36C78619Q0045-001.doc

Supplies Or Services And Prices / Costs

PRICE SCHEDULE: The Contractor shall furnish all supervision, labor, equipment, materials and supplies necessary to provide Pre / Post-Emergent Crabgrass / Broadleaf Weed Control Services on 305 acres of turf at the Calverton National Cemetery. Performance includes four (4) scheduled applications of pre and post emergent herbicides.

POST AWARD CONFERENCE: Prior to commencement of work, contract awardee is required to make an appointment for a conference with the COR and/or Contracting Officer to assure that all parties understand all contractual obligations and the role that each party serves.

SITE VISIT: Offerors or quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection at Calverton National Cemetery, YOU MUST CONTACT one of the following cemetery personnel to make arrangements:

Jeff Tavares, Assistant Cemetery Director – PH: (631) 727-5410 Ext. 1123 Steve Callagy, Assistant Cemetery Director – PH: (631) 727-5410 Ext. 1129 James Burke, Grounds Foreman – PH: (631) 727-5410 Ext. 1139 Facsimile # PH: (631) 727-5815 The period of performance is from March 01, 2019 or from Date of Award through September 30, 2019, with four (4) one (1) year renewal options. All services shall be provided in accordance with Section - A (Application Schedule & General Requirements) including all specifications, terms and conditions of the contract.

Base Year: March 01, 2019 or Date of Award through September 30, 2019

Application Date: April 5th – 10th (Or Other Date Depending on Optimum Weather Conditions and Best Timing for Pre-Emergent Crabgrass Control) This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide and a pre-emergent control for weed grasses such as crabgrass and goose-grass applied in liquid form.

Application Date: May 13th – 17th

This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide and a pre-emergent control for weed grasses such as crabgrass and goose-grass applied in liquid form using a pre-emergent herbicide.

Application Date: July 20th – 25th

This application will be a post emergent control for weed grasses such as crabgrass and goose grass and broadleaf weeds using a post emergent herbicide applied in liquid form and also a post emergent control for yellow / purple nut sedge using a post emergent herbicide also in liquid form.

Application Date: September 20th – 25th

This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide.

Option Year I: October 1, 2019 thru September 30, 2020

Application Date: April 5th – 10th (Or Other Date Depending on Optimum Weather Conditions and Best Timing for Pre-Emergent Crabgrass Control) This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide and a pre-emergent control for weed grasses such as crabgrass and goose-grass applied in liquid form.

Application Date: May 13th – 17th

This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide and a pre-emergent control for weed grasses such as crabgrass and goose-grass applied in liquid form using a pre-emergent herbicide.

Application Date: July 20th – 25th

This application will be a post emergent control for weed grasses such as crabgrass and goose grass and broadleaf weeds using a post emergent herbicide applied in liquid form and also a post emergent control for yellow / purple nut sedge using a post emergent herbicide also in liquid form.

Application Date: September 20th – 25th

This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide.

Option Year II: October 1, 2020 thru September 30, 2021

Application Date: April 5th – 10th (Or Other Date Depending on Optimum Weather Conditions and Best Timing for Pre-Emergent Crabgrass Control) This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide and a pre-emergent control for weed grasses such as crabgrass and goose-grass applied in liquid form.

Application Date: May 13th – 17th

This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide and a pre-emergent control for weed grasses such as crabgrass and goose-grass applied in liquid form using a pre-emergent herbicide.

Application Date: July 20th – 25th

This application will be a post emergent control for weed grasses such as crabgrass and goose grass and broadleaf weeds using a post emergent herbicide applied in liquid form and also a post emergent control for yellow / purple nut sedge using a post emergent herbicide also in liquid form.

Application Date: September 20th – 25th

This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide.

option Year III: October 1, 2021 thru September 30, 2022

Application Date: April 5th – 10th (Or Other Date Depending on Optimum Weather Conditions and Best Timing for Pre-Emergent Crabgrass Control) This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide and a pre-emergent control for weed grasses such as crabgrass and goose-grass applied in liquid form.

Application Date: May 13th – 17th

This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide and a pre-emergent control for weed grasses such as crabgrass and goose-grass applied in liquid form using a pre-emergent herbicide.

Application Date: July 20th – 25th

This application will be a post emergent control for weed grasses such as crabgrass and goose grass and broadleaf weeds using a post emergent herbicide applied in liquid form and also a post emergent control for yellow / purple nut sedge using a post emergent herbicide also in liquid form.

Application Date: September 20th – 25th

This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide.

Option Year IV: October 1, 2022 thru September 30, 2023

Application Date: April 5th – 10th (Or Other Date Depending on Optimum Weather Conditions and Best Timing for Pre-Emergent Crabgrass Control) This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide and a pre-emergent control for weed grasses such as crabgrass and goose-grass applied in liquid form.

Application Date: May 13th – 17th

This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide and a pre-emergent control for weed grasses such as crabgrass and goose-grass applied in liquid form using a pre-emergent herbicide.

Application Date: July 20th – 25th

This application will be a post emergent control for weed grasses such as crabgrass and goose grass and broadleaf weeds using a post emergent herbicide applied in liquid form and also a post emergent control for yellow / purple nut sedge using a post emergent herbicide also in liquid form.

Application Date: September 20th – 25th

This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide.

SUMMARY GRAND TOTAL COST (Base + All Option Years): $ ___________________________

Description / Specifications / Work Statement

A.1 BACKGROUND

The Calverton National Cemetery is located on Long Island, N.Y. in the community of Calverton, N.Y. Cemetery grounds encompass approximately 602 developed acres of land with 305 acres of turf to be treated. Calverton National Cemetery is a National Shrine that honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The cemetery receives visitors, holds ceremonies and conducts committal services. Because of the cemetery’s special significance and attention it receives from the public, strict adherence to contract specifications is essential.

A.2 TYPE & TERM OF CONTRACT

The VA will award a single “firm-fixed price / requirements service contract” pursuant to this solicitation for commercial items. The contract will contain one (1) base year and four (4) renewable option years. This contract is SUBJECT TO THE AVAILABILITY OF VA FUNDS. No services will be performed by the Contractor after September 30 of each year, until the Contracting Officer authorizes such services in writing.

A.3 PLACE(S) OF PERFORMANCE

The Contractor shall furnish all labor, equipment, materials and supplies necessary to provide post emergent broadleaf / pre – post emergent crabgrass weed control services to the following VA National Cemetery:

Services

A.4 TURF APPLICATION SCHEDULE

Contractor shall provide pre/post-emergent crabgrass & pre/post emergent broadleaf weed control services at the Calverton National Cemetery in accordance with the following Application Schedule:

Application Date Description

This application will be a post emergent control for common broadleaf weeds such as dandelion, clover, broadleaf and buckhorn plantain applied in liquid form using an appropriate broadleaf herbicide and a pre-emergent control for weed grasses such as crabgrass and goose-grass.

OPTIONAL APPLICATION #2 This application will be for the control of common turf grass fungus and will be on an as needed – requested basis only for sections and areas identified by the COR.

Pricing shall be negotiated when (and if) determined necessary by the COR, and shall require a written modification to the contract executed by the Government Contracting Officer. No optional services shall be performed until written authorization from the Contracting Officer is received. The necessity of this application is solely at the Government's discretion.

Stipulation: VA National Cemetery anticipates ordering and the Contractor furnishing the quantities & types of services stated in the Price Schedule and Turf Application Schedule. The Government, at its sole discretion, reserves the right to modify turf application dates or increase/decrease estimated quantities based on unforeseen circumstances including changes in weather and/or turf conditions.

Any such changes effecting the scope or price shall require a written modification to the contract executed by the Government Contracting Officer. Except as this contract may otherwise provide, if the Government's requirements result in changes to the application schedule and/or estimated quantities stated in the contract, that fact shall not constitute the basis for an equitable price adjustment.

A.5 APPLICATION REQUIREMENTS

(a) Pre Emergent Crabgrass / Post Emergent Broadleaf Weed Application: Contractor shall apply a herbicide to control pre-emergent crabgrass in granular form and a post emergent herbicide applied in liquid form for the control of broadleaf weeds at the manufactures recommended rate allowable for cool season grasses. All herbicides must be applied with properly calibrated spraying / spreading equipment. The contractor will begin the application after the soil temperature has reached 55 degrees for three consecutive days. This is the time that crabgrass seeds begin active germination in the soil. Any application that is completed before this time period may not be as effective in overall crabgrass control. The dates for application listed in the application schedule are only an estimated time frame and could begin earlier or later depending upon the soil temperatures. The Contractor will also take special care to make sure that the liquid broadleaf herbicide is carefully applied between and around the base of all headstones and markers.

(b) Post Emergent Crabgrass Application: Contractor shall apply a post emergent herbicide (Drive or Acclaim) for the control of crabgrass in liquid form to control early post emergent crabgrass (in early tiller stage) at the manufacturers’ recommended rate allowable for cool season grasses. This will be a spot treatment application and the Contractor will carefully need to examine all areas of turf that may have post emergent crabgrass actively growing that needs to be treated. Special attention to areas where crabgrass has a tendency to proliferate including along curb lines, roadway edges and around the base of and in between headstones and markers will be given special attention for spot treatment.

(c) Broadleaf Weed Control: All Broadleaf herbicides must be applied with properly calibrated spraying equipment. The herbicide must control all types of various broadleaf weed species that are common to cool season turf such as white clover, dandelions, plantain and prostrate spurge. Applications must be timely and at the proper dosage so that perennial weeds do not go to seed. Herbicide shall be applied to all turf acreage, in burial sections and including all areas between and around all headstones / flat markers and along section perimeters.

(d) Yellow / Purple Nutsedge Control: The Contractor will apply an herbicide (Sedgehammer Plus) designed to control yellow / purple nutsedge in cemetery turf at the manufacturers’ recommended label rate for cool season grasses. This will be a spot treatment application with areas of cemetery turf where yellow / purple nutsedge are more concentrated being specifically addressed by the Contractor after discussion with the COR.

(e) Grub Control : The Contractor will apply an appropriate pesticide in granular form to areas of cemetery turf specified by the COR for control of various beetle grub larvae. The pesticide will be applied at manufacturers recommended label rate and will only be applied once requested by the COR and a modification completed by the contracting officer.

(f) Fungicide Application: The Contractor will apply an appropriate fungicide for the control of various cool season turf grass diseases to areas of cemetery turf specified by the COR. Fungicide will be applied at manufacturers recommended label rate and will only be applied once requested by the COR with a modification completed by the contracting officer.

(g) All application methods of herbicides shall be in strict accordance with manufacturer, Department of Environmental Protection and all applicable federal, state and local laws.

(h) All applications must be made in accordance with manufactures label instructions to insure proper rate and timing of application. The contractor will apply liquid broadleaf herbicide no earlier than 6 hours before anticipated rainfall to allow herbicide sufficient time to be absorbed into plant tissue to maximize the herbicide’s full potential. Any rainfall that is received within this six-hour time frame after the application will require the contractor to treat all turf areas a second time at the contractor’s expense. Prior to any application, the Contractor shall provide to the COR, a copy of product label for each chemical used and appropriate supporting Material Safety Data Sheets (MSDS).

(i) Contractor personnel applying herbicides shall possess a current / valid State of New York commercial pesticide/herbicide application license and will apply all herbicides based on all rules and regulations concerning herbicide application by the State of New York. No herbicides that are restricted in the state of New York or Suffolk County will be permitted for use as part of this contract. The Contractor is responsible for any damage resulting from the application of any herbicide treatments and will take special precaution not to use any herbicide or chemical that will stain headstones or markers either temporarily or permanently.

(j) All turf applications will be applied with appropriate calibrated spreading and spraying equipment. Liquid and pellet surface applications shall be uniformly distributed within the cemetery’s defined area of coverage. Surface applications shall not be made where surface run-off is likely to occur or near a water source.

(k) Appropriate flags or markers will be posted in all treated areas for a period of 24 hours after a herbicide treatment has been applied. The Contractor shall remove all flags upon expiration of the 24-hour period.

(l) Each turf application shall be completed within each “Annual Application Date” (weather permitting) specified in the Schedule. All applications shall be applied in accordance with manufactures label instructions to ensure proper rate and timing. Ten (10) days after completion of the post emergent broadleaf weed and post emergent crabgrass application, the Contractor and COR will jointly inspect and assess results. In areas where results are less than acceptable*, the Contractor will re-perform the application at no additional cost to the Government (*Acceptable is defined as 90% of actively growing broadleaf weeds and weed grasses are eliminated).

(m) The contractor shall not dispose of, rinse, mix nor store any herbicide containers/bags on cemetery premises except as authorized by cemetery management.

(n) No herbicide application equipment may be kept or stored on the cemetery premises when the contractor is not working.

A.6 Contract MANAGEMENT A.6.1 Site Manager

(a) The Contractor shall provide an English speaking “Site Manager” who will be responsible for the following:

(i) Directing, overseeing and coordinating the work involved.

(ii) Staying abreast of all upcoming cemetery functions including special holiday events and burial activities.

(iii) Ensuring that contract work does not cause any committal service, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised.

(Note: To cause the least possible interference with cemetery activities, contract personnel will stop (cease) all work in areas where burials are taking place. As a general "rule-of-thumb", work should not take place within 1,000 feet of an ongoing committal service or ceremony. The Site Manager will re-direct work throughout the rest of the Cemetery – so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor fails to re-direct employees away from an event in a timely fashion, the COR may then do so.)

(b) Communication & Coordination of Work with COR: Contractor shall participate in regular meetings with Government personnel and other Contractors at the cemetery to coordinate contract work schedules and contract related issues. Communication with the COR is strongly encouraged. Burial activities at NCA shall take precedence over contract work activities. Work activity and noise cannot disturb Burial Services. Trucks and workers are prohibited from passing through the service area during this period.

(c) Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Government shall provide, at the time of contract award, a list of Government personnel authorized to act as Contracting Officer's Technical Representatives.

A.6.2 Representatives Of The Contracting Officer

(a) The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervises the work to be performed under this contract. Such designation will be in writing and will define the scope and limitations of the designee's authority. A copy of the designation(s) shall be furnished to the Contractor at time of award.

(b) The VA Contracting Officer will delegate one (or more) representatives to serve as the Contracting Officer’s Technical Representative (COR). The COR may direct and arrange the Contractor’s work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations. Duties and responsibilities of the COR include, but are not limited to, the following:

(i) Provides contract oversight and technical guidance to the Contractor.

(ii) Acts as technical liaison between the National Cemetery and the Contractor and between the cemetery and the Contracting Officer. (Note: The COR may not modify the intent or the terms and conditions of the contract.)

(iii) Placing orders for services.

(iv) Determining whether contract deliverables meet functional, technical and performance specifications.

(v) Verification / certification of payments to the Contractor for services rendered.

(vi) Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer.

(c) VA Contracting Officer: All administrative functions remain with the VA Contracting Officer. Any modifications to the contract, including those involving no-cost changes, increases and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer.

A.6.3 Federal Holidays

(a) All work required under this contract will be performed during normal business days and daylight hours between 7:45 am and 4:15 pm, local time, Monday through Friday, excluding Federal holidays. Deviations from the work schedule shall require prior written permission from the COR. The following is a list of the Federal holidays:

New Year's Day

Martin Luther King's Birthday

President's Day Memorial Day

Fourth of July Labor Day

Columbus Day Veterans Day

Thanksgiving Day

Christmas Day

A.7 RESPONSIBILITIES

(a) The Contractor shall be aware of the intensive labor and equipment requirements needed to meet contract specifications. Inclement weather - other than prolonged snow cover or unusual amounts of rain will not be considered an excusable delay in meeting specifications. The government expects the Contractor to work throughout all weather conditions and to apply additional labor and equipment as necessary to meet deadlines.

(b) The Contractor shall be aware of performance requirements necessary to meet contract specifications and deadlines. If the Contractor's work force is unionized, the Contractor will ensure the labor agreement has a “no-strike” provision to ensure Government contract requirements are met.

(c) Cooperation with other Contractors: The government may undertake or award other contracts for additional work at or near the site of work for this contract. The Contractor shall fully cooperate with other Contractors and with Government employees and shall carefully adapt scheduling and performance of work, adhering to any direction provided by the COR.

(d) More than one Contractor may have access to storage areas designated by the COR. The Government will not be liable to the Contractor for costs associated with claims, damages, loss or replacement of equipment or personal property while on Cemetery property.

(e) The Contractor shall not operate trucks, tractors, or other heavy equipment on any turf area except as provided in this contract or as authorized by the COR. The Contractor will be responsible for repairing turf damage caused by the Contractor during all weather conditions that is deemed excessive by the COR at no additional cost to the government.

(f) The Contractor shall provide adequate safety warning devices, barricades and cover boards, etc., at all work sites to eliminate hazards from public visitors and cemetery employees at no cost to the government.

(g) At the end of each day, the Contractor shall remove all debris from the cemetery site and store excess soil resulting from work to an area designated by the COR. At all times rubbish and trash generated by the Contractor shall be kept clear of vehicular and pedestrian traffic throughout the site. The government shall not provide receptacles for the disposal of debris related to this contract.

A.8 STANDARDS OF EMPLOYEE CONDUCT

Contractor and contractor personnel are required to adhere to the following standards of dress and conduct while performing work in the Calverton National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C. Section 218. Contractor and Contractor Personnel --

(a) Shall be fully clothed at all times, to include long slacks or pants and shirt, buttoned up from neck to waist. Clothing shall be clean each day. Any soiled clothing should be cemetery work-related that day. T-shirts and/or tank tops as outer garments are prohibited. Shoes/boots will have no holes or loose soles. Steel-toed shoes will be required in accordance with OSHA. Contractor employees will maintain personal hygiene.

(b) Shall not engage in loud or boisterous behavior or use profane or abusive language. Will show proper reverence during committal service.

(c) Shall not eat or drink beverages except water or non-alcoholic drinks while in the work area or in site of committal shelter during a service. Use of intoxicating beverages and/or drugs is strictly prohibited.

(d) Contractor personnel shall not lean, sit or stand on or against headstones or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments.

(e) SMOKING is not permitted in any buildings within the Calverton National Cemetery. This restriction includes offices, restrooms, stairwells, entrances, exits or any other public area.

(f) It will be the discretion of the COR to implement immediate removal of Contractor and/or Contractor personnel from cemetery grounds if these standards are not adhered to during the performance of the contract. Contractor shall administer disciplinary action immediately as required to Contractor employees.

A.9 Supervision & Training

(a) The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required.

(b) The Contractor shall remove employees for cause, to include, but not limited to, misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government.

(c) The Contractor shall also be responsible for training and safety precautions for contractor employees performing work under these specifications. OSHA standards shall be observed by the Contractor in all work performed. Appropriate safety equipment shall be furnished by the Contractor to contractor personnel and shall be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices.

A.10 Use Of Cemetery Facilities

(a) The Government shall not be responsible for any loss, damage, or theft of contractor items, nor shall free telephone service be provided. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of Department of Veterans Affair’s facilities used by contractor's employees.

(b) The Government shall not provide the Contractor with any fuel storage, equipment or telephones. If available, electric and gas utilities at the designated work and storage areas will be provided for purposes of contract performance only. The Contractor shall take adequate safety precautions to prevent hazardous product spills, fire hazards, odors and unsanitary conditions.

(c) The Contractor is responsible for safely handling any chemicals, pesticides, herbicides, cleaning solutions, etc. in accordance with manufacturers recommendations. An MSDS (Material Safety Data Sheet) is required for all chemicals, pesticides, herbicides and cleaning solutions.

(d) Only the Contractor’s equipment, supplies and property necessary to perform work under this contract shall be stored at the Contractor's designated storage area at the end of each workday. No maintenance or repair of Contractor equipment shall be conducted on cemetery property without the COR’s written approval.

(e) Contractor employees may park privately owned vehicles in the area designated for parking by the COR.

A.11 INSPECTION & MONITORING PROCEDURES

(a) A record keeping system of Contractor work performance shall be established and implemented by the COR for the services involved. The COR will inspect and verify that fertilizer and herbicide applications are applied in accordance with the Turf Application Schedule and at the appropriate turf application rate.

(b) Payment: Upon completion of each turf application, the Contractor shall submit an invoice in arrears for services rendered. Prior to certification of payment, invoices will be verified for accuracy by the COR. The COR shall verify the services provided and authorize payment as indicated in the Price Schedule. VA reserves the right to reject any work that does not meet contract specifications.

(END OF STATEMENT OF WORK / SPECIFICATIONS)