36C78619Q0406-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 S Pacific District - National Memorial Cemetery of the Pacific

- Refuse removal from the National Memorial Cemetery of the Pacific IAW the statement of work Specifications.

94612 36C78619Q0406 07-31-2019 N 562111 Department of Veterans Affairs National Cemetery Administration Contracting Services 1301 Clay Street, 1230 North Stafford VA 22556 Sable Williams

NATIONAL MEMORIAL CEMETERY OF THE PACIFIC

2177 PUOWAINA DRIVE, HONOLULU HI 96813

Honolulu, HI 96813 www.va.gov Department of Veterans Affairs sable.williams1@va.gov CO's email

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

option periods, if exercised

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78619Q0406.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-03 (12 June 2019).

Set aside for Small Business

The applicable North American Industrial Classification System (NAICS) code for this procurement is 562111, with a business size standard of $38.5 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirements Contract.

Scope: The contractor shall be responsible for refuse removal services for National Memorial Cemetery of the Pacific PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to complete refuse removal services to maintain the National Memorial Cemetery of the Pacific located at 2177 Puowaina Drive, Honolulu, HI 96813-1729 following National Cemetery Administration standards. Contract period will consist of a base period from August 7, 2019 (or date of contract award), through August 6, 2020, with up to four (4) one-year options to extend the term of the contract through August 6, 2024. Work shall include but not be limited to protection of facilities, structures, vehicles, and personnel. Work Location is National Memorial Cemetery of the Pacific. Hours of operation are Mon thru Fri, 8:00 a.m. thru 4:30p.m., excluding Federal holidays and weekends without internments or activities.

The schedule price shall be all-inclusive, including all labor, equipment, materials, supplies, transportation, removal of container (by load not by weight), surcharges, disposal fees, environmental fees, fuel expenses, and oil to complete the Contract Line Items (CLINs). Weekly price shall be fixed and all inclusive; it shall incorporate rental price, weekly removal of container (by load and not by weight), landfill fees, fuel expenses, oil, and environmental fees. Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. Invoices shall reflect only those prices indicated in the price schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.

Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only.

The guaranteed minimum award for this contract is $500.00. The maximum aggregate value of orders that can be placed under this contract is $165,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amount.

Period of Performance: Date of award through August 6, 2020, plus four, one-year option periods, if exercised. Estimated beginning of period of performance: August 7, 2019.

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE SCHEDULE OF SERVICES: BLOCK 19 AND BLOCK 20

Base Year: Date of Award thru August 06, 2020

Grounds Maintenance Services

Option Year 1: Date of Award thru August 06, 2021

Grounds Maintenance Services

Option Year 2: Date of Award thru August 06, 2022

Grounds Maintenance Services

Option Year 3: Date of Award thru August 06, 2023

Grounds Maintenance Services

Option Year 4: Date of Award thru August 06, 2024

Grounds Maintenance Services

B.2 SUMMARY TOTALS

EST. TOTAL

Note: Landfill Rates: If the landfill used by the contractor for disposal of waste / trash picked-up under this contract adjusts its tonnage fee for disposal, that fact shall not constitute the basis for an equitable price adjustment.

Services to be Provided: See Attachment A – Performance Work Statement

Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 3:00 pm pacific time zone on July 31, 2019. Responses to this announcement will result in a Firm-Fixed Price Requirements Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (3) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone.

Proposal Format and Submission Information:

Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:

· Legal Business/Company Name (as listed in www.sam.gov)

· DUNS Number

· Point of Contact Name

· Telephone number

· Email Address

-Pricing shall be submitted as requested in the Schedule of Supplies/Services -Technical Package for Evaluation -Past Performance Questionnaire (Attachment B) -List of References (Attachment C)

Proposals shall be submitted via email or via mail to the following addresses:

For proposals mailed, proposals shall be submitted on compact disk (CD) and files shall be in either Microsoft Word or Adobe pdf formats. DVDs are not acceptable as the Government computer is unable to read this media type. Any DVDs received in response to this announcement will be rated as technically unacceptable and removed from consideration.

Questions pertaining to this announcement shall be sent by email to: sable.williams1@va.gov . Telephone inquiries will not be accepted.

Evaluation Process:

The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government.

The following factors shall be used to evaluate offers:

1. Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award.

2. Technical Acceptability

1. Demonstrated experience performing this requirement

2. Demonstrated qualifications to perform services

3. Use of Sub-Contractors

3. Past Performance

4. SDVOSB Status verification in CVE

Proposal Contents:

-Pricing shall be submitted as requested in the Schedule of Supplies/Services.

-Technical Package for Evaluation

The following shall be included as part of the offeror’s submission:

· Experience of company and subcontractors anticipated to perform work under this contract

· Managerial & Technical Qualifications of key personnel

· Qualifications of any proposed sub-contractors and the percentage of work they will be performing.

-Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment B) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: sable.williams1@va.gov no later than three days after the solicitation’s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work.

In addition to the past performance questionnaires, the offeror is responsible for providing a completed copy of the List of References (Attachment C) to the contracting officer. The completed list of references shall be included with the offeror’s proposal submission.

Solicitation Provisions and Contract Clauses The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors – Commercial Items (Aug 2018) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Aug 2018) VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (OCT 2018) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (OCT 2018):

FAR 52.216-18 Ordering (Oct 1995) (date of award through August 6, 2020) FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | 3 | 3 | 15 days) FAR 52.216-21 Requirements (Oct 1995) (August 6, 2020) FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) FAR 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Sep 2013) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-19 Availability of Funds for the Next Fiscal Period (Apr 1984) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.237-3 Continuity of Services (Jan 1991) VAAR 852.203-70 Commercial Advertising (Jan 2008) VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016) (DEVIATION) VAAR 852.219-74, Limitations on Subcontracting – Monitoring and Compliance (Jul 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012) VAAR 852.237-70 Contractor Responsibilities (Apr 1984)

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (OCT 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(8), (b)(22), (b)(25), (b)(27), (b)(28)(i), (b)(29)(i), (b)(30), (b)(31), (b)(32), (b)(33)(i), (b)(42), (b)(47)(i), (b)(49), (b)(55), (c)(1), (c)(2), (c)(3), (c)(8), and (c)(9).

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

Employee Class

Monetary Wage – Fringe Benefits

End of Addenda End of Document

See attached document: ATTACHMENT A PERFORMANCE WORK STATEMENT.

See attached document: ATTACHMENT B PAST PERFORMANCE QUESTIONNAIRE.

See attached document: ATTACHMENT C LIST OF REFERENCES.

See attached document: ATTACHMENT D - WAGE DETERMINATION.

This is a combined synopsis solicitation for Trash Services for the National Memorial Cemetery of the Pacific.

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ATTACHMENT D: PAST PERFORMANCE QUESTIONNAIRE

SOLICIATION NO.: 36C78619Q0406 – Trash Removal Services for the National Cemetery of the Pacific NOTE TO EVALUATORS: Upon completion, please email this confidential Questionnaire directly to Ms. Sable Williams, Contracting Officer, National Cemetery Administration at sable.williams1@va.gov.

ALL FIELDS MUST BE COMPLETED:

DATE OF EVALUATION:

NAME OF EVALUATOR: COMPANY OR AGENCY NAME: EVALUATOR EMAIL ADDRESS:

WHAT IS THE NAME OF THE COMPANY FOR WHOM YOU ARE PROVIDING A REFERENCE FOR:

TYPE OF WORK PERFORMED: CONTRACT PERIOD:

CONTRACT NUMBER: (if applicable):

CONTRACT AWARD AMOUNT:

For the following questions, please choose the number on the scale from 1 to 5, which most accurately describes the Contractor’s performance on the contract referenced above.

1 - unacceptable performance

2 - marginally acceptable

3 - fully acceptable or Good

4 - Very Good, with very few incidents

5 - Superior performance.

1). Evaluate the company’s compliance with contractual terms and conditions and the technical requirements of the contract.

1 2 3 4 5 N/A

Comments:

2). Has the company demonstrated reasonable and cooperative behavior in resolving customer requests and or complaints?

1 2 3 4 5 N/A

3). Is the Offeror competent in the performance of the contract and in satisfying the requirements of the customer?

1 2 3 4 5 N/A

4). Did the Offeror meet minimum deadline and response timelines as outlined in the contract?

1 2 3 4 5 N/A

5). Were invoices submitted in a timely manner, easily understood and accurately reflected charges?

1 2 3 4 5 N/A

6). Rate this company’s overall performance:

1 2 3 4 5 N/A

7) . Would you award to this company again? If not, please explain below:

1 2 3 4 5 N/A

ATTACHMENT E – LIST OF REFERENCES

SOLICIATION NO.: 36C78619Q0406 – Trash Service for the National Memorial Cemetery of the Pacific.

Date:

Company (Offeror) Name:

Provide at least three (3) references (no more than 5 total) for Trash Removal Services work that is similar in size and/or scope to the National Memorial Cemetery of the Pacific Trash Removal requirement within the last five (5) years.

References shall be provided only for the Offeror/Company that will be submitting a Proposal/Quote for this Solicitation.

ALL FIELDS MUST BE COMPLETED:

Reference #1 Contract Number: Type of Service: Customer Name: Customer Phone Number: Customer Email Address:

Reference #2 Contract Number: Type of Service: Customer Name: Customer Phone Number: Customer Email Address:

Reference #3 Contract Number: Type of Service: Customer Name: Customer Phone Number: Customer Email Address:

See attached document: Wage Determination.