No more than 2 unresolved CDR’s during a one-year period.

(2) Set New Initial or

Replacement Flat-markers

98% of all initial or replacement flat-markers are properly installed: a) Installed within ten

(10) days of delivery to the Cemetery; b) Uniform in height of 1 inch above finish grade or at finish grade and horizontally and vertically aligned; c) Installed to ensure a pleasing top line while compensating for ground contours; d) Aligned laterally in both directions and diagonally with the flat-markers on other gravesites; e) Excavated, backfilled, and tamped correctly.

100% of all flat-markers are properly installed: a) Installed within ten (10) days of delivery to the Cemetery; b) Uniform in height of 1 inch above finish grade or at finish grade; and horizontally and vertically aligned; c) Installed to ensure a pleasing top line while compensating for ground contours; d) Aligned laterally in both directions and diagonally with the flat-markers on other gravesites; e) Excavated, backfilled, and tamped correctly.

Maintained Between 98%- 100%. No more than 2 unresolved CDR’s during a one-year period.

(3) Replacement of upright headstones or flat-markers prior to setting

1% of upright headstones or flat-markers are replaced due to damage prior to setting

No upright headstones or flat-markers are replaced due to damage prior to setting

Maintained Between 0% -1%.

No more than 2 unresolved CDR during a one-year period.

(4) Site and work area cleanliness

95% of areas being worked and the designated storage area(s) are free of debris and trash after one attempt to correct any deficiencies. Trash generated by other Contractors and VA maintenance activities is excluded.

100% of areas being worked and the designated storage area(s) are free of debris and trash after one attempt to correct any deficiencies. Trash generated by other Contractors and VA maintenance activities is excluded.

Maintained Between 95% - 100%. No more than 2 unresolved CDR’s during a one-year period

(5) Report

Submittals

Turns in all required submittals 95% of the time.

Turns in all required submittals 100% of the time.

No more than 1 missed submittal within an invoicing period

(6) Safety maintained during operations

No accidents or incidents due to contractor’s failure to take safety precautions.

No accidents or incidents due to contractor’s failure to take safety precautions.

No Tolerance

1 “Vertically aligned”, for purposes of upright headstones under this contract, shall be defined as within one degree of fully vertical when measured on front and sides using a digital level.

EXHIBIT 2

EXHIBIT 3

WORK SUMMARY & PROGRESS REPORT

Period Covered:

From:

To:

Cemetery Location: Contractor:

DALLAS FORT WORTH NATIONAL

CEMETERY

Project Title: Initial and Replacement Headstone Setting.

Contract No: ___________________________

Inspection / Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test some or all of the services that have been tendered for acceptance. The Government may require re-performance of nonconforming services at no increase in contract price. The Government shall exercise its post-acceptance rights—

1. Within a reasonable time after the defect was discovered or should have been discovered; and

2. Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

Work Completed & Submitted for Acceptance

(This form is not to be used as an Invoice)

Set new initial upright headstones or flat-markers.

Total # Upright Headstones or flat-markers Set:

_____________ / Ea

Cemetery Section(s): _________________

SEC GRAVES THRU

SEC GRAVES THRU

SEC GRAVES THRU

Set replacement upright headstones or flat-markers.

Total # Replaced Upright Headstones or Flat-markers Set

_____________ / Ea

Cemetery Section(s): _________________

Sec & Grave

Sec & Grave

Sec & Grave

Sec & Grave

Sec & Grave

Sec & Grave

Sec & Grave

Sec & Grave

Report below any circumstances which may have adversely affected work progress such as weather, turf conditions, strikes, delays by the Government, etc.

Signature of Contractor: Date Signed: Signature of Cemetery Director/COR: Date Signed:

Note: Contractor shall sign confirming that services indicated have been completed. Government shall also sign in acknowledgment of receipt of the Progress Report.

Duplicate Form as Necessary

EXHIBIT 4

REWORK ITEMS LIST

Contract No. and Title: SHEET ____ of ____

Contractor:

ITEM

NO.

DATE

IDENTIFIED

DESCRIPTION OF NON-

COMPLIANT ITEM LOCATION

CONTRACT

REQ’T

(Para. No.)

DATE

COMPLETED

BY

CONTRACTOR

(Contractor Sign and Date)

COR

REVIEW

(Initial and

Date)

EXHIBIT 5

Contract Discrepancy Report

Contract Number:

Report No. for this Discrepancy:

To: (Contractor/Manager’s Name)

From: (Name of COR)

5. Dates 5a. Prepared:

5b. Returned by Contractor:

5c. Action Complete:

Discrepancy or Problem: (Describe in detail. Include reference to PWS Directive; attach additional sheet if necessary.)

Signature of Contracting Officer or COR:

8a. To: (Contracting Officer and/or COR)

8b. From: (Contractor)

9. Contractor Response as to Cause, Corrective Action and Actions to Prevent Recurrence: (attach additional sheet if necessary.)

10a. Signature of Contractor Representative:

10b. Date:

11. Government Evaluation: (Acceptance, partial acceptance, reflection; attach additional sheet if necessary.)

12. Government Actions: (Reduced payment, cure notice, show cause, other)

13. Close Out

Name Title Signature Date

a. Contractor

b. COR

c. CO

Duplicate Form as Necessary

EXHIBIT 6

GENERAL CONDITIONS

DALLAS FORT WORTH NATIONAL CEMETERY INITIAL SETTING & REPLACEMENT

OF HEADSTONES AND FLATMARKERS

The Contractor shall meet or exceed the following general conditions in its proposed technical approach.

The successful Offeror’s technical approach will be incorporated into the resultant contract.

1. WORK ENVIRONMENT AND WEATHER CONDITIONS

a. All work under this service Contract will be performed primarily out-of-doors and personnel performing these services will be exposed to wind, heat, sun, cold, dampness, frost, fog and rain.

These conditions, may, at times, be extreme. The Contractor shall take all necessary precautions to protect his/her employees from the elements to the maximum practicable extent. Weather will not be considered an excusable delay in meeting specifications or project schedule. The Contractor understands that it may be necessary to work throughout all weather conditions and to apply additional labor and equipment as necessary to meet deadlines, at no additional cost to the Government. If weather conditions are such the work performed on that day may cause more damage to the Cemetery grounds than good, the COR has the authority to stop work until conditions improve and the COR directs continuation of performance.

b. Due to the sensitive mission of the cemetery, the work could occasionally involve contact with and/or exposure to grieving individuals. Contractor personnel shall exercise and exhibit absolute decorum, composure and stability at all times and refer such individuals to Cemetery Staff.

2. SAFETY AND ENVIRONMENTAL PROTECTION

a. The Contractor shall be responsible to ensure all work shall be done in a manner that safeguards all VA visitors, employees, and public. The Contractor shall be solely responsible for any and all actions initiated and/or completed by his/her employees. Furthermore, the Contractor and his/her employees shall have a clear understanding of, and be sensitive to, such environmental issues as ground water contamination, wetlands, etc., and be consistent and fully compliant with all applicable Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.

b. Matters related to safety, and any actions of the Contractor shall meet all safety requirements, Department of Veterans Affairs, OSHA, and the State. It is incumbent upon the Contractor to be familiar with these requirements.

c. Adequate warning devices, barricades, guards, flagmen or other necessary precautions shall be provided by the Contractor at all work sites to eliminate hazards and for the protection, safety, and warning of all public visitors, pedestrians, cemetery employees, and vehicular traffic within the area. All open and unattended holes in the ground must be covered with plywood and/or barricaded for pedestrian safety.

d. Spill Prevention, Containment, and Clean-up: The Contractor shall contain, clean up, and report all spills on Government property in a manner that complies with all applicable Federal, State, and Local laws and regulations or otherwise stated herein, and the installation spill control plan at no cost to the Government.

e. Dust Control: Keep dust down at all times, including during nonworking periods. Sprinkle or treat, with dust suppressants, the soil at the site, haul roads, and other areas disturbed by operations. Dry power brooming will not be permitted. Instead, use vacuuming, wet mopping, wet sweeping, or wet power brooming.

3. FIRE SAFETY

a. Applicable Publications: Publications listed below form part of this Article to extent referenced.

Publications are referenced in text by basic designations only.

1. National Fire Protection Association (NFPA):

a) Standard for Portable Fire Extinguishers

b) Flammable and Combustible Liquids Code

2. Occupational Safety and Health Administration (OSHA)

a) 29 CFR 1926, Safety and Health Regulations for Construction

b. Fire Safety Plan: Establish and maintain a fire protection program in accordance with 29 CFR

1926.

c. Means of Egress: Do not block exits for occupied buildings, including paths from exits to roads.

Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

d. Situate temporary facilities, such as trailers, storage sheds, and dumpsters, away from existing buildings and new construction by distances in accordance with NFPA 241. For small facilities with less than 6 m (20 feet) exposing overall length, separate by 3m (10 feet).

e. Fire Extinguishers: Provide and maintain extinguishers in construction areas and temporary storage areas in accordance with 29 CFR 1926, NFPA 241 and NFPA 10.

f. Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30.

g. Smoking: Smoking is prohibited except in designated smoking rest areas approved by the COR.

4. OPERATIONS AND STORAGE AREAS

a. Working space and space available for storing materials will only be available at the approval of the COR or Contracting Officer. If approved, the location is to be where approved by the COR or where shown on drawings as the “Contractor Staging Area”. It is understood the VA will not be held responsible for any damage to the Contractor’s equipment, materials, supplies or the like which may result from vandalism, theft etc. while on site. Contractor shall base operations out of this staging area, using it for materials and equipment storage, administration, employee toilets, trash dumpster area, employee parking, employee lunch/break area, etc.

b. “Contractor Staging Area” fencing: Before work operations begin, Contractor shall provide a chain link fence, six (6) feet minimum height, around the “Contractor Staging Area”. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 15 inches. Bottom of fences shall extend to one inch above grade.

After completion of project work, Contractor shall remove fencing and restore area back to original condition.

c. “Contractor Staging Area” facilities: Temporary buildings (e.g., storage sheds, shops, offices) may be erected by the Contractor within the approved “Contractor Staging Area” with the approval of the COR or Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work.

d. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR or Contracting Officer. Do not store materials and equipment in other than approved areas. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

e. The Contractor shall, under regulations prescribed by the Contracting Officer or COR, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the COR or Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair any damaged curbs, sidewalks, or roads at their own expense.

f. Inability to erect or use Contractor facilities for any reason shall in no way alter the contract. The

Contractor would then be responsible for delivering and removing all necessary equipment and supplies on a daily basis.

5. TEMPORARY TOILETS

The contractor shall provide portable chemical toilets for use by workmen as necessary to comply with applicable OSHA requirements. These portable toilet facilities shall be kept clean and free of excessive odors, insects, etc. Locate portable toilet facilities in the COR approved “Contractor Staging Area” only.

It will not be permissible to locate portable toilet facilities in any other locations throughout the cemetery.

Use of the permanent cemetery toilet facilities by workmen is strictly prohibited throughout the duration of this contract. All connections and appliances connected therewith shall be removed prior to completion of contract, and premises left perfectly clean.

6. DISPOSAL AND RETENTION

a. Contractors shall be responsible for cleaning cemetery structures, headstones, monuments, and roadways that are soiled or stained as a result of Contractor’s performance. The Contractor shall wash-down with water all soiled or stained structures headstones, and monuments at the end of each workday. Roadways shall be cleaned with a street sweeper each day as needed to keep the existing roads free from dirt and mud resulting from Contractor operations. No hazardous chemicals are to be used at anytime on Government property with the exception of herbicide treatments. The Contractor shall bear all costs associated with washing and cleaning. Any such washing/cleaning shall be brought to the immediate attention of the COR prior to washing/cleaning.

b. At the end of each day the Contractor shall remove all debris from the cemetery site resulting from the work. The Contractor shall ensure at all times that rubbish and trash generated by the Contractor is kept clear of vehicular and pedestrian traffic throughout the site.

c. The Government will not provide receptacle(s) for disposal of debris related to this contract. The

Contractor shall provide his/her own REFUSE FACILITIES, and these shall only be located in the COR approved “Contractor Staging Area”. Do not place dumpsters or refuse facilities in any other location at the cemetery other than the approved “Contractor Staging Area”. The contractor shall dispose of all debris and other waste materials generated by his/her work at a licensed off-site landfill unless otherwise directed by the COR.

d. The Contractor shall dispose of all hazardous waste in accordance with the Resource

Conservation and Recovery Act (RCRA) and all other applicable Federal, State, and Local law and regulations. On-installation storage or disposal of hazardous waste is NOT allowed.

7. PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES,

AND IMPROVEMENTS

a. Damage to Government property: The Contractor (including his or her employees, subcontractors, consultants or the like) shall be responsible for repair or replacement of any contractor damaged cemetery structure, to include: turf, curb, road pavement, headstones or markers, valve boxes, grid monument control markers, trees, plant beds, etc, which are chipped, marred, damaged and/or ruined at the fault of the Contractor. The Contractor shall bear all costs associated with replacement and reinstallation. Any such damage shall be brought to the immediate attention of the COR prior to repair, replacement, or installation.

b. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site that are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so by the COR, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and remove and properly dispose of from the site as defined herein.

c. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall immediately notify the COR of any such occurrence and repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

d. Protection of Existing Utilities: Contractor shall be responsible for damages to utilities, above and below ground.

e. Refer to paragraphs, "Operations and Storage Areas", "Alterations", and "Restoration" for additional instructions concerning repair of damage to structures and site improvements.

8. RESTORATION

a. Contractor shall remove, cut, alter, replace, patch and repair existing work as necessary. Except as otherwise shown or specified, do not disturb any water, steam, gas, or electric services without prior approval of the COR or Contracting Officer. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed.

Materials and workmanship used in restoring work shall conform in type and quality to that of original construction, except as otherwise shown or specified.

b. Upon completion of Contract, Contractor shall deliver work complete and undamaged. Existing cemetery features (lawns, paving, roads, and walks) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work. All restoration work shall be accomplished without undue delay.

c. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen/subcontractors to existing cemetery infrastructure.

9. AVAILABILITY AND USE OF UTILITY SERVICES

a. WATER: Water will only be made available via Contractor connection to existing Cemetery water system in existing locations where connection is available, and for purposes of this Contract only. The Contractor at Contractor's expense and in a workmanlike manner satisfactory to the COR shall be responsible for installing and maintaining temporary connections to the cemetery water supply in accordance with regulations. Contractor shall not obstruct normal traffic flow on adjacent roads while water is being obtained. In locations where Cemetery water system is not readily available, the Contractor shall provide and utilize portable water tanks and/or water trucks as necessary to transport water to areas where needed in order to complete the work required by this Contract.

b. ELECTRICITY: In case the Contractor requires electricity while in performance of this Contract, the Contractor shall provide and utilize portable generators as necessary to complete the work.

10. WORK PERFORMED BY OTHERS ON SITE

The Government may undertake or award other contracts for additional work at or near the site of work for this contract. The Contractor shall fully cooperate with any other contractors and with Government employees and shall carefully adapt scheduling and performance of work, and needing any direction, it shall be provided by the COR. The Contractor Supervisor shall be responsible for reporting to the COR any problems or questions that may arise with any other personnel on site during the period of performance of this contract. The Contractor Supervisor shall not take it upon him or herself to resolve any problems or issues with other on-site contractors or employees, but rather will leave it to the COR to resolve the issue.

11. REPORTING AND RECORD KEEPING

a. The Contractor Supervisor shall report on a daily basis to the COR at the main office of the cemetery and log in. This DAILY check-in is mandatory and shall be at a time agreed upon by the COR and the Contractor Supervisor within the requirements of paragraph “b” below.

b. The purpose of the DAILY meeting is to coordinate and establish the daily work schedule to ensure that no work is being performed at the immediate site of a scheduled interment or ceremony, and to submit the required written reports to the COR. These Daily meetings are for the Contractor Supervisor to ask questions and ensure he/she understands the off-limit areas, which may vary depending on the event. The Contractor Supervisor can thus assign tasks accordingly throughout the rest of the Cemetery so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor Supervisor fails to re-direct employees away from an event in a timely fashion, the COR may then assist in doing so.

c. The Contractor Supervisor or his designee shall provide the COR the following documentation:

d. The Contractor Supervisor shall provide detailed WEEKLY and DAILY work schedules to the

COR. The contractor is required to schedule all required services and is further required to comply with his schedule except for delays beyond his control. Such delays shall be coordinated through the COR. The work schedule shall include deficient work identified by contractor's quality control inspections and not yet corrected.

e. The Contractor shall submit the WEEKLY schedule every Friday by 3:00 P.M. indicating the work to be performed during the following week and the DAILY schedule shall be submitted on a daily basis during the DAILY meeting indicating work being performed on that day.

f. The Contractor Supervisor shall provide weekly an accurate written report identifying all work that took place within the previous seven calendar days. The contractor shall document services performed, indicate the location where work was to be performed, and provide information to the COR as required.

g. A list of scheduled ceremonies will be provided to the Contractor Supervisor the week prior to the scheduled events, and a list of scheduled funerals will be provided daily. The Contractor Supervisor shall be solely responsible for ensuring that no contract work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised. The Contractor shall be solely responsible for staying abreast of all such upcoming events and when in doubt, he/she must ask the COR.

h. The Contractor’s performance and progress on this contract shall be measured weekly based on how timely, accurately, and adequately he/she accomplishes and completes the weekly work scheduled and as needed to systematically accomplish the contract work over the duration of the project. In instances where the COR determines that the work is behind schedule, he will notify the Contracting Officer and the Contractor shall increase workforce and/or hours of operation at no additional cost to the Government in order to achieve completion of the contract work within the specified timeframe.

i. SUBMITTALS - The Contractor shall submit the following documents or information in accordance with the table below.

Submittal Frequency Submittal Schedule Work Plan/Staffing Plan Initial and As

Revised With Proposal and Prior to Beginning Work

Submittal (continued) Frequency Submittal Schedule Fire Safety Plan Initial and As

Revised Prior to Beginning Work

Emergency Contacts Initial and As Revised

Prior to Beginning Work

Employee Statements of Compliance

Initial and As Revised

Prior to beginning work

Licenses, Permits, Insurance on Vehicles, Liability, Workman’s Compensation Insurance, etc

Initial and As Revised

Prior to Beginning Work

Headstone setting tools: lifting mechanism and method; tamping tools; temporary headstone supports

Initial and As Revised

Prior to beginning work

Sod or seed mix delivery tickets and certification

As Needed Upon delivery

Crushed Rock Base Material Gradation Analysis

Initial and As Revised

Prior to Beginning Work

Material Safety Data Sheets (See FAR Clause 52.223-3)

As Needed Prior to Use

Daily Work Schedule Daily Every day by 8:00 A.M.

Weekly Schedule (for next week) Weekly Every Friday by 3:00 P.M.

Weekly Report and Rework List (for current week)

Weekly Every Friday by 3:00 P.M.

12. EMPLOYEE REQUIREMENTS

a. The Contractor shall be responsible to ensure Contractor employees providing work on this contract are fully trained and completely competent to perform the required work.

b. Labor Force and Equipment: The Contractor shall be aware of the intensive labor and equipment requirements needed to meet contract specifications. Contractor shall be responsible to provide all labor and equipment as necessary to meet deadlines. The Contractor will provide all necessary resources to complete the efforts assigned under the scope of this contract.

c. Employee Listing: The Contractor shall maintain and provide the COR a current list of all employees on site including subcontractor personnel. The list shall include the employee’s name, job title, and driver’s license number.

d. Employee Identification: The Contractor's employees shall wear visible identification at all times while on the premises of the cemetery.

e. The Contractor shall be responsible to ensure that his/her employees (including contractor’s consultants, subcontractors, etc.) are aware of all the terms and conditions regarding their performance and conduct during the performance period of this contract.

f. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation/summons answerable in the United States (Federal) District Court, or other appropriate agency/jurisdiction.

g. Contractor personnel are subject to rules of the Cemetery applicable to their conduct.

13. ORIENTATION FOR CONTRACTOR EMPLOYEES:

The Contractor shall be responsible to ensure that Contractor employees coming to the work site will receive complete information on each of these subjects:

- Safety, Environmental Protection, and Fire Safety

- Project work schedule

- Rules pertaining to employee requirements and conduct (general)

- Parameter job related issues

- Disaster procedures.

- All technical requirements and work procedures of the Contract

14. WORK HOURS

a. Work may be performed between the hours of 7:00 a.m. to 3:30 p.m. local time, Monday through Friday except observed Federal Holidays or unless otherwise directed by the COR. At Contractor request and with the written permission of the COR, work may also be permitted to be scheduled during weekends and/or Holidays. When situations prohibit work completion during the normal work week, (such as weather-related or contractor-caused delays), then the Contractor will make arrangements with the COR to work on weekends, as needed, in order to meet the requirements of performance within the period specified. The Government will not compensate the Contractor for any alternate work schedules needed for the Contractor to complete all contract work within the specified period of performance.

After Normal Hours/On-Call/Emergency Situations

b. The Contractor shall establish and maintain a point-of-contact to receive emergency calls from the COR(s). The point-of-contact shall be available on a 24-hour basis including during weekends, Federal Holidays and after normal hours of operation. The Contractor shall provide phone, pager and cell phone numbers for emergency and/or after hour’s situations. Repairs shall be made as expeditiously as circumstances allow or within (24) hours upon initial emergency call.

c. Contractor shall provide name/telephone number(s) for Project Manager (Home Office), Supervisor, and Foreman, including normal and after hours contact numbers, cell and fax numbers.

d. If work is authorized to be performed after hours or on weekends/holidays and an emergency should occur, the Contractor shall contact the COR and the Cemetery Director. In the absence of the COR and the Cemetery Director, the Contractor shall contact the local police.

e. Federal Holidays. The Federal Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day. In addition, no work will be permitted during Memorial Day weekend activities.

15. PERMITS AND LICENSES

The Contractor shall be responsible for obtaining all necessary and current licenses, permits, vehicular insurance and registration, Workman’s Compensatory Liability Insurance, property liability insurance etc., prior to the commencement of work. The contractor shall provide the Contracting Officer copies of these required documents with his/her proposal or as other times where the COR deems necessary during the duration of the project.

16. CONTRACTOR-FURNISHED ITEMS

a. The Contractor shall be responsible for supplying all equipment, personnel, tools, supplies and materials necessary to perform the services required by this contract. Contractor-furnished items necessary to perform work as required under this contract shall be furnished, maintained and operated by the contractor and shall be consistent and fully compliant with all applicable OSHA, Federal, State, County, City laws, ordinances and regulations.

b. The Contractor shall be responsible for the supply, maintenance and repair of all contractor-owned equipment. This includes, minor maintenance/repair and minor operating parts for equipment such as lubrication, oil changes, spark plugs, gaskets, cotter pins/keys, electric extension cords, etc., to keep all equipment in good operational condition throughout the period of performance of this contract. No contractor equipment maintenance repairs of any kind can be done on cemetery property without the COR(s) approval.

c. The Contractor shall be responsible for ensuring that all of his/her motor vehicles and equipment meet State inspection, safety, licensing, registration, and insurance requirements.

d. Only Contractor equipment and supplies (property) required to perform work under this contract shall be stored at the Contractor’s designated storage area at the end of each workday. No personal property, equipment, or vehicles shall be stored on the cemetery premises.

17. THE GOVERNMENT’S RESPONSIBILITIES

a. Upon award of the contract, the Government will inform the Contractor prior to commencing the work, of any known damages to the cemetery grounds, headstones/markers or any other areas that the Contractor is unaware of and not responsible for. In addition, upon award of the contract, a walk-through of the cemetery grounds will be scheduled by mutual agreement of the Government and Contractor, and will be attended by the COR, appropriate contractor personnel (to include the Supervisor/Project Manager). The Contracting Officer is an optional attendee.

b. The Government will not provide the Contractor with any furnishings, fuel storage, equipment, materials, restrooms, or telephones. Utilities will be provided as defined in “AVAILABILITY

AND USE OF UTILITY SERVICES”.

c. Notification of Non-Compliance: The COR will notify the Contractor of any detected non-compliance with the foregoing requirements. The Contractor shall take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order ceasing all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such cessation direction shall be made the subject of claim for extension of time for excess costs or damages by the Contractor.

EXHIBIT 7

GUIDANCE SPECIFICATIONS

The Contractor shall meet or exceed the requirements of this Guidance Specification in its proposed technical approach. The successful offeror’s technical approach will be incorporated into the resulting contract.

UPRIGHT HEADSTONE INITIAL AND REPLACEMENT SETTING

1.1 WORK OVERVIEW. This specification is provided as guidance to the Contractor in developing the requirements for its Work Performance Plan. The result of the Contractor’s performance must meet or exceed the requirements of this section. This section outlines upright headstone initial and replacement setting, aligning, backfilling, and compacting. The contractor shall provide all supervision, professional advice/guidance, labor, parts, materials, equipment, and personnel to provide the services defined herein.

1.2 RECORD KEEPING AND REPORTING. The Contractor’s Superintendent or his designee shall provide the COR with daily written reports accurately identifying all upright headstones set and replaced listed by deceased names and headstone numbers for each gravesite location.

1.3 GENERAL SPECIFICATIONS

1.3.1 The type of headstones to be used shall be determined by the COR through direction of the

National Cemetery Administration and in accordance with the general plan of the cemetery.

1.3.2 Headstones are received at the cemetery on a continuous basis. The Contractor is required to set all initial and replacement headstones within ten (10) calendar days after notification from the COR. This time frame must be met regardless of the quantity or type of installations requested.

All headstones received during the winter months must be set, except when weather conditions do not allow access to the gravesite. Jackhammers or other mechanical means shall be used during frozen ground conditions. Contractor shall contact the COR with questions concerning accessibility.

1.3.3 The responsibility for ordering new or replacement headstones, checking for proper wording and initial inspection for damages shall be that of the COR or his authorized representative.

1.3.4 Cemetery personnel shall uncrate all headstones received, inspect them, and then notify the contractor for installation.

1.3.5 The Contractor shall remove any glue or crating material from the headstones that may adhere to the surface.

1.3.6 Headstones shall be protected to avoid damage or staining during transportation, staging, and setting. Headstones shall be separated by cardboard when stacked. If there is breakage or damage in any form due to the Contractor’s handling or negligence, the cost for replacement shall be borne by the Contractor.

1.3.7 The COR shall designate a suitable area for storage of the stones at the cemetery.

1.3.8 All temporary markers, floral, commemorative, or other type of decorations (arrangements) causing interference with the setting of upright headstones shall be carefully, and in an orderly manner, moved during the installation and moved back to all gravesites upon completion by the Contractor. Prior to removal, the Contractor shall verify the numbering sequence and location of the headstone and associated decorations or vases.

1.3.9 Prior to starting work in each new initial burial section, coordinate the correct permanent gravesite control markers and the required gravesite row/gravesite spacing layout dimensions with the COR.

1.3.10 Prior to setting any headstone or removing any upright headstone from their sockets, Contractor must verify headstone number is in sequence with adjacent headstones/markers to ensure the correct headstone/maker is being set on the correct gravesite.

1.3.11 Trees or shrubs obstructing headstones shall be noted and the COR notified for determination of remedial action or modification for installation.

1.3.12 The Contractor shall restore all damage caused during performance of this work. Repairs shall be completed by the Contractor within fourteen (14) workdays, unless otherwise agreed to with the

COR.

1.3.13 Any upright headstones broken or damaged by the Contractor shall be reported to the Cemetery

Administrator or COR immediately in order that the grave can be properly marked. The Contractor shall be responsible for the cost of the headstone replacement. All headstone replacements must be coordinated with the COR.

1.3.14 Any grid or sectional monuments disturbed, displaced or broken shall be replaced by the Contractor at his cost. All grid or sectional monuments disturbed, etc., shall be properly reset by a licensed land surveyor at Contractor’s expense.

1.3.15 Curbs, roads, walks, turf, trees, utilities, etc. existing above and below the ground that are damaged or disturbed by the contractor during performance of contract work shall be repaired at the expense of the contractor. The Contractor shall report on his/her weekly inspection report to the COR the following:

Number of initial headstones installed and what section ______Upright, ______Flat, ________Section(s);

Number of replacement headstones installed and what section ______Upright, ______Flat, ________Section(s);

1.3.16 The COR will verify the correct placement of each headstone installed and/or raised and realigned by the Contractor.

1.4 UPRIGHT HEADSTONE SETTING

1.4.1 Standard upright headstones are approximately 42 inches long, 13 inches wide, and 4 inches thick and weigh approximately 230 pounds. Headstones may vary in size and weight depending on their age with regard to the production date.

1.4.2 Prior to starting work in each burial section, coordinate the correct permanent gravesite control markers and the required gravesite row/gravesite spacing layout dimensions with the COR.

Headstones shall be accurately adjusted and precisely installed on the correct gravesites by utilizing grave plotting maps, existing permanent gravesite control markers and/or temporary gravesite control markers (must be accurately and precisely installed) at the ends of each gravesite row.

1.4.3 Upright headstones for individual graves shall be erected on the centerline at the head of the grave with the inscription facing the grave. They shall be set plumb, in a line laterally, transversely, and diagonally with the headstones of other graves within the section. All upright headstones shall be set using a top string line, a face of headstone string line, a side of headstone string line and a transverse string line for proper alignment.

1.4.4 All measurements and string line set-ups shall be taken from established section gravesite control markers, not from previously set headstones, unless otherwise directed by the COR. All measurements shall be made in ascending grave number order.

1.4.5 At the start of work in each burial section, the first row of initial headstones in a burial section is to be inspected by COR for appearance, spacing, depth, alignment, plumb, height, accuracy, and smoothness in grade transition. No further setting of headstones shall be done until this first row has been inspected and accepted by the COR. It is the Contractors responsibility to notify the COR 24 hours in advance of when each of these inspections will be needed.

1.4.6 The normal height of 25 inches is the current standard height for headstone setting. Minor deviations in this standard height are permissible only to provide a uniform appearance in the top line in order to compensate for slight ground rises or depressions within a burial section. In irregular terrain where sloping and uneven ground conditions exist, all headstones and markers shall be set at proper heights and levels to provide a flowing transition through uneven terrain. In new initial burial sections where no turf is present, headstones shall be set at a height that allows for normal height of 25 inches after topsoil, seed or sod is applied. Headstone height in new burial sections shall be determined by the COR. Initial and replacement headstones in old sections of the cemetery where such stones were not or cannot be set at the standard height of 25 inches shall be set at the same distance above the ground as the adjacent headstones provided they can be set with the inscription above ground level.

1.4.7 Headstones may be removed from their sockets using wooden and/or metal clamps. If metal clamps are used, the area that contacts the headstone must be protected with a rigid fabric that shall prevent damage to and marking of the headstone. Clamps may be attached to a skid steer loader (i.e. Bobcat®) or similar machine to extract the headstone from the socket. Headstones shall be lifted and transported or set by at least two (2) people unless special one-person devices are approved. Realignment, when consisting merely of straightening the headstone, may be accomplished by one (1) person. Contractor personnel shall use only tools and methods approved by the Contracting Officer Representative (COR) to lift and move headstones out of the ground;

pick axes are not an acceptable tool.

1.4.8 WHEN HEADSTONES ARE REMOVED FROM THEIR SOCKETS, THEY SHALL BE

CAREFULLY STORED ON EACH ASSOCIATED GRAVESITE. Use care not to scratch or damage headstones in any manner. Once headstones are removed from the socket, do not place on dirt piles or mud; they should be protected from damage, soiling, or staining. Contractor shall be responsible for replacing damaged headstones and restoring all damages caused to turf during performance of this work. Each stone shall be placed so as to rest on its bottom edge and leaning against a substantial support at a safe and stable angle with the front inscription side up. The headstone shall be protected from direct ground contact while lying horizontally. The protection method shall be approved by the COR and shall be deterioration resistant. One example of an approved method is to support each headstone with two (2) pieces of 4x4 lumber. Alternate methods may be submitted for COR review. Cardboard shall not be used.

1.4.9 SOCKET EXCAVATION

1.4.9.a Upright Headstones: Sockets shall be dug with a three (3) inch clearance at the front, back, sides and underneath the headstone for total socket dimensions of ten (10) by nineteen (19) inches. Headstone sockets shall be dug to the required depth to meet the height and alignment requirements as specified in paragraph 1.4.6. See Exhibit A.

1.4.9.b All headstone sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material.”

1.4.10 UPRIGHT HEADSTONE INSTALLATION, BACKFILL, AND COMPACTION

1.4.10.a All headstone sockets shall be clean and free of loose dirt and debris prior to adding Crushed Rock Base Material.

1.4.10.b Moistened Crushed Rock Base Material shall be added and heavily tamped to 90% to

95% compaction in the bottom of the sockets to provide a minimum three (3) inch footing under the base of the headstone prior to the re-installation of the headstones.

Moistened Crushed Rock Base Material shall be placed around all four sides of the headstones and compacted, providing for a minimum fourteen (14) inches depth of Crushed Rock Base Material along the sides of the headstone as measured from the bottom of the headstone. Typically there should be three (3) inches of space remaining from the top of the compacted Crushed Rock Base Material to the ground surface to allow tamped topsoil and grass seed to be applied, to match surrounding landscaping.

The actual measurement shall vary depending on the how much the headstone was raised or lowered and will be approved by the COR.

1.4.11 Crushed Rock Base Material Specifications:

1.4.11.a Crushed Rock shall be composed of limestone, granite, dolomite, or any other hard, sound rock that is produced by blasting and then crushing.

1.4.11.b Crushed Rock shall be clean, hard, tough, and durable fragments (excluding) schist, shale or slate) of uniform quality throughout and free of any detrimental quantities of soft, friable, thin, elongated or laminated pieces, disintegrated material, dirt, organic matter, oil, alkali, or other deleterious substance.

1.4.11.c Crushed Rock shall consist of hard durable fragments of particles of rock, free of stripping dirt, vegetation, and other foreign substances.

1.4.11.d Hardness: Resistant to breaking, crushing or crumbling.

1.4.11.e Shape: Sharp and angular (Do not use rounded pea gravel.)

1.4.11.f Gravel or Crushed Gravel mixed with filler, sand, crushed rock, or crushed stone is NOT an acceptable substitutes.

1.4.11.g Crushed Rock shall consist of the product obtained by crushing rock or stone so that is meets the following gradation requirements:

Sieve Size % Passing Particle Size % of Passing

1/2 inch 100

3/8 inch 70 – 90 No. 4 50 – 72 No. 8 35 – 55

No. 40 14 – 32 No. 200 4.0- 10.0

1.4.11.h The gradation of crushed rock shall comply with ASTM D-448. Sampling and sieve analysis shall be performed in accordance with ASTM D-75 and ASTM C-136.

1.4.12 Compaction of Crushed Rock Base Material:

1.4.12.a The Crushed Rock Base Material shall be compacted in lifts not exceeding 1-1/2” in thickness. Before compaction, moisten or aerate each layer as necessary to provide optimum moisture content. If the fines are dry at the time of compaction, use a very fine mist type hose and spray the Base Material sparingly. The moisture content of the material during placing operations shall be within ± 2% of the optimum moisture content as determined by ASTM D 1557. Compact each layer to 90% to 95% relative density. Do not perform compaction operations on excessively wetted soils.

1.4.12.b Tamping Tools: Shall be approved by COR prior to use. Tamping tools shall have sufficient impact area and weight to achieve 90% to 95% compaction of…