36C78619Q0440-001.pdf

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type:

Solicitation Number:

Post Date:

Original Response Date:

Applicable NAICS:

Classification Code:

Set Aside Type:

Period of Performance:

Combined Synopsis Solicitation

36C78619Q0440

08/19/2019

09/06/2019 at 4:00 pm

561730

S208

100% Service Disabled Veteran Owned Small Business

Date of Award through September 30, 2020, plus 4, one-year option periods, if exercised

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434

Place of Performance: Dallas Fort Worth National Cemetery 2000 Mountain Creek Parkway Dallas, TX 75211

Attachments: A – Performance Work Statement

Description: This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This is a solicitation issued as a request for quotation (RFQ) for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items and FAR Part 13.5, Simplified Procedures for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 4:00 pm on 9/6/2019. Responses to this announcement will result in a Firm Fixed-Price Requirements Contract with FOB Destination and the Government intends to make award under this announcement without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-05 (13 Aug 2019).

This is a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB)

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $7.5 million.

Joplin Rd.

Triangle, VA 22172

B - Exhibits 1 -7 C- Wage Determination D - Past Performance Questionnaire E - List of References

Scope: The contractor shall be responsible for providing grounds maintenance services at Dallas Fort Worth National Cemetery.

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to complete grounds maintenance services for Dallas Fort Worth National Cemetery following National Cemetery Administration standards. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.

Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only.

Period of Performance: Date of award through September 30, 2020, plus 4, one-year option periods, if exercised.

Line Item Description Estimated Quantity

Unit Unit Price Total Estimated Price

Product Number:

Mow all improved turf areas. Remove grass clippings, debris, trash and clean sidewalks, patios, roadways, curbs, and parking areas. Est. 105.86 acres trimmed 36 times =

Est. 3810.96 acres.

3810.96 ACRE

Product Number:

String trim grass in improved areas inaccessible to mowing equipment to include all sidewalks, curbs, driveways, trees, planting beds, monuments, walls, fences, signs, and other vertical surfaces. Remove

3810.96 ACRE $______

grass clippings debris trash, and clean sidewalks, patios, roadways, curbs and parking areas. Est. 105.86 acres trimmed 36 times =

Est. 3810.96 acres.

Product Number:

Mow and string trim all unimproved native turf areas. Est. 9.87 acres mowed 9 times = Est. 89 acres

89 ACRE $______ $______

Product Number:

Trim headstones and edge markers in conjunction with every mowing. Remove and replace graveside flowers and associated items. Remove grass clippings, debris, and trash from headstones, and flat markers. Est. 34,425 upright headstones and 6075 flat markers, trimmed / edged 36 times = Est. 1,458,000 headstones and markers.

1,458,000 EACH $______ $______

Product Number:

Blade edge all curbing, sidewalks, and roads.

Remove grass clippings, debris, trash and clean sidewalks, patios, roadways, curbs, and parking areas.

Est. 48000 linear feet, edged 12 times = Est.

576000 linear feet edged.

576000 LINEAR

FEET

Product Number:

Pre - emergent herbicide applications. Est. 105.86 acres applied 2 times =

212 acres.

212 ACRE $______ $______

Product Number:

Post - emergent herbicide applications. Est. 105.86 acres applied 3 times =

318 acres.

318 ACRE

Product Number:

Fertilizer applications. Est.

105.86 acres applied 3 times

= 318 acres.

318 ACRE

Total Estimated Price: $______________

Option Period 1: October 1, 2020 through September 30, 2021 Line Item Description Estimated

Quantity Unit Unit Price Total Estimated

Price

Product Number:

Mow all improved turf areas. Remove grass clippings, debris, trash and

3810.96 ACRE $______ $______

clean sidewalks, patios, roadways, curbs, and parking areas. Est. 105.86 acres trimmed 36 times =

Est. 3810.96 acres.

Product Number:

String trim grass in improved areas inaccessible to mowing equipment to include all sidewalks, curbs, driveways, trees, planting beds, monuments, walls, fences, signs, and other vertical surfaces. Remove grass clippings debris trash, and clean sidewalks, patios, roadways, curbs and parking areas. Est. 105.86 acres trimmed 36 times =

Est. 3810.96 acres.

3810.96 ACRE $______ $______

Product Number:

Mow and string trim all unimproved native turf areas. Est. 9.87 acres mowed 9 times = Est. 89 acres

89 ACRE $______ $______

Product Number:

Trim headstones and edge markers in conjunction with every mowing. Remove and replace graveside flowers and associated items.

Remove grass clippings, debris, and trash from headstones, and flat markers. Est. 37570 upright headstones and 6630 flat markers, trimmed / edged 36 times = Est. 1,591,200 headstones and markers.

1,591,200 EACH $______ $______

Product Number:

Blade edge all curbing, sidewalks, and roads.

Remove grass clippings, debris, trash and clean sidewalks, patios, roadways, curbs, and parking areas.

Est. 48000 linear feet, edged 12 times = Est.

576000 linear feet edged.

576000 LINEAR

FEET

Product Number:

Pre - emergent herbicide applications. Est. 105.86 acres applied 2 times =

212 acres.

212 ACRE $______ $______

Product Number:

Post - emergent herbicide applications. Est. 105.86 acres applied 3 times =

318 acres.

318 ACRE $______ $______

Product Number:

Fertilizer applications. Est.

318 ACRE

105.86 acres applied 3 times = 318 acres.

Total Estimated Price: $______________

Option Period 2: October 1, 2021 through September 30, 2022 Line Item Description Estimated

Quantity Unit Unit Price Total Estimated

Price

Product Number:

Mow all improved turf areas. Remove grass clippings, debris, trash and clean sidewalks, patios, roadways, curbs, and parking areas. Est. 105.86 acres trimmed 36 times =

Est. 3810.96 acres.

3810.96

ACRE

Product Number:

String trim grass in improved areas inaccessible to mowing equipment to include all sidewalks, curbs, driveways, trees, planting beds, monuments, walls, fences, signs, and other vertical surfaces. Remove grass clippings debris trash, and clean sidewalks, patios, roadways, curbs and parking areas. Est. 105.86 acres trimmed 36 times =

Est. 3810.96 acres.

3810.96 ACRE $______ $______

Product Number:

Mow and string trim all unimproved native turf areas. Est. 9.87 acres mowed 9 times = Est. 89 acres

89 ACRE $______ $______

Product Number:

Trim headstones and edge markers in conjunction with every mowing. Remove and replace graveside flowers and associated items.

Remove grass clippings, debris, and trash from headstones, and flat markers. Est. 40970 upright headstones and 7230 flat markers, trimmed / edged 36 times = Est. 1735200 headstones and markers.

1735200 EACH $______ $______

Product Number:

Blade edge all curbing, sidewalks, and roads.

Remove grass clippings, debris, trash and clean sidewalks, patios, roadways, curbs, and parking areas.

Est. 48000 linear feet, 576000 LINEAR

FEET

edged 12 times = Est.

576000 linear feet edged.

Product Number:

Pre - emergent herbicide applications. Est. 105.86 acres applied 2 times =

212 acres.

212 ACRE $______ $______

Product Number:

Post - emergent herbicide applications. Est. 105.86 acres applied 3 times =

318 acres.

318 ACRE $______ $______

Product Number:

Fertilizer applications. Est.

105.86 acres applied 3 times

= 318 acres.

318 ACRE

Total Estimated Price: $______________

Option Period 3: October 1, 2022 through September 30, 2023 Line Item Description Estimated

Quantity Unit Unit Price Total Estimated

Price

Product Number:

Mow all improved turf areas. Remove grass clippings, debris, trash and clean sidewalks, patios, roadways, curbs, and parking areas. Est. 105.86 acres trimmed 36 times =

Est. 3810.96 acres.

3810.96 ACRE $______ $______

Product Number:

String trim grass in improved areas inaccessible to mowing equipment to include all sidewalks, curbs, driveways, trees, planting beds, monuments, walls, fences, signs, and other vertical surfaces. Remove grass clippings debris trash, and clean sidewalks, patios, roadways, curbs and parking areas. Est. 105.86 acres trimmed 36 times =

Est. 3810.96 acres.

3810.36 ACRE $______ $______

Product Number:

Mow and string trim all unimproved native turf areas. Est. 9.87 acres mowed 9 times = Est. 89 acres

89 ACRE $______ $______

Product Number:

Trim headstones and edge markers in conjunction with every mowing. Remove and replace graveside flowers and associated items.

Remove grass clippings, debris, and trash from

1879200 EACH $______ $______

headstones, and flat markers.

Est. 44370 upright headstones and 7830 flat markers, trimmed / edged 36 times =

Est. 1879200 headstones and markers.

Product Number:

Blade edge all curbing, sidewalks, and roads.

Remove grass clippings, debris, trash and clean sidewalks, patios, roadways, curbs, and parking areas.

Est. 48000 linear feet, edged 12 times = Est.

576000 linear feet edged.

576000

LINEAR

FEET

Product Number:

Pre - emergent herbicide applications. Est. 105.86 acres applied 2 times =

212 acres.

212 ACRE $______ $______

Product Number:

Post - emergent herbicide applications. Est. 105.86 acres applied 3 times =

318 acres.

318 ACRE

Product Number:

Fertilizer applications. Est.

105.86 acres applied 3 times

= 318 acres.

318 ACRE

Total Estimated Price: $______________

Option Period 4: October 1, 2023 through September 30, 2024 Line Item Description Estimated

Quantity Unit Unit Price Total Estimated

Price

Product Number:

Mow all improved turf areas. Remove grass clippings, debris, trash and clean sidewalks, patios, roadways, curbs, and parking areas. Est. 105.86 acres trimmed 36 times =

Est. 3810.96 acres.

3810.96 ACRE $______ $______

Product Number:

String trim grass in improved areas inaccessible to mowing equipment to include all sidewalks, curbs, driveways, trees, planting beds, monuments, walls, fences, signs, and other vertical surfaces. Remove grass clippings debris trash, and clean sidewalks, patios,

3810.96 ACRE $______ $______

roadways, curbs and parking areas. Est. 105.86 acres trimmed 36 times =

Est. 3810.96 acres.

Product Number:

Mow and string trim all unimproved native turf areas. Est. 9.87 acres mowed 9 times = Est. 88.83 acres

89 ACRE $______ $______

Product Number:

Trim headstones and edge markers in conjunction with every mowing. Remove and replace graveside flowers and associated items.

Remove grass clippings, debris, and trash from headstones, and flat markers. Est. 47770 upright headstones and 8430 flat markers, trimmed / edged 36 times = Est. 2023200 headstones and markers.

2023200 EACH $______ $______

Product Number:

Blade edge all curbing, sidewalks, and roads.

Remove grass clippings, debris, trash and clean sidewalks, patios, roadways, curbs, and parking areas.

Est. 48000 linear feet, edged 12 times = Est.

576000 linear feet edged.

576000 LINEAR

FEET

Product Number:

Pre - emergent herbicide applications. Est. 105.86 acres applied 2 times =

211.72 acres.

212 ACRE $______ $______

Product Number:

Post - emergent herbicide applications. Est. 105.86 acres applied 3 times =

318 acres.

318 ACRE $______ $______

Product Number:

Fertilizer applications. Est.

105.86 acres applied 3 times

= 318 acres.

318 ACRE $______ $______

Total Estimated Price: $______________

Price Summary

Base Period (date of award through 9/30/2020) $ Option Period 1 (10/1/2020 through 9/30/2021) $ Option Period 2 (10/1/2021 through 9/30/2022) $

Option Period 3 (10/1/2022 through 9/30/2023) $ Option Period 4 (10/1/2023 through 9/30/2024) $ Total Estimated Price (Base Plus all Option Periods): $

Services to be Provided: See Attachment A – Performance Work Statement

SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the Price of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Dallas Fort Worth National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:

Mr. Larry Williams (p) 214-467-3374 (e) larry.williams1@va.gov

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (3) calendar days after the closing date of the solicitation. Questions will not be addressed using the telephone.

Proposal Format and Submission Information:

Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:

Legal Business/Company Name (as listed in www.sam.gov) DUNS Number Point of Contact Name Telephone number Email Address

-Pricing shall be submitted as requested in the Schedule of Supplies/Services -Technical Package for Evaluation -Past Performance Questionnaire (Attachment D) -List of References (Attachment E)

Proposals shall be submitted via email to the following addresses:

Email: kenneth.dougherty@va.gov

Questions pertaining to this announcement shall be sent by email to:

kenneth.dougherty@va.gov . Telephone inquiries will not be accepted.

Evaluation Process:

The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government.

The following factors shall be used to evaluate offers:

1. Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award.

a. The Government may use various price analysis techniques and procedures to ensure a fair, reasonable, realistic price, and balanced pricing. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government. Examples of such techniques include, but are not limited to the following:

(i) Comparison of proposed prices received in response to the solicitation.

(ii) Comparison of proposed prices to historical prices paid, whether by the Government or other than the Government, for the same or similar items.

(iii) Use of parametric estimating methods/application of rough yardsticks (such as dollars per pound or per horsepower, or other units) to highlight significant inconsistencies that warrant additional pricing inquiry.

(iv) Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

(v) Comparison of proposed prices with independent Government cost estimates.

(vi) Comparison of proposed prices with prices obtained through market research for the same or similar items.

(vii) Analysis of data other than certified cost or pricing data provided by the offeror

(viii) Price realism evaluates specific elements of each offeror’s proposed price estimate to determine whether the estimated proposed prices are realistic for the work to be performed; reflect a clear understanding of the requirements; and are consistent with the unique methods of performance and materials described in the offeror’s technical proposal.

2. Technical Acceptability

a) Period of Performance / Schedule of Proposed Work

b) Technical Approach and Understanding of Work

c) Experience of Company

3. Past Performance

4. SDVOSB Status verification in CVE

Proposal Contents:

-Pricing shall be submitted as requested in the Schedule of Supplies/Services.

-Technical Package for Evaluation

The following shall be included as part of the offeror’s submission:

• Schedule of Proposed work

• Technical Approach for services required

• Experience of Prime and Subcontractor(s) relevant to solicitation requirements

-Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment D) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: kenneth.dougherty@va.gov no later than the solicitation’s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work.

In addition to the past performance questionnaires, the offeror is responsible for providing a completed copy of the List of References (Attachment E) to the contracting officer. The completed list of references shall be included with the offeror’s proposal submission.

Solicitation Provisions and Contract Clauses

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) - This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.204-7 System for Award Management (Oct 2018)

FAR 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016)

FAR 52.209-7 Information Regarding Responsibility Matters (Jul 2013) FAR 52.212-1 Instructions to Offerors – Commercial Items (Oct 2018) FAR 52.233-2 Service of Protest (Sept 2006) VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (Oct 2018) VAAR 852.233-71 Alternate Protest Procedure (Oct 2018) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items (Oct 2018).” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) - This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html https://www.va.gov/oal/library/vaar/

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (Oct 2018) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (Jan 2017):

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Rights (Apr 2014)

FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Apr 2014) FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) FAR 52.216-18 Ordering (Oct 1995) (date of award through March 31, 2025) FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | $335,000.00 | $615,000.00| 30 days) FAR 52.216-21 Requirements (Oct 1995) (March 31, 2025) FAR 52.217-8 Option to Extend Services (Nov 1999) (10 days) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)(5 days | 30 days | 5 years & 6 months) FAR 52.228-5 Insurance-Work on a Government Installation (Jan 1997) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) (9/30/2020; 9/30/2021; 9/30/2022;

9/30/2023; 9/30/2024 | 9/30/2020; 9/30/2021; 9/30/2022; 9/30/2023; 9/30/2024) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2018) (DEVIATION) VAAR 852.219-74 Limitations on Subcontracting – Monitoring and Compliance (Jul 2018)(DEVIATION) (VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2018)(DEVIATION)) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018) VAAR 852.237-70 Contractor Responsibilities (Apr 1984) (TEXAS) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (May 2019)” applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(1), (b)(4), (b)(6), (b)(8), (b)(9), (b)(16), (b)(22), (b)(25), (b)(27), (b)(28), (b)(29), (b)(30), (b)(31), (b)(32), (b)(33)(i), (b)(42), (b)(49), (b)(56), (c)(1), (c)(2), (c)(4), (c)(8), and (c)(9).

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C.

chapter 67)

Employee Class Monetary Wage – Fringe Benefits

Laborer, Grounds Maintenance, WG-3 Grade 1 $15.15 + $4.84 Laborer, Grounds Maintenance, WG-3 Grade 3 $16.42+ $4.84 Laborer, Grounds Maintenance, WG-3 Grade 5 $17.68 + $4.84

CL-120 Supplemental Insurance Requirements

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

End of Addenda End of Document

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