36C78619Q0328-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Midwest District - Ohio Western Reserve Natl Cemetery - Fuel IDIQ contract Base period- Date of Award plus 365 days.

22556 36C78619Q0328 06-14-2019 N 324110 Department of Veterans Affairs NCA Contracting Service 75 Barrett Heights Rd. Suite 309 Stafford VA 22556 Katherine Iacovelli Ohio Western Reserve National Cemetery 10175 Rawiga Rd Seville, OH 44273

USA

WWW.CEM.VA.GOV

NCA WEBSITE

KATHERINE.IACOVELLI@VA.GOV

katherine.iacovelli@va.gov

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Description: This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. This is a solicitation issued as a request for quotation (RFQ) for commercial items prepared in accordance with the format in FAR Subpart 12.6, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than noon on 6/14/2019. Responses to this announcement will result in a Cost Plus IDIQ contract with FOB Destination and a minimum order of $100 and maximum $100,000. The Government intends to make award under this announcement without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

Prospective offerors must be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov

The applicable North American Industrial Classification System (NAICS) codes for this procurement is 324110 which has a size standard of 1,500 employees.

The National Cemetery Administration is seeking quotes from Small Businesses qualified for the provision of the fuel delivery.

Period of Performance: Date of Award through 365 Days The Contractor shall deliver the following fuels to Ohio Western Reserve National Cemetery located at 10175 Rawiga Rd; Seville, OH 44273. FOB Destination on an as-needed basis. The Government will contact the Contractor by the phone or email to schedule deliveries.

PRODUCT DESCRIPTION:

The tank is an above ground split tank.

The storage tank for the Diesel fuel is a 1,000-gallon capacity.

The storage tank for the 93 Octane Gasoline fuel is 500 gallons.

Both are maintained at 80% capacity to allow for expansion.

Fuel delivery will be ordered on an ‘on-call’ basis and deliveries shall be within 48 hours of placing order with the Contractor.

There are approximately 10 orders per year of 600 gallons of diesel fuel and approximately 7 orders per year of 150 gallons of unleaded fuel.

Contractor shall supply High Cetane Premium Off-Road Diesel which has specific additives to the maintenance and seasonal capabilities for the climate in the Ohio area. Additives include but limited to: Cleans and maintains engine internals, increases fuel lubricity, lowers exhaust emissions, reduces engine misfires. The important benefit to this specific fuel blend is that it has the HIGHEST level of cetane improver available, boosting the Cetane rating to 50 (compared to other sources at 40) that: Improves ignition quality, cold weather starting, fuel efficiency, engine longevity. High Cetane Premium Off-Road Diesel also comes with the optimal additive blends for seasonal use. This eliminates the need to use Summer Diesel fuel conditioner as well as Winter Diesel fuel conditioner along with anti-gel additives.

Contractor shall supply Ethanol free gas for use with small engines and equipment.

All fuels and diesel supplied by the contractor will be approved by the Contracting Officer’s Representative (COR) before delivery.

The Offeror shall provide a copy a Spill Response Plan with proposal. The plan shall effectively prevent and contain any fuel spills and prevent contamination to the surrounding ground, storm drains or downhill contamination to local waterways. The Contractor must certify that their drivers have been trained on spill prevention. They must also prove that they have an effective means of communication during a spill containing 10 or more gallons. This plan shall include emergency contact numbers for: their own company, remediation companies and State & Federal authorities in the event of a major fuel spill containing 10 or more gallons.

SUPPLY PRICE SCHEDULES:

Contractor Mark-Up Per Gallon: The Contractor Mark-Up Per Gallon Prices are fixed and includes all markup above the rack rate. This includes, but is not limited to: delivery charge (including labor and transportation), overhead, profit, applicable taxes and duties, etc. The awarded Contractor’s Mark-Up Per Gallon Prices are fixed and will not fluctuate with changes to the rack rate(s).

State and local taxes must be explained if they are included.

For the purposes of pricing, use the OPIS rack price for May 29, 2019, see further details in Invoicing.

Base Period: Date of Award through 365 Days

Option Year 1:

Option Year 2:

Option Year 3:

Option Year 4:

Diesel

Unleaded

Total Contract Price All Items:

The contractor will ensure that all drivers delivering to Ohio Western Reserve NC have a valid and current Class A CDL license. This license will need to have the “H” endorsement designation for HAZMAT. The contractor will provide a copy of the driver’s CDL to the COR and CO seven days after the award of the contract.

SCOPE: DIESEL and UNLEADED GASOLINE

1. Diesel Fuel approx. 7,000 gallons annually, off-road

2. Ethanol Free Recreation Gasoline approx. 1,000 gallons annually The government will contact the Contractor by the phone or email to schedule deliveries.

INVOICING

The Contractor shall provide a metered delivery ticket, via email, to the Cemetery Point of Contact immediately upon delivery or by the next business day. The delivery ticket shall include the following information at a minimum:

1. Date of Delivery

2. Total Gallons Delivered

3. Price per Gallon to include:

a. Rack Price (date & time stamped)

b. Contractor Mark-Up Per Gallon

c. Total Unit Price

Price per gallon shall be based on the rack price the day of delivery using the Cleveland [305] or Akron/Canton [249] Ohio (Unbranded Rack Average and Low Carbon Fuel Standard (LCFS) Cost included) in the daily Oil Price Information Services (OPIS) Gross Carb Ultra Low Sulfur Distillate (Red Dyed) Prices issued daily (available through http://www.opisnet.com/) plus, provider’s Mark-Up Per Gallon Prices. The contractor must provide the rack price for that day of each delivery ticket when delivered and at the time of invoice submission. The daily rack price shall be from the Opisnet website and it shall include a time stamp indicating the date and time for the product delivered.

GENERAL INFORMATION

The Contractor shall provide a Program Manager (PM) who shall be responsible for the work under this contract. The name of this person, and Alternate PM (APM), who shall act for the Contractor when the PM is absent, shall be designated in writing in the proposal. The PM or APM shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or APM shall be available between the hours of 7:30 a.m. to 4:00 p.m., Monday through Friday, except federal holidays or when the government facility is closed for administrative reasons.

Environment and OSHA: The Contractor shall comply with all current local, State and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State and Federal laws, rules and regulations and compliance with the requirements of the contract shall be immediately brought to the attention of the Contract Officer or authorized representative of the Contract Officer for final resolution. The Contractor shall notify the Contracting Officer or his authorized representative in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties and costs which result from violations of or failure to comply with all such current local State, or Federal laws, rules and regulations (and the fines will be deducted from Contractor’s compensation). All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer to halt any and all Contractor performance with commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract.

Upon discovery of a serious hazard such as, but not limited to fire, or large fuel spill, the Contractor shall immediately notify the Fire Department, and the COR. The Contractor shall immediately notify the COR of all fuel spills noted during deliveries.

Equipment Safety The Contractor shall keep trucks and equipment in good repair at all times. The Contractor shall comply with OSHA requirements. Any equipment used in performance of this contract may be inspected by the COR at any time. If the equipment is at any time deemed unsafe or unserviceable by the COR, the contractor will remove equipment from the area immediately. The government does not assume and hereby specifically disavows any duty to inspect the equipment in order to assure safe operation that is the responsibility of the contractor and or their PM. The contractor or subcontractor(s) at any tier are at all times responsible for assuring equipment is safe, operational, and used in a responsible manner.

Personnel Safety The Contractor shall deliver requirements in a manner to protect employees from any harm or injury. Work shall be scheduled to afford this protection. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Contracting Officer Representative and shall notify the Contracting Officer Representative of the corrective action to be taken. Such notice when delivered to the Contractor or the Contractor’s representative at the site of work shall be deemed sufficient for this purpose.

Contractor Damages: The Contractor shall be responsible for all damages to Government property occurring as a result of the Contractor’s work and shall promptly make all necessary repairs at no cost to the Government and to the satisfaction of the Government

Standards of Conduct The Contractor is responsible for the ethical conduct of its employees. These standards and regulations are enforceable under Title 38, U.S.C. Section 218.

Contractor personnel shall adhere to the following standards of dress and conduct while performing work in FCNC:

Use of Cemetery Facilities

PROPOSAL FORMAT AND SUBMISSION INFORMATION:

The provision at 52.212-1, Instructions to Offerors – Commercial Items applies to this acquisition.

Addenda to provision 52.212-1 Instructions to Offerors – Commercial Items:

Technical Package for Evaluation The following shall be included as part of the offeror’s submission:

Product Description offered in response to the solicitation Delivery time from placement of order Completed Price Schedule Safety Plan Filled out and signed SF1449 Proof of Insurance Safety Record Added value your firm brings to the contract if you are not the actual supplier.

Questions shall be submitted via email to the following address by noon on June 6, 2019:

Email: katherine.iacovelli@va.gov Proposals shall be submitted in either Microsoft Word or Adobe pdf formats. Submitted through the VA Vendor Portal (https://www.vendorportal.ecms.va.gov) to register. Please see information at the end of this document and the attached Guide for further Portal usage information.

End of Addenda

EVALUATION PROCESS:

Award of this requirement shall be made to the offeror whose quote meets the requirements of the Scope and information required for the lowest price.

-Pricing shall be submitted as requested in the Schedule of Supplies/Services.

Price. Quotations shall be evaluated, for award purposes, based upon the total price proposed. The sum of all the CLINs will represent the total evaluated price.

Technical Acceptability. Each offeror’s technical quotations will be evaluated to determine if the offeror provides acceptable delivery time, product, safety plan, safety record and added value if required. An evaluation rating of Technically Acceptable/Non-Acceptable will be assigned upon completion of the technical quotations evaluation. If an offeror receives a technical rating of “Non-Acceptable” they will not be considered for award.

The full text of FAR provisions and clauses may be accessed electronically at:

http://farsite.hill.af.mil/ and https://www.acquisition.gov/?q=browsefar The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-100

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors – Commercial Items FAR 52.252-1 Solicitation Provisions Incorporated By Reference FAR 52.204-16 Commercial and Government Entity Code Reporting FAR 52.216-1 Type of Contract VAAR 852.270-1 Representatives of Contracting Officers

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items applies to this acquisition.

Addenda to FAR clause 52.212-4, Contract Terms and Conditions

52.252-2 CLAUSES INCORPORATED BY REFERENCE

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (January 2019) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (a)(1), (a)(2), (a)(3), (a)(4), (b)(4), (b)(8), (b)(14), (b)(19), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(29), (b)(30), (b)(31), (b)(32), (b)(33), (b)(42), (b)(47), (b)(49), (b)(55), (b)(56), (b)(59), (d) (1-3), (e)(1-2) End of Addenda

VENDOR PORTAL USAGE INFORMATION

Vendors will need to visit the Vendor Portal (https://www.vendorportal.ecms.va.gov) to register. Do not wait until the last day especially if you have had issues in the past or are new to the system.

Submission of Quotes: All quotes must be submitted through the Department of Veterans Affairs – Electronic Management System (eCMS) Vendor Portal website to be considered for Award.

In the event an Offeror is unable to register for a user account and/or submit a proposal through the Vendor Portal prior to the proposal closing date, the vendor is to contact the VAAS helpdesk at 1-877-634-3739, or via email at VA.Acquisition.Systems@va.gov.

If the deadline hits as you are uploading your documents, the portal will shut without giving notice it is doing so. The upload appears to be happening however, it never finishes.

Once registered, vendors will be able to access/edit their profile, view solicitations/awards and submit bids/proposals as instructed.

Vendors should not submit questions via the Vendor Portal.

Quote transmission/uploads must be completed by the deadline for submission of Quotes.

Offerors unable to submit a quote through VA eCMS Vendor Portal, may submit their quotes via email to: Katherine.iacovelli@va.gov, provided the VA eCMS Vendor Portal registration requirements have been fulfilled AND Offerors have contacted the VAAS helpdesk for assistance in their quote submission.

A copy of the email correspondence with the VAAS helpdesk shall be forwarded to the Contracting Officer, Katherine Iacovelli, at Katherine.iacovelli@va.gov as proof of email correspondence. If a request for assistance with the VAAS helpdesk proves unsuccessful in an Offeror’s ability to submit a quote prior to the closing date, via the Vendor Portal, the Offeror shall submit to the Contracting Officer correspondence that contains the date, time, and name of helpdesk representative the Offeror contacted to include the reasons why the Offeror could not submit a quote via the Portal. This document shall be submitted with the Offeror’s quote.

In the event an Offeror has not requested quote submission assistance from the VAAS help desk prior to the closing date, nor has submitted correspondence that identifies reasons why the Offeror could not submit a quote via Vendor Portal, the Offeror will be considered technically non-responsive and the quote, if late, will not be accepted.

FYI: If after documents have been submitted, the Offeror decided to revise a document and resubmit it, the instructions in the VENDOR PORTAL GUIDE must be followed or risk all original documents being deleted.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

9189-000028 36C78619Q0328 06-03-2019 06-14-2019 43C1 Department of Veterans Affairs NCA Contracting Service 75 Barrett Heights Rd. Suite 309 Stafford VA 22556 324110 Ohio Western Reserve National Cemetery 10175 Rawiga Rd Seville, OH 44273 43C1 Department of Veterans Affairs NCA Contracting Service 75 Barrett Heights Rd. Suite 309 Stafford VA 22556

43C1 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900 Fuel Deliveries as needed, Base + 4 Option Years if awarded Invoice using PO# 918J95XXX

COR:

DUNS:_

Office Phone:_ Best phone to reach

POC:_

Email:_ 918-570400-2657 0100706G3 0129A1 2019 X X X Katherine Iacovelli See attached document: VENDOR PORTAL GUIDE.