36C78618R0464-002.docx

QUANTICO NATIONAL CEMETERY

SUPPLIES OR SERVICES & PRICES / COSTS

PRICE SCHEDULE

Scope: The Contractor shall furnish all personnel, equipment, supplies, materials, vehicles and other items / services necessary and incident to the provision NON-HAZARDOUS WASTE (TRASH) COLLECTION & DISPOSAL SERVICES at Quantico National Cemetery, 5100 Russell Road, Triangle, VA 22172.

Site Visit: Offerors or quoters are urged and expected to inspect the site(s) where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect the site constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection at the Quantico National Cemetery, YOU MUST CONTACT the following cemetery personnel to make arrangements:

James Sanders, Director ……………………………………………………………… (703) 221-2183 George Truslow, Work Supervisor......................................................................... (703) 640-7266 Linda Flook-Birnbaum, Management /Program Analyst........................................ (703) 221-2183 FAX......................................................................................................................... (703)221-2185

Duration: The term of the contract is from Date of Award through September 30, 2019 with four (4) one year renewal options.

Type of Contract: This procurement is being made under FAR Part 13 Simplified Acquisition Procedures for commercial items.

Contract period is for a base period with four (1) one-year options if exercised. Units and services to be in accordance with the Scope of Work, terms and conditions, contained in this solicitation. The offers shall include a price for each Contract Line Item Number (CLIN), a total price for the estimated quantities, and a sub total price for all estimated services in the contract base period and each option year. Unit prices shall be all inclusive containing (unit prices for materials, unit prices for labor, any labor burden or fringes, any associated travel costs, profit, overhead, and of the like).

This is a firm-fixed priced, requirements contract. This requirement provides estimated quantities that are a realistic estimated total quantity for the resulting contract in accordance with FAR 16.503. The Government is not obligated to any specified quantity as the initial contract award will be awarded at a $0.00 amount and 0 quantities but succeeding executed task orders will obligate funding and exact quantities to the master contract, serving as a funding/quantity allowance for the contract. The contractor shall not exceed quantities listed on the individual task orders as they will not receive payment for additional services rendered outside the executed task order quantity limits. The contractor shall notify the COR when quantities on the CLINs/Task Order are about to be exhausted, and the contractor considers more quantities are needed in order to perform future services on the contract. The COR will make the determination on ordering future services and will coordinate with the Contract Officer for executing new task orders. Once a new task order is executed, the Contracting Officer & COR will provide the order to the contractor for continuing/new services under this contract. The Government is only obligated to provide payments for all services requested from fully executed task orders following this solicitation.

Hauling/Landfill Rates: If the landfill used by the Contractor for disposal of waste / trash picked-up under this contract adjusts its tonnage fee for disposal, that fact shall not constitute the basis for an equitable price adjustment.

All-Inclusive Pricing: Unit Costs offered must be “All-Inclusive” for materials, labor, transportation, surcharges, fees and services necessary and incident to the provision of Non-Hazardous Waste Collection & Disposal Services. “All-Inclusive” pricing includes environmental fees, fuel surcharges and all other services necessary and incident to the required work. There will be no additional costs or special service charges. Invoices shall reflect only those costs indicated in the Price Schedule.

Base Year: From Date of Award thru September 30, 2019

QTY

Option Year I: October 1, 2019 thru September 30, 2020

QTY

Option Year II: October 1, 2020 thru September 30, 2021

QTY

Option Year III: October 1, 2021 thru September 30, 2022

QTY

Option Year IV: October 1, 2022 thru September 30, 2023

QTY

SUMMARY GRAND TOTAL

(End of Price Schedule)

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

A.1 SCOPE

(a) The Contractor shall provide NON-HAZARDOUS WASTE (TRASH) COLLECTION & DISPOSAL SERVICES to Quantico National Cemetery, 5100 Russell Road, Triangle, VA 22172.

(b) The Contractor shall be responsible for the collection of and delivering non-hazardous waste to an approved, licensed, certified disposal area / landfill. Disposal shall be conducted in accordance with all legal requirements and in an environmentally safe manner.

A.2 SPECIFICATIONS

(a) Dumpster Requirements: The Contractor shall provide factory new or newly refurbished (within the past three months and in a “like new” state of condition) roll-off type dumpster(s) at the beginning of the contract period. Each dumpster shall display the company name and contactor information. Dumpster requirements are as follows:

(b) Waste / trash placed in dumpster will consist of plastic or aluminum beverage containers, magazines, newspapers, mixed office paper; holiday floral arrangements, cafeteria waste, general office waste and food wrappings.

(c) Dumpsters which become damaged due to handling and use shall be replaced at no cost to the Government. Damaged or unsightly dumpsters shall be replaced at the written request of the Contracting Officer or his/her Representative.

(d) The Contractor shall be responsible for cleaning-up and disposing of all trash, garbage, and debris spilled from the dumpsters during the Contractor’s pickup and disposal process.

(e) On-Call Pickup: The Contractor shall pickup and empty dumpster, transport and dispose-of (off-site) non-hazardous waste (trash) from Quantico National Cemetery. Pickup and disposal services shall be provided on an “On Call” basis and will be Monday through Friday, during daily work business hours of 8:00 AM through 4:00 PM. Pick up shall be within 48 hours of the “Call for Pick-up” request.

The “all inclusive” price will contain a minimum of 12 on call deliveries. Deliveries greater than “12 on call pickups” a task order will be issued for a single pick up fee of $______.

(f) All non-hazardous waste / trash shall be removed and disposal of off the Government premises. No on-site burning or disposal is allowed.

(g) The Contractor is solely responsible for full compliance with all Federal, State, Local and all other applicable laws, policies, rules and regulations. In the event of a conflict of two or more regulations, the strictest of the regulations shall apply.

(h) The Contractor shall be responsible for the provision of all permits, licenses, certifications, etc.

(i) No recycling activities are included in this work.

A.3 EQUIPMENT AND GENERAL REQUIREMENTS

(a) The Contractor shall provide and be responsible for all dumpster maintenance, labor supervision, equipment, handling, and transportation of waste.

(b) The Contractor and COTR shall jointly determine suitable location(s) for the dumpster(s) to insure the locations do not interfere with Quantico National Cemetery operations and which maintain a clear access for the Contractor’s collection vehicles.

(c) All vehicles and materials handling equipment shall be equipped with OSHA approved back-up alarms.

A.4 WORK HOURS

(a) Hours Of Operation: Waste / trash removal services shall be performed at Quantico National Cemetery during normal Hours of Operation - Monday through Friday, with the exception of National Holidays (see National Holiday schedule below), between the hours of 8:00 a.m. – 4:30 p.m. The Contractor may provide services during the weekends (Saturday & Sunday) during the hours of 8:00 a.m. – 4:30 p.m., with written authorization from the COTR.

(b) National Holidays: Contract personnel will not be required to work on the ten holidays observed by the Federal Government. Unless otherwise specified, when a holiday falls on a Sunday, the following Monday shall be the legal holiday as observed by the Federal Government. When a holiday falls on a Saturday, the preceding Friday shall be observed as the legal holiday. The ten holidays observed by the Federal Government are as follows:

Or any other day specifically declared by the President of the United States to be a National Holiday.

A.5 COMPLIANCE WITH APPLICABLE FEDERAL STATE AND LOCAL REQUIREMENTS

In performing work under this contract, the Contractor shall comply with all relevant federal, state, and local statues, ordinances, laws, and regulations.

A.6 INDEMNITY - ENVIRONMENTAL HEALTH AND SAFETY VIOLATIONS

Should the contractor, in the performance of work under this contract, fail to comply with the requirements of environmental permits, local laws of regulations, state laws or regulations, Federal laws or regulations, the Statement of Work and its Attachments and cause any environmental, health, or safety liability to be assessed against the Government, the Contractor agrees to indemnify the Government from this liability. This requirement shall be placed in all subcontracts awarded by the contractor under this contract.

A.7 REPRESENTATIVES OF THE CONTRACTING OFFICER

(a) The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervises the work to be performed under the contract. Such designation will be in writing and will define the scope and limitations of designee's authority. A copy of the designation(s) shall be furnished to the Contractor at time of award.

(b) The VA Contracting Officer will delegate one (or more) representatives to serve as the Contracting Officer’s Technical Representative (COTR). The COTR may direct and arrange the Contractor’s work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations. Duties and responsibilities of the COTR include day-to-day monitoring of the contract as follows:

(c) Providing contract oversight and technical guidance to the Contractor.

(d) Placing orders for services.

(e) Verification / certification of payments to the Contractor for services rendered.

(f) Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer.

(g) All administrative functions remain with the VA Contracting Officer. Any modifications to the contract, including those involving no-cost changes, increases and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer.

A.8 MISCELLANEOUS

(a) Safety

(i) The Contractor must meet all safety requirements of Quantico National Cemetery's Safety Officer, Department of Veterans Affairs, OSHA, and the State of New York. It is incumbent upon the Contractor to be familiar with these requirements. "Safety" shall also include the Contractor having a safety representative who maintains regular and routine contact with the Safety Officer of Quantico National Cemetery.

(ii) Adequate warning devices, barricades, guards, flagmen or other necessary precautions shall be taken by the Contractor to give advice and reasonable protection, safety, and warnings to persons and vehicular traffic within the area.

(iii) Contractor shall demonstrate a clear understanding of, and sensitivity to, environmental issues and be consistent and fully compliant with all applicable Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.

(b) Reporting "On-The-Job" Injuries

(i) The Contractor is required to report all "on-the-job" injuries incurred by the Contractor, its agents or employees, resulting from performance of this contract.

(ii) Contractor will notify the COTR (either orally or via telephone) within twenty-four (24) hours of the injury and provide details and exact location of the incident.

(iii) This will be followed up by a written notice to the COTR. Any Contractor (including its agents and employees) that knowingly files a false claim may be criminally prosecuted.

(c) Responsibilities

(i) The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site.

(ii) Communication & Coordination of Work with COTR: Communication with the COTR is strongly encouraged. Burial activities at NCA shall take precedence over contract work activities. Work activity and noise cannot disturb Burial Services. Trucks and workers are prohibited from passing through the service area during this period.

(iii) Insurance, Licenses & Permits: The Contractor shall possess and maintain all necessary insurance, licenses and permits required for contract performance. Contractor is responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of New York. The Contractor is responsible for repair and / or replacement of any damaged structures and / or other Government property.

(d) Contractor Personnel

The Contractor is responsible for:

(i) Directing, overseeing and coordinating the work involved.

(ii) Staying abreast of all upcoming cemetery functions including special holiday events and interment activities.

(iii) Ensuring that contract work does not cause any committal service, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised.

(iv) Contractor will re-direct work throughout the rest of the Cemetery – so that productive use of labor and equipment is assured, and downtime is avoided. If the Contractor fails to re-direct employees away from an event in a timely fashion, the COTR may then do so.

(e) Communication & Coordination of Work with COTR

(i) Communication with the COTR (or designee) is strongly encouraged.

(ii) Burial activities at the Quantico National Cemetery shall take precedence over contract work activities. Work activity and noise cannot disturb Burial Services.

(iii) Trucks and workmen are prohibited from passing through the service area during this period. Note: To cause the least possible interference with cemetery activities, contract personnel will stop (cease) all work in areas where burials are taking place. As a general "rule-of-thumb", work should not take place within 1,000 feet of an ongoing committal service or ceremony.

(iv) Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Government shall provide, at the time of contract award, a list of Government personnel authorized to act as Contracting Officer's Technical Representatives.

(f) Personnel Appearance

(i) Contractor personnel shall maintain a neat and professional appearance throughout its workforce, vehicles, equipment, and work areas.

(ii) Contractor personnel shall be fully clothed at all times, to include an upper garment to cover the body from the waist to neck and long pants or slacks. Contractor personnel must wear a uniform bearing the name of the Contractor, or by wearing badges bearing the Contractor’s name and the employee’s name in English.

(iii) Other clothing, in question, shall require the COTR written approval. No clothing shall be worn with inappropriate phrases, logos, words or images as determined by the COTR.

(g) Personnel Conduct

(i) Due to the sensitive mission of the cemetery, the work often requires contact with, and exposure to, grieving individuals. Contractor personnel must exercise and exhibit absolute decorum, composure and stability at all times.

(ii) The Contractor employees shall behave with appropriate courtesy and respect while within the Cemetery or at its perimeter or entrances. Shouting, cursing, angry outbursts, sleeping, intoxication, and violence or criminal acts of any kind will not be tolerated - and is cause for immediate removal from the Cemetery.

(End of Work Statement)