36C78619Q0058-001.docx

RFQ FOR PORT HUDSON WATER TREATMENT & TESTING

ATTACHMENT A

STATEMENT OF WORK

POTABLE WATER TREATMENT SYSTEM PREVENTATIVE MAINTENANCE, WATER SAMPLING & TESTING, PORT HUDSON NATIONAL CEMETERY, ZACHARY, LOUISIANA November 2, 2018 Statement of Work: The Contractor shall provide all necessary, personnel, equipment, materials, supplies, labor, travel, supervision and all other required services to provide preventive maintenance service, water sampling and testing on government owned water treatment plant located at Port Hudson National Cemetery, 20978 Port Hickey Road, Zachary, LA 70791.

1.1 Provide Preventative Maintenance Service on Potable Water Treatment System to ensure all required performance, operation and regulatory compliance standards are maintained.

1.1.1. Provide a “Class I Production and Distribution” certified operator currently licensed in the state of Louisiana per LAC51:XII.309.A to service, operates, test and maintain a Class (I) water treatment plant. Certified Operators interested in bidding/employment on this contract must have the ability to respond to the water treatment system at Port Hudson National Cemetery within a 1-hour response time, per LAC 48:V.7303.B.

1.1.2. Make necessary adjustments to equipment and perform testing to maintain required chlorine dosing level (residual), system pressures and overall performance requirements per applicable permits, state and federal laws and regulations. The operator shall test chlorine residual at most distant location in the water system during each site visit and record the test results and any adjustments made to equipment in the O&M logs.

1.1.3. Preventative maintenance shall be conducted to ensure the water treatment system meets all applicable requirements of the Louisiana Department of Health and Hospitals and per LAC51:XII.335.

1.1.4. Provide and deliver all required water treatment chemicals to the site and check/fill the chemical feed tanks to appropriate operation levels. All chemicals used on this system shall be American Water Works Association (AWWA) certified and meeting requirements set forth in LAC51.XII.325.

1.1.5. If the system must be temporarily shutdown to complete preventative maintenance service, the contractor shall provide the COR a minimum 24-hour notice. Upon completion of maintenance service, the operator shall immediately return the system to full operation then notify the COR that the system shall be available for use.

1.1.6. The operator shall make (1) one site visit each month to perform preventative maintenance. The site visit shall be during normal cemetery business hours and the operator shall notify the COR a minimum of 24 hours prior to the planned visit.

1.1.7. Preventative maintenance shall be, at a minimum, in accordance with the following:

Required Water Treatment System Preventative Maintenance:

1.1.7.1. Test well water before the water treatment equipment to see if water quality has changed from previous month’s test results. Variations in water quality might require adjustments with water treatment chemical feed pumps, chlorine solution mixtures, or filter cleaning frequencies.

1.1.7.2. Inspect chemical solution tanks shall be at the chemical feed pump and fill with proper mixture of chlorine (sodium hypochlorite) & clean filtered water when solution level is low. This shall need to be done on a monthly basis. The contractor shall determine the proper mixing ratios and acceptability for the equipment (meet the equipment manufacturer specifications and/or recommendations) installed.

1.1.7.3. Check operation of flow switch to be certain it is operating properly. Clean switch if it fails to operate chemical feed pump properly. Foreign matter shall be cause switch to stick and not operate properly. Check monthly and keep clean at all times.

1.1.7.4. Remove and clean injection point fitting. Iron & calcium deposits shall build up on fitting over time. Clean monthly, and notify the COR when replacement of injection fitting with new fitting is necessary.

1.1.7.5. Open blow-down valve at bottom of contact tank each month for 2-5 minutes to flush contact tank of any sediment/ iron buildup that has accumulated at bottom tank. Failure to do this shall allow excess iron to bleed into the system causing iron staining and possible filtration equipment failure.

1.1.7.6. Test treated water shall be at required intervals and document per requirements stated in this contract. Maintain proper chlorine residual in finished water at all times as required by Louisiana Department of Health and Hospital regulations.

1.1.7.7. Testing: The testing shall follow the requirement for a transient non-community water system in Accordance with 40 CPR 141.11, 141.23, 141.24 and 141.62.

1.1.7.8. If applicable, Check and Clean sediment filter at well head each month.

1.1.7.9. Inspect all equipment, tanks and pipes for corrosion, cracks, peeling, flaking and other signs of necessary repair or replacement. Document all observations, adjustments and minor repairs in the O&M logs, see paragraph 3 below.

2.1 Provide Water Monitoring and Analysis:

2.1.1. Water sampling shall be performed by the certified operator.

2.1.2. Measurements, sampling and testing shall be in accordance with procedures identified in the Louisiana Department of Health and Hospitals guidelines and per requirements of LAC51:XII.301.

2.1.3. Water samples shall be analyzed by a laboratory with current certification by the Louisiana Department of Health and Hospitals to perform drinking water analyses.

2.1.4. Water samples shall be taken at anytime during the respective quarterly time periods however samples shall not be taken less than (30) thirty days apart.

2.1.5. If analysis results show that the system has received a positive result for any contaminant not in tolerance the contractor shall notify the Contracting officer and COR immediately, verbally and in writing.

2.1.6. Required Analyses: (1) Sample Contaminants (Finished Water) – Quarterly

3.1. Provide Documentation & Recordkeeping:

3.1.1. Operations and Maintenance (O&M) logs shall be maintained at the water treatment plant site at all times. O&M Logs and laboratory result forms shall be maintained in a bound condition; three ring binder, spiral binder or other method approved by the COR.

3.1.2. O&M logs shall contain the date of site visit, noted deficiencies, list of maintenance items inspected or performed and the license number and printed name of the operator conducting the maintenance or sampling. The logs shall also contain the date and results of all sampling and water analyses performed. If results are reported on laboratory forms, the logs shall reference the corresponding laboratory form. Copies of all Laboratory forms shall be maintained with the O&M logs in an approved binding.

3.1.3. DOHH-certified laboratory reporting format shall be per LAC51.XII.311.

3.1.4. Within 15 calendar days after contract award the certified operator shall be responsible for submitting a written report to the COR that identifies and thoroughly documents (with digital photographs) all water system deficiencies, non compliance issues with applicable regulations and needed maintenance or necessary equipment replacement. The certified operator shall document all necessary repairs, adjustments and maintenance needed for compliance with LAC51.XII.335. Equipment repair or replacement work shall NOT be conducted by the certified operator; this work, if required, shall be outside the scope of this contract.

3.1.5. The Contractor shall furnish to the COR all Safety Data Sheets (SDS) for any materials used in the performance of this contract. All new products used during the life of the contract must have SDS provided to the COR prior to bringing these products on site and being used. The Contractor shall use only commercially available products that meet Federal, State, and local codes. These requirements shall include those identified in Executive Order 13423. The COR must contact the Contractor immediately if any item is deemed inappropriate for use under this contract.

3.1.6. Contractor shall maintain the SDS in a location accessible to all employees and shall advise the COR of their location. The SDS shall be available for inspection by the COR on request.

4.1 Cemetery Location:

Port Hudson National Cemetery, 20978 Port Hickey Road, Zachary, LA 70791 Phone: (225) 654 - 3767

5.1 Project Information:

5.1.1. Period of Performance. A contract will be issued for a base period and 4 one year option periods.

5.1.2. Work Hours. All work shall be performed between the normal business hours of 8:00 am to 4:30 pm, Monday thru Friday, excluding Federal Legal holidays. Work may be performed on weekends provided arrangements are made in advance with the COR.

5.1.3. Changes to the Scope of Work. Any changes to the scope of work shall be authorized and approved only by the Contracting Officer. Any costs incurred by the contractor through directions of parties other than the Contracting Officer shall be borne by the contractor.

6.1. Submittals:

Contractors shall have an active and current State of Louisiana, “Class I Production and Distribution” water treatment plant certified operator license PRIOR to submission of bid. Also, at submission of bid Certified Operators interested in bidding this contract shall provide evidence they have the ability to respond to the water treatment system at Port Hudson National Cemetery within a 1-hour response time, per LAC 48:V.7303.B.

The Contractor shall provide to the contracting officer copies of the following with submission of bid/proposal:

8.1.1. Louisiana Code 51.XII – Public Health, Sanitary Code – Water Supplies

8.1.2. Louisiana Code 48:V. chapter 73 – Operator Certification

8.1.3. Environmental Protection Agency – National Safe Drinking Water Act

9.1. Standards of Employee Conduct

Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here, while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 901.

9.1.1. Contractor personnel shall be fully clothed at all times, to include upper garment to cover body from the waist to the neck and long pants or slacks. Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Garments, which have a message, slogan or printing of any kind other than the Contractor’s business attire, are prohibited. Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements. Uniform shirts and hats are acceptable as long as they meet the other attire requirements and are uniform among all Contractor employees

9.1.2. Behavior and language must be appropriate, reverent, and respectful at all times. The Contractor’s personnel shall not engage in loud or boisterous behavior, angry outbursts or use profane or abusive language at any time on Government premises. Playing radios and/or electronic games/devices shall only be done at lunchtime and in a designated break area. Due to the sensitive mission of the Cemetery, Contractor employees will come into daily contact with grieving individuals, therefore Contractor employees will exercise and exhibit absolute decorum, courtesy, and respect while within the cemetery or at its perimeter or entrances. Inquiries from Cemetery visitors shall be politely referred to Government Cemetery staff. Gratuities of any kind are strictly prohibited.

9.1.3. The Contractor’s personnel shall consume food and beverage only within areas designated by the COR. Intoxication, and violence or criminal acts of any kind will not be tolerated and is cause for immediate removal from Government property. Use or sale of intoxicating beverages and/or drugs is strictly prohibited, and use of tobacco products is only allowed in specific areas designated by the COR.